ms word 2016 assignment

Subject Explorer

School Subjects

Math & Science

Business & Technology

Electives & Health

Board & Administration

Teaching & Learning

Audio/Video Lectures

Books & Documents

Classifieds

Jobs & Resources

Discussions

Language & Literature

Practice Projects for Microsoft Word

Word 9 Table Practice Document

In this practice project for Word, students create a document with a title and table. The table has two columns that have different font alignment and incluces various fonts. …

Word 8 Formatting Text Practice Document

In this practice project for Word, students create a document using a different size and color font for the title than the rest of the paragraph. …

Word 7 Bullets Practice Document

In this practice project for Word, students create a document with two different types of bullets showing points and subpoints. …

Word 6 Letter Practice Document

In this practice project for Word, students create a letter. Included in the letter is a heading on the right, indented paragraphs, and the closing and signiture near the middle of the document. …

Word 5 Text And Outline Practice Document

In this practice project for Word, students create a document that contains several paragraphs of text and also includes an outline with key points and subpoints. …

Word 4 Modified Text Practice Document

In this practice project for Word, students create a document with the heading on the right, a boldfaced, centered title, and indented paragraphs. The document is double-spaced. …

Word 3 Basic Text Practice Document

In this practice project for Word, students create a document with the heading on the right, a boldfaced title that is centered, and several paragraphs that are indented. …

Word 22 Preset Headings Practice Document

In this practice project for Word, students create a document using the preset headings to create a title bar. The document has different alignment and font, blanks, and a short outline. …

Word 21 Formatting Options Practice Document

In this practice project for Word, students create a document that shows some different effects that can be used with the same font. …

Word 20 Numbered List Practice Document

In this practice project for Word, students create a document that includes a centered title followed by a numbered list. …

Word 2 Heading 2 Practice Document

In this practice project for Word, students create a document that has a centered title, a heading in the upper right corner, and indented paragraphs. …

Word 19 Advanced Table Practice Document

In this practice project for Word, students create a document with a table showing a school schedule. The blocks in the table are different sizes and will take individual work within the blocks to …

Word 18 Columns Practice Document

In this practice project for Word, students create a document with a header and two colomns. The columns include boldfaced and italic font and different alignment. …

Word 17 Columns Practice Document

In this practice project for Word, students create a document with two identical columns in landscape orientation. Included in each are indented lines and different alignment and font. …

Word 16 Lesson Notes Handout Practice Document

In this practice project for Word, students create a document like a student handout. This includes an outline with several levels, blanks for students to write on, and different font. …

Word 15 Lesson Notes Practice Document

In this practice project for Word, students create a document with a header and two outlines. Students are asked to use the automatic numbering and outlining features in Word. They must use different …

Word 14 Table Practice Document

In this practice project for Word, students create a scoresheet using a table. Students must use different sizes, colors and styles of font, including different alignment. …

Word 13 Outline Practice Document

In this practice project for Word, students create an outline using the automatic outline in Word, including many levels of subpoints. …

Word 12 Formatting Practice Document

In this practice project for Word, students create a document with a centered title in all capitals, the first letter of each word slightly larger than the rest. Throughout the document the font is …

Word 11 Formatting Practice Document

In this practice project for Word, students create a document similar to a test or quiz. They must include points and subpoints, blanks, boldfaced text, tabs, and spacing. …

Resource Type:

Pass it on:

Leave a Reply

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

Word Practice 1

Here is a video demonstrating the skills in this practice. Please note it does not exactly match the instructions: 

Complete the following Practice Activity and submit your completed project.

For our first assignment in Word, we will create a flyer to be printed or posted online. The flyer will advertise a volunteer opportunity for Health Sciences students at Paradise Valley Community College. Key skills in this practice are inserting text and pictures, textboxes, formatting text and footers.

• Start Word. Click Blank Document .
• Show formatting marks by navigating to the Home Tab, Paragraph Group, and selecting the Show/Hide icon. This is a Toggle Button . This means it has two modes, on and off.  To turn it on, click it once, to turn it off, click it again.
• Show the ruler by navigating to the View tab, Show Group, and selecting the Ruler Check Box . A Check Box is a type of input control . A checkboxes value is only included in the submitted data if the checkbox is currently checked. In other words, when the box is checked, the value is included.
• Navigate to the File Tab to enter Backstage View. In backstage view, select File, then Save As.  Click the Browse button. In the Save As dialog box , navigate to your file structure from the previous chapter, then open the Word folder. In the Name field, type Yourlastname_Yourfirstname_Word_Practice_1 as the file name, and then save.
• Type Volunteer Opportunity Available and press Enter twice.
• Type the following text: This fall, Paradise Valley Community College is offering a unique volunteer opportunity for Health Sciences students . Press spacebar.
• Navigate to the Insert Tab, Text group, and choose the Object arrow. Then choose text from file. In the Insert File dialog box, browse to the location where you saved the files from Canvas. Select the file Text_Word_Practice1. Click OK. The text will automatically update your document.
• Select all of the text in the document. On the Home Tab, Font Group, ensure the Font is Calibri and font size is 12.
• Select the title, Volunteer Opportunity Available, including the paragraph mark. On the Home Tab, Font Group, select the arrow next to Text Effects and Topography . In the third row, third column, a pply the Fill: Blue, Accent color 5; Outline: White, Background color 1; Hard Shadow: Blue, color 5 text effect.
• With the title still selected, change the font size to 36.
• On the Home Tab, Paragraph Group, choose Center to align the title centered on the page.
• On the Home Tab, Font Group, change the font color to Blue, Accent 1 for the title.
• With the title still selected, on the Home Tab, in the Font Group, choose the arrow next to the Text Effect and Typography icon. Apply a Shadow and under Inner, click Inside: Right text effect.
• Position the insertion point at the beginning of the paragraph that begins with This Fall.
• On the Insert tab, Illustrations group, choose Pictures . Navigate to your saved files from Canvas  and choose the HSPicture_Word_Practice1 image.
• Be sure the picture is selected, and apply the Square text wrapping  option.
• Using the sizing handle at the lower right hand corner of the picture, drag up and to the left until the bottom of the graphic is aligned at approximately 3.5 inches on the vertical ruler.
• Click Undo to return the picture to its original size. The Undo icon is located in the quick access toolbar in the upper left hand corner.
• On the Picture Tools, Format tab, in the size group, change the shape width to 4”.
• On the Quick Access Toolbar , click the Save icon.  Then, compare your document to the image below.

• Ensure the picture is still selected. Display the Layout dialog box by selecting the Layout Options  shortcut menu, then choose see more. In the Layout dialog box for the picture, make sure the Position tab is selected.
• Set the horizontal alignment to Left, relative to Margin.
• Set the vertical alignment to Top, relative to Line. Select OK to close the dialog box.
• With the picture selected, apply the Soft Edges 10 Point picture effect. This is on the Picture Tools Format Tab, Picture Styles group, under Picture Effects, Soft Edges.
• With the picture selected, on the Picture Tools, Format tab, in the Adjust Group choose the Artistic Effects arrow. Apply the Pastels Smooth artistic effect. Dese lect the picture .
• On the Design Tab, in the Page Background Group, select Page Borders. Add a page border selecting the:
• Shadow setting
• Triple Lines style
• Blue, Accent 1 color
• Whole document
• Position the insertion pointer at the blank paragraph below the title and press Enter six times.
• On the Insert Tab, in the Illustrations group, choose Shapes . Insert a Rounded Corners Rectangle shape at the left margin at approximately 1.5 inches on the top ruler. Click once to insert a 1-inch by 1-inch Rounded Rectangle, or use the drag and drop feature.
• On the Drawing Tools, Format Tab in the Size group, Change the shape height to approximat ely 1.8 and the shape width to 6.4.
• Select the Rectangle shape and type the following text: For more information, please contact Grace Smith at 602-787-6714. Or, email [email protected]
• Italicize the text, change the font to Calibri and increase the font size to 16. Deselect the text.
• Select the same text as above and explore the mini-toolbar , by clicking the Font Color button arrow and under Theme Colors, click on Blue, Accent 5, Darker 50%.
• With the shape still selected, go to the Drawing Tools, Format Toolbar, the Shape Styles  Group. Select the arrow next to Shape Outline and under Theme Colors, click on Blue, Accent 5, Darker 50%. Change the weight to 3pt.

Compare your document to the image below.

• Using the keyboard shortcut CTRL+END , navigate to the end of your document. If your keyboard does not have these keys, click to put your insertion point after the period on opportunity. Hit enter 3 times.
• Your insertion point should be approximately at the 8” mark on the side ruler. On the Insert tab, in the text group,  click the arrow next to the textbox and draw a text box at approximately the 1”mark on the vertical ruler.  Draw a text box by dragging down to create a text box that is approximately 1.5 inches high by 4.5 inches wide. Type the following in the text box: Volunteering is an excellent way to gain service hours. Service hours are required for entry into some Health sciences programs, and looks great on your resume. Dedicating your time as a volunteer helps you make new friends, expand your network, and boost your social skills.
• Select and Drag the textbox, by clicking and holding on the outer edge,  until the horizontal green alignment guide  displays above the first blank paragraph mark and the vertical green alignment guide displays in the center of the page. To be more precise:
• In the Layout dialog box on the Position Tab for the text box set the horizontal alignment to Centered, relative to Margin.
• Set the Vertical alignment by typing .25 in the Absolute position box and selecting Below Paragraph .
• On the Size tab, type 1.5 in the Absolute Height box and 4.5 in the Absolute Width box. Then, click OK.
• With the textbox still selected, on the Drawing Tools, Format Tab, in the Shape Styles group Apply the Colored Outline – Blue, Accent 1 shape style.
• Under Shape Effects , apply the Offset Center outer shadow shape effect to the text box.
• Select the text in the text box, change the font size to 13 italics, and center the text.
• Save the document. Compare your document to the image below.

• On the Insert tab, in the Header & Footer Group, choose Edit Footer. On the Header & Footer Design Toolbar, in the Insert Group, choose Document Info.  Use Document Info to insert the file name in the footer. Select the File Name Field . The File Name should display in the lower left hand footer of the document.  Do not type it in, rather use the Document Info Field.
• In Backstage view, click on Show All Properties, and type the following:
• In the Tags box: trainee, flyer, internship
• In the Subject box: Your course name and section number
• In the Author box: Your first and last name
• Turn off formatting marks. As a reminder, formatting marks are on the Home Tab, Paragraph Group.
• Take a moment to compare your document to the image below and make any modification based on what you have learned.
• Using Find and Replace, (Home tab | Editing | Replace), change all instances of pvcc and Paradise Valley to spscc or South Puget Sound.

• Zoom in to view the document in a larger size. Zoom is located in the lower right hand corner of the Word window.
• Save again, and ensure you have your file saved in a safe location. Take note of that location because you will need to find your file to upload it for grading.
• Submit the file for grading per your instructor’s instructions.

A starting point for creating a new document in Microsoft Word

Characters that display on the screen but do not print, indicating where the Enter key, the Spacebar, and Tab key were pressed, also called non printing characters

A button that can be turned on and off by clicking it once to turn on, and clicking again to turn it off

A small box which can be clicked to indicate a check is turned on or off to indicate an on or off response

Allows the user specify the drive, directory, and name of a file to save their file

Decorative formats, such as shadowed or colors that make text stand out

Images or graphics that are stored locally on a computer or flash drive and can be uploaded to a document to add visual interest

The manner in which text displays around an object

Located above the Ribbon (top-left) and provides access to commonly used features and commands, such as Save and Undo/Redo, and is customizable

Picture formatting options that control the manner in which text wraps around a picture or other object

Formats applied to images that make pictures resemble sketches or paintings

A decorative border that appears outside the margins on each page and can be solid, dashed, or an artistic style

Lines, arrows, starts, banners, ovals, rectangles, and other basic shapes with which you can illustrate an idea, a process or a workflow

Appears whenever you right-click text in Word, Excel or PowerPoint and provides a quick-access version of the Font group on the Home tab, plus a few extra buttons from other groups

Allows you to apply preset colors and effects to quickly change the appearance of your shape

Allows you to change the outline color, weight (thickness), and style of a the outline surrounding a shape

One or more keys used to perform a menu function or other common functions

A moveable, resizable container for text or graphics

A green vertical or horizontal line that displays when you are moving or sizing an object to assist with proper placement

A grouping of coordinating effects that can be applied to a shape including shadows, glows, reflections, soft edges, bevels, and three-dimensional (3-D) rotations

Placeholders that store and display data, and can perform simple tasks like returning the page number or current date and time

Any word, phrase, or number string related to the file that may help you locate the file later

Intro to Microsoft Office Copyright © 2021 by Abby Rusu & Maricopa Millions is licensed under a Creative Commons Attribution 4.0 International License , except where otherwise noted.

Share This Book

Online Class: Microsoft Word 2016

• 39 Exams & Assignments
• 6,025 Students have taken this course
• 8 Hours average time

Course Description

Microsoft Word 2016 is the latest version of the popular word processing software offered as part of the Microsoft Office suite.  This course will teach you all the skills you'll need to successfully use Word 2016.   You'll learn everything you need to know to create and format documents, create publications such as brochures, and use Word's advanced features.  Each lesson in this course contains step-by-step instructions and screenshots that make learning easy.   There's no need to worry if you don't have previous experience with Word.  This course uses a building block system and starts with the most basic tasks before moving forward to more advanced features and techniques.

You'll learn:

·    How to navigate the Word 2016 interface

·    What's new in Word 2016

·    How to open new documents and existing documents

·    How to use templates

·    Basic and advanced text, paragraph, and document formatting

·    How to use Microsoft Word for desktop publishing

·    How to create brochures, flyers, and even business cards using MS Word

·    How to install apps to use with Word

·    How to insert images, graphics, and video

·    How to connect MS Word to Facebook and Flickr!

·    How to use MS Word as a photo editor

·    How to create an index, bibliography, or TOC using Word

·    How to create even more impressive tables than ever before using new formatting tools

·    And much more!

If you've already taken a peek at Word 2016, then you know how much this program offers.   This course was designed to teach you to use its abundant features like a pro.  While you do not need access to Word 2016 to successfully complete this course, it is helpful to be able to follow along in the program and gain hands-on experience.   Students are encouraged to take advantage of the free trial of Word 2016 available from the Microsoft website. 

• Completely Online
• Printable Lessons

• 6 Months to Complete
• 24/7 Availability
• Start Anytime
• PC & Mac Compatible
• Android & iOS Friendly
• Accredited CEUs

Course Lessons

Lesson 1: Introduction to Microsoft Word 2016

Lesson 2: Working with Documents and the Keyboard

Lesson 3: Navigating Through a Word Document

Lesson 4: Basic Text Editing

Lesson 5: Text Formatting

Lesson 6: paragraph formatting.

Lesson 7: More Ways to Format Text and Paragraphs

Lesson 8: Style Formatting

Lesson 9: page formatting.

Lesson 10: Templates

Lesson 11: Working With Graphics and Pictures

Lesson 12: Tables

Lesson 13: Desktop Publishing

Lesson 14: Long Documents

Lesson 15: Technical Documents

Lesson 16: Mail Merge

Lesson 17: Proofing, Printing, and Publishing

Lesson 18: Comparing, Merging, and Protecting Documents

Lesson 19: Customizing and Expanding Word

Learning Outcomes

• Describe introduction to MS Word 2016 and what it can do.
• Describe working with documents and the keyboard.
• Summarize navigating through a Word document.
• Demonstrate basic text editing.
• Demonstrate text formatting.
• Demonstrate page formatting.
• Describe methods and reasons for using templates.
• Summarize working with graphics, pictures, and tables.
• Summarize desktop publishing capabilities and working with long or technical documents.
• Describe mail merge processes.
• Describe proofing, printing, and publishing.
• Describe comparing, merging, and protecting documents.
• Describe methods for customizing and expanding word.
• Demonstrate mastery of lesson content at levels of 70% or higher.

Additional Course Information

• Document Your Lifelong Learning Achievements
• Earn an Official Certificate Documenting Course Hours and CEUs
• Verify Your Certificate with a Unique Serial Number Online
• View and Share Your Certificate Online or Download/Print as PDF
• Display Your Certificate on Your Resume and Promote Your Achievements Using Social Media

Choose Your Subscription Plan

Student testimonials.

• "This course was a helpful and detailed explanation about the capabilities of Word. I liked how it did not assume the student knew things about Word prior to this course. The explanations were to the point and easy to understand. I also liked how it gave examples as to why you would want to use certain abilities." -- Hailey D.
• "I really enjoyed this class. It even gave me some things I could use at work. I especially appreciated the assignments because I feel they ensured I really learned how to do what was discussed in the lesson. I appreciated the feedback that the instructor gave in response to my submissions." -- Donna S.
• "I really liked this course. I learned a lot of new shortcuts that will help me work faster." -- Joseph R.
• "All of it was useful to me. I needed extra training and this class helped me in all the right areas." -- Chelsea B.
• "The video and the regular version was available at the same time, I really liked that." -- Iris R.
• "The videos were really helpful and also the links to other information on line." -- Debbie D.
• "The written material was most helpful. I was able to read the material while practicing on the computer." -- SABRINA H.
• "What was most helpful were screen shots, step by step instructions and related assignments, and the the video at times." -- Bethann E.
• "Whether you've used Word before or are a newbie, this class is great. I work with word processing everyday, but I was astonished by many of the features. This class saved me the trouble of pushing every button on every ribbon to figure out all those features." -- Mary H.
• "The videos demonstrate the lessons and can be really helpful if a concept is not clear. The instructor is very knowledgeable and the lesson plan well organized." -- Mary H.

Related Courses

• Course Catalog
• Group Discounts
• CEU Verification
• Gift Certificates
• Medical Terminology
• Accounting Course
• Writing Basics
• QuickBooks Training
• Proofreading Class
• Sensitivity Training
• Excel Certificate
• Teach Online
• Terms of Service
• Privacy Policy

Academia.edu no longer supports Internet Explorer.

To browse Academia.edu and the wider internet faster and more securely, please take a few seconds to  upgrade your browser .

Enter the email address you signed up with and we'll email you a reset link.

• We're Hiring!
• Help Center

Download Free PDF

MICROSOFT WORD -PRACTICAL EXERCISE

Related papers

 While highly recommended as preparation for the Word and Excel Assignment, this practice exercise is optional and will not be graded.  Solutions to this assignment have been posted.  Please note that this exercise is not exhaustive and does not cover all tasks required on the Word and Excel Assignment. Purpose The purpose of this practice exercise is to help prepare you to complete the Word and Excel Assignment. This exercise requires you to use the following:  Microsoft Excel for creating tables, scatter plots, and completing data analysis.  Microsoft Word for creating a summary document containing the results and discussion from two Excel exercise. Specifically, Word will be used to import tables/plots; create text, equations, captions, and drawings; and to use built-in tools for heading styles, automatic referencing and citations, and tables of contents. Relevant Resources The Microsoft Excel tutorials and Microsoft Office Learning Resources are available at http://engineering.queensu.ca/Current-Students/First-Year-Studies/Incoming-Students.html You should read this tutorial and refer to these resources while completing the exercise. If you have any additional questions about the exercise, you may contact [email protected] for assistance. Required Software This practice exercise can be completed on both PCs and Macs. You will need the following software and plug-ins: 1. Microsoft Excel-Ensure the "Analysis ToolPak" plug-in is installed in your version. 2. Microsoft Word-Ensure you have the option to use the IEEE reference style in the Word citation management tool. Detailed installation instructions are included in the Microsoft Excel and Word tutorials mentioned previously in 'Relevant Resources.'

Received (Day Month Year) Revised (Day Month Year) Accepted (Day Month Year) The abstract should summarize the context, content and conclusions of the paper in less than 200 words. It should not contain any references or displayed equations. Typeset the abstract in 8 pt Times Roman with line spacing of 10 pt, making an indentation of 0.25 inches on the left and right margins. Typeset similarly for keywords below.

Writing Center Journal

MELJUN CORTES, 2011

INSTRUCTIONAL MANUAL MS Word 2010

Lublin: WN KUL

Evaluasi Pembelajaran

International Conference organised between the projects ANR PSalteRATIO (FR), ERC OrthPol (AT), and UEFISCDI roPSALT (RO), with the help of FESMAR (FR). CÉSCM Poitiers, 8-10 June, 2023

Indigeneity on the Move: Varying Manifestations of a Contested Concept, 2018

Iraq 64, 2002

Journal of Literature and Art Studies, 2019

Economia do Meio Ambiente 3a edição, 2018

Talanta, 2004

Revista Iberoamericana de Derecho Procesal, 2018

International journal of endocrinology, 2017

Prosiding Seminar Nasional Teknologi Peternakan dan Veteriner 2019, 2019

The Indian Journal of Animal Sciences

Physiology & Behavior, 2020

BMC medical ethics, 2015

Related topics

•   We're Hiring!
•   Help Center
• Find new research papers in:
• Health Sciences
• Earth Sciences
• Cognitive Science
• Mathematics
• Computer Science
• Academia ©2024

• Health Science
• Business Education
• Computer Applications
• Career Readiness
• Teaching Strategies

«  View All Posts

Computer Applications | Microsoft Office

Microsoft Word Lesson Plans and Activities to Wow Your Students

• Share This Article

January 7th, 2022 | 5 min. read

Print/Save as PDF

Computer applications teachers are always looking for new and exciting ways to teach Microsoft Word to their middle and high school students. 

Rather than spending hours upon hours creating your own lesson plans, you want something that you can simply integrate into your existing computer applications curriculum.

At iCEV , we work with thousands of middle and high school teachers who teach Word, Excel, and PowerPoint in their classes.

And while we provide a Microsoft Office curriculum, our solution may not be the right fit for everyone. Because of this, we've put together a list of other resources you can use to put together your Microsoft Word lesson plans.

In this post, you'll discover three popular places to find Microsoft Word lesson plans:

• Teachers Pay Teachers

We'll discuss what each resource is, the pros and cons, and what scenario it works best for. After reading this article, you should have a better idea if one would work well in your classroom.

Related Resource: Microsoft Office Lesson Plans Your Students Will Love

1. Microsoft Word Tutorials from GCF Global

What is GCF Global?

GCF Global is a database of teaching resources created by  Goodwill Industries . Their Microsoft Office curriculum includes Word, Excel, PowerPoint, and Access lessons for Office 2016, 2019, and 365 editions.

Specifically for Word, you'll find 35 lessons that range from the basics of opening a document to advanced features like mail merge.

These lessons include video walkthroughs and accompanying text for different aspects of the applications. After working through all of the lessons, students can then take a quiz.

Pros of GCF Global

• The material is free to access for teachers and students.
• GCF hosts their material online, allowing students to complete the work wherever they have internet access.

Cons of GCF

• The video-based modality leaves little room for interactions between you and your students.
• The material only covers the subject matter at a high-level.
• The content is open to anyone, which means it's not specifically designed for middle or high school students.
• There is no ability to track student progress or grade work outside of the built-in quiz.

Where GCF Global Might Work Best For You

GCF Global is a good way to get started with  teaching Microsoft Office  i f you want to explore resources without investing money. And t he ease of access to videos means that students can practice at home to reinforce classroom teaching.

While it won't serve as a full Microsoft Office curriculum, GCF can easily supplement an existing curriculum for teaching Microsoft Office.  

2. Teachers Pay Teachers

What is Teachers Pay Teachers?

Teachers Pay Teachers (TpT) is an online marketplace where educators can share, sell, and buy resources like lesson plans, activities, and posters.

The resources are uploaded to the TpT marketplace by “Teacher-Authors” from around the world and cover a variety of subject areas and grade levels.

For Microsoft Word, you can find hundreds of lesson plans and activity ideas from vendors such as TechCheck Lessons, That Tech Chick, and Computer Teacher Solutions.

Pros of Teachers Pay Teachers

• You can choose from a huge library of Microsoft Word lesson plans and activities, with new items added on a regular basis.
• Many of the TpT materials are pretty affordable, especially if you're only picking a couple to add to your existing Microsoft Office curriculum.

Cons of Teachers Pay Teachers

• As an open education resource, there isn't much quality control to confirm the effectiveness or accuracy of the materials.
• Authors aren't required to update or maintain their materials. That means you may find some extremely outdated or irrelevant resources.
• Grade levels are chosen by the author, who ultimately wants as many people as possible to buy their resource. As a result, a single Microsoft Word resource could be listed as "appropriate" for elementary school, middle school, high school, and higher education.

Where TpT Might Work Best For You

Using the Microsoft Word lessons and activities from Teachers Pay Teachers depends on your needs.

If you're looking for supplemental resources to fill gaps in your existing curriculum, TpT is a great option.

3. Study.com

What is Study.com?

Study.com is a subscription-based educational website designed to give teachers resources to teach students in a variety of different fields, including career and technical education.

Study.com offers a lesson plan for Microsoft Word aligned to Common Core State Standards that allows students to learn through a tutorial video and interacting with the application.

Pros of Study.com

• The plan is straightforward and comes with a tutorial video to get students started.
• The lesson is aligned to Common Core standards, making it easy for teachers to see where it fits into their curriculum.
• The lesson plan comes with other Microsoft Office resources available on Study.com.

Cons of Study.com

• Beyond the introductory video, teachers will need to guide students in completing the lesson.
• There is only one hour's worth of material here, so you might need additional materials on Microsoft Word.
• You’ll need a subscription to Study.com to access this lesson plan and other resources.

Where Study.com Might Work Best For You

Study.com provides a good introductory lesson plan for students new to Microsoft Office.

If you already subscribe to Study.com or are interested in some of the many other CTE resources the site has available, it might be a good choice for you. Consider incorporating this lesson into your classroom as a supplementary resource.

Which Microsoft Office Lesson Plans are Right for Your Classroom?

Overall, GCF, TpT, and Study.com offer excellent supplemental materials to help you better keep students engaged when learning Microsoft Word.

However, if you teach Microsoft Word you likely also teach Excel, PowerPoint, and other technology topics.

If that's true for you, consider looking into a more robust computer curriculum option, like Business&ITCenter21 .

Business&ITCenter21 is a digital curriculum used by thousands of computer teachers like you to teach Microsoft Office, Google Apps, digital literacy skills, coding fundamentals, and more.

With this ready-made curriculum, teachers regularly save 5+ hours per week with planning and grading.

Wondering if Business&ITCenter21 could help you save time while better engaging students in Microsoft Office lessons? 

• Generative AI
• Office Suites
• Collaboration Software
• Productivity Software
• Augmented Reality
• Emerging Technology
• Remote Work
• Artificial Intelligence
• Operating Systems
• IT Leadership
• IT Management
• IT Operations
• Cloud Computing
• Computers and Peripherals
• Data Center
• Enterprise Applications
• Vendors and Providers
• Enterprise Buyer’s Guides
• United States
• Netherlands
• United Kingdom
• New Zealand
• Newsletters
• Foundry Careers
• Terms of Service
• Privacy Policy
• Cookie Policy
• Copyright Notice
• Member Preferences
• About AdChoices
• E-commerce Affiliate Relationships
• Your California Privacy Rights

Our Network

• Network World

Word 2016 and 2019 cheat sheet

Are you getting the most from microsoft word 2016 and 2019 for windows get to know the key features..

Word has always been the workhorse app of the Microsoft Office suite. Nearly everyone who uses Office ends up using Word at some point, whether it be for writing memos, typing up agendas, creating reports, crafting business correspondence or any of a thousand other uses.

Microsoft sells Office under two models: Individuals and businesses can pay for the software license up front and own it forever (what the company calls the “perpetual” version of the suite), or they can purchase an Office 365 subscription, which means they have access to the software for only as long as they keep paying the subscription fee.

When you purchase a perpetual version of the suite — say, Office 2016 or Office 2019 — its applications will never get new features, whereas Office 365 apps are continually updated with new features. (For more details, see “ What are the differences between Microsoft Office 2019 and Office 365? ”)

This cheat sheet gets you up to speed on the features that were introduced in Word 2016 and Word 2019, the perpetual-license versions of Word included with Office 2016 and Office 2019, respectively. In Office 365, Word has all those features, plus several more. If you or your organization has an Office 365 subscription, see our separate  Word for Office 365 cheat sheet for coverage of all the latest features.

Most of the tips in this article apply to both Word 2016 and Word 2019 for Windows. Near the end is a section for Word 2019 only.

Share this story: IT pros, we hope you’ll pass this guide on to your users to help them learn to get the most from Word 2016 and 2019.

Use the Ribbon

The Ribbon interface in Word 2016 and 2019 hasn’t changed much compared to earlier versions. The Ribbon has been included in Office suite applications since Office 2007, so you’re probably familiar with how it works. But if you need a refresher, see our Word 2010 cheat sheet .

Just as in Word 2013 , the Ribbon in Word 2016 and 2019 is flatter-looking, cleaner and less cluttered than the one in Word 2010 and 2007. The 2016 and 2019 Ribbon is smaller than in Word 2013, the title bar is now solid blue rather than the previous white, and the menu text (File, Home, Insert and so on) is now a mix of upper- and lowercase rather than all caps. There are other minor changes as well — for instance, the old Page Layout tab is now called just Layout — but the Ribbon still works in the same way and you’ll find most of the commands in the same locations as in Word 2013.

The Ribbon in Word 2016 hasn’t changed much from Word 2013. (Click image to enlarge it.)

To find out which commands live on which tabs on the Ribbon, download our Word 2016 and 2019 Ribbon quick reference . Also see the nifty new Tell Me feature described below.

Just as in earlier versions of Word, to make the commands underneath the tabs on the Ribbon go away, press Ctrl-F1. To make the commands appear again, press Ctrl-F1. (Note that the Ribbon tabs — File, Home, Insert and so on — stay visible.)

Here are the Ribbon display options.

You’ve got other options for displaying the Ribbon as well. To get to them, click the Ribbon display options icon at the top right of the screen, just to the left of the icons for minimizing and maximizing Word. A drop-down menu appears with these three options:

• Auto-hide Ribbon: This hides the entire Ribbon, both the tabs and commands underneath them. To show the Ribbon again, click at the top of Word.
• Show Tabs: This shows the tabs but hides the commands underneath them. It’s the same as pressing Ctrl-F1. To display the commands underneath the tabs when they’re hidden, press Ctrl-F1, click a tab, or click the Ribbon display icon and select “Show Tabs and Commands.”
• Show Tabs and Commands: Selecting this shows both the tabs and commands.

And if for some reason that blue on the title bar is too much color for you, you can turn it white or gray. (In Word 2019, there’s also a black option.) To do it, select File > Options > General . In the “Personalize your copy of Microsoft Office” section, click the down arrow next to Office Theme and select Dark Gray or White (or Black) from the drop-down menu. To make the title bar blue again, choose the Colorful option from the drop-down list. Just above the Office Theme menu is an Office Background drop-down menu — here you can choose to display a pattern such as a circuit board or circles and stripes in the title bar.

There’s a useful change in what Microsoft calls the backstage area that appears when you click File on the Ribbon: If you click Open or Save As from the menu on the left, you can see the cloud-based services you’ve connected to your Office account, such as SharePoint and OneDrive. Each location now displays its associated email address underneath it. This is quite helpful if you use a cloud service with more than one account, such as if you have one OneDrive account for personal use and another one for business. You’ll be able to see at a glance which is which.

Select “Add a Place” to add a new cloud storage service for Word.

Collaborate live

The biggest feature launched with Word 2016 is live collaboration that lets people work on documents together from anywhere in the world with an internet connection, a feature that Google Docs has long had. There are only two requirements for collaboration in Word 2016: You must be logged into your Microsoft or Office 365 account, and the document must be stored in OneDrive, OneDrive for Business or SharePoint Online.

However, while Office 365 subscribers or anyone using Word 2019 or Word Online can see the changes that other users of those versions make to a shared document in real time as they happen, Word 2016 users have to save their documents periodically to see and share changes. So while it is live collaboration, it’s not real-time visibility into that collaboration. Still, it does allow you to work with others on the same document at the same time.

To collaborate on a document, first open it, then click the Share icon in the upper-right part of the screen. If you haven’t yet saved your file in OneDrive, OneDrive for Business or SharePoint Online, you’ll be prompted to do so.

Clicking the Share button opens the Share pane on the right-hand side of the screen — this is command central for collaboration. At the top of the pane, type in the email addresses of the people with whom you want to collaborate on the document, separated by commas. As you type, Word looks through your address book and displays the matches it finds; click the person you want to invite. If you’re on a corporate network, you can click the address book on the right to search through your corporate email address book. If a person isn’t in your address book — just type in their complete email address.

Selecting people with whom to collaborate via the Share pane. (Click image to enlarge it.)

After you enter the addresses, select either “Can edit” or “Can view” in the drop-down to allow collaborators full editing or read-only privileges. (If you want to assign different rights to different users, you can send two separate emails, or you can change any collaborator’s permissions later by right-clicking their name in the Share pane.) Type a message in the text box if you want. When you’re done, click Share. An email gets sent out to everyone with whom you’ve shared the file, showing a “View in OneDrive” button that they can click to open the document.

Your collaborators get an email message like this when you share a document. (Click image to enlarge it.)

There’s another way to share a file stored in a personal OneDrive for collaboration: At the bottom of the Share pane, click “Get a sharing link,” and from the screen that appears, choose “Create an edit link” if you want to create a link to the file that will allow people to edit the file, or “Create a view-only link” if you want to create a link that will allow them to view the file only. Then copy the link, paste it into an email using any email program, and send it.

When your recipients receive the email from you, they click a button or link to open the document, which opens in Word Online in a web browser rather than in the Word desktop client. At this point, they can view the document but not edit it. Users who aren’t signed into a Microsoft account will see an Edit in Browser button; once they click that, they can start editing in their browser window. Logged in users will see an Edit Document menu, from which they can choose Edit in Word to open the file in the client version of Word, or Edit in Browser to work in the free web version.

The web version isn’t as fully featured as the client version — for instance, there aren’t as many formatting options and you can’t insert shapes, take screenshots, use mail merge, or use several other features. But for basic editing, it works fine.

When a collaborator starts working in a shared document, you’ll get a notification that someone else is editing the document. What you see next depends on whether you’re working in Word 2016 or 2019.

If you’re using Word 2016, whenever a collaborator makes a change, a small Updates Available icon appears along the bottom of your Word window. As mentioned above, though, you’ll have to save your document (or click the Updates Available icon) to see their changes or have them see yours. After you save or click Updates Available, your collaborators’ additions appear in your document with a pale green overlay.

When collaborating in Word 2016, you must save the document to see changes made by others (highlighted in green) and to share your changes with them. (Click image to enlarge it.)

When you’re working on a document in Word 2019 with other people in real time, each person gets a cursor with their own unique color. You can see what they do as they do it, including deleting, editing and adding text. They see what you do as well.

In Word 2019 you can see other collaborators’ edits in real time, with a different colored cursor for each collaborator. (Click image to enlarge it.)

Be aware that how well real-time collaboration works depends on the strength of your internet connection. On slow or flaky connections, you won’t immediately see edits that other people make and they won’t see yours immediately — there will be a lag. So it’s always best, when possible, to have the strongest connection possible when collaborating.

In addition to seeing each other’s changes to the document, you can communicate with your collaborators in other ways. The Share pane shows a list of people who have access to the document, with a note underneath their name indicating if they are currently editing the document, and if not, whether they have editing or viewing access.

Right-click the icon of anyone currently working on the document and click Open Contact Card; a screen pops out with the various ways you can contact them, including chat, phone and video via Skype (if they have Skype) and email. That lets you talk or text with them while you’re working on the document together, making collaboration that much more effective.

Click the icon of someone working with you on a document to see other ways you can contact them. (Click image to enlarge it.)

Tackle tasks with Tell Me

Although live collaboration is the biggest addition to Word 2016, there are several other new features as well. A very useful one is Tell Me, which is extremely helpful when you want to do a task that you haven’t done before or have forgotten how to do.

It’s a text box just to the right of the Ribbon tab labels at the top of the screen with the words “Tell me what you want to do” in it. Type in a task, and you’ll get a list of possible matches. Click the task you want to get instructions on how to do it.

For example, I typed “address an envelope” and chose the “Envelope” result, and the screen you use for addressing envelopes appeared. When I typed in the more general query “write an essay,” it popped up a link to Word’s Researcher feature that lets you do research from right within Word, add sources from the research you find, and then cite the sources in the document properly. If you type in a query and hover your mouse over a result instead of clicking it, you’ll see a screen describing what you can do if you click the results.

Tell Me gives advice on addressing an envelope (or any other task). (Click image to enlarge it.)

It’s a big time-saver, because you don’t have to hunt through the Ribbon to find the command you want. And it remembers the features you’ve previously selected in the box, so when you click in it, you first see a list of previous tasks you’ve searched for. That way, tasks that you frequently perform are always within easy reach.

Use Smart Lookup for quick online research

Another new feature, Smart Lookup, helps you do research while you’re working on a document. Right-click a word, or highlight a group of words and right-click them, and from the menu that appears, select Smart Lookup. Word then uses Microsoft’s Bing search engine to do a search on the word or phrase and displays the results in the a pane that appears on the right side of the screen. (In Word 2016 this is called the Insights pane, while in Word 2019 it’s the Smart Lookup pane, but they work the same way.) Microsoft says that Smart Lookup uses the context around the words, not only the words themselves, to give you more relevant results.

The pane is divided into two tabs at the top — Explore and Define. By default, when you use Smart Lookup, it shows the Explore tab, which includes a Bing image search, a web search and an Explore Wikipedia search. (For some odd reason, in some searches the web search is at the top of the page, in other searches the Wikipedia section is, and at other times the Bing image search is.)

The results of a Smart Lookup for gravity waves. (Click image to enlarge it.)

Click any result to go to the web page that is the source of the results. When you click an image in Bing image search, you’re not sent to the individual image, but instead to a page full of the results of the Bing image search. However, the image that you click will be the first image on the page.

In the web search, the first result is often a Wikipedia entry, followed by a variety of other results. For example, when I did a search on “coal mining,” the Wikipedia entry was first, followed by information from the World Coal Association. Similarly, when I searched for “gravity waves,” the first two results were from Wikipedia, one for “Gravitational wave” and other for “gravity waves.” In instances like this in which there’s more than one Wikipedia entry, Wikipedia gets its own section in the Smart Lookup pane, followed by web search. Each of the sections in the Explore tab has a More link underneath the results. Click it to see additional results.

If you’re not pleased with the results of a search, I suggest doing the search again, because you might get different results. I did the coal mining search twice; once it returned one result from Wikipedia, and another time it turned multiple results (one for coal mining and another for “History of coal mining.”).

As for the Define tab, the result is simple and straightforward: a definition of the word or term from the Oxford Dictionaries from Oxford University Press. Don’t bother clicking the definition; it doesn’t link out to the web.

Note that in order to use Smart Lookup in Word or any other Office app, you might first need to enable Microsoft’s intelligent services feature, which collects your search terms and some content from your documents. (If you’re concerned about privacy, you’ll need to weigh whether the privacy hit is worth the convenience of doing research from right within the app.) If you haven’t enabled it, you’ll see a screen when you click Smart Lookup asking you to turn it on. Once you do so, it will be turned on across all your Office applications.

Add new types of charts

Office 2016 debuted six new types of charts you can add to documents, spreadsheets, and presentations: Treemap, Sunburst, Waterfall, Histogram, Pareto, and Box & Whisker. And Office 2019 added two more: Funnel and Map charts. Each provides a unique way to display data visually. See our Excel 2016 and 2019 cheat sheet for details about the new chart types, including what each one looks like and what type of data it’s best suited for.

To insert any of the new chart types (or any other chart) in a document, select Insert > Chart and then choose the type of chart to insert. When you do that, the chart appears in your document with placeholder data, and a pop-up window appears that looks like a mini Excel spreadsheet. Enter or edit the data, or else click the Edit in Excel button to open it up in Excel and edit it there.

When you insert a chart, a window where you can edit the data pops up. (Click image to enlarge it.)

Note that the Pareto chart does not show up in the charts list when you select Insert > Chart . To insert one, select Insert > Chart , select Histogram , and at the top of the screen that appears, select the option to the right, Pareto .

Use the new Translator pane in Word 2019

In addition to two additional chart types and true real-time collaboration, Microsoft rolled out a spiffed-up version of its translation tool.  Called the Translator pane, it’s useful for those who need to work in multiple languages. To translate words or phrases, select them, right-click your selection and choose Translate from the menu that appears.

The Translator pane appears. The top of the pane shows your selection, and the bottom shows the translation. The top pane attempts to identify the original language, which it does with uncanny accuracy. If it misidentifies the language, though, simply select the right one. After that, in the bottom of the pane select the language you want to translate to.

The translation appears. To insert it somewhere into the document, move your cursor to the spot where you want it to appear, and click the Insert button at the bottom of the pane. You can also copy and paste any part of the translation into the document or another document.

Word 2019’s Translator feature in action. (Click image to enlarge it.)

Translator can also translate an entire document. To do it, go to the Review tab on the Ribbon, and in the Language section, click Translate > Translate Document . The Translator pane appears. You can let it auto-detect the original language or click the From drop-down to set it. Then click the To drop-down to set the language you want to translate the document to and click the Translate button. Word opens the translated document in a new window.

Keep in mind that Translator is part of Microsoft’s Intelligent Services, the artificial intelligence behind other Office features including Lookup and Researcher. If it’s the first time you’ve used one of these AI-driven features, a screen appears asking if you want to turn Intelligent Services on. Click Turn On. You’ll only have to do that once.

Handy keyboard shortcuts

Using keyboard shortcuts is one of the best ways to accomplish tasks quickly in Word 2016 and 2019. You can even use them to navigate the Ribbon. For instance, Alt-H takes you to the Home tab, and Alt-G takes you to the Design tab. (For help finding specific commands on the Ribbon, see our Word 2016 and 2019 Ribbon quick reference .) 

Using the Alt key helps you master the Ribbon shortcuts. (Click image to enlarge it.)

But there are many other keyboard shortcuts to help you accomplish a vast array of tasks in Word 2016 and 2019. We’ve listed the ones we’ve found the most useful below. For even more shortcuts, see Microsoft’s Office site .

Useful Word 2016 and 2019 keyboard shortcuts

Don’t forget to download our Word 2016 and 2019 Ribbon quick reference !

This story was originally published in April 2018 and updated for Word 2019 in August 2019.

Related content

Buyer’s guide: how to choose between microsoft 365 and office 2024, microsoft 365: a guide to the updates, excel basics: get started with charts and sparklines, here’s what’s new in office 2024, from our editors straight to your inbox.

Preston Gralla is a contributing editor for Computerworld , a blogger for ITworld, and the author of more than 45 books, including NOOK Tablet: The Missing Manual (O'Reilly 2012) and How the Internet Works (Que, 2006).

More from this author

Windows 10: a guide to the updates, windows 11 insider previews: what’s in the latest build, windows 10 insider previews: a guide to the builds, how microsoft became a big tech choirboy, windows 11: a guide to the updates, google workspace vs. microsoft 365: what’s the best office suite for business, microsoft vowed to fight climate change — then genai came along, will potential security gaps derail microsoft’s copilot, show me more, cma probe of google, anthropic ‘a precautionary’ move: analyst.

White House tells intelligence agencies: Use more AI

Microsoft: Updating Windows 11 will now be faster and easier

Podcast: Health data all around us - is this the new tracking era?

Podcast: Will Big Tech drive growth for nuclear power industry?

Podcast: States sue TikTok, robotaxi conundrum, and AI job seekers

Coming soon: the health tracker data era

Why Big Tech is driving nuclear power growth

Will AR glasses replace VR for our headset-based future?

Sponsored Links

• Get Cisco UCS X-Series Chassis and Fabric Interconnects offer.

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar

Teaching Expertise

• Classroom Ideas
• Teacher’s Life
• Deals & Shopping
• Privacy Policy

20 Microsoft Word Activities For Middle School: Writing Exercises, Research, And Art Projects

November 9, 2023 //  by  Kaitlyn Punzalan

Microsoft Word is an effective tool in the classroom. The platform can assist in student learning, organizing, and the development of 21st-century skills. These skills develop critical thinking, collaboration, communication, and creativity. Microsoft Word helps develop and cultivate these skills in a variety of ways.

Students can use Microsoft Word to explore new content or deepen their understanding of the topic. It can also help students take notes or organize their learning throughout the school year.

Use the lessons, activities, and other ideas listed here to help enhance your students' learning using Microsoft Word.

1. My Life As a Movie

A great beginning of the year lesson is to have students create an autobiography in Microsoft Word. This project gets creative by asking students to create a DVD cover inside of a booklet to share about their life with their peers.

Learn more: Teachers Pay Teachers

2. Name Acrostic

Another great beginning of the year project is an acrostic poem. Students type their name's vertically, then write adjectives that would describe them horizontally. Students can use bold, italics, colors, and shadows to express their personalities. This is a fun and easy activity to have students complete on the first day of school as you can display them throughout the year!

Learn more: Student Web

3. Annotate Digital Texts

Annotating the text, or highlighting and taking notes in the margin, is a literacy skill middle school students should develop. Students can annotate a text digitally in Microsoft Word using the highlight and comment feature. Students can highlight the text using a variety of colors and make digital comments on each of these highlights. This is an extremely valuable tool as it allows students to annotate a variety of texts, not just print!

Learn more: Groovy Post

4. Peer-Review and Writing Feedback

Microsoft Word is a great tool for peer review. Students can collaborate on their writing with their classmates by sharing the document and then using the track changes feature. This allows one student to provide feedback and changes to another student’s writing while allowing the original owner of the writing to keep the original document and see the writing suggestions.

Learn more: Microsoft

5. Resume Writing

Students can practice writing a resume in Microsoft Word. Since Word offers a variety of basic functions, tools, and templates, students can choose a template that would best represent a future career of their choice. This activity provides students with real-world practice and develops an essential skill they will need in the future.

Learn more: Resume Genius

6. Formal Letter Writing

Another amazing writing skill to practice with students is teaching how to write a formal letter. This lost form of communication is still incredibly important for students to learn. Students can learn how to properly format a letter to include the heading, address, body, and signature. Teachers can easily use the templates provided in Microsoft Word to help students learn the proper writing structure for formal letters.

Learn more: Lisa Doe

7. Write a Newspaper

Microsoft Word also has accessible templates to teach students how to write a newspaper article. Students can practice their expository writing skills by creating a newspaper article. This is a great assignment that teaches students real-world writing skills and is fun! Writing prompts could include both fiction and non-fiction and can be embedded in a variety of units.

8. Mini-Book Project

This project takes the idea of a traditional book report to a new level! Students use Word to create a mini-book using colorful templates and tables. This assignment asks students to demonstrate their comprehension of a novel while allowing the students to practice their technology skills as well!

9. Create Flashcards

Microsoft Word offers students a ton of amazing critical learning tools to help study and organize their learning. Students can create flashcards using Microsoft Word to help them study. These flashcards can be saved in OneDrive and students can access them at all times.

Learn more: Andrew Who

10. Digital Planner

Another great way to use Microsoft Word to help students organize is by creating a digital planner. Word offers a variety of planner templates to help students keep track of assignments, homework, and other important dates.

Learn more: Template.net

11. Online Notebook

Microsoft OneNote allows students access to a variety of features to create a digital notebook. Students can take notes, add photos, and include audio and video recordings in their notebooks. This is a great resource for students who attend online school. Teachers can also create OneNote notebooks for their students to allow them to all have the same note-taking experience or basic school report.

Learn more: Microsoft OneNote

12. Make a Family Tree

Students can create a genogram in Microsoft Word to learn more about their families. This project allows students to discover more about their ancestors through the formation of a family tree.

Learn more: It Still Works

13. Create a Word Cloud

Word clouds can be a great way to allow students to demonstrate their overall understanding or summary of a topic. Microsoft Word allows users to create a word cloud using one of the add-on features.

Learn more: The Tech Train

14. Create Digital Art

Microsoft Word allows students to practice their writing skills , but it also has a variety of features for creative expression. Students can create digital art using the drawing tools such as shapes, fill, shading, and other features in Word.

15. Create a Book Cover

This project is another fun deviation away from the traditional book report. Students can use Word to create a book cover connected to the theme of the novel. Using the borders, images, fonts, and colors students can demonstrate their comprehension of a book in a new way!

Learn more: Innovations in Techology

16. Invent an Animal

Students can get creative and invent their own animals. Students can draw the animal using the shapes and images in Microsoft Word. After drawing their own animal, students can use text to describe their animal and make connections to other cross-curricular areas.

Learn more: Innovations in Technology

17. Plan a Vacation

Students can research and budget their own faux vacation. This lesson idea teaches students real-life skills such as organizing and money planning. Students then compile their research in Microsoft Word and create a travel brochure.

18. Progress Monitor Student Work

While Microsoft Word offers a variety of ways to expand student learning, it also has many tools to help teachers. One way teachers can use Microsoft Word is to progress monitor student learning. Using the "activity" feature, teachers can view student progress including the date and time of each activity completed.

Learn more: Foetron Academy

19. Create Handouts

Teachers are always doing their best to individualize the learning for all their students. Microsoft Word is a great way to create handouts that best meet their students' needs no matter the lesson plan.

Learn More: Techwalla

20. Transfer Work Documents to iPad

Many students, teachers, and parents use Apple products, but that does not limit their ability to use Microsoft Word. Documents can be transferred to pages allowing for unlimited access to the resources for any school project.

Learn More: Trusoljahs

Get started with Office 365 for free

Powerful tools for the classroom

Keep your content in one place.

Get access anytime, anywhere, from any device

Simplify class management

Equip your students for success

Learn about pricing options

Office 365 – a1,  office 365 – a3, office 365 – a5, office 365 – a3, experience everything microsoft has to offer.

Get Office 365 Education for your entire school

Explore school stories

“The modern school requires modern forms, methods, and means. Office 365 environment is a perfect answer to this demand.”

“The value that we get out of Microsoft 365 Education is ridiculously good. It’s affordable for school and has everything we want to do. And when an innovation emerges, we know it will be integrated into the platform.” 

Do more with Office 365

Get support for Office 365

Office training tutorials

Increase productivity with Office 365

Become a Microsoft Educator expert

Microsoft Learn Educator Center

Frequently asked questions, who is eligible for the free microsoft office 365 a1 plan, how long can i use the office 365 education plan.

• The Office 365 applications enter a reduced-functionality mode, which means that you can view documents, but you cannot edit or create new documents.
• Online services associated with the school email address—for example, Office 365 for the web and OneDrive—will no longer work.
• If your plan expires, you can extend your plan by re-verifying your status as an educator or student, or by moving to an Office 365 personal plan.

What can I do if I’m not eligible?

How long does it take to be approved as a qualified academic institution, what is the difference between office 365 and microsoft 365 education.

Get affordable student devices starting at $249

• [1] Copilot is available to all staff, faculty, and higher education students aged 18+ and older, and provides enterprise data protection when signed in with their school account.

Follow Microsoft Education

• Get started with computers
• Learn Microsoft Office
• Apply for a job
• Improve my work skills
• Design nice-looking docs
• Getting Started
• Smartphones & Tablets
• Typing Tutorial
• Online Learning
• Basic Internet Skills
• Online Safety
• Social Media
• Zoom Basics
• Google Docs
• Google Sheets
• Career Planning
• Resume Writing
• Cover Letters
• Job Search and Networking
• Business Communication
• Entrepreneurship 101
• Careers without College
• Job Hunt for Today
• 3D Printing
• Freelancing 101
• Personal Finance
• Sharing Economy
• Decision-Making
• Graphic Design
• Photography
• Image Editing
• Learning WordPress
• Language Learning
• Critical Thinking
• For Educators
• Translations
• Staff Picks
• English expand_more expand_less

Word 2016  - Mail Merge

Word 2016  -, word 2016 mail merge.

Word 2016: Mail Merge

Lesson 30: mail merge.

/en/word2016/applying-and-modifying-styles/content/

Introduction

Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet. When performing a Mail Merge , you will need a Word document (you can start with an existing one or create a new one) and a recipient list , which is typically an Excel workbook .

Optional: If you'd like to work along with the lesson, you can download the examples below:

• Practice document (Word document)
• Recipient list (Excel workbook)

Watch the video below to learn more about using the Mail Merge feature.

To use Mail Merge:

• Open an existing Word document, or create a new one.

The Mail Merge pane will appear and guide you through the six main steps to complete a merge. The following example demonstrates how to create a form letter and merge the letter with a recipient list .

Now you'll need an address list so Word can automatically place each address into the document. The list can be in an existing file, such as an Excel workbook , or you can type a new address list from within the Mail Merge Wizard.

If you don't have an existing address list, you can click the Type a new list button and click Create , then type your address list manually.

Now you're ready to write your letter. When it's printed, each copy of the letter will basically be the same; only the recipient data (such as the name and address ) will be different. You'll need to add placeholders for the recipient data so Mail Merge knows exactly where to add the data.

To insert recipient data:

For some letters, you'll only need to add an Address block and Greeting line . But you can also add more placeholders (such as recipients' names or addresses) in the body of the letter to personalize it even further.

• Open our practice document and practice recipient list .
• Use the Mail Merge Wizard to merge the letter with the recipient list.
• Insert an address block at the top of the document. Choose the second format: Joshua Randall Jr.
• Above the body of the letter, insert a Greeting Line . Format the greeting line so it says Mr. Randall,

• Complete the merge.

/en/word2016/buying-office-2016/content/