complete assignment email

How To Write an Email For Submission Of Assignment

Welcome to this informative article that will guide you on how to write an effective email for the submission of your assignment. If you’re unsure about how to draft an email for submitting your assignment, this article is here to help you!

Table of Contents

What To Do Before Writing the Email

Before you start writing the actual email, it’s important to take a few preparatory steps to ensure that your email is clear, concise, and professional:

Gather all necessary information related to your assignment, such as the due date, submission guidelines, and any specific instructions given by your instructor.
Review your assignment to ensure it meets the requirements and makes sense.
If your instructor has provided a specific email address or subject line to use, make note of it.
Consider attaching your assignment in the appropriate format if required.

What to Include In the Email

When composing your email for assignment submission, it’s important to include the following parts:

Subject Line

Choose a subject line that clearly indicates the purpose of your email. For example, “Assignment Submission – [Course Name]”. This helps the recipient identify the email’s content quickly.

Begin your email with a polite and professional greeting, such as “Dear Professor [Last Name],” or “Hi [Instructor’s Name],”. Use the appropriate salutation based on your relationship with the recipient.

Introduction

Introduce yourself briefly and mention the course or assignment you are submitting. This provides context for the recipient.

In the body of the email, mention any relevant details or specific instructions provided by your instructor. Clearly state that you are submitting your assignment and acknowledge the due date. If there are any additional comments or questions related to the assignment, include them here.

End your email with a courteous closing, such as “Thank you,” or “Best regards,” followed by your full name and contact information. This shows professionalism and makes it easy for the recipient to respond if necessary.

Email Template – Assignment Submission

Subject: Assignment Submission – [Course Name] Dear Professor/Instructor [Last Name], I hope this email finds you well. I am writing to submit my assignment for the [Course Name]. The assignment is attached in the required format. I have completed the assignment as per the given guidelines and it is ready for submission. The due date for the assignment is [Due Date]. If you have any further instructions or clarifications, please let me know. Thank you for your time and consideration. I look forward to hearing from you soon. Best regards, [Your Full Name] [Your Contact Information]

Writing an effective email for the submission of an assignment is essential to ensure clarity and professionalism. By following the steps outlined in this article, you can confidently compose your email and increase the likelihood of a positive response. Remember to always be polite, concise, and include all necessary information. Good luck with your assignment!

Additional tips:

Double-check all the information before sending the email to avoid any errors or omissions.
Use a professional email address and avoid using casual or inappropriate language.
If there is a specific email format recommended by your institution, consult it for guidance.

How to Write a Work Completion Email to Your Boss

One of your goals as an employee should be to stand out and dare to be different. To achieve this, you must be proactive and you are on your way to becoming your boss’ favourite, especially when you focus on what you are asked to do and complete it on time before the need to request arises and write a work completion email to your boss. Completing your work accurately and on time is a reflection of your ability to work according to specification and your commitment to your company. It also puts you across as one who is intentional with meeting deadlines. That way, your boss can rely on you and you will always be preferred.

Be that as it may, finishing your work beforehand is not all there is, you must take a further step to inform your boss of your prowess by sending him a work completion email, however, it wouldn’t be a one-line email such as “Dear Sir, I have completed the task you assigned to me yesterday “. As much as this is a summary of what you want to get across, you definitely need more than that to communicate the work completion email of the task assigned. Your work completion email should be written more extensively, letting him know that you have completed the project he entrusted to you.

Important Points in Writing Work Completion Emails

So how do you write a work completion email? By following the points below:

Mention the Topic of the Project or Task

A simple, yet comprehensive way to write a work completion email is to start off by mentioning the topic of the project or task, then let your boss know that the document bearing the completed project has been attached (word, excel, or PowerPoint presentation, depending on the best application suited to the project); bearing in mind that, such attachment must contain the complete result of the given project.

How To Write An Email Requesting For The Approval Of The Boss

A longer and more expressive way is to write a work completion email is to:

Provide all necessary information to point out why you are writing the email. For example, start with the name of the project or task, your team and the date the task was given. You can also state the goal of the project as explained to you and the target of the task.

Summarize the Performance Goal

Give a short summary of the performance goal . This applies to those projects that may have taken a long time to complete. Sometimes, tasks are assigned and bosses may forget until the result is needed. Or in cases where a different decision was taken on the project at the managerial level but your boss forgot to intimate you of the new decision. Where this is the case, the priority of the project may have dropped and therefore his mind may need to be joggled about it.

Refer to the timeline given for the task and state whether you are ahead or behind schedule. For tasks with deadlines, this is of utmost importance because sometimes, not blowing your trumpet leave you sidelined.

So, where you are ahead of the deadline given to you by your boss then let him know that you completed the task within a shorter period than was expected. Likewise, if you are behind the stated time, give cogent reasons why so that he understands and doesn’t think you are unreliable. For example, if you were supposed to use the public library for research, but the period fell during public holidays when the library was closed, let him know this so that he gets the picture as that is a situation entirely beyond your control.

Credit Colleagues Who Helped You

If you were helped by some other employees or team members, you can state this in your work completion email and mention their name so that if he learns of this later, he will not be surprised and you would have shown that you are an honest person by not taking all the good remarks for yourself; especially when the project was done to his satisfaction. Employees talk a lot and you don’t know when the fact that you were helped may get to him.

Explain Any Challenges You Faced

Did you face any challenges whilst carrying out the project? If yes, do state it in your work completion email, though briefly. It is necessary to do this because where your boss is aware of the challenges faced, if such task arises again, he may be able to proffer solution to the challenges you faced so that it becomes easier to do, thereby resulting in a lesser completion period.

Give the Result of the Task

Give the result of the task as expressive, extensive, and comprehensive as possible. Check all your notes and jotting pads so as to include every detail. If you require the use of charts, graphs and tables, perfect it all before you send the work completion email. Make it a neat and tidy work that, if put in your manager’s shoes, you will be extremely proud of yourself. Ask yourself, have I done justice to this project? You may want to go back to the instruction given so you can ensure that all questions posed have been answered.

Ask for Feedback

Last but not the least; keep your work completion email straightforward and professional. In addition, ask him to give you feedback and effect any change(s) necessary.

Still feel the need to sight an example, here’s one.

How to Reply Email for Task Completion

Work completion email to client, project completion email to client, work completion email sample, about the author.

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Work Completion Email to Your Boss

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When you complete a task, always endeavor to send your boss a report showing that you’ve completed the job. Here’s are email samples that will help you communicate this to your boss.

Sample 1: Work Completion Email to Your Boss

In your completion email, be sure to reiterate the main points of the project, e.g. date, figure, and other necessities, and always remind your boss that you’re always open for more jobs or corrections.

Suggested Subject: Completed [name of work] project

Dear Mr. Green, Concerning the Tetrazine project assigned to me on the 20th of February, 2018, please find the completion report attached. I managed to finish the project within the specified period, and I can say you will be pleased with the result. However, completing this project wasn’t without its challenges but all team members, (especially Sarah James and Nicole Anderson) gave their support to ensure that the project was quickly completed. I would be glad to know your feedback after you have perused the report so that if any change(s) is required, I can get to it immediately. I mustn’t forget to mention my sincere appreciation for your support throughout the project. Were it not for your constant mentoring, I would be so lost and oblivious to how to proceed. Without any changes, I am always available for another project where my skills and expertise are required. Thank you again. Sincerely, Emma Winifred Sales and Marketing Department

Sample 2: Work Completion Email to Your Boss

This email is to inform your boss that you have completed a task or project assigned to you. It is a formal communication that you have finished the job and are ready to present the final product or report.

Suggested Subject: Completion of [Task] – Status Report

Dear [Boss Name], I am pleased to inform you that I have completed the task assigned to me on [Date]. I have attached the final status report, including all the necessary details about the task. This report is a comprehensive summary of the work done and includes an overview of the goals, milestones achieved, challenges faced, and the final outcome. I am confident that this report will meet your expectations, and I am available to answer any questions or provide additional information as needed. Thank you for allowing me to work on this project, and I look forward to your feedback. Best regards, [Your Name]

Sample 3: Work Completion Email to Your Boss

Use this template if you’ve completed every aspect of the work. This contains brief details about the project and the delivery date.

Suggested Subject: Project Completion

Dear [Boss Name], I am excited to inform you that I have finished the project assigned to me on [date]. I have attached the final deliverables for your review, including the project report, presentation, and other supporting documents. Throughout the project, I have closely followed your guidance and ensured all the requirements were met. The project has been completed within the timeline, and I am confident that the final output will exceed your expectations. I appreciate your support and guidance throughout the project and look forward to your feedback on the work done. Please let me know if there are any further modifications or changes required. Best regards, [Your Name]

Sample 4: Work Completion Email to Your Boss

Always show a sigh of excitement in your email by starting the email with a happy opening.

Suggested Subject: Task Completion: Final Product

Dear [Boss Name], I am happy to inform you that I have completed the task assigned to me on [date]. I have attached the final product for your review. This product has been developed carefully to meet your requirements and expectations. The final product is the culmination of the work done, and I am confident that it meets all the specifications and standards set by you. I have done my best to ensure the product is error-free, and I am available to make any further modifications. Thank you for trusting me with this task, and I hope the final product meets your expectations. Please let me know if you have any questions or require additional information. Sincerely, [Your Name]

Sample 5: Work Completion Email to Your Boss

When you complete a task given to you by your boss, the next thing to do is to notify the boss. In doing so, you need to add project details and a comprehensive report about it. Here’s how to write such an email:

Suggested Subject: Completion of Task – Final Report

Dear [Boss Name], I am pleased to inform you that I have finished the task assigned to me on [date]. I have attached the final report, which contains all the necessary information and analysis. The report includes a detailed summary of the work done, the methods used, and the outcomes achieved. I have ensured the report is well-structured and easy to understand, and I am confident that it will meet your expectations. I am available to provide additional information or make any changes as required. Thank you for allowing me to work on this task, and I hope that the report is informative and useful to you. Please let me know if you have any questions or require additional information. Best regards, [Your Name]

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Task Completion Email to Manager | 13 Examples

Professional communication is at the heart of a successful workplace, and email correspondence, in particular, plays a crucial role. Notably, one of the most common types of professional emails is the ‘task completion email’ which is usually addressed to a manager. This email serves as a record of a finished task or project. It must be informative, precise, and respectful. In this blog post, we will present 15 examples of task completion emails which you can use as a guide or modify to suit your specific situations.

Project completion email : “Dear [manager’s name], I am pleased to inform you that we have successfully completed Project [name]. All deliverables have been met as expected. Looking forward to our next venture.”
Task completion email for a weekly update : “Subject: Weekly update – All tasks completed successfully. Please find attached the weekly progress report detailing tasks that got completed this week.”
A detailed task completion email : “Dear [Manager’s name], the redesign of the website has been completed. Detailed documents and other deliverables are uploaded on the Google Drive link shared.”
Meeting tasks executed email : “Dear [Manager’s name], following our meeting on [Meeting date], all the designated tasks discussed have been completed effectively.”
Handling task delegation : “Subject: Task completion – [delegated task name]. I am writing to inform you that [delegated task name] has been completed on time, as delegated to me.”
Early completion email : “Dear [Manager’s name], I wanted to inform you that [Task Name] has been completed ahead of schedule. Please let me know the next steps.”
Completion of conflict resolution task : “Dear [Manager’s name], all the necessary steps were taken to resolve the conflicts among the team members, and the situation is now improved.”
After handling a challenging task : “I am pleased to inform you that the challenging task of [Task Name] has been accomplished successfully. The experience has given me valuable insights which I’m looking forward to applying in future tasks.”
Completion of a long-term task : “Dear [Manager’s name], the long-term task of [Task Name] has been successfully brought to completion. I appreciate your constant guidance in this journey.”
Completion of a financial task : “Subject: Financial Task Completed. The quarterly financial audit has been completed with promising results.”
Completion of a group task : “Subject: Group task completed – [Task Name]. As a team, we successfully completed the designated task, and the report has been attached.”
Completion of a customer service task : “Subject: Handling Customer Complaint. The issue reported by the customer has been resolved successfully and they are satisfied with our support now.”
Completion of training session : “Dear [Manager’s name], the Training for [Training Topic] with the new employees was completed successfully and their feedback was significantly positive.”
Technical task completion : “Dear [Manager’s name], the upgrade of the office network infrastructure has been successfully completed.”
Completion of a remote work assignment: “Dear [Manager’s name], I am glad to report that the remote work assignment [Task Name] has been successfully completed. The results have met our targets and I am attaching a progress report for your reference.”

In conclusion, a task completion email is your opportunity to communicate your work efficiency and create a positive impact in front of your manager. Remember to keep the tone professional and your language clear and precise. The above examples can be modified to fit various scenarios you are likely to face, helping you communicate effectively with your manager.

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How To Write Email To Boss Of Completion Of Work – 11 Steps

Congrats on finishing your tasks! Here’s a quick guide on how to write email to boss of completion of work.

Not everyone finds finishing work easy. Many people put it off, even though it’s often one of the simpler things we do.

Key Takeaways:

Starting with a greeting is important, and options include “Respected Sir/Madam,” “Dear boss,” or “Good Morning.”
Clearly state what tasks you have completed in the email.
Explain how you tackled any challenges during the completion of the work.
Express gratitude for the opportunity and offer to assist with future projects.
Emphasize your reliability and dependability for future tasks.
Consider adding a personal touch to the email to strengthen the professional relationship.
Keep the email concise and free of grammatical errors.
Consider sending a handwritten note for a more personal touch on occasions.
Modify the email template provided to suit your specific needs and situation.
Include the date and time of sending the email for transparency and reference.

If you are the one who completed your work, here’s what to write in the email:

1. Start With A Greeting:

Start with a greeting like:

– Respected Sir/Madam,

– Dear boss

– Good Morning

2. Tell Your Boss What You Have Completed:

Use an example like:

Hi [Manager’s name],

I want to let you know that I’ve finished all the tasks you gave me.

I understand the importance of this project and I’m happy to report it’s done!

Also, I would like to know if there is more work you need me to do.

3. How To Write Email To Boss Of Completion Of Work – Explain How You Tackled Challenges:

You can let them know how you faced the challenges:

“I learned to simplify language and words by ____. This helped me overcome challenges like ____, and allowed me to finish projects early.”

4. Thank You For This Opportunity:

Thank you for working with me and helping me improve my abilities. I’d be happy to help with future projects if you have any.

Please let me know if you have any other tasks for me, and I’ll complete them as soon as possible.

5. Let Them Know They Can Count On You In The Future:

Thanks for organizing the tasks so well. I finished work much quicker than expected.

It shows that you can always count on me for delivery and dependability in the future too.

6. Introduce A Personal Touch:

I hope these updates are useful, and I’d love to hear your feedback on what else I can help with.

I’m happy to be working with you and your team. Have a great day!

7. Keep It Short And Sweet:

Keep it brief and to the point. If you have additional documents, mention them clearly.

End with a professional closing. Here’s how you end your email:

– Best Regards,

– Sincerely,

– Wish You A Great Day.

8. How To Write Email To Boss Of Completion Of Work – Get Rid Of All Grammatical Errors:

As this email is intended to be professional, it’s important to pay attention to proper grammar.

Avoid any typos or mistakes. This will help ensure a professional tone and avoid any misunderstandings.

Proofreading your email is a must . Edit it properly before sending it off.

9. A Handwritten Note May Also Work On Occasions Such As This One:

If there are personal connections between you and your boss, a handwritten note works.

Let your happiness finish the workflow through the words of gratitude.

10. Modify The Above Example As Per Your Needs:

If you need to use any formal phrases in the email, modify them according to your needs. Also, the paragraph headings are for guidance purposes.

You can arrange them accordingly or even eliminate some if required. Do not be afraid to ask about anything regarding the assignment.

Since this is an email, it would be easy for your boss to reply as per their thought.

You have completed work on time. It shows dedication to your job and impresses your employer.

It will put you in a good light at work and get you a raise/promotion soon. Keep up the excellent work.

11. Mention The Date And Time You Sent the Email:

Last but not least, remember to mention the date and time that you sent this email. It can be in a way like this: ____ on ___ at ___ hours.

Your boss will have an idea of how much time it took for you to complete work after receiving instructions.

It also shows transparency in your work which everyone in any organization appreciates. So go ahead confidently and write an effective email to express your gratitude.

Templates; How To Write Email To Boss Of Completion Of Work

“Dear Sir/Madam,

I hope this email finds you in good health. I am incredibly pleased to inform you that the project is finally completed ahead of schedule.

Thank you for your guidance throughout this process. Without it, I wouldn’t be able to meet the deadline.

Please let me know what else I can do on this project or if any other tasks need immediate attention.

Sincerely,”

It is to inform you that the work on XYZ is complete. I must say, it’s been a privilege working with you and your team.

I would also like to thank you for your patience throughout this assignment. Without it, I couldn’t have completed it on time.

I look forward to assisting you further if required. Kindly advise.

Why Is It Important To Write Email To Boss Of Completion Of Work?

Some people might wonder, “Why is it important to write an email to your boss for completion of work?”

Here are a few reasons that will help you understand the importance of writing this email:

1. Progress Report:

Since you received help from your boss on this project, it’s important to keep them updated on your progress.

This is because they may know if there are any changes to deadlines or the project itself.

The best way to do this is by sending them regular progress reports. This will keep them informed and allow them to offer any needed guidance.

2. Why To Write Email To Boss Of Completion Of Work – Acknowledgement Of Work Done:

It feels good when someone acknowledges the efforts and hard work we put in for completing a given task.

It removes any frustration one may be going through due to a complex or challenging project. A simple email that shows gratitude goes a long way.

It gives a tremendous morale boost to the individual on the receiving end.

3. Building Trust:

It’s important to get your boss to trust you. This will help you with future projects.

Your boss will know you’re fast and good at your job if you send them an email when you finish a project, even when it’s hard or urgent.

You only get one shot at these projects, so you have to make sure you can meet the deadline and do good work.

4. Boost Self-Confidence:

Completing any big project ahead of time gives self-confidence to an individual.

They can reach their goals on time and put effort into achieving them without being under stress. It is a good step towards success as an employee and in my personal life.

5. Why To Write Email To Boss Of Completion Of Work – Request For Promotion:

If you’ve been working hard and doing well on your projects, your company might give you a promotion or raise soon.

To help your boss know this, send them an update on your work on time. You can also mention you’re interested in a higher position, like a senior role.

This can help you move up in your career and get more important work to do.

6. Recognition By Boss:

Usually, people wait for their bosses to say they did a good job in front of everyone.

But that’s not how things work. If your boss thinks you deserve a raise or promotion, they’ll tell you directly, not in front of others.

So, let your boss know what great things you’ve been working on. Thank them for the chance to do this task.

You can also ask if there’s anything else you can help with on this project.

7. Less Stressful Job:

Wouldn’t it be great to have a job where you don’t have to worry about deadlines? Everyone wants that!

But most projects are a bit tricky and need you to be focused and organized.

This email is to let your boss know you’ll get your upcoming projects done on time and to a high standard.

8. Why To Write Email To Boss Of Completion Of Work – Gives You A Boost:

Completing any challenging project on time gives you:

– Satisfaction

– Happiness, and

– Confidence boost is needed to perform better and improve productivity.

It helps one realize how far they came from where they started. It also pushes you towards success which we all know is very important for a successful career.

9. Professionalism:

Sending an email to your boss to let them know you finished your work is a good way to be professional.

How To Write Email To Boss Of Completion Of Work (2)

It’s a helpful habit to keep because it shows them you’re open and honest about your work.

10. Why To Write Email To Boss Of Completion Of Work – Makes Boss Happy:

When your boss says “Thank you” and smiles, it makes you feel really good and happy, like you did something important.

To make your boss happy, always finish the tasks they give you. You can send them a quick email, like “Hi [Boss’s name], just letting you know I finished [task name].”

Conclusion :

Keep things friendly and easy to understand in your email to your boss about finishing a task.

Use short, clear sentences and avoid any tricky words.

Thank your boss at the end and let them know you liked working on the task.

Remember to add the date and time at the end of your email.

Last Updated on 1 month by Usama Ali

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Submit Assignment Email Sample: Examples and Tips for Effective Communication

Are you tired of constantly hounding your students to submit their assignments on time? Maybe it’s time to streamline the process with a well-crafted submit assignment email. To help you get started, we’ve compiled a collection of helpful examples that you can edit and tailor to fit your needs. With these examples, you can quickly create an email that’s clear, concise, and effective in communicating your expectations to your students. So take a few moments to check out our submit assignment email sample collection, and start saving yourself the headache of having to chase down late assignments. Your students will thank you, and you’ll have more time to focus on what really matters: teaching and shaping the minds of the next generation.

The Best Structure for Submit Assignment Email Sample

Submitting assignments can be a daunting experience, especially when you’re unsure of the right way to go about it. However, the good news is that submitting assignments is easier than you think, and with the right structure, you can make the process smoother and more successful. In this article, I’ll be sharing with you the best structure for submit assignment email sample, and how you can use it to your advantage.

Firstly, it’s important to start with a greeting. Address your lecturer or professor in your email with a polite and respectful greeting. This shows that you’re polite and professional, and it sets the tone for the rest of the email. Use titles and names where applicable to show that you respect their position and authority.

Once you’ve greeted your lecturer or professor, get straight to the point. Introduce yourself and state your intention clearly. Indicate the title of the assignment you’re submitting, your course, and any other pertinent details. This makes it easier for your lecturer or professor to know exactly what you’re submitting and why.

After this, attach the file of your assignment. Make sure the file is in the correct format requested and add any notes or explanations if required. This will help your lecturer or professor to understand your assignment better and appreciate your attention to detail.

Complete your email with a polite closing. Thank the lecturer or professor for their time and consideration, and if necessary, let them know that you appreciate their feedback. End the email with a closing remark and sign off with your name.

In conclusion, submitting an email assignment can be a hassle, but with the right structure, it doesn’t have to be stressful. Remember to start off with a greeting, introduce yourself and your intention and attach your assignment. Lastly, sign off with a polite closing and thank them for their time.

With this structure, you’ll be able to submit your assignments successfully and professionally, and your lecturer or professor will appreciate your attention to detail and professionalism. Remember to keep it simple and to the point, and you’ll be sure to impress!

7 Sample Submit Assignment Email Samples

Submitting assignment late.

Dear Professor Smith,

I hope this email finds you well. I am writing to inform you that I will be submitting my assignment a day later than the due date. I apologize for any inconvenience this may cause. The reason for the delay is due to unforeseen personal circumstances that have arisen. However, please be assured that I have completed the assignment and will submit it as soon as possible.

Thank you for your understanding and accommodating my request. I appreciate your consideration and look forward to submitting future assignments on time.

Best regards,

Submitting Additional Resources

Dear Professor Lee,

I hope this email finds you well. I am writing to submit additional resources for the current assignment. The resources are relevant to the topic and may be helpful for other students in the class. I have attached the resources to this email for your convenience.

Thank you for considering these additional resources. Please let me know if you have any questions or concerns.

Submitting Multiple Assignments

Dear Professor Green,

I hope this email finds you well. As you may recall, I was absent due to illness for the past week. As a result, I was unable to submit the assignments that were due during my absence. I have completed all of the assignments and have attached them to this email for your review.

Thank you for your understanding and accommodations during my absence. I look forward to receiving feedback on these assignments and submitting future assignments on time.

Mike Johnson

Requesting Assignment Feedback

Dear Professor Williams,

I hope this email finds you well. I am writing to request feedback on the recent assignment that I submitted. I am hoping to receive some constructive criticism on my work in order to improve my understanding of the topic and also improve my future assignments.

Thank you for taking the time to provide feedback on my work. I greatly appreciate your insights and look forward to incorporating these suggestions into future assignments.

Kind regards,

Emily Green

Requesting Extension for Assignment Submission

Dear Professor Brown,

I hope this email finds you well. I am writing to request an extension on the upcoming assignment submission. Unfortunately, I have encountered some personal issues that have impacted my ability to complete the assignment on time.

Thank you for your consideration in this matter. I assure you that I will make use of the additional time provided to complete the assignment to the best of my ability.

Matthew Grey

Seeking Clarification for Assignment Guidelines

Dear Professor Turner,

I hope this email finds you well. I am writing to seek clarification on the guidelines for the current assignment. There are some aspects of the assignment that are not entirely clear to me and I would appreciate any additional information that you can provide.

Thank you for taking the time to answer my questions. I greatly appreciate your assistance and look forward to submitting a well-completed assignment.

With best regards,

Nicole Wright

Requesting Resubmission of Assignment

Dear Professor James,

I hope this email finds you well. I am writing to request the opportunity to resubmit my most recent assignment. I believe that there were some areas where my submission could have been improved and I would like to have the chance to do so.

Thank you for considering my request. I understand that this may not be possible and I appreciate your time and consideration in this matter.

Olivia King

Related Tips for Submit Assignment Email Sample

Submitting an assignment via email can seem like a daunting task, but it is a necessary one. Whether you are in school or working remotely, being able to send your work electronically is crucial. Here are some in-depth tips for submitting an assignment via email:

Check your email attachments: Make sure that you have attached all the necessary files to your email. Double-check the file names to ensure that they are labelled correctly and are the most recent versions of your work.
Include a subject line: Be specific about what the email is concerning. The subject line should include your name, the name of the assignment, and the due date. This helps the recipient easily identify your email and prioritize it accordingly.
Write a clear message: Your email message should be concise and to the point. Include a greeting, briefly explain what you are emailing about, and why you are sending it. Also, thank the recipient for their time and consideration.
Use a professional tone: While you may be emailing your instructor or supervisor, it is important to maintain a professional tone. Avoid using slang, text message abbreviations, or casual language. Write your email as if you were composing a formal letter.
Proofread your email: Before sending your email, review it for spelling and grammar errors. A poorly written email can reflect poorly on you and may create the impression that you do not take your work seriously. Take the time to make sure that your email is error-free.
Send your email in a timely manner: Don’t wait until the last minute to send your email. Give the recipient enough time to read and respond to your email before the assignment is due. Sending your email well in advance shows that you are organized, responsible, and respectful of the recipient’s time.

By following these in-depth tips for submitting an assignment via email, you can ensure that your work is communicated clearly, professionally, and efficiently. Above all, always remember to be polite and thankful for the recipient’s time and consideration.

FAQs about submitting assignment emails

How should i address the email.

You should address the email to the person responsible for receiving the assignment. This could be your teacher, professor, supervisor, or whoever assigned the task. Address them by their title and name, and include a polite greeting.

What should be the subject of the email?

The subject line should clearly state that the email contains an assignment submission. You can use a format like “Assignment submission – [Course name/number] – [Your name].” Keep it concise and specific.

How should I attach the assignment?

You should attach any files related to the assignment, such as a Word document or a PDF file, to the email. If the file size is too large, consider uploading it to a file sharing service and including a link in the email.

When should I send the submission email?

You should send the email before the deadline for the assignment. Ideally, you should send it a few days in advance to ensure that there are no technical difficulties or other issues that could delay the submission.

How should I format the email?

The email should be formatted professionally and politely. Use a clear font and a readable size, and include any necessary information, such as the date, class or course name, and your name.

What should I include in the body of the email?

You should include a brief message introducing the assignment submission and thanking the recipient for their time. You can also include any necessary context or instructions they need to know before grading or reviewing your submission.

What should I do if I have trouble submitting the assignment?

If you encounter technical difficulties or other issues while submitting the assignment, reach out to your teacher or supervisor as soon as possible for help. They may be able to offer you an extension or alternative submission method.

Wrapping it Up!

And that’s a wrap for our submit assignment email sample article! We hope that our tips and tricks have helped you craft the perfect email for your next assignment, making the submission process a breeze. As always, thank you for reading and we can’t wait to see you visit us again soon! Happy writing!

5 Effective Professor Assignment Submission Email Sample Templates Assignment Late Submission Email Sample: How to Write an Email to Your Professor Effective Assignment Submission Email Sample: How to Impress Your Professors Formal Assignment Submission Email Sample: How to Submit Your Assignments Professionally Mastering the Art of Email Communication: Sample Email for Sending Assignment

Sending an Interview Assignment Email Template

During the recruiting process, use this email template to give an assignment to your applicants. A written assignment or exam will assist you in evaluating your prospects' talents through an actual work project for various roles.

Prepare applicants for success by informing them about your assignment procedure ahead of time.

Here's what you should include:

State the deadline clearly
Mention the specific duration of the job
Provide contact details in case more clarification is required
Include a link to the task and any essential instructions to help your prospects understand what they'll need to perform
Once you've received their assignment, send a confirmation to thank them for their time and to inform them of the subsequent steps

Sending an Interview Assignment Email Template Sample 1

Subject: [Company Name] Interview Assignment Request.

Dear [First Name of Candidate],

Thank you for coming to the interview for [role] with [manager name]. We need all candidates to complete the accompanying assignment as part of the interview process. We do this to learn more about you and your work style. There are no correct or incorrect responses.

Please read the assignment carefully and let me know if you have any questions. Please submit it back to me through email after you've finished it. Please keep in mind that the deadline for submitting the assignment is [Date and Time].

Thank you very much,

[Name and position of the sender]

Sending an Interview Assignment Email Template Sample 2

Subject: Assignment for the role of [job title].

Dear [Candidate Name]

Thank you for applying for the position of [Job title]. We have chosen to provide tasks to talented individuals like yourself as part of our hiring process!

The assignment is included, along with explicit directions for completing and submitting it. Please read and follow the directions to ensure successful completion.

Please remember that the assignment's due date is [Due Date].

Don't hesitate to contact me if you have any questions or concerns regarding your assignment. I wish you the best of luck with the task and look forward to reading your ideas.

[Your surname]

[Email Signature]

Email Templates

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Interview Assignment email template

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Why does it matter.

It helps the company to gauge how the candidate will approach certain tasks or behave in the workplace. It’s also important for the candidate because it gives them a great chance to show off their skills.

When to send?

Assignments would usually be required after the first stage of screening and interview, possibly before a second or final interview.

What to include?

Include the assignment, with any instructions the hiring manager has given you. You will also be able to put them at ease by explaining it is a standard process and it is solely to get to know them, and their style of working better:

The role they have applied for
The name of the manager or supervisor they interviewed with
The details of the assignment
The date it must be completed by
How to return the assignment

Template Email

Email Subject Line: Interview assignment request from [Company Name]

Dear [Candidate First Name],

Thank you for attending the interview for the position of [Role] with [Manager Name]. As part of the interview process, we ask all candidates to complete the attached assignment. We do this so that we can get to know you, and your work style better. There are no right or wrong answers.

The assignment is attached, please take time to read it and let me know if you have any questions. Once you have completed it, please send it back to me via email. Note that the deadline to submit the assignment is [Date and Time].

If you require assistance or need any reasonable adjustments to be made to the deadline, please let me know.

Kind Regards,

[Your Name]

[Your Job Title]

[Company Name]

Once you have received the Assignment – email template

Thank you for sending back the interview assignment. I have passed it on to the relevant team to look at and they will be in touch with you within [Length of Time] to discuss the outcome.

[Company Name

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Task Completion Email To Manager (Samples)

March 9, 2023
Corporate Emails

Task completion email to manager - unitwriter

You or your entire team just completed an assigned project and you need to alert your manager. This would be easy if you were using a project management tool that would alert them of project completion.

But in cases where your company isn’t using a project management tool, you’d need to send your manager an email to inform them of the project’s completion.

We’re here to simplify the job by providing you with professional templates that you can leverage to make your job easier.

You simply need to modify these templates and then forward them to your manager. We’ve also included some tips that would help you whenever you need to email your manager.

Clear Reasons

Clear subject line, use proper name, use work email, keep it concise, easy to understand, end formally, template 1: project completion notice, template 2: team project completion notice, template 3: project completion notice, tips for emailing your boss.

While tools like Slack and Teams are leveraged for easier communication across organizations worldwide, emails continue to be used in these organizations, especially when communicating with a supervisor over formal correspondence.

But unlike sending emails to coworkers where you can be informal and not worry about mistakes, you should be careful when writing to your Boss. Let’s look at a few things to keep in mind.

Your boss is probably keeping track of multiple projects and may not easily remember the exact project you’re referring to. It’s advisable to specify the exact project name so they know exactly which project you’re referring to.

If there’s a deadline for the project that you were supposed to meet, make sure you include that in the email to your manager.

If the project is in phases, you should let them know exactly which phase of the project you’ve completed.

While you would not be able to include all relevant information in the subject line of the email, it should present the general purpose of the email within a few words.

This helps your boss or supervisor locate the email, understand the possible content even before reading the full message and finally ascertain the importance and urgency of the email.

After all, your boss would most likely have a busy schedule. A clear subject line would help them identify the urgency of the email especially when they have a boatload of work to get done. Examples: {{ Project Name }} Project Completed

Coming down to the body of the email, you should identify the name your boss wishes for you or the general employee body to call them.

If they prefer to be addressed by their first names, you should address them as such. On the other hand, if you aren’t sure how they want to be addressed, you can either ask your colleagues or simply use your boss’ surname.

Keep in mind your workplace culture at this point. Some workplaces encourage informal communication between all members of the organization. For informal workplaces, you start with: Good {{ morning/afternoon/evening }} {{ Boss’ firstname }} Hi {{ Boss’ firstname }} In the case of a very formal workplace where you aren’t sure of the best way to address your boss, you can simply start with: Dear {{ Mr. /Mrs /Ms. Surname }} Hello {{ Mr. /Mrs /Ms. Surname }}

Maybe something happened at the workplace that you didn’t like or there’s something you find annoying. You should always mind your tone in your professional emails.

It doesn’t matter whether the company’s doing something you’re unhappy with, you should always mind the tone of your communication. If you sound angry, your Boss is less likely to mind your request or even finish reading your email.

Refrain from contacting your boss through your personal email. Most organizations implement some form of spam filter that may flag personal emails as spam.

The last thing anyone wants is to send an urgent message to their boss only to find out days later that they never got the email. Emails that come through the company emails are whitelisted ensuring that your boss receives them inside their inbox.

This is why most organizations provide their employees with company emails for communication within the company as well as correspondence with external companies.

Your boss probably receives loads of emails daily. The last thing they want to do is to spend precious time reading through a long email to determine its content.

No matter how important your email may be, your boss is not likely to spend 30 minutes trying to understand its content. It’s advisable to use short and clear wording to easily convey the content of your message.

No one likes reading terrible grammar, especially in a professional setting. It’s advisable to proofread your email to identify any grammatical errors before sending it to your boss.

Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

On the other hand, poor grammar could give your boss some laughs. But keep in mind that others are bound to join in.

Your boss most likely receives tens or even hundreds of emails daily, especially in the case of larger organizations. Ensure that your email is easy to understand within the shortest amount of time.

To determine this, you can ask a colleague or friend to skim through the email to test whether it’s easy to understand and adequately presents the necessary information.

At this point, you can thank your boss for taking the time to review your request and then reiterate any relevant information before signing off.

Example: Thank you for your time and attention.

Official emails to your boss should be signed off with your official signature which includes your full name, job title, department if applicable, and contact details when available.

This can be easy if you’ve already created your signature template for your company email. The system would automatically include your signature in every email.

If you haven’t created a signature template for your email, you should manually include this in your email to your boss.

It can be something like this: Sincerely, {{ Fullname }} {{ Department if applicable }} {{ Job role/title }} {{ Contact details (optional) }}

Sample Task Completion Emails To Manager

Email subject.

Project Completion Notice – {{ Project Name }}

Project Completion – {{ Project Name }}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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The Study Blog :

How to ask for an extension for your assignment [examples + template].

By Evans Jun 15 2021

Time management is one thing you should get better at within your academic life, particularly when it comes to assignments. However, regardless of how much you plan your time or stay organized, things might get out of hand. Read the article below to find why and how to ask for an extension. It also provides examples of how to ask for an assignment extension for your reference.

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What is an Extension Deadline?

An extension deadline for your assignment is the additional time you should request from your supervisor or tutor to finish your task. Most projects have a specific due date, and you should complete them on time. However, there are times when you can fall behind for numerous reasons and can't stay on schedule. At this point, you should reach your instructor and request an extension.

You should request an extension immediately you realize you won't be in a position to meet your original deadline. The deadline might affect other parts of your project, like other team members' abilities to complete the work and the project's completion date. Requesting an extension can offer the supervisor more time to readjust your assignment's workflow and schedule. Some of the situations in which you might request a deadline extension include:

· The assignment needs more research or work than expected

· Your project's timeline did not put all factors into consideration

· You're waiting for essential materials to complete your project

· You had prioritized the completion of another task

· You were unable to access the required equipment

· You had an emergency that stopped you from finishing your assignment

How to Ask for Your Extension

To ask for your extension effectively, kindly do the following:

Determine Whether You Can Get the Extension

Whether it is possible to get an extension depends on your work's scope. While some projects have rigid schedules, it will not matter if you submit a couple of days later when it comes to other projects. Please make sure you understand the flexibility in the deadline and develop a plan for completing your work.

Ask for the Extension

Once you realize you will be behind the deadline, notify your lecturer immediately. Choose the most convenient contact method. You can call them, ask in person, or send an email. Some instructors are too busy to check their mail from time to time, making a text message or phone call a more effective method.

When contacting your instructor, show them that you care about your grades. You can start with a statement about your goal and then why you require the extension.

Determine How Long Your Extension Will Be

Your extension should give adequate time to complete your paper based on how long you have taken to work on it.

Consider your facilitator's personality when determining the duration of the extension to request. If the instructor is strict, leave it to them to decide the time to grant. If you can negotiate with them, you can ask them for a three-day extension and expect the professor to negotiate down. And if the professor is lenient, ask for a specific extension.

Provide Evidence

If you offer proof, your professor will be impressed with your preparedness and is more likely to grant you the extension. Some of the evidence lecturers accept include:

· A doctor's letter

· A letter from an employer

· An email from a child's teacher

· A receipt from your car or computer repair shop

· Newspaper clippings

Adhere to Your New Deadline and Ensure It Does Not Happen Again

Analyze your work schedule, avoid procrastination and manage your time better in the future. If possible, scale back on some assignments.

Thank Your Tutor

Express your gratitude for the extension granted and apologize for the inconvenience caused.

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Email Template for Requesting More Time to Complete Your Assignment

Feel free to adapt or use this email template to ask for an extension for your assignment

Dear (Title of your Professor, Dr. Mr. Ms., followed by their last name), My name is (name), and I'm a student in your (name) class. I'm writing you to ask if it might be possible to be granted additional time for the (name of assignment) due on (date). Regrettably, I'm behind with this assignment because (reason). I hope to complete this assignment by (date). I look forward to hearing from you about the same. Kind regards, (Your name and student ID number)

Here are more examples:

Dear Dr. Andrea,

I'm writing this email to request an extension on the deadline for the web application development assignment. I'm already done with coding, but the testing and debugging are taking more time than I expected. I have also discovered some errors that I'm working on.

I should submit the assignment on June 23, but I will appreciate it if you extend the due date to June 26.

Thank you for your consideration.

Warm regards,

Dear Professor John,

My name is Jackie, and I'm in your chemistry 101 class. Due to a family emergency, I will be traveling over the weekend without the research materials for the assignment due on Wednesday. Consequently, I would like to request an extension and submit my paper on Friday. In the attachment below is a draft that shows the progress I have made so far.

Many Thanks,

Dear Dr. Peterson,

My name is Jane Stephanie, and I'm in your literature class. My assignment is due on the same day as a presentation at my workplace. Do you provide extensions? If you do, I can submit the assignment on July 20 instead of July 16. I understand that late projects receive grade penalties, which I would like to avoid.

Many thanks,

Dear Professional Kellen,

My name is Ivy Johnson, and I'm in your 11 a.m. English class. From the syllabus, I can see that I should submit my assignment on August 13. Unfortunately, I have three other tasks due on that date for other classes.

Is it possible to get a three-day extension on the deadline and submit it on August 16 instead? If you do not grant extensions, can I get the assignment topic early to work on it in advance?

Warm Regards,

What to Do If You Do Not Get an Extension

Most lecturers understand that students are human beings with jobs and lives outside of class. And many instructors will approve any extension request. However, sometimes the professor might say no. Here is what to do should it happen.

If it is a few hours or days to your deadline, ensure you understand the late penalty and determine whether it is more practical to submit your assignment late or rush to meet your deadline. Ensure you deliver pure gold and don't plagiarize your work; it could result in poor grades.

If you had planned early, you have options. You can rearrange your schedule to make time to write your paper, ask your tutor for the paper topics before, or ask for an extension in another class. Alternatively, you can hire an expert writer from our urgent writing service to complete the assignment for you.

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As a student, you have events, experiences, and activities that occupy your life. It can sometimes become challenging when you need things done simultaneously, which could have detrimental consequences on your health. If you're stuck on your assignment, you have come to the right place. Paperperhour offers customized homework help and essay writing services. Our goal is to create high-quality papers at cost-effective rates and within reasonable timelines. When you hire our writers , it means you could meet all requirements without worrying about errors that could compromise your assignment's quality. Contact us now and enjoy working with experts that understand your needs.

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1.3: Assignment: Writing a Formal Email

Last updated
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Page ID 49354

Sara Ferguson
Grossmont Community College

Self-Introduction and Email Assignment

For this assignment, you will send an email to your professor. Use the tips in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette . The purpose of this email is to introduce yourself by email.

Email Guidelines

The email should follow the email guidelines in 1.1 Writing a Formal Email and 1.2 Paragraph Structure and Email Etiquette .

Send your email to your professor at _____________________.
The subject line should state what the email will be about. It should be short and specific.
Address the reader by his or her title, unless the reader asks you not to.
Identify yourself. Write your full name and state which class you are in.
Give a pleasantry, or short greeting. This makes the tone friendly and polite.
State the reason for writing. Give some background information if necessary.
Thank the reader and include a short sign-off.

Self-Introduction Guidelines

The self-introduction should be attached.
Write 1 or 2 paragraphs
Complete the self- introduction on a Word doc or compatible.
Languages you speak, purpose for attending college, English language goals, hobbies or interests, and any other information that you think your professor should know

Other Notes about Emails

If you include an attachment, tell the reader that a file is attached
If you have many questions, make a list. This will help the reader see all of the questions so that he or she will respond to them all.
Use white space in between sections of your email. This makes it easier to read.
Keep emails short and specific.

How to Attach a Document

Write your self-introduction on Word or compatible.
Save the document with your self-introduction.
When you open a new email, click the "Attachment" button. Sometimes, it looks like a paperclip.
Find the saved document. Click "Open." This will attach it to your email.

Grading Rubric: How Will Your Assignment Be Graded?

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Apr 10, 2023

How to write an email sending documents with 6 samples

Sending documents is an essential skill in the professional word. Gain confidence by reading our tips and check out 6 document email samples at the end.

Lawrie Jones

Table of contents

If you're working in an office, you're probably sending documents every day. But are your emails up to scratch?

Whether emailing customers, clients, or colleagues, we can show you how to create better messages. We break down document emails into the basic building blocks, showing you how to create better correspondence.

We'll explore how to use the correct language, tackle tone of voice and structure, and then finish with 6 solid gold samples and a template.

What to write in an email when sending documents

Let's start with the good news. You don't need to write a long and detailed email when sharing documents. The attachments are what matters, so you'll just need to introduce them, explain what they are and explain why you're sending them.

Here are some of the principles for writing better document emails:

Use clear language.
Keep messages clear and concise.
Include relevant information about the purpose or context of documents.
Spend time getting the tone of voice right for your audience (formal for customers and clients and friendly for colleagues, friends, and family).
Stay polite and professional at all times.

Writing document emails can be as simple as a few sentences, or it can stretch to half a page. Focus on the easiest and most effective way of sharing your message.

Before writing emails, ask yourself the following:

What do you want someone to do with the document? Do you need to request action from the recipient? Make it clear if you need them to act, like review, comment, or proofread it.
Is there a deadline? Always add a deadline for a response if required.
Do you need to provide instructions? You can add details about how documents can be used. You can also offer guidance (and restrictions) on whether documents can be shared and with whom.
Do you need to provide access? Remember to share access to those files before sending online documents (like Google Docs ). For password-protected files, be sure to include the password!
Do they need to confirm receipt? If you're sending something important, like a bill or invoice, it's always a good idea to ask for confirmation of receipt. This is also important when sharing sensitive documents to ensure they've ended up with the correct person.

Email format for sending documents

Writing document emails is an essential skill used in business, and they're easy to put together. We can separate the email format for sending documents into three sections:

Document email subject line
Email body copy
Closing lines and sign-off

Here we explore each in more detail and provide some sample sentences you can use in your daily emails.

1. Email subject line for sending documents

OK, so this is super simple. You need to use your subject lines to explain what your messages are, what's included and anything else (such as a deadline).

The basic principles are familiar. Keep document message subject lines short and informative. Here are a few examples:

Documents attached – (what the documents are attached)
Q1 Sales figures – Attached with this email
Please find (the document name) attached
(Document title) – Attached
Please review by (date) – (Document details)

2. Email body with documents attached

In the email body, we get down to business.

You need to provide a brief introduction and introduce your documents. Then, you can add the context and purpose of your message and clear instructions about what they are and why you're sending them.

Attached you can find the sales figures for Quarter 1. The spreadsheet provides a breakdown of all sales in each product area. This provides a snapshot of all activity and shows we're making significant progress toward achieving our targets.

You'll also want to set out the next steps. For example, you can add contact information and a call-to-action (CTA) with actions, deadlines, and deliverables.

Please confirm that you have received the latest report and are happy with it. Once you have confirmed this, I will share it with the rest of the sales team.

3. How to end email when sending documents

Time to sign off and send with a professional closing. Be sure to include essential information, such as a CTA and contact details.

Thanks in advance for reviewing this quarter's sales figures. If you spot any issues or want to chat about them, please get in touch with me at (insert details). I look forward to hearing from you.

Before sending, it's important to re-read your messages and ensure the spelling and grammar are up to scratch.

Finally, double-check that you remembered to attach the document you're sending and check you've managed permissions and included any passwords.

6 sample emails for submitting documents

By now, it should be evident that sending documents is pretty easy – but in this section, we'll show you.

Here are 6 sample emails for sending requested documents covering several everyday situations you'll find in business. We provide a bit of an intro for each sample, highlighting the critical points you must get across.

1. Sample email for submitting documents

Here's a stripped-back sample for sharing documents. We won't go into detail; we're just delivering the documents and assuming the person receiving them knows who you are, what you're sending, and why.

2. Sample email for sending documents to HR

HR departments might want to see copies of your qualifications, permissions to work, driving license, or other documents.

Here's a sample email for sending documents to HR after an interview.

3. Sample email for document review request

Sometimes you'll want approval on a document, such as sales figures, before sharing it more widely. You can use this email template when asking someone to review a document.

In this sample, we introduce what the document is and lay out our request. We also explain the next steps and include a deadline for return.

4. Sample reply email to document submission

If someone has sent you a document, it's professional to email them to confirm you have received it. Begin each message with a brief thank you and build from there.

Before sending, double-check that you can open the file and do what is needed. It can be embarrassing to have to message back if you can't access a document!

Ready to respond? Here's our sample outlining how to reply when receiving documents.

5. Sample email for sending documents to a manager

When emailing your manager , you'll want to stay polite and professional. We'll assume they already understand the content of the attached document.

However, you'll still need to add your deadline and outline the next steps to ensure you get the response required to do your job.

Here's how to write an email to your manager when sending documents.

6. Apologies for the delay in sending the document email sample

Forgotten to send some important documents? It happens, and here's how to deal with it with a polite apology email .

First, provide a brief apology and an explanation for the delay. Then provide details of the content and context of the documents and clear instructions about the next steps.

Next time, put a note in your diary and don't forget to send the documents!

Email template for sending documents

If your situation doesn't fit the samples here (or you don't like them), this customizable template should do the trick. Each section can be updated and adapted.

By the end, you've got a professional business email for virtually posting your digital documents.

Work from top to bottom should leave you with an email ready to cut, paste, and send. (Remember to attach your documents, or you could look a little silly!)

Final words are attached below...

Sending emails with documents attached isn't exactly exciting, but it is easy. Follow our basic principles and use our samples and template to create compelling messages for every situation and circumstance.

When sending documents, don't waste time getting creative; instead, craft something short and to the point, and it'll do the business.

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How to write an email to your boss with samples and templates

There are only so many ways you can email your boss, and in this guide you’ll find 49 of them. Read on!

8 samples on how to send a formal email

Learn how to write a formal email including format, structure, greetings, body, and sign-offs with the help of our formal email examples and template.

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Wondering how to close an email? This blog post features 40 email ending examples that will help you to choose email closing line, sentence or phrase as a closing statement.

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9 Ways To Acknowledge An Email From Your Boss (+ Samples)

If your boss has sent you an email with a task to get done, it might be wise to acknowledge it. This article will look at how to respond to an assignment given by your boss so you have a better understanding of how it works.

1. Thanks For Sending Me This

“Thanks for sending me this” is one of the best ways to acknowledge an email from your boss. It works well because it shows that you’re grateful to have received a message from them, and it shows that you’ve understood what they asked of you.

If you have more questions about what they need, it’s wise to include them after this phrase. If you fully understand what they are asking, then get to work on it.

Using phrases like this is good for two reasons. First, appreciation and acceptance are always polite. “Thanks” is always going to be a suitable choice professionally, so you should get used to using it.

Secondly, “sending me this” implies that you’ve read all the details they’ve provided. It means you’ve understood what they’re asking, and you’ll get to work straight away for them.

Thanks for sending me this. I’ll be sure to get right to work with it.
All the best ,
Dear Mr. Hodge,
Thank you for sending me this. I’m glad you came to me looking for help here.
Best wishes,

2. That’s Really Helpful. Thank You

“That’s really helpful” is a good way to acknowledge an email that provides you with useful updates. If you learned new information or have been informed that something important is going to happen, this phrase works well.

Similar to the above phrase, we can use “thank you” to show our appreciation. It’s a simple form of acknowledgment, but it goes a long way when you’re writing to your boss.

If you can show that you’re polite and resourceful, it’ll paint you in a much better light with your boss. Who knows. Maybe they’ll start to give you some more important tasks, and you’ll be climbing the ladder before you know it.

Dear ma’am,
That’s really helpful. Thank you for the update , and I’ll be sure to get right to work.
All the best,
Dear Mrs. Smith,
That’s really helpful. Thank you so much. I’ll get right to work with my new team.
I hope you’re well,

3. Okay, I’ll Get Back To You If I Have Any Questions

“I’ll get back to you” is a good way to show that you currently don’t have any problems to note. It shows that you acknowledge what your boss has emailed you, and you will now spend time working toward completing the task.

“Okay” is one of the most simple ways to accept a task or challenge. It shows that you’ve received, read, and understood an assignment.

“If I have any questions,” shows that you’ll be working hard on the project. If anything comes up that you’re not sure about, you’ll reply to your boss again to ask them for some help.

Dear Mr. Stuart,
Okay, I’ll get back to you if I have any questions. Thanks for letting me know.
Kind regards,
Dear Mrs. White,
Okay. I’ll get back to you if I have any questions when I start working on it.

4. Received With Thanks

“Received with thanks” is a more blunt phrase we can use. It works well professionally because it gets right to the point. Some people don’t like using it because it feels like a wasted email.

Remember, email inboxes can be very busy. If your boss receives a lot of emails during a working day, it’s probably not a smart idea to email them with every little response, acknowledgment, or query you have.

The more emails you send, the more annoying they can be. Therefore, “received with thanks” as the only phrase in the email is a bit of a waste of time.

If you’re going to use this one, make sure you elaborate just a bit more.

Received with thanks. I have already started to work on this project, so it should be done by Friday.
Dear Mr. Smart,
Received with thanks. Let me know if there’s anything else I can do for you before I finalize these instructions.

“Noted” is similar to the above phrase. It’s another blunt one, but this time it’s only one word. We should still make sure to elaborate further if we’re going to use this form.

Again, we don’t want to clog our boss’s email up. The last thing we want to do is annoy them, so they don’t trust us with tasks again.

Always elaborate if you’re going to write “Noted.” If you don’t have anything to elaborate on, it’s probably best not to reply to your boss. You could ask them if they need help with anything else, or you could give them a rough time frame of when to expect your work.

Dear Mr. Pamela,
Noted. I’ll be sure to contact you as soon as I’ve completed this. I imagine it’ll be done by Wednesday.
Hey Michael,
Noted. If you have anything else you need from me, please let me know . I’ll get to work immediately otherwise.
Kindest regards,

6. I Have Received And Understood

“I have received and understood” works well to start an email to your boss. We usually include the information we receive right after this phrase. Repeating it helps us to show that we’ve understood our assignment.

This is known as a reconfirmation. When someone has provided us with information, and we relay it back to them to show that we’ve understood, we reconfirm it.

For example:

I want you to work in the yard.
I will work in the yard.

Generally, you can just say “I will” to show you agree to the terms. However, repeating “work in the yard” is a great way to show that you’ve understood exactly what’s been asked of you. The same rules apply to business emails.

Dear Mr. Peterson,
I have received and understood your message about finding new candidates for the role. I’ll check the CVs in the morning.
Best regards,
Dear Mrs. Suestorm,
I have received and understood the project you recommended to me. I’ll get a team together to address it.

7. Got It, Thanks

“Got it, thanks” is slightly more informal. We can use this phrase when we are familiar with our boss, and we know they don’t mind a bit of informal language here and there.

It’s great because it’s snappy. It gets right to the point and shows that you understand what has been asked of you.

Many people like to go overboard when it comes to emailing their boss. They feel like a lot of words need to be used to show that they are smart enough to handle the responsibility.

Often, using too many words can turn your boss away from asking you for help again. It’s best to keep formal emails as simple as possible, especially when they’re only there to acknowledge your role.

Dear Mr. Bossman,
Got it, thanks. I’ll let you know when I’m done with it.
Dear Mrs. Smythe,
Got it, thanks. Please let me know if there’s anything else you’re going to need.
Best wishes to you,

8. I’m Working On It

“I’m working on it” shows you are diligent when responding to your boss. If they’ve given you an assignment, “I’m working on it” shows that you’ve taken the time to get to work right away.

Other people might have wasted time before starting a job from their boss. If you use this phrase, it shows that you’re proactive and you’re willing to stop what you’re doing to make sure to get the most important tasks done first.

Dear Mr. Walker,
I’m working on it as we speak. I’ll have it ready by the end of today ’s shift.
Hey Arnold,
I’m working on it. Bear with me while I send you my preliminary results.

9. No Reply

Sometimes a reply isn’t necessary. You do not have to send emails to everything you receive because this will clog up both your and your boss’s email. If they did not ask for a reply, or you do not think it warrants one, you don’t have to reply at all.

This is all based on whether you trust your instincts. If you believe that a reply is unnecessary, you can leave it out. Usually, this is made clear if the email your boss sent you is short and gets right to the point.

If they elaborate or say something like, “please respond when you’ve read this,” then it’s probably better to reply. They’ve asked you to do so, so not replying would be foolish.

Since we’re not replying to our boss, in this case, it doesn’t make sense to include any email samples. Instead, just continue with the work they’ve provided you and only reply once you’ve completed it.

You may also like: 12 Best Replies To A Thank You Email From Your Boss

Martin holds a Master’s degree in Finance and International Business. He has six years of experience in professional communication with clients, executives, and colleagues. Furthermore, he has teaching experience from Aarhus University. Martin has been featured as an expert in communication and teaching on Forbes and Shopify. Read more about Martin here .

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How to Assign Tasks in Emails in 2023

In the digital age, email remains a staple in professional communication, proving its worth as an efficient and effective way to assign tasks and keep track of work.

More than just a means of correspondence, email has evolved into a versatile tool capable of task management and productivity tracking.

However, being efficient with email is key. In fact, studies show that overusing email can hurt productivity and leadership.

In this article, we will cover why you should assign tasks via email, how to do it effectively, and provide templates you can use to get started today.

Why Assign Tasks in Emails?

Assigning tasks through emails can increase transparency and accountability in a team. Each member receives the same information at the same time, and the email trail provides a clear record of who was assigned what task and when.

Moreover, for many people, checking their email is the first thing they do at work. Assigning tasks via email ensures that these assignments are seen promptly.

It also consolidates information in one place, minimizing the risk of important tasks getting lost amidst the shuffle of different platforms.

How to Assign Tasks in Emails

To effectively assign tasks via email, one must focus on clarity, specificity, and simplicity. Start by crafting a clear subject line that summarizes the email's purpose.

In the body of the email, break down each task into smaller, manageable parts and assign them to specific individuals. Always specify the deadline and provide as much information as possible about the task, like the desired outcome, any necessary resources, and who to contact for help.

Remember, it's crucial to follow up after sending the task assignment email. This might involve sending reminder emails as the deadline approaches or simply checking in with your team members to see how their tasks are progressing.

What Not To Do When Assigning Tasks via Email

Just as there are best practices to follow when assigning tasks via email, there are also pitfalls to avoid. Here are some key things to avoid:

Avoid vague instructions

Vagueness can lead to confusion, rework, and inefficiencies. When assigning tasks, be as clear and detailed as possible to prevent misunderstandings.

“ Hi employee,

Drop whatever you are doing. We have a new priority, start working on the new presentation. We need it asap.

Thanks, Manager "

Don't overlook the subject line

A poorly written subject line may result in your email being overlooked or even ignored. Make sure your subject line is clear and indicates the purpose of the email.

Don't neglect deadlines

Failing to provide a deadline may cause your team to prioritize other tasks. Always specify a due date.

I require the new prototype within the next few weeks.

Don't forget to follow up

Remember, assigning a task is just the beginning. Following up is essential to ensure tasks are on track.

Tips to Keep in Mind While Assigning Tasks via Email

Assigning tasks through emails can be highly effective if done correctly. Here are some helpful tips to enhance your email task assignment process:

Use bullet points or numbers for clarity : When assigning multiple tasks or detailing instructions, using bullet points or numbers can enhance readability and comprehension.

Provide all necessary resources : Make sure to include any documents, links, or additional resources that will help your team to complete the tasks.

Balance the workload : Be mindful not to overload any one team member with too many tasks. Ensure assignments are fairly distributed.

Encourage feedback and questions : Lastly, always encourage your team to ask questions or provide feedback. This will not only improve communication but also build a sense of collaboration and understanding within the team.

Remember, the goal is to make task assignments as simple and straightforward as possible, reducing potential miscommunication and increasing overall productivity.

How to Automate Common Work Emails

Common work emails, such as emails to assign tasks, can be easily automated (without losing your personal touch) with Text Blaze . Text Blaze allows you to use keyboard shortcuts to insert text templates anywhere online.

Whether you're sending task assignment emails or common work emails , Text Blaze can help you do it faster.

Forms (fill-in-the-blank placeholders) allow you to customize your emails to get the right message every time.
Dynamic logic allows you to create powerful templates , such as an invoice generator .
You can collaborate with your team to boost team consistency and productivity.

Task Assignment Email Templates

General email template to assign a task.

Hi {formtext: name=first name},

Please prepare GIFs for the first three social media posts on next month's calendar.

This is a {formmenu: name=priority; cols=20; top priority; default=standard priority; low priority} task{if: priority="top priority"} and should take precedence over other tasks.

Timeframe: {formtext: name=timeframe; default=5; cols=3} business days. Deadline: {time: LL; shift={=timeframe}D(skip=SAT, SUN)}. {else}, so consider working on it once higher priority tasks are complete. Try to aim for completion by {time: LL; shift=+2W}. {endif}

Email Template to Delegate Tasks While You are Out of the Office

Hi {formtext: name=first name; cols=8}, I’ll be out of office between {formdate: LL; name=date1} and {formdate: LL; name=date2}, so I’ll need you to cover some things for me while I am away. I need your assistance in: {formparagraph: name=task instructions; default= Communicating with the freelance writers, following up on content deadlines, and submitting the invoices to accounts ; cols=40; rows=5}

Please schedule a meeting for the two of us in the {formmenu: name=time; afternoon; default=morning; evening} of {formdate: LL; name=date3} and we can discuss this in more details before I leave? Much appreciated,

Email Template to Assign a Specific Type of Task

Email template to help create a presentation, email template for a task with a deadline.

Hi {formtext: name=first name; cols=8},

I would like to ask you to work on something. Can you please {formtext: name=task name; cols=12} by {formdate: LL}.

The task is {formmenu: name=task1; a bit complicated; default=very simple to do}. Here’s what you need to do: {formparagraph: name=task instructions; default=; cols=30; rows=4}

I hope these instructions are sufficient. Please let me know if you have any questions.

Best Regards,

Assigning tasks via email provides a universal, transparent, and efficient method of managing tasks within a team. To utilize this approach effectively, ensure your emails are clear, specific, and simple.

Use Text Blaze to automate common work emails, streamline your workflow, boost productivity, and ensure your team stays on the same page.

Give Text Blaze a try for free today !

Hi there! You made it all the way down to the bottom of this article. Take a few seconds to share it.

Want to turbo charge your work with templates and snippets? Text Blaze is the fastest way to do that.

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14 Proven Tips For Completing Assignments

Completing assignments can be a daunting task, but there are a few things that you can do to make the process a whole lot easier.

Are you finding it difficult to complete your assignments on time? If you’re looking for some tips to help you get organized and stay on track, you’ve come to the right place. In this post, I’ll share some helpful strategies that will make completing your assignments a breeze.

But first, let’s analyze why it’s essential that you complete your assignments on time.

Why are assignments important?

Though often met with groans and complaints, academic assignments are actually beneficial in a number of ways. For one, they force students to engage with the material on a deeper level, encouraging them to really think about what they’re learning and stay on track with their studies.

In addition, academic assignments help students to develop important research, writing and study skills that will be useful in college and beyond.

Academic assignments also give students the opportunity to receive feedback from their instructors on their work.

Assignments are a great way to increase parent engagement in learning and for students to develop a sense of responsibility.

Notably, despite its benefits, too many assignments can do more harm than good.

Too much assignments can interfere with free time and involvement in extra-curricular activities. Assignment completion may be increasingly frustrating and stressful when there are challenges with the home environment. O’Rourke-Ferrara, 1998

Why is completing assignments on time important?

Completing assignments on time allows you to fully engage with the material and understand the concepts.

Subsequently, you’ll likely earn better grades and improve your chances of success in school. Additionally, completing assignments in a timely manner will also give you a sense of accomplishment and satisfaction.

Completing assignments on time demonstrates to your instructor that you are capable of meeting deadlines. This is important in both academic and professional settings.

Plus we all know that once you start falling behind on assignments, it can be difficult to catch up.

Finally, completing assignments on time will likely improve your sleep and reduce stress levels.

According to research, completing assignments improves independence, self-discipline, and time management skills. In addition, it has been linked with better grades and academic success. planchard et al., 2015

Tips for completing assignments

So how can you make sure that you complete your assignments on time? Here are a few tips that may help:

1. Read the assignment instructions carefully

Make sure you understand what is expected of you before you start working on the assignment. Read the instructions carefully, and if anything is unclear, be sure to ask for clarification.

2. Identify why the assignment is necessary

Identifying why the assignment is necessary is an important first step for success. Acknowledging the importance of a task or goal can help you stay motivated to do the best possible work and see meaningful results.

It gives purpose to your efforts, and this in turn can help provide focus and direction, leading to better results through hard work and dedication.

Research shows that the main motivating factors for homework completion were: (1) Reinforcement: desire to learn or master the material (2) Credit (3) Extra-credit planchard et al., 2015

3. Start early to complete assignments on time

Assignments can take longer than you think, so start working on them as soon as they’re assigned. This will help you avoid last-minute stress and ensure that you have enough time to complete the assignment to the best of your ability.

4. Set goals for assignment completion

One way to stay on track with an assignment is to break it down into smaller goals. For example, if you have a research paper to write, your goal for the first day might be to choose a topic and find five sources.

Once you’ve met that goal, you can set a new goal for the next day. Breaking the assignment down into smaller tasks can help to make it feel less overwhelming, and it can also help you to track your progress.

5 . Create a schedule to finish assignments

Once you know when the assignment is due, create a schedule that breaks the work down into manageable tasks. This will help you stay on track and avoid feeling overwhelmed by the assignment.

Research shows that the most common demotivating factors for homework completion were: (1) Other commitments (2) Difficulty understanding (3) Too difficult or too long planchard et al., 2015

6. Identify the resources required for the assignment

Another important step in completing an assignment is to identify the resources that you’ll need. This might include books, articles, websites, or people you can interview. Having a list of resources will help you to focus your research and make the process easier.

7. Track your reference s when researching

As you’re doing research for your assignment, be sure to track the references that you’re using. This will save you time when you’re writing your paper and will ensure that you give credit to the sources that you’ve used.

8. Set aside uninterrupted time for assignments

Once you have a schedule, set aside time each day or each week to work on the assignment. During this time, turn off distractions like your phone and social media. This will help you stay focused and make the most of your time.

"Be open to opportunity and take risks. In fact, take the worst, the messiest, the most challenging assignment you can find, and then take control." - Angela Braly

9. Ask for help if you get stuck

If you’re struggling with the assignment, don’t hesitate to ask for help. Talk to your professor, a tutor, or a friend who is doing well in the class. They can offer guidance and support that can help you get back on track.

10. Take breaks when completing assignments

Working on an assignment for long periods of time can be overwhelming and lead to burnout. To avoid this, take breaks throughout the day or week. during your break, do something that you enjoy or that will help you relax.

11. Celebrate your progress

As you complete tasks on your schedule, take a moment to celebrate your progress. This will help you stay motivated and focused. It can be something as simple as taking a break after completing a section or giving yourself a small treat.

12. Proofread your assignments

Once you’ve completed the assignment, take the time to proofread it. This will help you catch any mistakes and make sure that your work is of the best quality.

13. Submit your assignments on time

Make sure to submit your assignment on time. If you’re having trouble with this, talk to your professor or a tutor. They may be able to offer extension or help you get back on track.

14. Relax after completing each assignment

After you’ve submitted the assignment, it’s important to relax. Take some time for yourself and do something that you enjoy. This will help you relax and prepare for the next assignment.

Final words on proven tips for completing assignments

If you follow these tips, you will be well on your way to acing any assignment. Do you have any other studying or coursework tips that have worked well for you?

Drop a comment below and let me know. Best of luck in all your future assignments.

Read also: 22 Key Tips To Easily Improve Writing Skills

O’Rourke-Ferrara, Catherine. “Did You Complete All Your Homework Tonight, Dear?” Information Analyses (070) Opinion Papers (120) — Reports Research (143) 1998

Planchard, Matthew S. et al. “Homework, Motivation, and Academic Achievement in a College Genetics Course.” Bioscene: The Journal Of College Biology Teaching 41 (2015): 11-18. https://files.eric.ed.gov/fulltext/EJ1086528.pdf

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Rushana Greenidge-Horace

Rushana is a dynamic, knowledgeable professional with almost a decade of experience in the healthcare industry. She remains committed to promoting holistic health and wellness.

Understanding Assignments

What this handout is about.

The first step in any successful college writing venture is reading the assignment. While this sounds like a simple task, it can be a tough one. This handout will help you unravel your assignment and begin to craft an effective response. Much of the following advice will involve translating typical assignment terms and practices into meaningful clues to the type of writing your instructor expects. See our short video for more tips.

Basic beginnings

Regardless of the assignment, department, or instructor, adopting these two habits will serve you well :

Read the assignment carefully as soon as you receive it. Do not put this task off—reading the assignment at the beginning will save you time, stress, and problems later. An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment.
Ask the instructor about anything you do not understand. Do not hesitate to approach your instructor. Instructors would prefer to set you straight before you hand the paper in. That’s also when you will find their feedback most useful.

Assignment formats

Many assignments follow a basic format. Assignments often begin with an overview of the topic, include a central verb or verbs that describe the task, and offer some additional suggestions, questions, or prompts to get you started.

An Overview of Some Kind

The instructor might set the stage with some general discussion of the subject of the assignment, introduce the topic, or remind you of something pertinent that you have discussed in class. For example:

“Throughout history, gerbils have played a key role in politics,” or “In the last few weeks of class, we have focused on the evening wear of the housefly …”

The Task of the Assignment

Pay attention; this part tells you what to do when you write the paper. Look for the key verb or verbs in the sentence. Words like analyze, summarize, or compare direct you to think about your topic in a certain way. Also pay attention to words such as how, what, when, where, and why; these words guide your attention toward specific information. (See the section in this handout titled “Key Terms” for more information.)

“Analyze the effect that gerbils had on the Russian Revolution”, or “Suggest an interpretation of housefly undergarments that differs from Darwin’s.”

Additional Material to Think about

Here you will find some questions to use as springboards as you begin to think about the topic. Instructors usually include these questions as suggestions rather than requirements. Do not feel compelled to answer every question unless the instructor asks you to do so. Pay attention to the order of the questions. Sometimes they suggest the thinking process your instructor imagines you will need to follow to begin thinking about the topic.

“You may wish to consider the differing views held by Communist gerbils vs. Monarchist gerbils, or Can there be such a thing as ‘the housefly garment industry’ or is it just a home-based craft?”

These are the instructor’s comments about writing expectations:

“Be concise”, “Write effectively”, or “Argue furiously.”

Technical Details

These instructions usually indicate format rules or guidelines.

“Your paper must be typed in Palatino font on gray paper and must not exceed 600 pages. It is due on the anniversary of Mao Tse-tung’s death.”

The assignment’s parts may not appear in exactly this order, and each part may be very long or really short. Nonetheless, being aware of this standard pattern can help you understand what your instructor wants you to do.

Interpreting the assignment

Ask yourself a few basic questions as you read and jot down the answers on the assignment sheet:

Why did your instructor ask you to do this particular task?

Who is your audience.

What kind of evidence do you need to support your ideas?

What kind of writing style is acceptable?

What are the absolute rules of the paper?

Try to look at the question from the point of view of the instructor. Recognize that your instructor has a reason for giving you this assignment and for giving it to you at a particular point in the semester. In every assignment, the instructor has a challenge for you. This challenge could be anything from demonstrating an ability to think clearly to demonstrating an ability to use the library. See the assignment not as a vague suggestion of what to do but as an opportunity to show that you can handle the course material as directed. Paper assignments give you more than a topic to discuss—they ask you to do something with the topic. Keep reminding yourself of that. Be careful to avoid the other extreme as well: do not read more into the assignment than what is there.

Of course, your instructor has given you an assignment so that they will be able to assess your understanding of the course material and give you an appropriate grade. But there is more to it than that. Your instructor has tried to design a learning experience of some kind. Your instructor wants you to think about something in a particular way for a particular reason. If you read the course description at the beginning of your syllabus, review the assigned readings, and consider the assignment itself, you may begin to see the plan, purpose, or approach to the subject matter that your instructor has created for you. If you still aren’t sure of the assignment’s goals, try asking the instructor. For help with this, see our handout on getting feedback .

Given your instructor’s efforts, it helps to answer the question: What is my purpose in completing this assignment? Is it to gather research from a variety of outside sources and present a coherent picture? Is it to take material I have been learning in class and apply it to a new situation? Is it to prove a point one way or another? Key words from the assignment can help you figure this out. Look for key terms in the form of active verbs that tell you what to do.

Key Terms: Finding Those Active Verbs

Here are some common key words and definitions to help you think about assignment terms:

Information words Ask you to demonstrate what you know about the subject, such as who, what, when, where, how, and why.

define —give the subject’s meaning (according to someone or something). Sometimes you have to give more than one view on the subject’s meaning
describe —provide details about the subject by answering question words (such as who, what, when, where, how, and why); you might also give details related to the five senses (what you see, hear, feel, taste, and smell)
explain —give reasons why or examples of how something happened
illustrate —give descriptive examples of the subject and show how each is connected with the subject
summarize —briefly list the important ideas you learned about the subject
trace —outline how something has changed or developed from an earlier time to its current form
research —gather material from outside sources about the subject, often with the implication or requirement that you will analyze what you have found

Relation words Ask you to demonstrate how things are connected.

compare —show how two or more things are similar (and, sometimes, different)
contrast —show how two or more things are dissimilar
apply—use details that you’ve been given to demonstrate how an idea, theory, or concept works in a particular situation
cause —show how one event or series of events made something else happen
relate —show or describe the connections between things

Interpretation words Ask you to defend ideas of your own about the subject. Do not see these words as requesting opinion alone (unless the assignment specifically says so), but as requiring opinion that is supported by concrete evidence. Remember examples, principles, definitions, or concepts from class or research and use them in your interpretation.

assess —summarize your opinion of the subject and measure it against something
prove, justify —give reasons or examples to demonstrate how or why something is the truth
evaluate, respond —state your opinion of the subject as good, bad, or some combination of the two, with examples and reasons
support —give reasons or evidence for something you believe (be sure to state clearly what it is that you believe)
synthesize —put two or more things together that have not been put together in class or in your readings before; do not just summarize one and then the other and say that they are similar or different—you must provide a reason for putting them together that runs all the way through the paper
analyze —determine how individual parts create or relate to the whole, figure out how something works, what it might mean, or why it is important
argue —take a side and defend it with evidence against the other side

More Clues to Your Purpose As you read the assignment, think about what the teacher does in class:

What kinds of textbooks or coursepack did your instructor choose for the course—ones that provide background information, explain theories or perspectives, or argue a point of view?
In lecture, does your instructor ask your opinion, try to prove their point of view, or use keywords that show up again in the assignment?
What kinds of assignments are typical in this discipline? Social science classes often expect more research. Humanities classes thrive on interpretation and analysis.
How do the assignments, readings, and lectures work together in the course? Instructors spend time designing courses, sometimes even arguing with their peers about the most effective course materials. Figuring out the overall design to the course will help you understand what each assignment is meant to achieve.

Now, what about your reader? Most undergraduates think of their audience as the instructor. True, your instructor is a good person to keep in mind as you write. But for the purposes of a good paper, think of your audience as someone like your roommate: smart enough to understand a clear, logical argument, but not someone who already knows exactly what is going on in your particular paper. Remember, even if the instructor knows everything there is to know about your paper topic, they still have to read your paper and assess your understanding. In other words, teach the material to your reader.

Aiming a paper at your audience happens in two ways: you make decisions about the tone and the level of information you want to convey.

Tone means the “voice” of your paper. Should you be chatty, formal, or objective? Usually you will find some happy medium—you do not want to alienate your reader by sounding condescending or superior, but you do not want to, um, like, totally wig on the man, you know? Eschew ostentatious erudition: some students think the way to sound academic is to use big words. Be careful—you can sound ridiculous, especially if you use the wrong big words.
The level of information you use depends on who you think your audience is. If you imagine your audience as your instructor and they already know everything you have to say, you may find yourself leaving out key information that can cause your argument to be unconvincing and illogical. But you do not have to explain every single word or issue. If you are telling your roommate what happened on your favorite science fiction TV show last night, you do not say, “First a dark-haired white man of average height, wearing a suit and carrying a flashlight, walked into the room. Then a purple alien with fifteen arms and at least three eyes turned around. Then the man smiled slightly. In the background, you could hear a clock ticking. The room was fairly dark and had at least two windows that I saw.” You also do not say, “This guy found some aliens. The end.” Find some balance of useful details that support your main point.

You’ll find a much more detailed discussion of these concepts in our handout on audience .

The Grim Truth

With a few exceptions (including some lab and ethnography reports), you are probably being asked to make an argument. You must convince your audience. It is easy to forget this aim when you are researching and writing; as you become involved in your subject matter, you may become enmeshed in the details and focus on learning or simply telling the information you have found. You need to do more than just repeat what you have read. Your writing should have a point, and you should be able to say it in a sentence. Sometimes instructors call this sentence a “thesis” or a “claim.”

So, if your instructor tells you to write about some aspect of oral hygiene, you do not want to just list: “First, you brush your teeth with a soft brush and some peanut butter. Then, you floss with unwaxed, bologna-flavored string. Finally, gargle with bourbon.” Instead, you could say, “Of all the oral cleaning methods, sandblasting removes the most plaque. Therefore it should be recommended by the American Dental Association.” Or, “From an aesthetic perspective, moldy teeth can be quite charming. However, their joys are short-lived.”

Convincing the reader of your argument is the goal of academic writing. It doesn’t have to say “argument” anywhere in the assignment for you to need one. Look at the assignment and think about what kind of argument you could make about it instead of just seeing it as a checklist of information you have to present. For help with understanding the role of argument in academic writing, see our handout on argument .

What kind of evidence do you need?

There are many kinds of evidence, and what type of evidence will work for your assignment can depend on several factors–the discipline, the parameters of the assignment, and your instructor’s preference. Should you use statistics? Historical examples? Do you need to conduct your own experiment? Can you rely on personal experience? See our handout on evidence for suggestions on how to use evidence appropriately.

Make sure you are clear about this part of the assignment, because your use of evidence will be crucial in writing a successful paper. You are not just learning how to argue; you are learning how to argue with specific types of materials and ideas. Ask your instructor what counts as acceptable evidence. You can also ask a librarian for help. No matter what kind of evidence you use, be sure to cite it correctly—see the UNC Libraries citation tutorial .

You cannot always tell from the assignment just what sort of writing style your instructor expects. The instructor may be really laid back in class but still expect you to sound formal in writing. Or the instructor may be fairly formal in class and ask you to write a reflection paper where you need to use “I” and speak from your own experience.

Try to avoid false associations of a particular field with a style (“art historians like wacky creativity,” or “political scientists are boring and just give facts”) and look instead to the types of readings you have been given in class. No one expects you to write like Plato—just use the readings as a guide for what is standard or preferable to your instructor. When in doubt, ask your instructor about the level of formality they expect.

No matter what field you are writing for or what facts you are including, if you do not write so that your reader can understand your main idea, you have wasted your time. So make clarity your main goal. For specific help with style, see our handout on style .

Technical details about the assignment

The technical information you are given in an assignment always seems like the easy part. This section can actually give you lots of little hints about approaching the task. Find out if elements such as page length and citation format (see the UNC Libraries citation tutorial ) are negotiable. Some professors do not have strong preferences as long as you are consistent and fully answer the assignment. Some professors are very specific and will deduct big points for deviations.

Usually, the page length tells you something important: The instructor thinks the size of the paper is appropriate to the assignment’s parameters. In plain English, your instructor is telling you how many pages it should take for you to answer the question as fully as you are expected to. So if an assignment is two pages long, you cannot pad your paper with examples or reword your main idea several times. Hit your one point early, defend it with the clearest example, and finish quickly. If an assignment is ten pages long, you can be more complex in your main points and examples—and if you can only produce five pages for that assignment, you need to see someone for help—as soon as possible.

Tricks that don’t work

Your instructors are not fooled when you:

spend more time on the cover page than the essay —graphics, cool binders, and cute titles are no replacement for a well-written paper.
use huge fonts, wide margins, or extra spacing to pad the page length —these tricks are immediately obvious to the eye. Most instructors use the same word processor you do. They know what’s possible. Such tactics are especially damning when the instructor has a stack of 60 papers to grade and yours is the only one that low-flying airplane pilots could read.
use a paper from another class that covered “sort of similar” material . Again, the instructor has a particular task for you to fulfill in the assignment that usually relates to course material and lectures. Your other paper may not cover this material, and turning in the same paper for more than one course may constitute an Honor Code violation . Ask the instructor—it can’t hurt.
get all wacky and “creative” before you answer the question . Showing that you are able to think beyond the boundaries of a simple assignment can be good, but you must do what the assignment calls for first. Again, check with your instructor. A humorous tone can be refreshing for someone grading a stack of papers, but it will not get you a good grade if you have not fulfilled the task.

Critical reading of assignments leads to skills in other types of reading and writing. If you get good at figuring out what the real goals of assignments are, you are going to be better at understanding the goals of all of your classes and fields of study.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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