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Footnotes and Endnotes
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Note: This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style can be found here .
APA details the use of two types of footnotes: content and copyright.
When using either type of footnote, insert a number formatted in superscript following any punctuation mark apart from a dash (—). A footnote callout should precede the dash. A footnote callout should only be placed inside of a set of parentheses if it directly pertains to the material inside. There should not be a space before a footnote callout, and a footnote callout should never occur in a heading. For example:
When using the footnote function in a word-processing program like Microsoft Word, place all footnotes at the bottom of the page on which they appear. Footnotes may also appear on their own page after the References page in your document. Center and bold the word “Footnotes” at the top of the page. Indent one tab (or five spaces) on the first line of each footnote. Put a space between the footnote number and the footnote itself. Then, follow normal paragraph spacing rules. Double space throughout.
APA recommends the use of the default formatting footnote settings in word-processing programs when using footnotes in the page footers (e.g. 10-point font and single spacing).
Content Notes
Content notes provide supplemental information to your readers. When providing content notes, be brief and focus on only one subject. Try to limit your comments to one small paragraph. APA recommends that you only include this type of note if the information strengthens your discussion.
Content notes can also point readers to information that is available online or in more detail elsewhere.
Copyright Permission Notes
If you quote more than 500 words of published material or think you may be in violation of fair use copyright laws, you must get the formal permission of the author(s). All other sources simply appear in the reference list.
Follow the same formatting rules as with content notes for noting copyright permissions. Then attach a copy of the permission letter to the document.
If you are reproducing a graphic, chart, or table, from some other source, you must provide a special note at the bottom of the item that includes copyright information. You should also submit written permission along with your work.
The information included in a copyright note includes the same information as in the reference list, but with some additional information. You must state if the material was reprinted or just adapted—use “From” if it is a reprint and “Adapted from” for adaptations. For example:
Home / Guides / Citation Guides / APA Format / How to do APA footnotes
How to do APA footnotes
Footnotes are a way for the author to provide additional content to their papers without distracting the reader from the text. The information in footnotes is different from the information provided in APA annotated bibliographies . Footnotes can be content based, providing a little more insight on an idea you raise in the text, or they can be used to provide copyright attribution for long quotes and passages.
Properly formatted APA footnotes can be placed at the bottom of the page. Alternatively, you can put them on their own page after the references. This guide on footnotes, end notes, and parentheticals provides information about the differences between these different types of notes. Either way, it’s important to know how to use footnotes properly.
In this guide, students can learn about the different uses for footnotes as well as how to format footnotes according to APA Style. All of the information here comes straight from the 7th edition of the Publication Manual .
Why use footnotes? What information goes into them?
There are two primary reasons why an author would use footnotes:
1. Using a footnote for content
As mentioned above, there are a few different ways to use footnotes. The more common way is when an author wants to provide extra insight on an idea without disrupting the flow of the text. This is called a content footnote.
In this case, you would write a a couple sentences about the extra insight. For example:
______________________
1 This data refers to the situation in 2010, and it includes emissions from industrial processes. Emissions from the latter are released during the physical and chemical transformation of materials like clinker production. Since these industrial production processes are also consumers of energy, here we made the choice to combine them with CO2 emissions from fossil fuel combustion.
2. Using a footnote for copyright attribution
When you are reproducing a portion of a copyrighted work, like an extended passage from a book or journal, it is necessary to provide copyright attribution. This can be done inside a footnote. The footnote is used instead of a parenthetical in-text citation, and you will still need to add the source as an entry in the reference list.
If it is an image or graph you are reproducing, copyright attribution can go in the figure note or table note.
A copyright footnote should start with “ From ” or “ Adapted from ” and the format will change slightly depending on the source.
Here is a template for copyright attribution for a website followed by two examples:
1 From Webpage title , by Group Author OR Author FirstMiddleName Initials. Author Surname. Year Published, Website Name (URL).
*Note: If the Group Author and Website Name are the same, omit the Website Name slot.
2 From First images from the James Webb Space Telescope , by National Aeronautics and Space Administration, 2022 (https://www.nasa.gov/webbfirstimages).
3 From Question of what now for Syria remains as vexed as ever , by M. Chulov. 2022, The Guardian (https://www.theguardian.com/world/2022/jul/19/question-of-what-now-for-syria-remains-as-vexed-as-ever).
Endnotes vs. footnotes: What’s the difference?
According to APA Style, the author may choose to place the footnotes on the bottom of the page on which the callout appears or at the end of the paper on their own page(s).
“Endnotes” is a function on many word processors that inserts callouts and place the notes at the end of the document. While this is the same idea as footnotes, APA calls for a specially-formatted footnotes page.
To place the footnotes at the end of your document, check the preferences of the footnote function. You should be able to select “End of Document” instead of “End of Page.”
How to format APA footnotes
Always use the footnotes function of your word processor to insert footnotes. This will make it much easier to keep track of everything even as page content changes.
How to format footnotes correctly:
- Always use the footnotes function.
- The callout should be in superscript, like this. 1
- The callout should come after the punctuation, like this. 2
- If there’s a dash 3 —the callout comes before the punctuation, not after.
- All callouts should appear in numerical order, like this. 4
APA footnotes example
Now let’s have a look at what properly formatted APA footnotes look like in action.
Here is an example of a concise, relevant, and properly formatted footnote from “The role of renewable energy in the global economy transformation,” published in Energy Strategy Reviews.
. . . A transition away from fossil fuels to low-carbon solutions will play an essential role, as energy-related carbon dioxide (CO2) emissions represent two-thirds of all greenhouse gases (GHG). 1
In this example, the footnotes function automatically created a dividing line at the bottom of the document. It has also reduced the font size by 1pt, which is neither required nor discouraged by APA.
The reason this is a good example, however, is because the footnote provides supplemental information that is both relevant and substantive. The information would have been too distracting to appear in the main text, but it provides helpful insight on the author’s research method.
Published October 28, 2020.
APA Formatting Guide
APA Formatting
- Annotated Bibliography
- Block Quotes
- et al Usage
- In-text Citations
- Multiple Authors
- Paraphrasing
- Page Numbers
- Parenthetical Citations
- Reference Page
- Sample Paper
- APA 7 Updates
- View APA Guide
Citation Examples
- Book Chapter
- Journal Article
- Magazine Article
- Newspaper Article
- Website (no author)
- View all APA Examples
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You can include more than one footnote on the same page in APA style. There is no restriction on the number of footnotes to be included on a page. Depending upon the number of footnotes on the page, the text area of the page will be automatically adjusted to fit the footnotes.
Footnotes in APA are used to provide the reader some additional information about the idea or the element being discussed. Footnotes are used in all types of publications such as journal articles, book chapters, and conference papers.
Two types of footnotes are used in APA style: content footnotes and copyright attribution footnotes. A content footnote provides additional explanation or information about something mentioned in the text, while a copyright attribution footnote provides copyright information for lengthy content that has been reprinted in the text. For both types, the in-text citation remains the same. Remember the following guidelines when you want to cite a footnote:
- Footnotes (whether content footnotes or copyright attribution footnotes) are numbered consecutively in the order in which they appear in the text.
- Use superscript Arabic numerals (1, 2, 3, etc.) to designate a footnote callout.
- This is a footnote. 1
- In this footnote, 2 the author tries to clarify the idea.
- A footnote callout—unlike in-text reference citation 3 —is simple to add.
- You should not add space before the footnote callout.
- If you want to refer to the same footnote again in the text, do not add any superscript Arabic numeral. Instead, write “see Footnote 3.” In this case, the footnote description need not be given again.
Note that a footnote should have only one idea. If you want to add more information, it is advisable to add the content in the text or create an appendix.
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