how to put a pdf in presentation mode

3 ways to insert a PDF into PowerPoint presentations.

A man in an office uses his laptop to insert a PDF into a PowerPoint presentation.

Display important PDF documents quickly and easily. Learn two different ways to add PDF files to PowerPoint presentations.

Giving a presentation can be stressful enough — you don’t need to add extra hassle to it. If you have to show a PDF document as part of your presentation, quickly finding the right files can be challenging. Fortunately, there’s a simple solution — you can embed PDFs directly into a Microsoft PowerPoint file and open them with a single click.

Trying to figure out how to insert a PDF into PowerPoint? The insertion process can be a bit convoluted, but we’re here to help. Read on to learn the steps to insert a PDF file into a PowerPoint document.

Why insert a PDF into PowerPoint?

Inserting PDFs into PowerPoint saves your co-worker or classmate from having to open up multiple files at once. This also can be helpful when you’re sharing your screen on a call or want to reduce the number of files that need to be sent to a client or colleague.

Read this guide to learn how to insert a PDF into a PowerPoint document.

Two ways to insert a PDF into a PowerPoint presentation

Once you have a finalized and proofed PDF, follow these steps to insert it into a PowerPoint file:

Open your presentation in PowerPoint and locate the correct slide
From the top toolbar, select the Insert tab.
In the Text section, select Object.
In the Insert Object window, select Create From File, then select Browse to locate your PDF.
Select OK to insert the PDF file as an object into the slide.

Congratulations, you’ve now successfully inserted the PDF. Double-click the PDF object to see if it opens in your PDF reader. If it does, your job is done.

Option 2 — convert PDF to PPT.

When you embed a PDF into a PowerPoint presentation, you still have to open it as a separate document. If you’d like to add your PDF directly into the presentation as slides, good news — you can. You just have to first convert your PDF document into a PowerPoint presentation .

Follow these steps to quickly convert your PDF with Adobe Acrobat online services:

Navigate to Acrobat online services and launch the PDF to PowerPoint tool.
Click the blue button labeled “Select a file” to locate your PDF, or drag and drop it into the converter.
Download your fresh PowerPoint presentation.

You can now add the converted PowerPoint slides to an existing PowerPoint presentation by selecting Home > New Slide > Reuse Slides. Locate the converted file and add the displayed slides to your presentation.

Option 3 — insert a PDF into PowerPoint as a picture.

If you are looking to only view the content of one page of a PDF file, you can insert the PDF file into PowerPoint as an image. To do this, follow these instructions:

Open the PDF file and display the page you want to insert into PowerPoint.
Open PowerPoint and go to the slide where you want to insert the PDF as a picture.
Select Insert > Screenshot. Now all of your available windows are presented, including the open PDF file.
Select the page you would like to insert from your PDF file into the PowerPoint slide as an image.

Issues opening a PDF in PowerPoint.

If the PDF file refuses to open, it’s most likely because PowerPoint doesn’t know what to do with it. You can fix this issue by assigning an action to the PDF object. Here’s how to do it:

Select the PDF object in PowerPoint. You should see a highlight around the object frame.
In the Insert tab, select Action from the Links section.
In the Action Settings window, select Object Action.
Use the dropdown menu to set the action to Activate Contents.
Select OK to apply the action.

Now PowerPoint has instructions for what it should do with the PDF file. When you click on the PDF object, PowerPoint will proceed to open it using your default PDF reader.

More resources to work with PowerPoint and PDFs.

Now that you’ve learned how to convert a PDF to a PowerPoint presentation, check out these resources that may come in handy:

Export images from PowerPoint .
Convert Google Slides to PowerPoint .
Convert PowerPoint to Word .

Explore what more you can do with Acrobat online services to convert, edit, and sign PDF files.

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› PDF to PPT
› How to Convert PDF to PPT
› How To Present a PDF Like a PowerPoint

How To Present a PDF Like a PowerPoint

May 2, 2024 by Hung Nguyen

Learn to present a PDF in full-screen mode like you would a PPT file or convert it to PPT for easy presenting.

You can present a PDF as if it were a PowerPoint presentation in two ways. You can either open a PDF and view the content in full screen or save the file as a PowerPoint. If you choose the latter, you can then open the file in Microsoft PowerPoint and present it as you usually would. Check out the full instructions for both methods below.

How To Present a PDF Like a PowerPoint Presentation

Open your pdf document with your pdf reader., click “view” and choose “enter full screen” or “slideshow.”, present as you usually would and navigate using the arrow keys., press the “esc” (escape) key to exit the slideshow when finished..

There are a few limitations to presenting PDF files like this: some media file types, such as animated GIF images, won’t work and will remain static in your presentation. You also can’t add speaker notes to PDF presentations. While we believe PDF is quite versatile, in this case, it might be better to convert the PDF to PPT format using our free converter.

How To Change a PDF to PPT To Present

Go to the PDF to PPT converter.
Drag and drop your PDF.
Wait for the tool to convert it to PPT.
Click “Download,” and you’re done.

2023-10-09 - How To Present a PDF Like a PowerPoint

Convert your PDF to PPT format in a heartbeat

Once you have the PPT file open, you can present the data as you would normally. If you have an older version of Microsoft Office, you’ll have to click the “Slide Show” tab and choose “Play from Start” to start a presentation.

While you have a PowerPoint file open, you can also edit the content as you’d like. Optical Character Recognition (OCR) is available within the PDF to PPT tool, where we’ll pluck the content of each PDF into an editable PPT file for your convenience. And while you’re on our blog, check out how to insert a PDF into a PowerPoint — learning new PDF and PPT-related tricks is always good!

We offer the most popular online PDF to PPT converter. A big part of our popularity comes from our simple and intuitive drag-and-drop interface as well as our range of practical tools to convert, edit, sign, protect, and lock PDFs and other documents. Of course, we also offer a tool to reverse this whole process and turn PPT back into PDF.

Easy to Convert and Present

Regardless of the PDF reader, from Adobe Acrobat/Adobe Reader to Preview, or even on your web browser, you should be able to present PDF like a PowerPoint with ease. If you want the extra benefits of presenting using PowerPoint, our tool is free to use, without the need t download software.

We hope this guide could be of help, and good luck with all of your future presentations!

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How to View a PDF in PowerPoint: A Step-by-Step Guide

Viewing a PDF in PowerPoint is a simple process that can be accomplished in a few steps. Firstly, you’ll need to have both Adobe Acrobat and PowerPoint installed on your computer. Once you have both programs open, you’ll be able to import your PDF into PowerPoint as an object, allowing you to view and present it within your PowerPoint slides.

After completing this process, your PDF will appear as an image within your PowerPoint presentation. You can then resize, move, and format it just like any other image in your slides.

Introduction

Have you ever been in a situation where you needed to present a PDF in a meeting or a class, but all you had was PowerPoint? Or maybe you’re trying to incorporate a PDF document into your PowerPoint presentation without having to switch between applications during your presentation. Whatever the reason, understanding how to view a PDF in PowerPoint can save you time and make your presentation more seamless.

This topic is particularly important for professionals and students who often work with both PDFs and PowerPoint presentations. Whether you’re sharing research findings, compiling a report, or teaching a class, integrating PDFs directly into PowerPoint can enhance your presentation and make it more interactive. So, let’s dive into the step-by-step tutorial on how to get this done efficiently and effectively.

Step by Step Tutorial: Viewing a PDF in PowerPoint

Before we begin, ensure you have both PowerPoint and Adobe Acrobat Reader installed on your computer as these will be required.

Step 1: Open PowerPoint

Open your PowerPoint presentation or create a new one where you want to view the PDF.

In this step, you should open the PowerPoint presentation you want to work with. If you don’t have one already, you can create a new one.

Step 2: Insert Object

Go to the “Insert” tab, click on “Object” in the Text group and select “Create from file.”

By clicking on “Object,” you’re telling PowerPoint that you want to add an object (in this case, a PDF) from a file saved on your computer.

Step 3: Browse for the PDF

Click on “Browse” to find and select the PDF file you want to insert into PowerPoint.

Locate the PDF file you wish to use in your presentation and select it. Make sure it’s the correct version of the document you want to present.

Step 4: Insert and Resize

Click “OK” to insert the PDF into your slide and resize it as needed.

Once the PDF is inserted, it will appear as an image. You can click and drag the corners to resize it so it fits nicely within your slide.

Additional Information

When working with PDFs in PowerPoint, it’s essential to ensure that the content within the PDF is legible and fits well within the slide. If the PDF has multiple pages, you may need to insert each page individually, which can be time-consuming. It’s also worth noting that while the PDF will look like an image, you won’t be able to edit the text or graphics within it directly in PowerPoint.

Another useful tip is to use the ‘Link’ option when inserting the PDF. This will create a link to the PDF file rather than embed it, which can help keep your PowerPoint file size down. However, this means you’ll need to ensure that the linked PDF file is also accessible during your presentation.

Remember to test your presentation before the actual event to ensure that the PDF displays correctly and that you’re familiar with navigating between the PDF and your other slides.

Open PowerPoint
Insert Object
Browse for the PDF
Insert and Resize

Frequently Asked Questions

Can i insert a multi-page pdf into powerpoint.

Yes, you can insert a multi-page PDF, but each page will need to be inserted as a separate object.

Will inserting a PDF into PowerPoint affect the presentation’s quality?

No, inserting a PDF should not affect the quality of your presentation.

Can I edit the PDF once it’s inserted into PowerPoint?

No, you cannot edit the PDF content within PowerPoint; it will act as an image.

What if I cannot find the ‘Insert Object’ option?

Make sure you’re in the ‘Insert’ tab in PowerPoint; if you still can’t find it, your version of PowerPoint may be different, and you can search for help within the application.

Can I hyperlink text within the inserted PDF?

No, hyperlinks within the PDF will not be functional when viewing it in PowerPoint.

Viewing a PDF in PowerPoint can be incredibly useful for a variety of presentations. Whether you’re a student, educator, or professional, incorporating PDFs into your slides can make your information more accessible and your presentation more dynamic.

With the steps outlined in this guide, you’ll be able to seamlessly integrate PDFs into your PowerPoint slides. Remember, practice makes perfect. Be sure to test out your presentation beforehand to ensure everything runs smoothly. Happy presenting!

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.