how copy powerpoint slides to another presentation

How to copy slides to or from another presentation

• Copy the slides from the original presentation to the new presentation,
• Use the Reuse Slides tool , which displays the content of an original presentation and allows choosing the slides you want to insert in the new presentation.

Copy slides

To copy the slides from the original presentation to the new presentation, do the following:

   1.   Open both presentations:

• The presentation from which you want to copy slides – source presentation,
• The presentation to which you need to copy slides – working or destination presentation.

   2.   On the View tab, in the Window group, click the Arrange All button:

Or place the presentations on the screen like you want to see both of them simultaneously.

   3.   Select slide or slides to be copied:

• In the Slide Sorter view, click the slide on the Slide pane.
• In the Normal/Outline/Slide Sorter view, click the first slide you want to select.
• To select a contiguous series of slides, press and hold the Shift key, then click the last slide you want to select.
• To select noncontiguous slides, press and hold the Ctrl key, then click each additional slide you want to select.

For example:

   4.   Copy the selection to the Clipboard by doing one of the following:

   5.   In the working (destination) presentation, do one of the following:

PowerPoint inserts the copied slide(s) and applies the destination theme to the copies.

Reuse Slides tool

The Reuse Slides pane displays all slides from any presentation and copies some of them to the working presentation. To open the Reuse Slides pane, do the following:

   1.   On the Home tab or Insert tab, in the Slides group, click the New Slide arrow, then on the New Slide menu, below the gallery, click the Reuse Slides... command:

   2.   On the Reuse Slides pane (by default, it is opened on the right side), do one of the following:

In the Browse dialog box, browse to the folder that contains the presentation from which you want to use slides, and then double-click the presentation or click the Open button.

If you've recently opened the presentation from which you want to import slides:

• Click the down arrow in the Insert slide from field to expand the list, then select the presentation from the list.

The Reuse Slides pane displays thumbnails of the available slides.

   3.   On the Reuse Slides pane, click the thumbnail of each slide you want to insert into your presentation.

PowerPoint automatically applies the new theme to reused slides:

If you want the slide to keep the formatting from the source presentation instead, select the Keep Source Formatting checkbox at the bottom of the Reuse Slides pane:

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Reuse (import) slides from another presentation

You can add one or more slides to your presentation from another, without having to open the other file.

(By default, a copied slide inherits the design of the slide you're inserting it after in the destination presentation. However, you can choose to keep the formatting of the slide you're copying instead.)

When you import a slide from one presentation to another, it is simply a copy of the original. Changes you make to the copy do not affect the original slide in the other presentation. 

Open the presentation that you want to add a slide to.

In the slide thumbnail pane on the left, click where you want to add a slide.

On the Home tab of the ribbon, in the Slides group, click the arrow below New Slide , and then select Reuse Slides .

In the Reuse Slides pane, click Open a PowerPoint File .

In the Browse dialog box, locate and click the presentation file that contains the slide that you want, and then click Open .

If you want the slide that you are adding to the destination presentation to maintain the formatting of the original presentation, select the Keep source formatting check box before you add the slide to the destination presentation. (When this check box is not selected, the copied slides inherit the styling of the slide they're inserted after.) Then, in the Reuse Slides pane, do one of the following:

To add a single slide, click the slide.

To add all of the slides, right-click any slide, and then select Insert All Slides .

Open an existing presentation or create a new presentation that you want to insert slides into.

In Normal view, in the navigation pane, click the slide that you want to insert the other slides after.

On the Home tab, under Slides , click the arrow next to New Slide , and then click Reuse Slides .

In the dialog box, find the presentation that you want to insert, and select it. Click OK .

Note:  In PowerPoint for the web, you can insert reused slides from other presentations only one at a time.

Open the presentation that you want to insert slides to.

In the slide thumbnail pane on the left, click the slide you want to add slide after.

Import slides from another presentation to the current one

In the thumbnail pane on the left, select the slide after which you want to insert the imported slides.

On the Home tab, select Reuse Slides .

The Reuse Slides pane opens on the right. Your recent presentations are shown.

Select a presentation from the list to see the individual slides in it.

Click a slide thumbnail to copy it into the current presentation.

By default, an imported slide keeps the colors and formatting of the presentation it comes from.

When you're done importing slides from the selected presentation, you can close the pane or search for other slides to import.

More details

A search box at the top of the Reuse Slides pane lets you search for any presentation, whether it's stored on your computer's hard drive or on SharePoint or OneDrive for work or school.

A Browse button under the search box lets you explore your folders for what you want.

By default, a slide you import keeps the formatting of the presentation it comes from. But three formatting options are available. When a slide is inserted, it appears in the thumbnail pane on the left and a (Ctrl) pop-up menu appears on the thumbnail. Click it to see three Paste options:

Copy and paste your slides

Use Slide Libraries to share and reuse PowerPoint slides

Add, rearrange, duplicate, and delete slides in PowerPoint

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How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

• You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
• To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
• You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
• Visit Business Insider's Tech Reference library for more stories .

Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

Check out the products mentioned in this article:

Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

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How to Copy Slides to a Different PowerPoint Presentation

Copying slides from one PowerPoint presentation to another is a great way to reuse content and save time. Whether you want to consolidate projects, update old presentations, or simply pull useful slides from past decks, there are a few easy ways to transfer slides between PowerPoint files.

In this step-by-step guide, we’ll cover the various methods for copying one or more slides to a separate PowerPoint presentation, with screenshots for guidance.

Before You Copy Slides

Before copying any slides, open both the source presentation (with the slides you want to copy) and the target presentation (where you want to paste them). You can arrange the PowerPoint windows side-by-side or switch between them with the taskbar.

Next, navigate to the exact slide(s) you want to copy in the source presentation. You can select individual slides, a range of slides, or all slides:

• Individual slides: Click the slide thumbnail while holding CTRL.
• Range of slides: Click the first slide, hold SHIFT, and click the last slide.
• All slides: Press CTRL+A or right-click a slide and select “Select All.”

Once selected, the slides will appear highlighted.

Method 1: Copy and Paste Slides

The fastest way to copy slides between PowerPoint presentations is using copy/paste:

• In the source presentation, select the slides you want to copy.
• Right-click a selected slide and choose “Copy” or press CTRL+C.
• Switch to the target PowerPoint presentation.
• Right-click on a slide and select “Paste” or press CTRL+V.

The copied slides will now appear in the target presentation.

Tip: You can choose different paste options like “Paste Link” and “Keep Source Formatting.”

Copy and paste slides in PowerPoint

Method 2: Import Slides from Another Presentation

For more control over imported slides, use the “Reuse Slides” pane in PowerPoint:

• Open the target presentation and select the slide you want the copied slides to follow.
• On the Home tab, click the bottom half of “New Slide” and choose “Reuse Slides.”
• In the Reuse Slides pane, click “Browse” and open the source PowerPoint presentation.
• Select the slides you want to add and click “Insert.”

Imported slides will match the formatting of the target presentation. Optionally, check “Keep Source Formatting” to retain original slide design.

Import slides in PowerPoint

Method 3: Drag and Drop Slides

You can also copy slides by dragging and dropping:

• Open both presentations and arrange windows side-by-side.
• Click and drag a selected slide into the target PowerPoint window.

Repeat for any other slides you want to copy.

Note: Dragged slides will adopt the theme of the target presentation.

Tips for Copying Slides

Follow these tips when copying slides between presentations:

• Copy slides within the same presentation to duplicate them
• Use keyboard shortcuts to save time (CTRL+C, CTRL+V)
• Paste links to slides instead of copying to connect files
• Check for broken media links after pasting slides
• Adjust copied slide formatting if the theme doesn’t match

Reusing slides from old presentations is an excellent way to build new decks faster. With the right technique, you can quickly copy one or more slides exactly where you need them.

About The Author

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How to Copy Slides from One PowerPoint Presentation to Another?

You’ve just created a stellar PowerPoint presentation for an upcoming meeting. But wait – you remember another presentation with slides that would fit perfectly in this one. If only there was a way to integrate them! Oh, wait. There is. Wondering how to copy slides from one PowerPoint to another? Dive in, and let’s unravel the mystery together.

Step-by-Step Guide: How to Copy Slides from One PowerPoint to Another

• Shortcut: As a shortcut, press Ctrl+C after selecting the slides.
• Navigate to the Destination: Shift to your second presentation – this is your destination presentation.

• Mismatched Slide Numbers: Ensure continuity by adjusting slide numbers through the ‘Insert’ tab, selecting ‘Slide Number’.
• PowerPoint Versions: If you’re using older versions like PowerPoint 2007 or PowerPoint 2013, some methods may slightly vary. Check Microsoft Support for specific instructions.
• Feedback & Further Assistance: If you encounter any issues, remember to give feedback. For comprehensive guides, the “See Also” section in Microsoft Office support can be beneficial. Also, PowerPoint for the web offers a streamlined interface if you’re working online.
• Final Words:  Mastering the art of moving slides from one presentation to another can save you time and effort, enhancing your productivity. Whether you use drag and drop, shortcut methods, or repurpose slides, you’ll find this knowledge invaluable.

Transferring PowerPoint slides between presentations is essential for efficient workflow. To copy a slide, start by selecting the slide that you want from one presentation and then paste it into another PowerPoint presentation. Always consider the design theme, and you might choose to use the destination theme for consistency. Utilize tools like SharePoint and OneDrive for streamlined collaboration and storage. By practicing these methods, managing your slides will become a breeze. Happy presenting!

Yes, but be aware that some formatting issues might arise due to version differences.

The animations should copy over, but always review to ensure they function as intended.

Yes, PowerPoint’s fundamental functions remain consistent across Windows and macOS.

It could be due to different design themes applied in each presentation. Adjust via the ‘Design’ tab.

There isn’t a set limit, but copying a vast number of slides may slow down the program temporarily.

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How to Copy Slides to a Different PowerPoint Presentation

Jessie Richardson Read more January 6, 2021

If you’ve created a fantastic PowerPoint presentation, you may want to reuse the slides in the future. Fortunately, this is a pretty straightforward task. With just a few simple clicks, you’ll be able to copy them.

However, there are various other options, like keeping the formatting, which you should know about. In this article, we’ll show you how to copy slides to a different PowerPoint presentation. Plus, we’ll show you some useful PowerPoint hacks.

Copying Slides and Keeping Formatting

The presentations you’re working on can have different styles and themes. Nonetheless, you want to copy slides from one presentation to another, but keep the same formatting. To do so, make sure you open both PowerPoint presentations. For a better view of all slides, under ‘View’ tap on ‘Slide Sorter.’ There you’ll see all the slides from the presentation. All you have to do is select the ones you want to copy.

Depending on what you want to do, you can either select all slides or just specific ones. The commands are different for Mac and Windows users. To select all files:

For Windows users : Ctrl + A

For Mac users : Cmd + A

If you want to select specific slides, this is what you need to do:

Windows users : Ctrl + click

Mac users : Cmd + click

Now that you’ve selected, you can copy by holding Ctrl and C, or Cmd and C for Mac users. Once you do that, head over to the other presentation. To keep the formatting, click on the ‘New slide’ under the ‘Home’ button. Then, click on ‘Reuse Slides.’ You’ll now see a box open on the right side of the presentation, where you can browse the slides from the old presentation and select the ones you want to copy.

The next step is crucial because it allows you to keep the formatting of the old presentation. By ticking the box next to ‘Keep source formatting,’ you ensure the old slides keep the same style and the theme, even though they’re now copied to a new presentation.

Copying Slides Without Source Formatting

If you want to merge slides from different PowerPoint presentations, while keeping the uniformed style and theme, the steps will be different.

As before, open both PowerPoint presentations and select the slides you want to copy. In the presentation where you want them inserted, open ‘Slide Sorter’ for a better view. Here, copy the slides – and that’s it! When you adopt this method, the slides will assume the new presentation style and lose their formatting.

PowerPoint Hacks

Besides being able to copy slides from one presentation to another, there are other hacks and tips you should know. Without further ado, let’s see what these are.

Hack #1: Embedding Fonts

Fonts are a huge part of any PowerPoint presentation as they draw the attention of the audience. If you choose a font that isn’t clear, your audience won’t be able to see the content of the presentation itself. However, another problem may arise when you share your presentation with someone who doesn’t have the font you’ve used in PowerPoint. To avoid this, here’s what you can do:

Now, when another person receives your presentation, they won’t have a problem seeing it, even if they don’t have the same font saved.

Hack #2: Adding Audio

If you want to get a little bit creative with your presentation, you can add audio. To do that, click on ‘Insert’ from the menu bar and then ‘Audio.’ You can now choose whether you want to use something from your computer or online. Once you insert the audio, you’ll see the ‘Playback’ tab. You can now select the starting point of the sound, or choose it to play in the background while you deliver the presentation.

Hack #3: Make Your Presentation a Video

Although PowerPoint presentations can be interesting, many people still prefer to watch videos on a particular topic. Luckily, you can easily turn your presentation into a video. Follow these steps:

Various PowerPoint Options

As you can see, PowerPoint comes with some fantastic options. If you’ve made a really great presentation and want to use some slides in the future, you can do it easily. Moreover, you can choose to keep the formatting if you want.

Besides that, there are some other unique PowerPoint features which can make a huge difference to your presentation. Make sure you check them out the next time you need help. How about you? Are you a fan of PowerPoint presentations? Do you know any other hacks? Why not share them with the rest of the community in the comments section below?

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How to Drag Slides From One PowerPoint to Another: A Step-by-Step Guide

Dragging slides from one PowerPoint to another is a simple process. Open both presentations, select the slide or slides you wish to move, and drag them to the destination PowerPoint’s slide sorter or slide panel. After completing this action, the moved slides will appear in the second presentation, ready for further editing or presenting.

After you complete the action of dragging slides from one PowerPoint to another, the slides you moved will be incorporated into the new PowerPoint presentation. They will appear in the sequence you placed them, and you can then rearrange, edit, or style them as needed to fit the flow of your new presentation.

Introduction

Have you ever been working on a PowerPoint presentation and realized that a slide or two from another presentation would fit perfectly? Maybe you’re consolidating information for a big meeting, or maybe you’re a teacher who wants to reuse a particularly effective slide in a new lesson. Whatever the reason, PowerPoint makes it relatively simple to move slides from one presentation to another, ensuring you can create the most impactful presentation possible without having to recreate content from scratch.

Knowing how to drag slides from one PowerPoint to another can save you time and help maintain consistency across different presentations. It’s also a useful skill for anyone who frequently presents, whether in a business, academic, or personal setting. Once you get the hang of it, you’ll wonder how you ever managed without this handy little trick.

Step by Step Tutorial: How to Drag Slides from One PowerPoint to Another

Before diving into the steps, let’s clarify what we’ll achieve. We’ll learn how to efficiently transfer slides from one PowerPoint presentation to another. This technique is handy when you want to merge presentations or move content around without starting from scratch.

Step 1: Open Both PowerPoint Presentations

First things first – open both the PowerPoint presentations: the one with the slides you want to move and the one where you want to move them to.

When you have both presentations open, make sure they’re both in a view that allows you to see the slides. A good view for this is the “Slide Sorter” view, which you can access from the “View” tab in PowerPoint. This way, you can see all slides at once, making it easier to select and move them.

Step 2: Select the Slides You Want to Move

In the presentation with the slides you want to move, click on the slide you wish to transfer. If you’re moving multiple slides, hold down the Ctrl key (Command on Mac) and click each slide.

Make sure you select every slide you want to move before you start dragging. If you accidentally miss one, you’ll have to repeat the process for the missed slide. Also, remember that any changes you make to the original slide will not be reflected in the copy once it’s moved.

Step 3: Drag and Drop the Slides into the New Presentation

Click and hold on the selected slides, then drag them to the other open PowerPoint window. Drop them in the desired location in the second presentation’s slide thumbnail pane or slide sorter view.

As you drag the slides over to the new presentation, you’ll see a faint outline or a cursor indicating where the slides will be dropped. Be precise with where you place them, as this will determine their order in the new presentation. If you make a mistake, don’t worry; you can always rearrange the slides later.

Time-efficiency is a significant benefit of dragging slides between PowerPoint presentations. Instead of spending precious minutes or even hours recreating a slide you know exists elsewhere, you can simply move it over. This leaves you more time to focus on other aspects of your presentation.

Ensuring consistency across presentations is another advantage. By moving slides, you can maintain the same formatting, branding, and messaging, which can be crucial in a professional setting. It’s also less prone to human error than recreating slides from memory.

Flexibility is key when working on presentations, especially if you’re collaborating with others. If someone else created a great slide, you can easily incorporate it into your presentation. This method keeps everyone on the same page and ensures the best content is used.

One potential issue with dragging slides between PowerPoint presentations is formatting discrepancies. Sometimes, slides may not look exactly the same in the new presentation, especially if you’re using different templates or themes. This can mean spending time readjusting the slides to make sure they fit in with the rest.

Version compatibility can also be a problem. If you’re moving slides from a newer version of PowerPoint to an older one, some features may not be supported, which could cause issues with how the slide appears or functions.

Finally, if your slide includes specific fonts, media, or other elements that aren’t available on the computer you’re moving the slides to, these elements might be missing or look different. It’s always a good idea to check for these discrepancies before finalizing your presentation.

Additional Information

When dragging slides from one PowerPoint to another, it’s essential to consider the design and layout of your new presentation. You might need to tweak the slides a bit to make them fit seamlessly into their new home. For example, the color scheme or fonts used in one presentation might clash with the other, so be prepared to do some editing to ensure a cohesive look.

Another tip is to use the “Reuse Slides” feature if you’re dealing with a large number of slides or want more control over the insertion process. This feature, found under the “New Slide” dropdown, allows you to browse and insert slides from other presentations with the option to preserve or discard formatting.

Additionally, remember that any animations, transitions, or embedded media will also be transferred with the slides. So, make sure everything works as intended in the new presentation. It’s always a good idea to do a quick run-through after incorporating the new slides to catch any issues.

Using the prompt keyword, remember that when you drag slides from one PowerPoint to another, you’re essentially copying and pasting content. This can be incredibly helpful for constructing comprehensive presentations without unnecessary duplication of efforts.

• Open both PowerPoint presentations.
• Select the slides you want to move.
• Drag and drop the slides into the new presentation.

Frequently Asked Questions

Can i move multiple slides at once.

Yes, you can move multiple slides at once by holding down the Ctrl key (Command on Mac) and clicking each slide you want to transfer, then dragging them together to the new presentation.

Will animations and transitions also be moved with the slides?

Yes, animations and transitions that are applied to the slides will also be transferred when you drag them to the new presentation.

What if the design themes of the two presentations are different?

If the design themes are different, you may need to do some reformatting after moving the slides to ensure they match the new presentation’s style.

Can I undo the action if I make a mistake?

Yes, you can undo the action by pressing Ctrl+Z (Command+Z on Mac) if you accidentally move the slides to the wrong spot or change your mind.

What should I do if a font or media doesn’t transfer correctly?

If a font, media, or any other element doesn’t transfer properly, you may need to manually add it to the new presentation or choose suitable replacements that are available on the second computer.

Mastering the art of dragging slides from one PowerPoint to another can revolutionize the way you create presentations. It’s a skill that’s easy to learn but has a significant impact on your workflow, saving you time and helping to ensure your slides are always up to snuff. Whether you’re a student, a business professional, or just someone who likes to create killer slideshows for family and friends, knowing this trick can make all the difference.

For further reading, consider exploring more advanced PowerPoint features like the “Reuse Slides” function or diving into tutorials on how to make the most of PowerPoint’s vast array of tools. And, of course, never underestimate the importance of practice. The more you work with PowerPoint, the more seamless and intuitive these processes will become.

Remember, dragging slides from one PowerPoint to another is just one of many ways to enhance your presentations. Stay curious, keep learning, and your next slideshow might just be your best one yet.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

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How to Copy All Slides in PowerPoint

PowerPoint is one of the most commonly used software for creating and delivering presentations. One of the key features of PowerPoint is the ability to copy slides to save time and effort when creating multiple presentations or distributing slides to other users. In this article, we will provide you with a step-by-step guide on how to copy all slides in PowerPoint, including various tips and tricks to make the process more efficient and effective.

Table of Contents

Understanding the Importance of Copying All Slides in PowerPoint

Copying all slides in PowerPoint can help you save time and effort as you create multiple presentations. It’s also useful for sharing your slides with other users or printing them out to distribute in a handout. By copying all slides, you ensure that all relevant information is included in your new presentation, making it easier to prepare and deliver a polished presentation quickly.

Additionally, copying all slides in PowerPoint can also help you maintain consistency in your presentations. By using the same template and design elements across all slides, you create a cohesive and professional look that enhances your message. This is especially important if you are presenting to clients or stakeholders who expect a high level of quality and attention to detail. So, next time you create a PowerPoint presentation, remember to copy all slides to save time, ensure accuracy, and maintain consistency.

Step-by-Step Guide on How to Copy All Slides in PowerPoint

Here is a step-by-step guide on how to copy all slides in PowerPoint:

• Open the PowerPoint presentation that you want to copy slides from.
• Select the “Home” tab and click on the “Slides” section.
• Click on one slide and then press “Ctrl + A” to select all slides.
• Right-click on any of the selected slides and choose “Copy” from the context menu, or use the keyboard shortcut “Ctrl + C”.
• Open the new presentation where you want to paste the copied slides.
• Click on the “Home” tab and choose the “Paste” option from the context menu, or use the keyboard shortcut “Ctrl + V”.

It’s important to note that when you copy all slides from one presentation to another, any custom themes or fonts used in the original presentation may not transfer over. You may need to manually adjust the formatting of the copied slides to match the new presentation’s design. Additionally, if the original presentation contains any linked media files, such as videos or audio, you will need to ensure that those files are also copied over and linked properly in the new presentation.

Using the Shortcut Keys to Copy All Slides in PowerPoint

Copying all slides in PowerPoint can be done quickly and efficiently by using shortcut keys. Here is how to do it:

• Press the “Ctrl + A” keys simultaneously to select all slides.
• Press the “Ctrl + C” keys simultaneously to copy all slides to the clipboard.
• Press the “Ctrl + V” keys simultaneously to paste the copied slides into the new presentation.

It is important to note that when you copy all slides using the shortcut keys, any animations or transitions applied to the slides will also be copied over. If you want to copy only the slide content without the animations or transitions, you can use the “Paste Special” option and select “Keep Source Formatting” or “Text Only” depending on your preference.

How to Copy All Slides Including Hidden and Invisible Ones in PowerPoint

By default, PowerPoint only copies the visible slides in a presentation. However, you can copy all slides, including hidden and invisible ones, by following these steps:

• Open the “View” tab in PowerPoint.
• Click on the “Slide Master” button in the “Master Views” section.
• Choose the “Slide Master” or “Notes Master” view, depending on which types of slides you want to copy.
• Select all the slides in the slide master view by pressing “Ctrl + A”.

It’s important to note that copying hidden or invisible slides may affect the formatting and layout of your presentation. Make sure to review the copied slides and make any necessary adjustments before presenting. Additionally, if you want to copy only specific hidden or invisible slides, you can unhide them first by going to the “Slide Show” tab, clicking on “Set Up Slide Show,” and selecting “All slides” under “Show slides.”

Time-Saving Tips on How to Copy All Slides Quickly and Easily in PowerPoint

Copying all slides in PowerPoint is a simple process, but there are several tips and tricks to help you make it even more efficient:

• Use the shortcut keys “Ctrl + A”, “Ctrl + C”, and “Ctrl + V” to quickly select, copy, and paste all slides.
• Use the “Select All” option in the “Slides” section of the “Home” tab to select all slides at once.
• Use the slide sorter view to select multiple slides quickly by clicking and dragging on the slides you want to copy.
• Use the “Paste Special” option to choose which aspects of the slides you want to copy, such as the formatting, text, or objects.

Another useful tip is to create a duplicate of the entire presentation and then delete the slides you don’t need. This can save time if you only need a few slides from a larger presentation. To do this, go to the “File” tab, select “Save As”, and choose “PowerPoint Presentation” as the file type. Then, open the new file and delete the slides you don’t need.

How to Copy Only Selected Slides in PowerPoint

If you want to copy only specific slides in PowerPoint, you can do so by following these steps:

• Open the PowerPoint presentation that contains the slides you want to copy.
• Select the slides you want to copy by holding down the “Ctrl” key and clicking on each slide.

It’s important to note that when you copy and paste slides from one presentation to another, any linked media files or embedded objects may not transfer over. You may need to manually re-link or re-embed these items in the new presentation.

Troubleshooting Common Issues When Copying All Slides in PowerPoint

When copying all slides in PowerPoint, you may encounter some common issues, such as broken links or formatting issues. Here are some tips to help you troubleshoot these issues:

• Check for broken links by opening the “Links” dialog box and updating any links that are broken.
• Check for formatting issues by selecting all the slides in your new presentation and clicking on the “Reset” button in the “Home” tab to reset any formatting that may have been lost during the copying process.
• If you’re copying slides from different templates, ensure that the templates are compatible to prevent any formatting issues.

Another common issue that may arise when copying all slides in PowerPoint is the loss of animations or transitions. To troubleshoot this issue, make sure that you have selected the option to copy animations and transitions when copying the slides. You can do this by selecting the “Options” button in the “Paste” dropdown menu and checking the box next to “Animations” and “Transitions”. If the issue persists, try recreating the animations and transitions manually in the new presentation.

Understanding the Different Options Available for Copying All Slides in PowerPoint

There are several different options available for copying all slides in PowerPoint, including:

• “Normal” copy and paste, which copies all the visible slides in the presentation.
• “Paste Link” which creates a link to the original slides and updates them when changes are made.
• “Duplicate” which creates a copy of the selected slides, allowing you to modify them without affecting the original presentation.

How to Use the Clipboard for Effective Slide Copying in PowerPoint

The clipboard is a powerful tool that can help you copy and paste slides more efficiently in PowerPoint. Here are some tips for using the clipboard effectively:

• Use the “Cut” option to move slides between presentations instead of copying and pasting them.
• Use the “Copy” option to copy several sets of slides to the clipboard before pasting them into your new presentation.
• Use the “Clipboard” pane on the “Home” tab to manage the items in the clipboard more efficiently.

Best Practices for Organizing and Managing Copied Slides in PowerPoint

When copying slides in PowerPoint, it’s essential to organize and manage them effectively to avoid confusion and maintain an efficient workflow. Here are some best practices for organizing and managing copied slides:

• Create a new section in your presentation to store the copied slides, making it easier to find them later.
• Use descriptive names for the copied slides to make it easier to identify them later.
• Use the “Group” option in the “Arrange” section of the “Home” tab to group related slides together.
• Ensure that the copied slides are in the correct order by using the “Slide Sorter” view to rearrange them if necessary.

How to Share Copied Slides with Others Using Different Methods in PowerPoint

Once you have copied slides in PowerPoint, there are several ways to share them with others. Here are some methods for sharing copied slides:

• Save the new presentation as a PDF or image file and share it via email or file sharing services.
• Use PowerPoint Online to share the presentation with others and collaborate in real-time.
• Use a SharePoint site or OneDrive to share the presentation with other members of your organization.

Tips on Customizing and Formatting Copied Slides for Better Presentations

Copying slides can save you time and effort, but it’s also essential to ensure that the copied slides are customized and formatted correctly to deliver an effective presentation. Here are some tips for customizing and formatting copied slides:

• Modify the background of the copied slides to match the new presentation’s theme or branding.
• Change the font size and style of the text to enhance readability.
• Replace any images or graphics with new ones to make them more relevant to the new presentation’s audience.
• Ensure that the layout and design of the copied slides are consistent with the new presentation’s overall design.

By following these tips and tricks, you can copy all slides in PowerPoint more efficiently and effectively, saving you time and effort in creating and delivering professional presentations.

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How to Copy a PowerPoint Design Template to Another Presentation

It's quick and easy to copy over a design template

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What to Know

• In the source presentation, select View > Slide Master . In the Slide pane, right-click the Slide Master and select Copy .
• Go to View > Switch Windows and choose the second presentation. Go to View > Slide Master . Right-click the Slide pane and select Paste .
• Choose Use Destination Theme (keeps colors, fonts, and effects) or Keep Source Formatting (copies the source's colors, fonts, effects).

This article explains how to copy a PowerPoint design template over to another presentation. Instructions apply to PowerPoint 2019, PowerPoint 2016, PowerPoint 2013, and PowerPoint for Microsoft 365.

How to Copy a Presentation's Design Template

It's often quicker to copy a design template from a presentation than to find it in the list of PowerPoint templates. 

Go to View in the presentation that contains the design template you want to copy and select  Slide Master .

Right-click the Slide Master in the Slide pane on the left side of the screen and select Copy .

The Slide Master is the large thumbnail image at the top of the Slide pane. Some presentations contain more than one slide master.

Go to View , select  Switch Windows , and choose the presentation you want to paste the Slide Master into.

If you don't see the other PowerPoint presentation on this list, it means that the other file isn't open. Open it now and return to this step to select it from the list.

In the second presentation, go to View and select Slide Master to open the  Slide Master .

To insert the Slide Master from the other presentation, right-click on the Slide pane to the left, select Paste , and do one of the following:

• Choose Use Destination Theme to keep the theme colors, fonts, and effects of the presentation you are pasting to.
• Choose Keep Source Formatting to copy the theme colors, fonts, and effects of the template you are copying from.

Select  Close Master View .

Changes made to individual slides in the original presentation, such as font styles, do not change the design template of that presentation. Therefore, graphic objects or font changes added to individual slides do not copy over to a new presentation. 

To copy PowerPoint slides to another presentation , right-click the thumbnail of the slide you want to copy and choose Copy . Right-click a blank area of the Slides pane where you want to place it and choose one of the pasting options.

To save a copy of a PowerPoint presentation on your computer, go to the File tab and select Download As > Download a Copy . Select Download to continue.

To embed YouTube videos in PowerPoint , select Share > Embed . Select the HTML code and choose Copy . In your PowerPoint slide, select Insert > Video > Insert Video From Website . In the dialog box, right-click the blank area and choose  Paste  > Insert .

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How to download and install PowerPoint standalone on Windows

I purchased a standalone license for PowerPoint for a direct report. I now need to download the install file so he can install it on his machine. I can't figure out the process. Can you send me to the correct documentation for this? I have the serial number of the product I just purchased.

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• Microsoft Agent |

Hi John Hayworth ,

Welcome to Microsoft Community.

I understand that you have purchased a standalone version of PowerPoint and wish to proceed with its download and installation. You have the option to install it online or offline , depending on your preference. I would gently recommend starting with the online installation process, which is typically more streamlined and requires less manual intervention. However, if you're experiencing slow internet speeds or connectivity issues, the offline installation method would be a practical alternative.

Most software that you buy directly from Microsoft comes as a digital download that you can download, install, or reinstall. The download will be shown in your Order history . To find a specific download, sign in to the Order history page with the Microsoft account you used to make the purchase . Find the software, and then select Product key/Install .

To help with issues you might encounter when installing Microsoft 365 because of slow speeds or unreliable connections, as a first step download the Support and Recovery Assistant tool . (For information about this tool, go here .)

You can refer to Use the Office offline installer to check for more details and steps.

Feel free to post back if you need any further assistance.

Best Regards,

Jonathan Z - MSFT | Microsoft Community Support Specialist

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What You Must Do Before Copying, Cutting, or Moving Text on a PowerPoint Slide: A Tech Guide

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Before you can copy, cut, or move text on a PowerPoint slide, there are a few steps you need to take. First, you must select the text you want to manipulate. This can be done by clicking and dragging your cursor over the text, or by using the keyboard shortcut Ctrl+A to select all the text on the slide.

Once you have selected the text, you can then use the cut, copy, or move commands to manipulate it. To cut text, you can use the keyboard shortcut Ctrl+X or right-click and select Cut. To copy text, use the keyboard shortcut Ctrl+C or right-click and select Copy. To move text, click and drag the selected text to the desired location on the slide.

It’s important to note that the cut, copy, and move commands only work on text that is editable. If the text is part of an image or graphic, you will not be able to manipulate it using these commands. In this case, you may need to use a different tool or program to edit the image or graphic.

JUMP TO TOPIC

Selecting and Typing Text

Cut, copy, and paste fundamentals, advanced text manipulation, utilizing the navigation pane and search, organizing with headings and tables of contents, working with images and tables, customizing text and paragraph styles, integrating with other office applications, mastering basic editing functions.

Before we can copy, cut, or move text on a PowerPoint slide, we must first select the text we want to work with. This can be done using either the mouse or keyboard. To select text with the mouse, simply click and drag the cursor over the text you want to select. Alternatively, you can use the Shift key in combination with the arrow keys to select text with the keyboard. Once the text is selected, we can type new text, delete it, or apply formatting.

Now that we have selected the text, we can copy, cut, or move it to another location. To copy the selected text, we can use the keyboard shortcut Ctrl+C or right-click and select “Copy” from the context menu. To cut the selected text, we can use the keyboard shortcut Ctrl+X or right-click and select “Cut” from the context menu. To move the selected text, we can use the keyboard shortcut Ctrl+X to cut the text, navigate to the new location, and then use the keyboard shortcut Ctrl+V to paste the text.

In addition to basic copy, cut, and paste functions, PowerPoint also offers advanced text manipulation options. These include inserting new text, deleting text, and moving text using drag and drop. To insert new text, simply click the insertion point where you want the new text to appear and start typing. To delete text, select the text you want to delete and press the Delete key or use the Backspace key to delete the text to the left of the insertion point. To move text using drag and drop, select the text you want to move, click and hold the mouse button, and drag the text to the new location.

Overall, mastering basic editing functions in PowerPoint is essential for creating effective presentations. By understanding how to select, cut, copy, and move text, we can save time and improve the quality of our work. Additionally, by utilizing advanced text manipulation options, we can take our presentations to the next level and create engaging and informative content for our audience.

Efficient Document Navigation and Management

Navigating and managing documents can be a time-consuming and frustrating task, especially when dealing with large files. However, there are several techniques you can use to make the process more efficient and less stressful. In this section, I will discuss some of the most effective methods for navigating and managing documents in Microsoft PowerPoint.

One of the most useful tools for navigating through a PowerPoint presentation is the Navigation Pane. This feature allows you to quickly jump to different sections of your presentation without having to scroll through the entire document. To access the Navigation Pane, simply click on the “View” tab in the ribbon and select “Navigation Pane” from the “Show” section.

Another powerful tool for document navigation is the Search function. This feature allows you to search for specific words or phrases within your document, making it easy to find the information you need quickly. To use the Search function, simply click on the “Find” button in the ribbon or press “Ctrl + F” on your keyboard.

Organizing your document with headings and tables of contents can make it much easier to navigate and manage. Headings allow you to break up your document into sections, making it easier to find the information you need. To add a heading, simply select the text you want to use as a heading and choose the appropriate heading level from the “Home” tab in the ribbon.

Tables of contents provide a quick overview of your document, allowing you to easily navigate to different sections. To create a table of contents, simply click on the “References” tab in the ribbon and select “Table of Contents” from the “Table of Contents” section. You can choose from several different formatting options to customize your table of contents to your liking.

In conclusion, efficient document navigation and management can save you a lot of time and frustration when working with large files. By utilizing tools like the Navigation Pane, Search function, headings, and tables of contents, you can make the process much easier and more streamlined.

Advanced Formatting and Layout Techniques

When creating a PowerPoint presentation, it is essential to consider the use of images and tables to enhance the visual appeal of the slides. The use of relevant images and tables helps to convey the message more effectively to the audience. To insert an image, select the slide where you want to add the image, click on the “Insert” tab, and select “Pictures.” Once you have selected the image, you can resize and move it around the slide as per your requirement.

Tables are another essential component of a PowerPoint presentation. They help to organize data in a structured manner, making it easier for the audience to understand. To insert a table, click on the “Insert” tab, select “Table,” and choose the number of rows and columns you need. Once the table is inserted, you can add data, format it, and customize it to match your presentation’s theme.

Customizing text and paragraph styles is crucial to ensure that the presentation is consistent and visually appealing. PowerPoint provides various formatting options to customize text and paragraph styles, such as font, size, color, and alignment. One of the easiest ways to customize text and paragraph styles is by using the “Format Painter” tool. This tool allows you to copy the formatting of a particular text or paragraph and apply it to other text or paragraphs.

Another useful feature of PowerPoint is the ability to merge formatting or keep text only when copying and pasting text from one slide to another. To use this feature, copy the text you want to paste, right-click on the slide where you want to paste the text, and select “Paste Options.” From the drop-down menu, select “Merge Formatting” or “Keep Text Only” to paste the text with the desired formatting.

In conclusion, advanced formatting and layout techniques are crucial to creating a visually appealing and effective PowerPoint presentation. By using images and tables and customizing text and paragraph styles, you can enhance the presentation’s overall impact and make it more engaging for the audience.

Before copying, cutting, or moving text on a PowerPoint slide, it’s essential to ensure that the slide is well-structured and contains all the necessary information. This will help you avoid confusion and ensure that your presentation is clear and concise.

One way to enhance the structure of your presentation is by integrating it with other Microsoft Office applications. For instance, you can embed a column chart from Excel into your PowerPoint slide to illustrate your data. This will help you save time and make your presentation more visually appealing.

Another way to enhance the structure of your presentation is by inserting page numbers. This will help your audience follow along with your presentation and keep track of where they are. You can easily insert page numbers by going to the “Insert” tab and selecting “Page Number.”

If you need to copy and paste text from one slide to another, you can use the Office Clipboard. This tool allows you to store up to 24 items, including text, pictures, and binary files, and paste them into your presentation as needed.

When integrating with other Office applications, it’s important to ensure that your presentation is compatible with the other software suites. For example, if you’re integrating with a database table, you need to ensure that your table is compatible with the software you’re using.

In conclusion, integrating with other Office applications can help you enhance the structure of your PowerPoint presentation and make it more visually appealing. By embedding charts, inserting page numbers, and using the Office Clipboard, you can save time and make your presentation more engaging.

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• Vielen Dank für Ihre Aufmerksamkeit PowerPoint: Tips for a Professional Presentation
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• How to Export Gantt Chart from MS Project to PowerPoint: A Step-by-Step Guide
• Delete Recordings on PowerPoint: A Step-by-Step Guide

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How-To Geek

Why i prefer google slides to microsoft powerpoint.

Your presentations (and your sanity) will thank you.

Quick Links

• Ease of Collaboration
• Offline Access
• Integration With Other Google Tools
• More Storage Space
• Compatibility With PowerPoint
• AI Features
• Provide Detailed Version History
• Customization Features and Template Options

PowerPoint and Google Slides are two popular options for presentations, but which one is best? As someone who has used both programs for a long time, I've found that Google Slides offers many advantages that make it my go-to choice.

Let's be clear: I'm comparing the web-based PowerPoint and Google Slides versions. It's unfair to compare Google Slides to the desktop version of PowerPoint, isn't it? Here are some reasons why Google Slides is my favorite presentation tool.

1. Ease of Collaboration

Ease of collaboration was the central reason I switched to Google Slides for my presentation needs. As a content creator, I always aim for a seamless collaboration experience while dealing with my clients and team members. Google Slides offered exactly that, and I was in love with it.

So, is Google Slides better than PowerPoint for collaboration? It certainly has advantages that make it an ideal choice for a lot of users.

With Google Slides, you can efficiently work with others and share your work , no matter what kind of computer or phone you use. If you have a Google account and the link to the presentation, you can join in and make changes simultaneously with other members.

In contrast, to collaborate in PowerPoint, you have to consider various external factors, such as the user's working device and storage locations. For example, you might not be able to easily collaborate with someone who has an older version of PowerPoint, or with someone using a PowerPoint mobile due to feature limitations. Some things that are restricted in the free web and mobile version compared to PowerPoint on desktop include limited commenting tags, editing options, and more.

Additionally, Google Slides also has built-in chat and commenting features. This feature allows all your team members to stay on the same page and communicate with each other to streamline editing. In PowerPoint, you're limited to comments only.

2. Offline Access

Another important reason for my switch to Google Slides is the offline access feature. With this feature, you can create, edit, and present presentations to others even without an internet connection. Any changes you apply offline are synced automatically once you're back online, so you can keep working even without an internet connection.

You can activate offline access by checking the offline mode option in your Google Drive settings.

Also, with Google Slides, you don't need software installed on your computer to access your presentations offline. However, Microsoft PowerPoint requires an internet connection to save changes to OneDrive storage. No internet, no autosave!

3. Integration With Other Google Tools

Switching to Google Slides is easy if you already use Google apps like Docs, Sheet, Meet, and Gmail. They all work well together. You can import charts and tables from Google Sheets into your presentations with just a few clicks. Any modifications to the original data in Google Sheets will automatically be reflected in your Google Slides presentation.

For example, on Google Slides, open the "Insert" tab and navigate to the "Chart" option. From there, click on the "From Sheets" option and import a chart from Google Sheets.

Furthermore, you can add Google Keep notes to your Slides and share your content in Google Meet with Smart Canvas without switching between tabs.

On the other hand, Microsoft PowerPoint integrates with other Microsoft tools, but it's not as seamless as Google Slides and has limited integration capabilities. For example, unlike Google Sheets, which updates data automatically in Slides, PowerPoint requires you to manual refresh to update Excel charts. This means you need to copy and paste the updated chart from Excel to PowerPoint.

4. More Storage Space

Google Slides offers more storage space through Google Drive. With a Google account, you get 15GB of storage shared across Google Photos, Drive, and Gmail. This is significantly more than what Microsoft offers with its free PowerPoint Web version, which only provides 5GB of OneDrive storage. If you create large presentations with many images or videos, Google's extra storage space can be a significant advantage.

Additionally, Google offers affordable plans to upgrade your storage if needed. For example, you can get 100GB of storage for a $20 annual fee, which is perfect for those who create and store a lot of presentations. However, it's important to note that pricing for additional storage might be different depending on your region.

For detailed information, it's best to check your plans manually by clicking the "Get More Storage" option in Drive.

5. Compatibility With PowerPoint

I know what you're thinking—what if I need to work with someone who only uses Microsoft PowerPoint? Fear not; Google Slides has got you covered. You can import and export PowerPoint presentations into Google Slides, making switching between the two platforms easy.

This feature has been a lifesaver for me when I work with my clients or colleagues who use PowerPoint. I can easily collaborate with them and edit their files without any hassle. After making changes, I can save the Google Slides file again as a PowerPoint file.

You can add your PowerPoint file to Google Slides by either uploading it on Drive or directly opening it from the File > Open option.

6. AI Features

You can also use Google AI tools like Gemini to improve your presentations. For example, the Gemini AI feature in Google Slides allows users to generate images and slides based on their prompts. You can access Gemini from the Slides side panel and input your prompts, such as "Create a slide about," and it will generate slides accordingly.

This feature lets you quickly add relevant and visually appealing presentation content without leaving the Google Slides platform. Using Gemini AI, you can also generate background images in various styles, such as Vector art, Photography, Watercolor, and others.

In contrast, Microsoft AI feature tools like Copilot are not available on the PowerPoint web version. To use Copilot and other AI features in PowerPoint requires a paid subscription to either Microsoft 365 or Copilot Pro.

7. Provide Detailed Version History

Both Google Slides and Microsoft PowerPoint allow you to view and restore previously edited versions of your presentation. However, Google Slides stands out with its detailed version history feature. This feature groups certain versions of your presentation together if you make multiple changes over a short period. This makes it easy to find and select the version you need. These group versions are displayed under the Version History panel.

Another notable feature of Google Slides is the ability to name the modified versions. This is quite useful when working on large documents with multiple collaborators, as it can take time to find the version you want, among many others. To rename a version, open the "Version History" panel, click the three-dot icon, and then select "Name This Version" from the dropdown menu.

Once you've named important versions of your presentation, you can filter them by selecting the "Named Versions" option from the drop menu. This will highlight only the renamed versions, along with the current version of the document, making it easy to locate the version you need.

8. Customization Features and Template Options

The web version of Microsoft PowerPoint has limited features compared to the PowerPoint desktop app, which can sometimes be helpful while designing presentations. For example, you can't insert charts or equations in the web version. Additionally, you can't add hyperlinks to pictures or shapes. On the other hand, you can add equations, charts, and hyperlinks to images in Google Slides.

While both platforms offer a good selection of templates, I prefer Google Slides because its templates are user-friendly and easy to customize. It also provides more flexibility when working with themes compared to the web version of PowerPoint.

Google Slides isn't a flawless tool, but for me and many other presentation creators, it not only gets the job done but also has some advantages over PowerPoint. Whether you're a student, team, or regular user, you can use it to make clear and effective presentations.