how to save a copy of a powerpoint presentation

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PowerPoint - Saving Presentations

Powerpoint -, saving presentations, powerpoint saving presentations.

PowerPoint: Saving Presentations

Lesson 4: saving presentations.

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Introduction

Whenever you create a new presentation in PowerPoint, you'll need to know how to save in order to access and edit it later. As with previous versions of PowerPoint, you can save files to your computer . If you prefer, you can also save files to the cloud using OneDrive . You can even export and share presentations directly from PowerPoint.

Watch the video below to learn more about saving and sharing PowerPoint presentations.

Save and Save As

PowerPoint offers two ways to save a file: Save and Save As . These options work in similar ways, with a few important differences.

Save : When you create or edit a presentation, you'll use the Save command to save your changes. You'll use this command most of the time. When you save a file, you'll only need to choose a file name and location the first time. After that, you can just click the Save command to save it with the same name and location.
Save As : You'll use this command to create a copy of a presentation while keeping the original. When you use Save As, you'll need to choose a different name and/or location for the copied version.

About OneDrive

Most features in Microsoft Office, including PowerPoint, are geared toward saving and sharing documents online . This is done with OneDrive , which is an online storage space for your documents and files. If you want to use OneDrive, make sure you’re signed in to PowerPoint with your Microsoft account. Review our lesson on Understanding OneDrive to learn more.

To save a presentation:

It's important to save your presentation whenever you start a new project or make changes to an existing one. Saving early and often can prevent your work from being lost. You'll also need to pay close attention to where you save the presentation so it will be easy to find later.

If you're saving the file for the first time, the Save As pane will appear in Backstage view .

The Save As dialog box will appear. Select the location where you want to save the presentation.

The presentation will be saved . You can click the Save command again to save your changes as you modify the presentation.

You can also access the Save command by pressing Ctrl+S on your keyboard.

Using Save As to make a copy

If you want to save a different version of a presentation while keeping the original, you can create a copy . For example, if you have a file named Client Presentation you could save it as Client Presentation 2 so you'll be able to edit the new file and still refer back to the original version.

To do this, you'll click the Save As command in Backstage view. Just like when saving a file for the first time, you'll need to choose where to save the file and give it a new file name .

To change the default save location:

If you don't want to use OneDrive , you may be frustrated that OneDrive is selected as the default location when saving. If you find this inconvenient, you can change the default save location so This PC is selected by default.

Using AutoRecover

PowerPoint automatically saves your presentations to a temporary folder while you are working on them. If you forget to save your changes or if PowerPoint crashes, you can restore the file using AutoRecover .

To use AutoRecover:

Open PowerPoint. If autosaved versions of a file are found, the Document Recovery pane will appear.

By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version.

If you don't see the file you need, you can browse all autosaved files from Backstage view . Just select the File tab, click Manage Presentation , then choose Recover Unsaved Presentations .

Exporting presentations

By default, PowerPoint presentations are saved in the .pptx file type. However, there may be times when you need to use another file type , such as a PDF or PowerPoint 97-2003 presentation . It's easy to export your presentation from PowerPoint to a variety of file types.

PDF : This saves the presentation as a PDF document instead of a PowerPoint file.
Video : This saves the presentation as a video.
Package for CD : This saves the presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player anyone can download.
Handouts : This prints a handout version of your slides.
Other file type : This saves in other file types, including PNG and PowerPoint 97-2003 .

To export a presentation:

In our example, we'll save the presentation as a PowerPoint 97-2003 file.

Click the File tab to access Backstage view .

You can also use the Save as type drop-down menu in the Save As dialog box to save presentations in a variety of file types. Be careful to choose a file type others will be able to open.

Choosing a file type from the Save As dialog box

Sharing presentations

PowerPoint makes it easy to share and collaborate on presentations using OneDrive . In the past, if you wanted to share a file with someone you could send it as an email attachment. While convenient, this system also creates multiple versions of the same file, which can be difficult to organize.

When you share a presentation from PowerPoint, you're actually giving others access to the exact same file . This lets you and the people you share with edit the same presentation without having to keep track of multiple versions.

In order to share a presentation, it must first be saved to your OneDrive .

To share a presentation:

Open our practice presentation .
Use Save As to create a copy of the presentation. Name the new copy Saving Challenge Practice . You can save it to a folder on your computer or to your OneDrive .
Export the presentation as a PDF file.

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How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Copying a PowerPoint to a new PowerPoint is a straightforward task. You simply need to open the original presentation, save it with a new name, and then make the desired changes to the new copy. By doing this, you’ll have two separate PowerPoint files: the original and the copy.

After completing this action, you will have two PowerPoint presentations. The original will remain unchanged, while the copied version can be edited and customized without affecting the original file.

Introduction

Have you ever found yourself needing to duplicate a PowerPoint presentation, perhaps to create a similar one for a different audience or to make significant changes without losing the original? Whatever the reason, it’s a common need in the world of presentations. Copying a PowerPoint to a new PowerPoint can save you time and effort, especially if the new presentation will have similar content or structure. It’s also a valuable skill for anyone who often uses PowerPoint for work, school, or personal projects.

By understanding how to copy a PowerPoint presentation, you can more efficiently create multiple versions of a presentation, experiment with design changes, or prepare multiple presentations for different purposes. This guide will walk you through the simple steps to duplicate your PowerPoint presentation, as well as highlight the advantages and considerations of doing so.

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

This section will guide you through the process of copying an existing PowerPoint presentation to create a new one.

Step 1: Open the Original PowerPoint Presentation

Open the PowerPoint application and the presentation you want to copy.

By opening the original presentation, you can ensure that all the content you want to duplicate is readily accessible before creating a copy.

Step 2: Save the Presentation with a New Name

Go to ‘File’ > ‘Save As’ and choose a new name and location for your copied presentation.

Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.

Step 3: Make the Desired Changes to the New Copy

Edit the newly copied presentation to suit your needs, whether it’s changing the content, design, or layout.

Once you’ve created the copy, you can freely make changes without worrying about altering the original presentation. This is the step where you can personalize the new PowerPoint for its intended purpose.

Benefit	Explanation
Time-saving	Copying a PowerPoint saves you from having to recreate a presentation from scratch, allowing you to reuse content and design elements efficiently.
Consistency	It ensures that the formatting and design remain consistent across different versions of a presentation, which is particularly useful for branding purposes.
Flexibility	Having a copy allows you to make risk-free changes, experiment with different layouts, or tailor the content to different audiences without losing the original work.

Drawback	Explanation
File Management	Multiple versions of a presentation can lead to confusion and disorganization if not properly managed.
Potential for Errors	If changes are made to the wrong version of the presentation, it can cause issues and extra work.
Increased Storage	Each copy takes up additional storage space, which can be a concern if you’re working with limited resources.

Additional Information

When you’re working on copying a PowerPoint to a new PowerPoint, there are some additional tips and tricks that can further streamline the process. For instance, if you’re looking to copy only specific slides rather than the entire presentation, you can use the ‘Duplicate Slide’ feature. This is particularly useful if the new presentation will only share certain parts with the original.

Another helpful tip is to use the ‘Slide Master’ to ensure that any changes you make to design elements like fonts, colors, and backgrounds are applied consistently across all slides in the new presentation. And remember, always double-check which file you’re working on to avoid accidentally overwriting your original presentation.

Open the original PowerPoint presentation.
Save the presentation with a new name.
Make the desired changes to the new copy.

Frequently Asked Questions

Can i copy only selected slides from a powerpoint presentation.

Yes, you can select specific slides and use the ‘Duplicate Slide’ option to copy them into a new presentation.

Will copying a PowerPoint presentation also copy the animations and transitions?

Yes, copying a presentation preserves all elements, including animations, transitions, and media.

How do I ensure that I don’t overwrite the original presentation?

Always double-check the file name and save the copy with a distinct name in a different location.

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Generally, yes, but some features may not be compatible if you’re moving between significantly different versions.

Is it possible to automate the copying process for multiple presentations?

While there’s no built-in feature for this, you could use macros or third-party tools to automate the copying process.

Copying a PowerPoint to a new PowerPoint is a useful skill that can greatly enhance your productivity and presentation management. Whether it’s for backing up your work, creating variations of a presentation, or simply experimenting with new ideas, understanding how to effectively duplicate your PowerPoint files is an asset.

With the simple steps outlined in this guide, you can confidently tackle this task and keep your presentations organized and efficient. Always remember to manage your files carefully to prevent confusion and to ensure that your original work remains intact. Now that you’ve learned how to copy a PowerPoint, you’re ready to tackle your next presentation project with ease.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

Read his full bio here.

How Do You Copy a Microsoft PowerPoint Presentation? (Step-By-Step Guide)

Are you looking to make a copy of a Microsoft PowerPoint presentation? Whether you need to replicate a presentation for a new audience or you want to use the same elements in multiple presentations, copying a PowerPoint presentation can be a great way to save time.

We’ll also provide helpful tips for saving and managing files, different ways to share the copied presentation, and troubleshooting common issues.

Short Answer

Choose a location and name for the new presentation, then click Save.

This method will create an exact copy of the original presentation so you can make any changes or edits you need to the copy without affecting the original.

What is Microsoft PowerPoint?

PowerPoint allows users to create slideshows, add images, video, audio, and text to create a visually appealing presentation.

With its wide range of features, PowerPoint is an essential tool for anyone who wants to create a professional-looking presentation.

Why Copy a PowerPoint Presentation?

For example, if youre preparing a presentation for a large group, you may want to make a copy of the presentation for each attendee.

Alternatively, if youre working with multiple versions of a presentation, you may want to keep a copy of the original presentation in case any mistakes are made in later versions.

Finally, if youre creating a presentation that will be shared with people outside of your organization, copying the presentation allows you to easily share the file with others without having to worry about them accessing the original version.

Overview of the Copying Process

Copying a Microsoft PowerPoint presentation is a straightforward process that only requires a few clicks.

Then, click the “File” tab at the top of the window.

In the window that appears, select the folder where you would like to save the file, enter a name for the file, and click “Save”.

The copied presentation can now be used or shared with others.

It is important to note that the original version of the presentation will remain in its original location, and any edits made to the new copy will not affect the original.

Step-By-Step Guide to Copying a PowerPoint Presentation

The first step in the process is to open the PowerPoint presentation you would like to copy.

Once you have selected the folder, enter a name for the file and click Save.

Additionally, you may want to consider saving the file in a folder dedicated to your presentation.

So the next time you need to share or reuse your presentation, you can quickly and easily copy it.

Tips for Saving and Managing Files

This will make it easier to locate when you need it later.

Additionally, you may want to back up your files regularly to protect them from accidental deletion or corruption.

You can do this by saving the presentation to a USB drive or an external hard drive.

Different Ways to Share the Copied Presentation

Once you have successfully copied your Microsoft PowerPoint presentation, you can share it with others in a variety of ways.

If youd like to share the presentation with people who dont have access to the same cloud storage service, you can compress the file and email it.

If you think the presentation would be more effective if the viewers could interact with it, you can upload the file to an online presentation service, such as SlideShare or Prezi.

These services allow you to upload your PowerPoint presentation and then share it with others who can view it online.

Finally, if you want to share the presentation with a large group of people, you can use a video streaming service like YouTube or Vimeo to upload the presentation and then share it with your viewers.

Whether youre sending it to a few people or sharing it with a large group, being able to quickly and easily copy and share your presentation is a great way to make sure your message is heard.

Troubleshooting Common Issues

When attempting to copy a Microsoft PowerPoint presentation, there are a few common issues that can arise that can prevent you from doing so successfully.

One of the most common is that the presentation may not save properly.

This can be caused by a variety of things, including not having the right version of PowerPoint installed, not having the correct codecs installed, or if the file is corrupted.

Finally, you may have difficulty when attempting to share the copied presentation.

Fortunately, most of these issues can be easily resolved by following the steps outlined in the blog post.

Final Thoughts

So, go ahead and start copying and sharing your presentations with ease!

How to Save a PowerPoint Presentation on a Thumbdrive

Last Updated: June 11, 2023

wikiHow is a “wiki,” similar to Wikipedia, which means that many of our articles are co-written by multiple authors. To create this article, 13 people, some anonymous, worked to edit and improve it over time. This article has been viewed 182,775 times. Learn more...

Saving a PowerPoint presentation to a thumb drive/data-stick is easy. All you need to do is open it up and save it as if you were saving it to your computer. But you need to make sure that you safely remove the thumb drive as well, or else you could corrupt the file. This wikiHow article will teach you how to save a PowerPoint presentation to a thumb drive.

Step 1 Make sure your thumb drive/data-stick is already in the USB port.

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Writing Tips

How to Download a PowerPoint Presentation

4-minute read

24th January 2024

PowerPoint is Microsoft’s presentation software . It’s frequently used by families, students, and businesses to create slideshows that use text, images, art, and videos.

Whether you want to access lecture slides or presentations showing essential business insights, in this post, we’ll walk you through you how to download PowerPoint presentations so you can work with them offline.

1. Get the Software

If you don’t already have PowerPoint, you will need to download it. Microsoft PowerPoint is part of Microsoft 365 . This is a subscription service, so it does come with a cost.

A free alternative for working with PowerPoint files may be Google slides .

If you choose to download PowerPoint, first make sure your computer will be able to run it:

Windows Users: Check that your computer is running Windows 10 or higher that your system has the required hardware specifications to run PowerPoint smoothly.
Mac Users: Confirm that your Mac is running a version of macOS that supports Microsoft’s software .

2. Connect to the Internet

This may seem obvious, but it’s good to make sure you have a reliable internet connection before you try to download anything.

3. Download Your PowerPoint Presentation

Once you’ve got PowerPoint or Google slides set up, you’re ready to download PowerPoint presentations.

First, find the PowerPoint you want to download. This could be in an email, on a website, or on a platform like Google Drive or OneDrive .

Next, make sure you have access to the file and permission to download it. For some websites, you may need to create an account and login.

Downloading a PowerPoint from Email

While each email provider is a little different, the basic steps for downloading a PowerPoint are the same:

1. Open the email that contains the PowerPoint presentation.

2. Click on the Attachment icon to download the file.

3. Once the file is downloaded, click on it to open it with PowerPoint.

4. To save a copy of the presentation, click on the File tab.

5. Select Save As and choose where you want to save the file.

6. Give the file a name and hit Save .

Downloading a PowerPoint from a Website

You can download a PowerPoint presentation from a website in just a few steps:

1. Right-click the presentation link or select File if you are viewing the presentation.

2. Select Save As .

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3. Give the file a name and choose the file format you want to save it in.

4. Click Save .

Some websites use PowerPoint for the web, which is one of Microsoft’s online tools. The steps to download these PowerPoint files are slightly different:

1. Click on the File tab of the main ribbon.

2. Select Download As .

3. From the panel of options on the right, select Download a Copy .

4. A dialog box will confirm that the copy is ready to be downloaded to your computer.

5. Select Download to continue.

Downloading a PowerPoint from OneDrive or Google Drive

You can download a PowerPoint presentation from OneDrive or Google Drive for offline use:

1. Open the appropriate website and sign in to your account.

2. Locate the PowerPoint presentation you want to download.

3. Right-click on the file and select Download .

4. When prompted, select Save or Save As .

5. Choose where to save the file and click Save .

If you’re using Microsoft 365, your PowerPoint presentations may automatically save to your OneDrive. Follow the steps above if you want to save a copy to your computer.

Have the Best PowerPoint Presentation

Now you know how to download a PowerPoint presentation from almost any source!

If you want to make sure you have the best PowerPoint presentations around, have one of our expert proofreaders check them for you. You can even try it free !

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60 Effective PowerPoint Presentation Tips & Tricks (Giant List)

Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation.

The best PowerPoint presentations shouldn’t be remembered. Instead, they should fall into the background to support you and the message you’re trying to get across.

Unlike good PowerPoint presentations , bad PowerPoint presentations are a distraction. You may remember them, but not in a good way.

You’ve seen them before. They might have millions of lines of text. Or a disjointed flow to the slides. Even worse, some slides feature ugly photos and poor design that detract from the message you’re trying to get across. That can even hurt your credibility as a professional or speaker.

This article will take you from finding your initial topic to learning how to make a great PowerPoint presentation. Our guide covers everything in between so that you learn how to present a PowerPoint like a pro.

These Microsoft PowerPoint presentation tips and guidelines are organized into sections. So cut straight to the advice you need and come back when you’re ready for the next steps.

Guide to Making Great Presentations (Free eBook Download)

Making Great Business Presentations eBook promo

Also, download our Free eBook: The Complete Guide to Making Great Presentations . It’s the deepest resource for learning effective presentation skills for a PPT.

This eBook covers the complete presentation process. It takes the PowerPoint tips and tricks you learn in this article further. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. It’s another great source for presentation design tips.

Master PowerPoint (Free Course): 15 Essential Tips

This article is full of helpful tips so you can build a powerful presentation. You can also find more PowerPoint tips in this video lesson:

To learn even more about how to make a PowerPoint look good, review the huge list of tips below.

What Makes a PowerPoint Presentation Effective?

Knowing how to use PowerPoint and work within it quickly is helpful. But more important is making a good presentation that hits all your goals. A great PowerPoint presentation is:

Prepared to Win . Research, plan, and prepare your presentation professionally. It helps you deliver an effective message to your target audience.
Designed Correctly . Your visual points should stand out without overwhelming your audience. A good PowerPoint visual shouldn’t complicate your message.
Practiced to Perfection . Rehearse your timing and delivery so that your points land as practiced with a live audience.
Delivered With Poise . Present with a relaxed inner calm and confident outward projection. Give your audience warmth, excitement, and energy.
Free From Mistakes . Avoid typos, cheesy clip art, and mistakes like reading directly from your slides.

Consider this your all-inclusive guide to how to make a good presentation. We’ll look at preparing your presentation and explore how to design it in PowerPoint. Plus, we’ll cover how to practice and nail your delivery successfully come presentation time.

We’ll also address what not to do in these tips for PowerPoint presentations—so you can sidestep any big mistakes. Now let’s dig into these tips for effective PowerPoint presentations.

Killer Presentation Preparation Tips to Get Started Right

Before even opening PowerPoint, start by addressing these things. These Microsoft PowerPoint tips and tricks will ensure that you’re prepared for your presentation:

1. Know Your Stuff

Your presentation isn’t about your slides alone. It’s about the message you want to get across. Before filling in stats, facts and figures, think about the narrative that’ll be discussed, why, and in what order.

2. Write It Out

Start in a Word or Google doc, and storyboard or script the entire presentation. This will give you an idea of how the information presented will flow and how viewers will see it in sequence. Learn the complete writing process .

3. Highlight What’s Most Important

A presentation covers the most crucial pieces only. Whatever you’ve been working on that led to this—a paper, a work project, a new product design—doesn’t need to be shared in its entirety. Pick key points and put the rest in an “Appendix” to refer to during the Q&A session at the end.

4. Know Your Audience

How you talk to a room full of medical professionals should be different from the way you address a room full of young entrepreneurs. Everything, in fact, is different: your topic selection, the language you use, the examples you give to illustrate points. The little bits of humor you include should be tailored specifically with your target audience in mind.

Understand your audience’s needs to create a successful PowerPoint presentation. Customize your content to meet their specific requirements.

5. Rehearse! (Yes, Already)

It’s never too early to get used to the rhythm of your presentation and take note of points you want to emphasize. While saying it out loud, you’ll start to develop a “feel” for the material. You’ll notice that some things work well, while others don’t and might need to be worked around.

6. Rewrite After You Rehearse

As you’re rehearsing your presentation, you’re bound to stumble over sections that don’t quite flow naturally. Instead of reworking your delivery, it might be time to consider the content and rewrite the areas that served as stumbling blocks.

“Editing is hard. ‘It’s good enough,’ is a phrase wannabes use. Leaders take editing seriously.” – Anthony Trendl

The most important part of creating a great presentation is the writing stage. The second most important stage is rewriting.

7. Share With a Friend

If the stakes are high for your presentation, it’s never too early to get feedback from those that you trust. Here’s an article that helps you collaborate as a team on a PowerPoint presentation. Get PowerPoint design tips from those that you trust when you collaborate.

Simple Tips to Design Your PowerPoint Presentation Better

Second only to you (the information you bring and how you present it) is your PowerPoint slides. If not designed well, a PowerPoint can be disengaging or distracting (regardless of the content quality). Here are some presentation design tips to make sure this doesn’t happen to you:

8. Keep Your Slides Simple

This is one of the most important PowerPoint presentation tips to follow when designing your slides. Keep in mind that less is more (effective.) A cluttered slide is distracting. It causes confusion for an audience: Which part of the slide should I focus on? Should I read the slide or pay attention to the presenter?

A simple, visually appealing slide will engage your audience, keeping them on track with your main points. Here’s an example of a simple slide that serves its purpose perfectly:

Minimalist slide templates like Nook can help you resist the urge to clutter your slides.

9. Limit Words on Your Slides

Piggybacking on the last point, less is more effective. If possible, avoid bullets altogether. Otherwise cut them to just a few simple words. The audience should be listening, not reading.

10. Use High-Quality Photos and Graphics

One of the most important tips for quality PowerPoint presentations is to use high-quality photos and graphics.

Earlier in this tutorial, you saw Envato Elements, an all-you-can-download service with PPT tips inside of templates. Those pre-built designs are a beginner’s best friend. They’re even better when paired with Elements’ unlimited library of stock photos .

People are more likely to take you seriously if your presentation is visually appealing. Users view attractive design as more usable. Similarly, they’ll view a more attractive PowerPoint as more effective.

11. Use Accurate and Relevant Charts and Graphs

Charts and graphs can also be distracting if they’re not used right. Make sure your information design is simple and clean so that the audience doesn’t spend the entire time trying to decipher what your X axis says. Learn more about PPT data presentation .

12. Use High-Quality, Fresh Templates

Have you seen the old PowerPoint template that looks like worn paper and uses ink splashes? Yeah, so has your audience. Templates can be distracting if they’re too basic or if the design feels dated. You need one with great design options.

Costs are always a concern. But when you use Envato Elements, you’ve got everything you need to create a great PowerPoint presentation . That’s thanks to the incredible all-you-can-download subscription package.

The best PowerPoint tips and tricks can hardly compare to the value of using a template while building your presentation.

On Envato Elements, there are thousands of PowerPoint design templates that are ready to use. Instead of designing a presentation from scratch, start with a template! Just add your specifics to the placeholders.

Templates like Galaxi are impressively designed and waiting for your slide specifics.

The best PowerPoint design tips save you time. And there’s no tip more powerful than this one: use a pre-built template . It helps you master how to present a PowerPoint without spending all your time in the app.

13. Choose Appropriate Fonts

Fonts are an important part of engaging your audience. Fonts and typography choices have a subconscious effect on viewers. They can characterize your company’s presentation and brand either positively or negatively. Make sure that you’re choosing fonts that are professional and modern.

14. Choose Color Well

Like font choice, colors cause specific subconscious reactions from viewers. Choosing an outdated color combination for your presentation will render it ineffective.

Below is an example of the Popsicle PowerPoint template , which has a modern presentation color choice:

The Popsicle PowerPoint template highlights how harmonized color palettes can create beautiful slides.

15. Clean + Simple Formatting Makes All the Difference!

We’ve got a full tutorial on how to make a good presentation slide . Give it a read through and review the accompanying video. Just remember, less is more. The focus is you and your message , not your slides.

16. Make Sure All Objects Are Aligned

A simple way to create a well-designed presentation is to make sure all items on a slide are intentionally aligned. To do this, hold down Shift and select all the objects you want to include. Then choose Arrange in the options bar and apply Alignment Type .

17. Limit Punctuation

This isn’t the place for exclamation points. Emphasize your points (while speaking). Don’t enlist punctuation to do this for you. (Leave these at home!!!)

18. Avoid Over-Formatting Your Points

This PowerPoint presentation tip is simple. There’s no need to have every word of every bullet point capitalized, or to have all your bullet points in title case. If possible, drop bullets altogether. Again, the simpler, the better!

Limit your text formatting, including reducing the use of bullets, underline, and other effects. Compare the before example on the left to the revised version on the right.

19. Combine Information With Graphics in PowerPoint

One of the most powerful presentation skills for PPT is using infographics. With the right type of visuals, slides come to life and reduce the text in favor of graphics.

Infographics help combine information with graphics. It’s easier to explain complex ideas when you use visual formats that are intuitive.

Practice Presentation Tips: Rehearse, Rehearse, Rehearse!

Delivery is probably more important than the actual content. Here’s how to become more aware of your own unique ticks, and how to present like a polished pro:

20. I’ll Say It Again, Rehearse!

Just do it. Again and again. Experiment with pauses, gestures, and body language. Practice around one hour for every minute of your speech.

21. Practice With a Timer

Consistency is key to an effective PowerPoint presentation. The timing should be similar (ideally the same) each time you rehearse. This one will especially pay off when it’s time to present in front of your audience.

22. Slow It Down

Many of the best speakers today intentionally speak slowly. You’ll have the chance to emphasize, appear more thoughtful, and make your information easier to digest.

23. Pause More Often

Like the prior tip, pausing more often allows your main points to be emphasized and gives time for information to sink in. You need to let key points breathe a little before rushing into the next section.

24. Record Yourself

Use your phone’s voice recorder. Assess and critique yourself. Consider:

Are your pauses too short or too long?
Are you speaking slowly enough? Too slow?
When you’re nervous, does your voice get high like the mice in Cinderella?

It’s always weird to hear your own voice recorded; don’t stress it. Use this as a time to adjust.

25. Choose Three Focal Points in the Room

If you stare at the same spot (or even creepier, the same person) the entire time, your presentation will be ineffective (and awkward.) People will be distracted by you, wondering what you’re staring at.

Try this: pick three points in the room (typically: left, center, right). Take time to direct your delivery toward each physical focal point in the room. Also, focus on the center when making your primary points.

26. Vary Your Sentence Length

This makes you sound more interesting, and it’s easier for your audience to follow. Think short and punchy. Or go long and complex for dramatic effect.

27. Modulate!

Don’t speak in monotone for your whole presentation. Be conscious of raising and lowering your voice tone. Otherwise, people will tune you out, and you’ll come across like the teacher in Charlie Brown.

28. Practice in Front of a Mirror

What you look like is as important as how you sound. Pretend you’re having a normal conversation, and allow your hands to move with your speech to emphasize your points. Just don’t get carried away! (I’m thinking Brene Brown or President Obama , not your Aunt Jamie after a few gin and tonics.)

29. Use “Present Mode” When Rehearsing

When you finally are ready to hit the Present button in PowerPoint, make sure you use the Present Mode option. This allows you (and only you) to view extra notes about each slide—just in case you forget something!

30. Practice With New Audiences

If possible, try doing a few real live test runs as a webinar or even at a local Toastmasters organization to get some feedback from a live audience.

31. Engage the Audience by Asking Questions

There’s no reason that a presentation should be one-sided. Why not invert the format and ask your audience a question?

To learn how to create a slide that kicks off a Q&A, use this article . These PowerPoint design tips help you create an engaging and exciting discussion.

Helpful Tips to Step Up and Deliver Come Presentation Time

When the actual day arrives, there are only a few last PowerPoint presentation tips and guidelines to keep in mind:

32. Take a Deep Breath

Deep breathing is proven to relieve stress. It’s simple, and it’ll help you remain calm and in the moment, even up to the last minute before starting.

33. Lighten Up Your Mood

Tell yourself a joke or watch a funny video clip. Do this before the presentation, of course. Research concludes that happy people are more productive. More productive is more focused and able to perform better.

34. Remind Yourself to Take It Slow

When we’re stressed or nervous (or both), we tend to speak faster. Consciously, take yet another deep breath and remind yourself to take it slow!

35. Read the Room

Every presentation room has a temperature. It’s your job as a speaker to gauge it and tailor your presentation to it.

Here’s a great example. Layoffs are coming at a company, and you’re asked to speak to an audience. Even if the audience isn’t personally affected by the actions, you’ve got to consider the morale of the workforce.

Skilled speakers have a knack for reading the energy of the room and adjusting their presentation on the fly.

The last thing that group will want to hear is how strong the economy is and why the company is the best place to work. That doesn’t mean that you’ve got to align to their uncertainty, but don’t go too far against the grain while presenting.

Robert Kennedy III is a master of bringing energy and aligning a speech to the audience. Here’s his advice for adjusting:

“It can be hard to wake up a “dead” crowd but go for it. Most of all, don’t take their energy personally. Focus on serving them with every bit of your fiber then leave empty.”

36. Fake It ‘Til You Make It!

Go forward with confidence. If you act confident, you’ll start to feel more confident. Move slowly with grace, speak clearly, smile, wear something nice. You’ll appear confident to all attendees (no matter how you feel internally).

PowerPoint Presentation Tips and Tricks to Help Avoid Mistakes (What Not to Do)

Most importantly, focus on what you can do to make your presentation better. There are a few important things not to do that we’ve got to address. Here are a handful of PowerPoint presentation tips and tricks to help you avoid missteps.

37. Stop With the Sound Effects

Sound effects are distracting and outdated. In most cases, avoid them. Add audio or music to your presentation to inject interest or highlight an important point, but it’s something to take extra care with. If you insert audio, then make sure your use really connects with your audience and has a fresh approach. Otherwise, it’s best to leave it out.

38. Don’t Use Flashy Slide Transitions

Again, this is distracting and outdated. Use transitions and subtle animations in your PowerPoint presentation. But you need to take care and do it right .

39. Beware of Clip Art

This PowerPoint presentation tip shouldn’t even have to be said. But please, please don’t use clip art. Use professional graphics instead.

40. Don’t Be Afraid to Be Afraid

The fear of public speaking is a real one. Many beginners think that if they’re feeling nervous that a presentation won’t go well or succeed. That might lead them to cancel the presentation.

Here’s a tip from expert Sandra Zimmer, who leads The Self-Expression Center on conquering your fears before you take the stage:

“Get out of your head and into your body. I do this through a grounding exercise that really works to calm nerves and bring you present in the moment.”

If you think that public speaking fears aren’t normal, you might never give your award-winning presentation. So don’t be afraid to be afraid, and acknowledge it’s part of the process!

41. Don’t Read Directly During Your PowerPoint Presentation

If you spend your entire presentation looking at the screen or your note cards, you’re sure to lose your audience’s attention. They’ll disengage from what you’re saying, and your presentation will fall flat.

Reading from your paper or screen also makes it look like you’re not prepared. Many people do it, but no one should. As a general rule, only present something you know well and have, at least mostly, memorized the main points of.

42. Don’t Miss Out on PowerPoint Customizations

Many new PowerPoint users often make significant mistakes when using Envato Elements designs.

The best way to see how to make a good presentation PPT is to start with designs from others. That means using a template, but that doesn’t mean you can’t customize them!

Don’t forget that PowerPoint templates are infinitely customizable. Think of them as guides with built-in presentation design tips.

To see more presentation tips that show you what not to do, make sure to check out our guide .

Work in PowerPoint More Effectively (Tips & Tricks to Level Up Your PPT Skills)

These PowerPoint tips will help you get the most out of the application to level up your next presentation. Let’s dive in.

43. Use the Visual Guides

When you’re designing your next PowerPoint presentation, it helps to create a sense of visual rhythm. Slides that have objects aligned and centered are more likely to resonate with an audience.

44. Use a Few Animations (Tastefully)

Animations in effective PowerPoint presentations are a slippery slope. We’ve all sat through presentations where there were so many objects in motion that it was easy to lose focus on the key ideas in the presentation.

But that’s why animations get an unfairly bad reputation. Use animations to create motion and hold an audience’s attention. Use them sparingly and on key elements on your slide, and you’ll capture that attention properly.

45. Stage Key Content With Animations

You just learned that animations should avoid being distracting. But there’s an important principle to using animations properly. It’s called staging content.

Staging content means that the content appears step by step. There’s nothing worse than overwhelming an audience with all your content at once. But when you stage content, bring it on step by step.

Take it from presentation pro Suzannah Baum :

“If you’re sharing a slide with lots of different points on it, using the animation to reveal those points one at a time is a way to keep the presenter’s content flowing smoothly.”

For more animation presentation tips and tricks, follow our guide .

46. Add a Video to Your PowerPoint

When you’re sharing a big idea in your presentation, it helps to share your perspective from a few different angles. Adding a video to supplement your content can do just that. Luckily, it’s easy to add and embed a YouTube video in your next PowerPoint presentation.

47. Add Charts & Graphs

Charts and graphs can help you tell stories with data. It’s easy for an audience to zone out when you throw a big data table or set of statistics at them.

instead, convert those to charts and graphs. Try out our tutorial to learn how to edit those graphs.

48. Build Your Own Infographics With SmartArt

Earlier in this tutorial, we gave you one of my favorite PowerPoint design tips: use infographic templates.

Here’s another. One of my favorite PowerPoint features is SmartArt, which allows you to build infographics right inside the app.

You don’t have to use another graphic design app like Photoshop or Illustrator to add visuals. Instead, try out SmartArt to help you build graphics that are easy to update.

49. Use Presenter View

Remember that when you use the PowerPoint, you’ re the presentation. The slides are just there to reinforce what you’ve got to say and support your speaking points.

That’s why I always recommend using Presenter view. More often than not, you’re going to have several displays. Presenter view shows your content on your screen, while your presentation is displayed on another screen.

50. Track Your PowerPoint Changes

One of my favorite PowerPoint design tips is to collaborate. Those who know you best will suggest compelling changes that are sure to help you succeed.

As you start collaborating on your presentation, it helps to keep track of proposed and included PowerPoint changes. Use this article to track changes made by others.

10 More Advanced PowerPoint Tips & Tricks

Really need to wow an audience with a good PowerPoint presentation? Give these tips a try to make an unforgettable impression:

51. Engage With an Interactive Quiz

A good PowerPoint presentation gets your audience involved. One of the best PowerPoint tricks is to do that with a quiz. By engaging audiences, a quiz makes your slides memorable.

MIDTEST - Education Quiz Powerpoint Presentation

By adding trivia, you’ll see how to present a PowerPoint in a way that people will love. Channel your inner game-show host today. MIDTEST is a good PowerPoint presentation with quiz slides.

52. Illustrate With Custom Image Masks

One of the top PowerPoint tips is to illustrate your slides. But you can go beyond simple, rectangular images on each slide.

The Burte template is full of PowerPoint tricks , including custom image masks. Image masks shape photos into unique works of art. And thanks to premium templates, you can style photos just like this. Masks overlay your photos onto geometric shapes, instantly elevating your style.

53. Print Handouts With Extra Notes

Wonder how to give a good presentation PPT that audiences will remember? Give them a piece of it to take home.

PowerPoint makes it easy to print handouts with room for notes on the page. This way, audiences can keep copies of your slides, along with their own notes. This is the perfect way to ensure everyone engages with and retains your content.

54. Make Bulk Edits With Master Slides

When you think about how to present a PowerPoint, consider your branding. That means keeping your logo front and center in the eyes of an audience. But if you’re working with a lengthy slide deck, this could seem daunting.

That’s where master slides come in. They’re common in premium layouts, and they’re a leading example of presentation skills for PPT. Master slides let you make bulk edits fast.

55. Shrink File Sizes for Sharing

Many of the top presentation tips involve making your slides more accessible. Often, that involves sharing them with audiences online.

You’ll often find that email clients and cloud services limit the size of files that you share. This can be a problem with large PPT slide decks. But there are a few quick steps you can take to reduce PPT file size. Cut graphics, scale down photos, and more.

56. Map Processes With Flowcharts

As you consider how to do a good PowerPoint presentation, think of ease of understanding. After all, you’re trying to explain something to your audience.

The Flowcharts in Infographics template seamlessly illustrates ideas and processes. A flowchart maps out a process in a visual way. Instead of resorting to endless narration, try a quick illustration like this. It saves you time and effort, and your audience is sure to thank you.

57. Use Brand-Specific Colors

Using presentation skills for PPT helps form an association between your message and branding. There’s no better way to do that than with your brand colors.

PowerPoint makes it easy to change color themes, adding your brand colors and logo to each slide. This is one of the top PowerPoint tricks for marketing presentations.

58. Build Social Media Posts in PPT

A good PowerPoint presentation doesn’t have to be shared through a projector. Use the app and templates to build amazing illustrations to use anywhere.

Soffee - Social Media CoffeeShop Presentations

A template like Soffee helps you learn how to present a PowerPoint easily with a pre-built design.

Try using PowerPoint to create social media posts. It helps you engage with your audience, with no need to design custom layouts from scratch.

59. Be Industry-Specific

One of the top presentation tips in 2024 is to be industry-specific. That means avoiding generic layouts and choosing something more customized.

This offers two key advantages. First, you save time by having layouts built for you. Second, you gain design inspiration for your specific topic. Themed templates are truly the best of both worlds.

The Medical and Health template is a good PowerPoint presentation with a set theme.

60. Design for Online (Virtual) Sharing

Last but not least in our list of PowerPoint tips comes virtual presenting. More and more often, slides will be shared with online audiences around the globe.

Why not design your slides for that very purpose? And then learn how to share flawlessly with a global team? It’s one of the top presentation tips for 2024. Embrace it today.

Discover More Top PowerPoint Template Designs From Envato Elements for 2024

You’ve just seen our favorite powerful PowerPoint presentation tips and guidelines to help you improve your speaking. We’ve also mentioned Envato Elements, an incredible all-you-can-download source for top PowerPoint designs .

Here are five of the best PowerPoint templates that you can use to create your best presentation yet:

1. Galaxi PowerPoint Template

Blast off to success with the help of this PowerPoint template! Think of the pre-built slide designs as pro PowerPoint design tips. They’re built by professional graphic designers. All the popular and modern slide styles that are perfect for your next presentation. Use Galaxi’s five styles and 30 designs to create a great presentation.

2. Masmax PowerPoint Template

We selected templates for this article that match the PowerPoint tips and tricks provided. Masmax fits the bill perfectly across its 234 unique slide designs. These slide designs are sure to align with the latest in design expectations.

3. STYLE Multipurpose PowerPoint Template V50

Style is subjective, but we can all agree that this template is stunning! The light and airy slide designs are built with fashion-focused designs in mind. But that doesn’t mean that it’s not perfect for most presentations. When learning to present a PowerPoint, remember that templates can be customized to suit your purpose.

4. Peachme Creative PowerPoint Template

Peachme has image-focused slides with splashy designs. The slides are colorful and perfect for a modern presentation. Don’t worry about remembering all the PowerPoint design tips because they’re included in the pre-built slides. Use Peachme’s designs for your presentation today.

5. Buizi Office Building Rent PowerPoint Template

Buizi markets itself as a real estate focused template. It’s ideal for that purpose because of the minimal, image-focused slide designs. But that also makes it a perfect choice for presentations in many fields.

We’ve just scratched the surface of PowerPoint design tips with these five options. Here are many more, bundled inside of the best roundups on Envato Tuts+:

How to Build a Good PowerPoint Presentation Quickly (In 2024)

You’ve already seen effective presentation skills PPT techniques. But you may be wondering exactly how to do a good PowerPoint presentation. It only takes a few clicks. Let’s learn how in just five steps.

For this mini-tutorial, we’ll use the Enjoy PowerPoint Template from Envato Elements. You’ll see that it’s a beautiful template that helps you learn how to present a PowerPoint by giving you every object and layout you need.

Let’s get started:

1. Choose Your Slides

As you can see, a template like Enjoy has dozens of unique slides inside. The key to how to give a good presentation PPT is to choose only the slides that you need.

One of the best PowerPoint tricks is to start by selecting slides you wish to use from your template.

In PowerPoint, scroll through the sidebar on the left to view different slide layouts. Right-click and choose Delete to remove unwanted designs. Plus, you can click and drag slide thumbnails to reorder them in the deck.

2. Add Text

Consider how to do a good PowerPoint presentation without investing a ton of time. That’s where premium templates come in.

One of our top presentation tips when working with a PPT is to lean on the pre-built text boxes for your content.

To add custom text, simply click and select the contents of any text box on your slide. Then, type in your own words. Repeat as needed throughout your slide deck.

3. Customize Fonts

With text selected, it’s easy to customize fonts on each slide. Find the Font section on PowerPoint’s Home tab. From there, you’ve got a variety of dropdown options.

Another of our top tips for presentation tricks is to use a custom font setting in your template.

Click to change the font, font size, and more. You can also use the buttons on the left to add bolds, italics, and more.

Need more custom font styles? As an Envato Elements subscriber, you’ve got instant access to thousands of custom fonts . Use them in your presentation with ease.

4. Insert Images

Slides like this one contain an image placeholder. That’s another advantage found only with premium templates. These make adding images a breeze.

Add images to your PPTX template for more visually interesting slides.

To get started, find an image file stored on your computer. Then, drag and drop it over the placeholder. PowerPoint will import it, sized and scaled for a perfect fit.

5. Change Colors

One of the top effective presentation skills is changing shape colors. This helps you control the look and feel of each slide.

With a shape selected, find the Shape Format tab on PowerPoint’s ribbon. Then, click on the Shape Fill dropdown. You’ll see a color chooser menu appear. Click on any thumbnail to apply it to the shape or browse through the Gradient and Texture options.

Start Putting These PowerPoint Presentation Tips & Tricks Into Use Today!

Learning to write, design, and present a PowerPoint presentation is an invaluable skill, no matter where you use it. If you’re a good communicator of important messages, you’ll never go hungry.

Luckily, improving PowerPoint presentations isn’t as hard as it seems. Follow these tips for PowerPoint presentations to design and deliver with greater confidence.

Remember: Less is more (effective) . Use PowerPoint presentation templates for better design and more effective visual impact. And you can customize a PPT template quickly , with the right workflow.

How to Save a Slide in PowerPoint Individually? [Quick Tip!]

By: Author Shrot Katewa

There are times when we want to either just print or share just a single slide from our PowerPoint presentation. It might seem a bit difficult to do so initially, but the process is actually quite simple!

To save a slide in PowerPoint, select the slide from the slide preview panel on the left part of your screen. Press “Ctrl+C” to copy it. Now, click on the “File” tab, and open a “Blank PowerPoint Presentation”. Press “Ctrl+V” to paste the slide. Press “Ctrl+S” to save the single slide presentation.

In this article, I will share with you how you can save just one slide from an existing PowerPoint presentation.

Plus, I will also show you how to save a single slide as an image so that you can avoid the changes in the color and the look of the slide when you move it to a new presentation.

So, without further adieu, let’s get started!

1. How to Save a Single Slide in PowerPoint?

There are actually two different ways in which you can save a single slide in PowerPoint. The first method is where you copy the slide into a new presentation and save it separately. Another method is where you can save a single slide as an image!

Let’s take a look at both the methods below –

Method 1 – Save a Single Slide Using a New Presentation

If you want to extract and save a single slide from an existing PowerPoint presentation, the best thing for you to do is to copy the slide and paste it into a blank PowerPoint presentation.

Related Read – Check out my other article on How to Copy and Paste in PowerPoint that provides you with tips to help retain the design and formatting of your original slide.

Then, save the Powerpoint presentation that contains the single slide that you just pasted in it.

This method allows you retain editing capabilities to the single slide that you move into a new presentation.

Here are the steps that you need to follow –

Step 1 – Copy the Slide

The first step is to copy the slide that you want to save as a presentation. To do that, first, select the slide from the “ Slide Thumbnail View ” on the left part of your PowerPoint window by clicking on it.

Then, “right-click” on the slide. From the options that are displayed in the menu, click on “ Copy “.

You can also use the keyboard shortcut “ Ctrl+C ” to copy the slide once it has been selected.

Step 2 – Open a Blank Presentation

The next step is to move this slide into a new presentation. For that, first, we will need to open a blank presentation.

To open a blank presentation in PowerPoint, click on the “ File ” tab on the top. You will be taken to the backend view.

From the backend view, simply click on the “ New ” option on the left, and then select the “ Blank Presentation ” option.

This will open a new blank PowerPoint presentation.

You can also press “ Ctrl+N ” to open a new PowerPoint presentation and avoid all the above steps.

Step 3 – Paste the Copied Slide

Once the new presentation is open, simply click on the first slide in the new presentation, and paste the slide that you have copied from the original presentation.

You can “ right-click ” on the first slide, and from the options that appear, click on “ Paste “.

Alternatively, you can also simply click on the first blank slide in the new presentation and press “ Ctrl+V ” to paste the copied slide.

Step 4 – Choose the “Keep Source Formatting” option

Once you’ve pasted the slide from the original presentation into a new blank presentation, you will notice that sometimes the formatting of the slide (meaning the color and font) doesn’t get carried over.

This can be annoying as you really don’t want to spend time recreating the slide!

To solve this problem, click on the small “clipboard” icon underneath the slide that you just pasted in the new presentation. A dropdown menu will appear.

Simply, choose the “ Keep Source Formatting ” option from the dropdown.

This option will basically retain the way text, image and other elements were formatted in the original presentation.

Step 5 – Delete Additional Slides

Now, all you are left to do is delete any additional slides that may be present in the new presentation.

To delete the slides from the presentation, select it by clicking on it. Then, right-click and choose the “ Delete Slides ” option.

You should be left with only a single slide that you copied from the original presentation.

Step 6 – Save the Presentation

The last step of the process is the make sure that you save the presentation.

To save a PowerPoint presentation, click on the “ File ” tab. Then, from the backend view, click on “ Save “.

You can also use the keyboard shortcut “ Ctrl+S ” to save a PowerPoint presentation.

You will be prompted with a new window asking you to choose a destination to save the file. Navigate to the specific folder where you want to save the file. Then, click “ Save “.

Method 2 – Save a Single Slide as an Image

If you are in a hurry and don’t really care about being able to edit the slide once it has been moved separately, then perhaps you should use this method.

Saving an individual slide as an image in Microsoft PowerPoint is quite an easy process.

It requires 4 easy steps as follows:

Step-1: “Right-click” on the slide

The first step is to go to the slide you want to save as an image and “Right Click” anywhere on the slide. This will open a drop-down menu.

Step-2: Select the “Save as Picture…” option

From the drop-down menu, click on the “Save as Picture…” option. This will open a new window.

In this window, you can select the folder you want to save the slide as a picture in. You can also rename the image by typing in the “File name” box.

Step-3: Select your preferred image format

Below the “File name” box, click on the “Save as type” option. This will open a dropdown menu containing all the standard image format options. Click on your preferred format to select it.

I would recommend using the “ JPEG ” file format especially if you only plan to email this to a client or a team member.

If you plan to project it on a screen or print this slide on a huge paper, you would perhaps be better off going with the “PNG” file format.

Step-4: Click on the “Save” button

After naming your slide and selecting the image format, click on the “Save” button at the bottom of the new window. This will save the selected single slide as an image.

How to Save One Slide in PowerPoint as a Picture on Mac?

You can follow a similar process to the one mentioned in the previous section even on Mac. However, you can also use the export function and save just one slide as a picture in PowerPoint on Mac.

Here’s how to save just one slide as a Picture in PowerPoint on Mac –

Step-1: Select your preferred slide

First, click on the specific slide you want to save as a picture. Be sure to select the entire slide rather than a single element in the slide.

Step-2: Click on the “Export” option

In the “Primary Menu” bar at the top of your screen, click on the “File” option, which will open a dropdown menu. From the dropdown menu, select the “Export” option.

Step-3: Click on the “File Format” box

Clicking on the “Export” option will open a pop-up menu. At the bottom of the pop-up menu, click on the “File Format” box. This will open a dropdown menu containing various file formats.

Step-4: Select the preferred file format

In the dropdown menu under the “File Format” box, there are three image formats which are “JPEG” , “TIFF” and “PNG.” Select your preferred image format.

My recommendation would be to choose the “JPEG” file format as that doesn’t significantly increase the size of the image and also maintains a decent quality for most purposes.

Step-5: Click on the “Save Current Slide Only” option

Once you select your desired file format, you will see two new options appear below the “File Format” box. Among the two options, click on “Save Current Slide Only.”

Step-6: Click on the “Export” button

To complete the process, click on the “Export” button which is located at the bottom of the pop-up window. Thus, the selected individual slide will be saved as a picture on your computer.

2. How to Save a Single Slide in PowerPoint as a PDF?

Another option is to save a single slide in PowerPoint as a PDF file. This is great especially when you want to send the slide to a client. Sending a file in a PDF format looks more professional.

Here’s what you need to do to save a single slide in PowerPoint as a PDF –

Step-1: Select the Slide

The first step is to select the slide that you want to save as a PDF file.

Step-2: Click on the “File” Tab and choose “Print”

At the top left corner of your screen, click on the “File” menu to open it. In the “File” menu, select the “Print” option from the sidebar at the right side of your screen.

Step-3: Select the “Microsoft Print to PDF” option

Once the “Print” option is open, click on “Printer” and select the “Microsoft Print to PDF” option from the dropdown menu.

Step-4: Click on the “Custom Range” button

Now, under the “Settings” section, click on the top-most option which says “Print All Slides.” From the dropdown menu, click on the “Custom Range” button.

After that, click on the “Slides” box and type in the slide number of the slides that you want to save as PDF.

Step-5: Click on the “Print” button

Now, click on the “Print” button to open a pop-up window. Type in the name of the PDF in the “File name” box and click on the “Save” button to save the selected slide as a PDF.

3. How to Save All Slides in PowerPoint as a Picture?

In Microsoft PowerPoint, you can save either an individual slide or an entire presentation as image files. Check out my other article where I’ve gone in-depth on how to save a PowerPoint as a picture . Make sure you check out the article for all the visual references and tips.

I’m also highlighting the process below but if you need to see the process with visual aids, check out the article linked above.

Step-1: Open the “File” menu

At the top-left corner of your PowerPoint window, you will find the “File” tab, which is the first option in the ribbon. Click on the “File” option to open a variety of options.

Step-2: Click on the “Save As” option

With the “File” menu opened, click on the “Save As” option from the sidebar located at the left side of your screen and select the folder where you want to save the pictures in.

To save the slides as pictures in a new folder, click on the “New Folder” button and type in the folder name.

Step-3: Click on “Save As Type”

The “Save As Type” drop-down menu is located in the text box that says “PowerPoint Presentation (*.pptx).”

Click on the text box to open a dropdown menu. Scroll down the menu and select your desired image format from “JPEG File Interchange Format (*.jpg)” , “PNG Portable Network Graphics Format (*.png)” , “TIFF Tag Image File Format (*.tif)” or “Scalable Vector Graphics Format (*.svg).”

After selecting your preferred image file format, click on the “Save” button beside the “Save As Type” box. This will open a new dialogue box.

Step-5: Click on the “All Sides” button

Now, all you have to do is click on the “All Slides” button from the dialogue box to save all the slides of your presentation as image files.

Please Note – Each slide will be saved as a separate image arranged serially by slide number in your selected folder when you save a complete PowerPoint presentation as an image.

4. How to Print a Single Slide in PowerPoint?

In Microsoft PowerPoint, the process of printing an individual slide is similar to the process of saving the slide as a PDF file. Open the “Print” option from the “File” tab and then follow the 3 basic steps:

Step-1: Select the “Add Printer…” option

In the “Print” menu, click on the “Printer” box. From the dropdown menu, select the “Add Printer…” option.

This will prompt you to connect your printer to the computer. If your printer is already connected to your computer, click on it to select it.

Step-2: Select your preferred slide

Next, click on the “Settings” button and select the “Custom Range” option from the drop-down menu. In the “Slides” box below, type in the slide number of your preferred slide.

Step-3: Click on the “Print” button

Now, all you have to do is click on the “Print” button for your printer to print the single PowerPoint slide you have selected.

Credit to cookie_studio (on Freepik) for the featured image of this article (further edited)

3 Ways to Extract Images From a PowerPoint Presentation

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.

To save a specific image from your PowerPoint presentation, right-click the image and select Save as Picture.
You can save all your presentation slides as images by exporting them in JPEG or PNG format.
If you only want to save images from your PowerPoint, convert the presentation to a ZIP file and then extract it.

Method 1: Use the “Save as Picture” Option

Using the “Save as Picture” option is the quickest way to extract an image from a PowerPoint file. This method is useful if you only want to save one or two images from your PowerPoint presentation.

Step 1: Open the PowerPoint presentation from which you want to save images.

Step 2: Locate and select the image you want to extract. Right-click on it and choose the Save as Picture option.

Step 3: In the Save As Picture dialog, specify where you want to save the image. Then, click the drop-down menu next to Save as type to select your preferred file format for the image.

Step 4: Click the arrow next to the Save button and select Save Original Picture to export the high-resolution image.

Save Picture From a PPT in High Resolution

You can repeat the above steps to extract more images if you like.

Alternatively, if you want to use the image in another program on your PC, right-click on the image in your presentation and select Copy . After that, move to the program where you want to use the file and press the Ctrl + V keyboard shortcut to paste the image.

Method 2: Save the PowerPoint Slides as Images

While the “Save as Picture” option makes it easy to save images from your PowerPoint file, it’s not the most efficient method if you are looking to extract all the images from your PowerPoint presentation. In that case, it’s better to save your PowerPoint slides as images (in JPEG or PNG format ) using the steps below.

Step 1: Open the PowerPoint file from which you want to save images.

Step 2: Click the File menu in the top-left corner.

Step 3: Select Save As from the left pane. Then, click the Browse button.

Step 4: Click the drop-down menu next to Save as type to select JPEG File Interchangeable Format or PNG Portable Network Graphics Format from the list.

Step 5: Click the Save button.

Step 6: Select All Slides when the prompt appears.

Extract All Images From PowerPoint at Once

After you complete the above steps, all the images within your presentation will be saved separately in the specified location.

Method 3: Add a ZIP Extension to the Presentation File and Extract It

Another way to save all the images from a PowerPoint file simultaneously involves converting the presentation into a ZIP file and then extracting the file on your computer. This method allows you to save all of the images in your presentation in their original format.

Step 1: Press the Windows key + E to open File Explorer and locate the PowerPoint from which you want to save images.

Step 2: Right-click on your file and select the Rename option.

Step 3: Replace the PPTX or PPTM extension with the ZIP extension. Select Yes when the confirmation prompt appears.

Step 4: Right-click on the renamed file and select Extract All .

Step 5: Use the Browse button to select a location where you want to extract the file and click Extract .

Step 6: Navigate to the folder where you extracted the ZIP file and double-click the ppt folder.

Step 7: Double-click the media folder to view all the images extracted from your presentation in their original format.

Once you have all the images, you can rename the ZIP file and add the PPTX or PPTM extension to recover your original presentation.

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Last updated on 21 June, 2024

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How to Copy a PowerPoint to a New PowerPoint

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Presentation expert Garr Reynolds says that great presentations have a "consistent visual theme throughout," but he cautions against using the stock themes and templates in PowerPoint because your audience has seen them before. You can, however, reuse themes from your own PowerPoint presentations. The simplest way to copy from an old slides show to a new one is to select the slides you want to, press "Ctrl-C" to copy, open a new PowerPoint file and press "Ctrl-V" to paste the slides in. You can also fine tune how slides are pasted in PowerPoint.

Launch the old PowerPoint presentation. Click the "View" tab and choose "Slide Sorter."

Click the first slide you want to copy, press "Shift" and click on the last slide. All the slides in between will be selected. Press "Ctrl-C" to copy the slides.

Click "File" and choose "New." Double-click "Blank Presentation."

Switch to the Slide Sorter view and press "Ctrl-V" to paste in the slides. To the bottom right of the last slide you pasted will be the Paste Options button. You can click on it to see the options or tap "Ctrl" on the keyboard.

Select "Use Destination Theme" if you want to merge the old PowerPoint slides into the new theme -- "Ctrl-H" on the keyboard. Choose "Keep Source Formatting" if you want the original PowerPoint theme brought into the new presentation -- "Ctrl-K" on the keyboard.

Microsoft Office Support: Copy and Paste Your Slides
Microsoft Office Support: File Formats that are Supported in PowerPoint 2010
Microsoft Office Support: Features are Lost When You Open a Presentation Created in an Earlier Version of PowerPoint
Garr Reynolds: Top Ten Slide Tips
Microsoft Office Support: Compatibility Checker
Create a template from your PowerPoint file so you can reuse the same theme. Click "File" and choose "Save As." Select "PowerPoint Template (.potx)" from the options, type a name for your template and click "Save."
You can open older PowerPoint files in newer version of the software, but not all the features will be supported. PowerPoint 2010 will run PowerPoint 2003 and older files in compatibility mode.
You can save the files in the new PPTX format to enable the newer features, but you may lose older data if you abandon the PPT file type. Use the Microsoft Office Compatibility Checker to find out the effects of changing a file (see link in Resources).

James T Wood is a teacher, blogger and author. Since 2009 he has published two books and numerous articles, both online and in print. His work experience has spanned the computer world, from sales and support to training and repair. He is also an accomplished public speaker and PowerPoint presenter.

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How to copy or duplicate a PowerPoint slide and put it anywhere in your slideshow

You can copy a slide in the PowerPoint app or online version, and then paste it somewhere else in the slideshow.
To copy a PowerPoint slide, you just need to right-click it, or open the "Home" menu.
You can also use PowerPoint's "Duplicate" function, which will create a copy of a slide automatically, without having to paste anything.
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Copying a slide in PowerPoint takes only a few clicks, whether you choose to do so in a web browser or in the app.

Additionally, you can also choose to directly duplicate a slide, which eliminates the need to click again to paste. The "Duplicate" option will create a copy of the slide, right behind its original.

Here's how to do copy or duplicate in either version of PowerPoint on your Mac or PC.

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Apple macbook pro (from $1,299.00 at apple), acer chromebook 15 (from $179.99 at walmart), how to copy a slide in powerpoint 's online app.

1. Open Office365 in any internet browser, and log into your account.

2. Open a PowerPoint presentation by selecting one from the "Recent" list or other tabs. You can also click "Start new" below the plus sign icon, followed by "Presentation." Additonally, you can click "PowerPoint" from the options at the top.

3. Once your presentation is open, you can right-click on any slide in the left sidebar, and then select "Copy." You can select multiple slides at once by holding Copy or Command on your keyboard as you click.

4. Right-click again in a different spot on the sidebar and click "Paste" to paste the slide you copied. Pasting in the gray space at the bottom will copy the slide to the end of your slideshow. If you right-click and click "Paste" in the space in between two slides, you can insert the copied slide there instead,

5. You can also select "Duplicate Slide" instead of "Copy." This eliminates the need to right-click again to paste, as it automatically creates a copy of the slide or slides selected. Slides will immediately appear in order, directly behind their originals.

You can also select slides, and then find the Copy, Paste, and Duplicate options by clicking the clipboard icon at the top of the screen. If you don't see it, make sure you're in the "Home" tab.

How to copy a slide in the PowerPoint desktop app

1. Open a PowerPoint presentation on your Mac or PC.

2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select them all at once.

3. Right-click in the space between slides or the blank area at the end of a presentation to paste. You can also use Command + V or Ctrl + V.

4. When you right-click on the original slide to be copied, you can also choose the "Duplicate Slide" option instead. The keyboard shortcut for this is Shift + Command + D, or Shift + Ctrl + D. This eliminates the need to right-click again to paste, and instead immediately creates a copy directly behind the selected slide.

5. You can also access any of these options on the far left side of the "Home" tab. Click the page icon to copy the selected slide, or click the small arrow next to it to choose between "Copy" or "Duplicate." The "Paste" clipboard icon appears next to these options.

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How to Recover Unsaved PPT in Windows 11: A Step-by-Step Guide

Recover Unsaved PPT in Windows 11

Accidentally closed your PowerPoint presentation without saving? Don’t worry! Windows 11 offers several ways to recover unsaved work. This guide will walk you through the steps to retrieve your unsaved PowerPoint (PPT) file. By following these instructions, you can quickly get back to work.

Step-by-Step Tutorial to Recover Unsaved PPT in Windows 11

This tutorial will explain how to find and recover an unsaved PowerPoint presentation in Windows 11 using built-in features like AutoRecover and temporary files.

Step 1: Open PowerPoint

First, open Microsoft PowerPoint.

When you launch PowerPoint, it might display a Document Recovery pane if it has detected unsaved files. This pane lists available unsaved files, making it easier to recover your work.

Step 2: Check Document Recovery Pane

Look for the Document Recovery pane on the left side of the PowerPoint window.

If your unsaved file is listed there, click on it to open and save it immediately. If not, don’t despair; there are other methods to try.

Step 3: Navigate to the File Tab

Click on the File tab in the top left corner of the PowerPoint window.

This will open the File menu, giving you access to various options and settings for managing your PowerPoint files.

Step 4: Select Open and Recent

In the File menu, select Open, then click on Recent.

Under Recent, you will find a list of files that you have recently worked on, including unsaved ones. Look for files labeled "Unsaved" or similar.

Step 5: Click on Recover Unsaved Presentations

Scroll down and click on the "Recover Unsaved Presentations" button at the bottom of the Recent list.

This action will take you to a special folder where PowerPoint stores unsaved files temporarily. From here, you can open and save the desired file.

Step 6: Save the Recovered File

Once you’ve found the unsaved file, open it and save it immediately.

Be sure to save the file to a location you’ll remember, using a name that will help you identify it later.

After completing these steps, your unsaved PowerPoint presentation should be recovered and saved. You can now continue working on your presentation without the panic of lost progress.

Tips for Recovering Unsaved PPT in Windows 11

Always enable AutoRecover in PowerPoint settings to automatically save your work periodically.
Regularly save your work manually by pressing Ctrl+S to ensure you don’t lose progress.
Check the Temporary Files folder if the Document Recovery pane doesn’t appear.
Use the File Explorer search function to look for temporary files if you can’t find the unsaved presentation.
Consider using cloud storage like OneDrive to save your work automatically and access it from anywhere.

Frequently Asked Questions

How often does autorecover save in powerpoint.

By default, AutoRecover saves your work every 10 minutes. You can adjust this interval in PowerPoint settings.

Can I recover a file if I turn off my computer?

Yes, you can often recover files after a shutdown. Follow the steps above to check for unsaved files when you restart PowerPoint.

What if I can’t find my unsaved file?

Try searching for temporary PowerPoint files in File Explorer or check the Recycle Bin for any accidentally deleted files.

Does AutoRecover work for all versions of PowerPoint?

AutoRecover is a feature in most modern versions of PowerPoint, including Office 365, 2019, 2016, and earlier editions.

Are there any third-party tools for recovering unsaved PPT files?

Yes, there are several third-party recovery tools available. However, it’s best to use built-in Windows and PowerPoint features first.

Summary of Steps

Open PowerPoint.
Check Document Recovery pane.
Navigate to the File tab.
Select Open and Recent.
Click on Recover Unsaved Presentations.
Save the recovered file.

Recovering an unsaved PowerPoint presentation in Windows 11 is straightforward if you know where to look. By following the steps outlined above, you can quickly retrieve your unsaved work and continue your tasks without significant setbacks. Remember to enable AutoRecover and save your work frequently to minimize the risk of data loss in the future.

If you found this guide helpful, consider sharing it with others who might benefit from these tips. And for more in-depth tutorials and tech tips, stay tuned to our articles on managing and recovering your digital work effectively.

Kermit Matthews is a freelance writer based in Philadelphia, Pennsylvania with more than a decade of experience writing technology guides. He has a Bachelor’s and Master’s degree in Computer Science and has spent much of his professional career in IT management.

He specializes in writing content about iPhones, Android devices, Microsoft Office, and many other popular applications and devices.

Read his full bio here .

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The Ultimate Guide to Copy Slide Backgrounds in PowerPoint | MyExcelOnline

Slide backgrounds are the unsung heroes that bring your PowerPoint presentations to life. They help set the tone, engage the audience, and make your content pop. Consider them your canvas; with the right choice, they can elevate your presentation to new heights, drawing the audience’s focus to key points while also providing an aesthetic appeal that reflects professionalism.

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Key Takeaways

To copy slide backgrounds in PowerPoint , you can right-click on the desired slide with the background you want to copy in the slides pane, select “Duplicate Slide”, and then use the copy as a new slide with the same background.
Another method is to right-click on the background of a slide and select “Format Background”, and then choose to use a picture or texture fill, where you can insert an image from your computer or other sources as a background for a new slide.
For a more precise duplication, you can use the “Format Painter” tool: select the slide with the desired background, click on the “Home” tab, choose “Format Painter”, and then click on the slide(s) where you want to apply the same background style.

The Challenge of Consistent Design Across Presentations

Achieving consistency across presentations can feel like a juggling act. You might wonder how to keep the design uniform when jumping between multiple templates, especially when each one comes with its own default background. It’s about striking a balance between recognizable branding and the uniqueness of each presentation’s content. When consistency in design falls short, it can lead to confusion, a less impactful message, and a diminished professional image.

Table of Contents

Preparing to Copy Slide Backgrounds

Understanding the slide master view.

The Slide Master view is your control center for designing a truly coherent PowerPoint presentation. Here, you’re stepping behind the scenes to manipulate the core aspects that dictate how your slides look and feel. By entering this mode, you gain the power to customize fonts, color schemes, and placeholder positions across all slides, ensuring consistency and saving you from the tedium of making changes to individual slides.

Identifying the Background Elements to Copy

When you’re ready to harmonize your presentation’s aesthetic, identifying the elements of your slide background to copy is crucial. Take a close look at your source slide . What makes it stand out? Is it a unique color gradient, a company logo, a watermark, or perhaps a specific texture or image? Pinpoint these components so you can replicate them accurately in your target presentation. This attention to detail will ensure the backgrounds you copy not only look good but also serve their purpose of complementing your presentation’s content.

Step-by-Step Process for Copying Backgrounds

Transferring backgrounds to target presentation.

Advanced Techniques and Tips

Utilizing high-quality images for backgrounds.

For a professionally polished look, you can’t beat high-quality images for your slide backgrounds. Always choose images that are high resolution to avoid any blurriness when projected onto a big screen. You’re aiming for crisp, visually appealing pictures that add depth to your presentation without overwhelming the content. Remember, the image should support your message, not distract from it.

Using Templates for a Uniform Look and Feel

Templates are the friends you can rely on for a uniform look and feel across your presentations. They come preset with background designs, fonts, and layouts, so all you need to do is plug in your content, and you’re assured of a consistent style that resonates with your brand or message. Investing in well-designed templates can save you tons of time and give all your work that signature look that audiences will start to recognize and trust.

Maintaining the Originality of Your Slides

Adding personal touches to copied backgrounds.

While copying backgrounds can streamline your design process, adding personal touches ensures your presentation doesn’t feel cookie-cutter. You might adjust the transparency of an image for subtlety, layer shapes for depth, or sprinkle in icons that align with your topic. Experiment with fonts and colors for text emphasis, or insert a relevant quote to humanize the slide. These nuanced additions help your presentation stand apart while still maintaining design consistency.

When to Opt for Customization Over Duplication

Duplication is efficient, but customization is key when your message demands distinctiveness. It’s a fine line to walk—you want to preserve your overall branding while also giving each presentation its unique flair. Choose customization when addressing different audiences, when you want to emphasize a specific point, or when the subject matter is unique. Custom slides can give a fresh and tailored perspective that keeps your audience engaged and conveys that you’ve crafted your message just for them.

FAQ Section

How can i copy a background from one slide to another without using the slide master.

How do I extract the background of a PowerPoint presentation?

What should I do if the copied background does not display correctly on the new slide?

If the background isn’t displaying correctly, check the format and size of the background image to ensure it matches your slide dimensions. Adjust the image using ‘Format Background’ settings, aligning it properly. Alternatively, confirm compatibility issues between different PowerPoint versions and resolve them for proper display.

John Michaloudis

John Michaloudis is a former accountant and finance analyst at General Electric, a Microsoft MVP since 2020, an Amazon #1 bestselling author of 4 Microsoft Excel books and teacher of Microsoft Excel & Office over at his flagship Academy Online Course .

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Copy and paste your slides

Save yourself time and work by copying a slide — either from the presentation you’re working on or from a separate presentation. When you copy one or more slides from a presentation to a location within the same presentation or to another presentation, you can specify the theme that you want the new slides to adopt.

Click View , and then in the Presentation Views group, click Normal.

In the slide thumbnails on the left side, click the slide that you want to copy:

To select multiple sequential slides, click the first slide, press Shift, and then click the last slide that you want. Alternatively, you can click on the first slide, press Shift and then press the CURSOR DOWN button until you get to the last slide.

To select multiple non-sequential slides, press Ctrl, and then click each slide that you want.

Right-click the selected slide(s), and then click Copy .

Right-click the thumbnail you want your copied slides to follow in the second presentation, and under Paste Options , do one of the following:

Where is the Paste Options button?

You can get to Paste Options by clicking Home and then clicking the small arrow under Paste .

Click View , and then click Normal .

To select multiple non-sequential slides, press COMMAND and then click each slide that you want.

Ctrl+click or right-click the selected slide(s), and then click Copy .

Ctrl+click or right-click the thumbnail you want your copied slides to follow in the second presentation, click the Paste Options button that appears, and then do one of the following:

To take the theme of the presentation you're pasting into, click Use Destination Theme . This will adapt the copied slide to match the destination theme.

To maintain the theme of presentation you are copying from, click Keep Source Formatting . This implies that the slide will keep its original theme format and not presentation's theme

Copying and pasting in PowerPoint for the web differs somewhat from copying and pasting in the PowerPoint desktop application because of web browser technology limitations. If you are using the Firefox browser to access PowerPoint for the web, see Copy and paste slides using Firefox below.

Select the slide or slides you want to copy, and then on the Home tab, click Copy .

To select multiple sequential slides, click the first slide, press Shift, and then click the last slide that you want.

Still in the thumbnail pane, right-click where you want the copied slide to be pasted, and then click Paste .

Note: If you are prompted for access to the Clipboard, click Allow Access .

Copy and paste slides using Firefox

You’ll need to use keyboard shortcuts to copy and paste slides using the Firefox browser.

In the thumbnail pane, select the slide you want to copy, and on the keyboard, press Ctrl+C.

Still in the thumbnail pane, go to where you want to paste the slide, and on the keyboard, press Ctrl+P.

Reuse (import) slides from another presentation

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Save your presentation file

As with any software program, it is a good idea to name and save your presentation immediately, and save your changes frequently while you work.

In PowerPoint, you can save your desktop presentation to your local drive (such as your laptop), a network location, a CD, a DVD, or a flash drive. You can also save it as a different file format.

On the File tab, select Save .

Do of the following:

To save to your local drive, such as your laptop, a flash drive, CD or DVD drive, select Computer .

To save to a SharePoint Library, select SharePoint .

Under Save As > Recent Folders , select Browse , pick a path and file folder, and then name the file.

Select Save .

Save your presentation file in a different file format

Note: To save files in PDF (.pdf) or XPS (.xps) file formats, see Save or convert to PDF or XPS .

On the File tab, select Save As .

Under Save As , do one of the following:

Under Recent Folders , select Browse , pick a path and file folder, and then name the file.

In the Save as type list, pick the file format that you want.

Save your presentation in an earlier version of PowerPoint

In newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt).

Newer versions use an XML-based .pptx file format introduced in the 2007 Office release. These files can be opened in PowerPoint 2010 and PowerPoint 2007 without special add-ins or loss of functionality. For more information, see Open XML Formats and file name extensions .

Open Document format

Microsoft 365 supports the ability to save a presentation file in the OpenDocument Presentation format (.odp).

When you use the Save As or Save a Copy command, the option to save in .odp format is listed at the end of the Save as type list of options.

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COMMENTS

How to Save a Copy of a PowerPoint? [Step-by-Step Guide!]
To save a PowerPoint presentation as a read-only copy, follow the easy steps mentioned below -. Step-1: Click on the "File" Tab. In the menu ribbon located at the top of the screen, click on the "File" tab. In the sidebar located on the left side of the "File" menu, click on the "Info" option. Step-2: Click on the "Alway ...
Save your presentation file
Save your presentation in an earlier version of PowerPoint. In newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt).
Save a copy of your presentation with PowerPoint for the web
PowerPoint for the web automatically saves your work to OneDrive, in the cloud. (This kind of operation in Microsoft 365 is often called Save As, but in Microsoft 365 for the web apps it is Save a Copy or Download As.). To save to another location (such as your computer or a USB thumb drive), or to save a copy, click a procedure heading below and follow the steps.
How to Save a PowerPoint Presentation? [PPT & Other Formats!]
To save the PowerPoint presentation as a PDF file, follow the 4 easy steps. Step-1: Click on the "File" Tab. First, click on the " File " tab in PowerPoint to open the back stage view of PowerPoint. Step 2 - Click on the "Save As" option. In the menu ribbon located at the top of the screen, click on the "File" tab.
5 Ways to Save a PowerPoint Presentation
Choose the Save or Save As option. Download Article. Click Save to save to the current file, or Save as to create a new file. If you've already saved the file at some point, you'll have the option to click Save, which simply saves your changes to that file. Otherwise, choose Save as to create a brand new file. 4.
Video: Save a PowerPoint presentation
Try-it! Transcript. Save your presentation, so you don't lose all your hard work. Then, print it to share it with others. Save your presentation. Click FILE > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. Save your work as you go. Hit Ctrl+S often.
PowerPoint: Saving Presentations
Click the File tab to access Backstage view. Click Export, then choose the desired option. In our example, we'll select Change File Type. Select a file type, then click Save As. The Save As dialog box will appear. Select the location where you want to export the presentation, type a file name, then click Save.
How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide
Step 2: Save the Presentation with a New Name. Go to 'File' > 'Save As' and choose a new name and location for your copied presentation. Saving the original presentation with a new name creates a separate file, allowing you to maintain the original while working on the new copy.
How to Make a Copy of a Microsoft PowerPoint? (The Easy Way)
To get started, open the presentation you want to copy. Once youve opened the file, go to the File tab on the ribbon. When you select the File tab, a menu will appear with a variety of options. From this menu, select Save As. Once youve clicked Save As, youll be prompted to select a location to save the copy.
PowerPoint: Saving and Sharing
In this video, you'll learn more about saving and sharing in PowerPoint 2019 and Office 365. Visit https://edu.gcfglobal.org/en/powerpoint/saving-presentatio...
How Do You Copy a Microsoft PowerPoint Presentation? (Step-By-Step
First, open the presentation that you would like to copy. Then, click the "File" tab at the top of the window. From this menu, select the "Save As" option. In the window that appears, select the folder where you would like to save the file, enter a name for the file, and click "Save". This will create a duplicate copy of the ...
How to Save a PowerPoint Presentation Onto Your Desktop ...
Learn how to save your PowerPoint presentation as a desktop shortcut in this easy tutorial. Watch the video and follow the steps to create your own icon.
How to Save a PowerPoint Presentation on a Thumbdrive: 7 Steps
Saving a PowerPoint presentation to a thumb drive/data-stick is easy. All you need to do is open it up and save it as if you were saving it to your computer. But you need to make sure that you safely remove the thumb drive as well, or else you could corrupt the file.
How to Download a PowerPoint Presentation
1. Open the email that contains the PowerPoint presentation. 2. Click on the Attachment icon to download the file. 3. Once the file is downloaded, click on it to open it with PowerPoint. 4. To save a copy of the presentation, click on the File tab. 5. Select Save As and choose where you want to save the file. 6. Give the file a name and hit Save.
Save in PowerPoint
When you save your files to the cloud, you can share and collaborate with others, and get to your files from anywhere - on your computer, tablet, or phone. Select File > Save As. Select OneDrive. Save personal files to OneDrive - Personal, and work files to your company OneDrive. You can also save to another location, like your device.
60 Effective PowerPoint Presentation Tips & Tricks (Giant List)
Here's a PowerPoint presentation tips and tricks guide that takes you through how to make a good PowerPoint presentation. ... The best PowerPoint design tips save you time. And there's no tip more powerful than this one: use a pre-built template. It helps you master how to present a PowerPoint without spending all your time in the app.
How to Save a Slide in PowerPoint Individually? [Quick Tip!]
Step-1: "Right-click" on the slide. The first step is to go to the slide you want to save as an image and "Right Click" anywhere on the slide. This will open a drop-down menu. Step-2: Select the "Save as Picture…" option. From the drop-down menu, click on the "Save as Picture…" option. This will open a new window.
Saving a PPT without allowing notes view
Report abuse. I don't think you can disallow the notes page view but you can easily kill all notes and send a copy without notes. File > Check for issues will give an option to remove notes. www.pptalchemy.co.uk. AL. Alice0124. Replied on July 13, 2015. Report abuse. In reply to John SR Wilson's post on July 13, 2015.
3 Ways to Extract Images From a PowerPoint Presentation
Step 1: Open the PowerPoint presentation from which you want to save images. Step 2: Locate and select the image you want to extract. Right-click on it and choose the Save as Picture option. Step ...
How to Copy a PowerPoint to a New PowerPoint
2. Click the first slide you want to copy, press "Shift" and click on the last slide. All the slides in between will be selected. Press "Ctrl-C" to copy the slides.
How to Copy a Slide in PowerPoint in 2 Different Ways
2. Right-click on a slide in the left sidebar to copy it. You can also press Command + C or Ctrl + C on your keyboard. If you hold down Command or Ctrl, you can click multiple slides to select ...
How to Recover Unsaved PPT in Windows 11: A Step-by-Step Guide
Click on Recover Unsaved Presentations. Save the recovered file. Conclusion. Recovering an unsaved PowerPoint presentation in Windows 11 is straightforward if you know where to look. By following the steps outlined above, you can quickly retrieve your unsaved work and continue your tasks without significant setbacks. Remember to enable ...
Video: Save a PowerPoint presentation
Try-it! Transcript. Save your presentation, so you don't lose all your hard work. Then, print it to share it with others. Save your presentation. Click FILE > Save, pick or browse to a folder, type a name for your presentation in the File name box, and click Save. Save your work as you go. Hit Ctrl+S often.
The Ultimate Guide to Copy Slide Backgrounds in PowerPoint
How do I extract the background of a PowerPoint presentation? To extract the background, remove any text or images from the slide, leaving only the background. Go to 'File', click 'Save As', choose 'JPG' or 'PNG', and save. When prompted, select 'Single Slide'. The saved image file is your extracted PowerPoint background.
Copy and paste your slides
Right-click the selected slide (s), and then click Copy. To take the theme of the presentation you're pasting into, click Use Destination Theme . This will adapt the copied slide to match the destination theme. To maintain the theme of presentation you are copying from, click Keep Source Formatting . This implies that the slide will keep its ...
Save your presentation file
Save your presentation in an earlier version of PowerPoint. In PowerPoint 2013 and newer versions, you can save files to an earlier version of PowerPoint by selecting the version from the Save as type list in the Save As box. For example, you can save your PowerPoint presentation in the newest PowerPoint Presentation format (.pptx), or as a PowerPoint 97-2003 Presentation (.ppt).
Import files into GoodNotes 5
You can send files from other apps, for example an email attachment, to GoodNotes. To do that, open or select the file in the other app and tap the Share icon (or a similar function). Next, select either "Copy to GoodNotes" at the top row of apps, or "Open in GoodNotes" in the list of apps.

PowerPoint - Saving Presentations

PowerPoint: Saving Presentations

Introduction

Save and Save As

About OneDrive

To save a presentation:

Using Save As to make a copy

To change the default save location:

Using AutoRecover

To use AutoRecover:

Exporting presentations

To export a presentation:

Sharing presentations

To share a presentation:

How to Copy a PowerPoint to a New PowerPoint: A Step-by-Step Guide

Introduction

Step by Step Tutorial on How to Copy a PowerPoint to a New PowerPoint

Step 1: Open the Original PowerPoint Presentation

Step 2: Save the Presentation with a New Name

Step 3: Make the Desired Changes to the New Copy

Additional Information

Frequently Asked Questions

Will copying a PowerPoint presentation also copy the animations and transitions?

How do I ensure that I don’t overwrite the original presentation?

Can I copy a PowerPoint presentation to a different version of PowerPoint?

Is it possible to automate the copying process for multiple presentations?

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How Do You Copy a Microsoft PowerPoint Presentation? (Step-By-Step Guide)

Short Answer

What is Microsoft PowerPoint?

Why Copy a PowerPoint Presentation?

Overview of the Copying Process

Step-By-Step Guide to Copying a PowerPoint Presentation

Tips for Saving and Managing Files

Different Ways to Share the Copied Presentation

Troubleshooting Common Issues

Final Thoughts

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