how to write an application letter for personal assistant

Personal Assistant cover letter examples

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Are you ready for a varied and fast-paced role as a personal assistant?

Not only do you have to juggle your own workload, but you’ll have to manage calendars, prioritise tasks and pick up any last-minute requests your boss might have.

So if you’ve got what it takes to excel in this role, you need to show off this impressive skill set. Find out how to do that with our handy guide and personal assistant cover letter examples below.

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The example cover letters here should give you a good general idea on how your Personal Assistant cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Personal Assistant cover letter

Here’s a simple process to write your own interview-winning cover letter.

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Start with a friendly greeting

To start building rapport with the recruiter or hiring manager right away, lead with a friendly greeting.

Try to strike a balance between professional and personable.

Go with something like…

• Hi [insert recruiter name]
• Hi [insert department/team name]

Stay away from old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies – they can come across as cold and robotic.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try to uncover it via these methods.

• Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
• Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you have opened the cover letter with a warm greeting, you need to explain which role you are interested in.

Sometimes a recruitment consultant could be managing over 10 vacancies, so it’s crucial to pinpoint exactly which one you are interested in.

Highlight the department/area if possible and look for any reference numbers you can quote.

These are some examples you can add..

• I am interested in applying for the role of Personal Assistant with your company.
• I would like to apply for the role of Sales assistant (Ref: 40f57393)
• I would like to express my interest in the customer service vacancy within your retail department
• I saw your advert for an IT project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The main purpose of your cover letter is to excite recruiters and make them eager to open your CV. And you achieve this by quickly demonstrating your suitability to the job you are applying for.

Take a look at the job adverts you are applying for, and make note of the most important skills being asked for.

Then, when you write your cover letter, make your suitability the focal point.

Explain how you meet the candidate requirements fully, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider your application.

Keep it short and sharp

A good cover letter is short and sharp, getting to the point quickly with just enough information to grab the attention of recruiters.

Ideally your cover letter should be around 4-8 sentences long – anything longer will risk losing the attention of time-strapped recruiters and hiring managers .

Essentially you need to include just enough information to persuade the reader to open up your CV, where the in-depth details will sit.

Sign off professionally

To finish off your cover note, add a professional signature to the bottom, stating your important contact details and information.

This not only provides recruiters with multiple means of contacting you, but it also adds a nice professional appearance to the cover letter, which shows that you know how to conduct yourself in the workplace.

Include the following points;

• A friendly sign off – e.g. “Warm regards”
• Your full name
• Phone number (one you can answer quickly)
• Email address
• Profession title
• Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Aaron Smith Customer service professional 075557437373 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application, you can save it within your email drafts, or on a separate document that you could copy in.

What to include in your Personal Assistant cover letter

Here’s what kind of content you should include in your Personal Assistant cover letter…

The exact info will obviously depend on your industry and experience level, but these are the essentials.

• Your relevant experience – Where have you worked and what type of jobs have you held?
• Your qualifications – Let recruiters know about your highest level of qualification to show them you have the credentials for the job.
• The impact you have made – Show how your actions have made a positive impact on previous employers; perhaps you’ve saved them money or helped them to acquire new customers?
• Your reasons for moving – Hiring managers will want to know why you are leaving your current or previous role, so give them a brief explanation.
• Your availability – When can you start a new job ? Recruiters will want to know how soon they can get you on board.

Don’t forget to tailor these points to the requirements of the job advert for best results.

Personal Assistant cover letter templates

Copy and paste these Personal Assistant cover letter templates to get a head start on your own.

Hello Mildred

I am writing to in relation to the Personal Assistant role at VMLY UK. With a track record of organising complex tasks for senior stakeholders, I am confident in my ability to contribute to your team’s success.

Throughout my 8-year career, I have honed my skills in overseeing calendars, arranging travel logistics, composing correspondence, and effectively executing admin duties. My experience in using relevant software has enabled me to streamline communication and coordinate schedules. For instance, in my current role as a Personal Assistant at Boohoo Group, I reduced scheduling conflicts by 20% as a result of ensuring all meetings and appointments were efficiently booked. Furthermore, I lowered executives’ email backlog by 40% through diligent email management and drafting concise responses for inquiries.

I take pride in my proactive approach to problem-solving and my ability to anticipate the needs of the leadership team, which allow them to focus on strategic decision-making initiatives. My focus is on fostering strong professional relationships with all company clients.

Enclosed is my CV, which outlines further details about my professional background. I am available for an interview at your earliest convenience.

Kind regards

Karen Wallace

I trust you are well. As a seasoned Personal Assistant with 14+ years of experience in providing high-level administrative support to C-suites, I am excited to express my interest in the Senior Personal Assistant role at Hays.

My background in managing calendars, orchestrating international travel, and ensuring smooth daily operations uniquely positions me to excel in driving your company’s success. In my current role as a Personal Assistant at Oriel Partners, I consistently demonstrate an ability to handle intricate scheduling and oversee confidential communications with discretion.

My leadership qualities have been pivotal in mentoring junior assistants, while leveraging technology to enhance efficiency, having successfully implemented processes which resulted in a 30% reduction in administrative overhead. Furthermore, I successfully organised five business events with 40+ attendees, leading to a 95% participant satisfaction and positive feedback from stakeholders.

Thank you for considering my application. Please feel free to contact me to schedule an interview at your earliest convenience.

Colleen Harding

Good afternoon, Aileen

I am writing to indicate my strong interest in the Junior Personal Assistant position advertised by Cobalt UK on LinkedIn. As a motivated and detailed-oriented individual, with a commitment to supporting executive members, I am excited about the prospect of joining your prominent company.

As a recent BBA Graduate from Durham University, I have developed a solid foundation in time management, communication, and task management. My 3-month internship at Grant Thornton has equipped me with the skills to excel in a support role. During this period, I assisted in handling schedules, coordinating meetings, and arranging office events, where I played a role in increasing team productivity by 10% due to streamlining workflow processes. I also helped ensure all required materials were prepared and distributed in advance, which resulted in on-time meeting starts.

Additionally, I can function well under pressure and adapt quickly to changing priorities during peak business season. My aptitude for learning new technologies enables me to contribute effectively to digital communication procedures.

I am available for an interview at your convenience to discuss my competencies in greater detail.

Priscilla Wade

Writing an impressive cover letter is a crucial step in landing a Personal Assistant job, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

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5 Personal Assistant Cover Letter Examples Made in 2024

• Personal Assistant Cover Letter
• Personal Assistant Cover Letter by Experience
• Personal Assistant Cover Letters by Role
• Write Your Personal Assistant Cover Letter

As a personal assistant, or executive assistant, you take care of the daily tasks that would otherwise cut into upper management’s hours. You answer phone calls, make appointments, book flights and make other travel arrangements, and so much more!

But how do you create a cover letter to show your versatility, punctuality, and attention to detail that will complement your personal assistant resume ? What skills should you highlight?

Don’t break a sweat just yet. After years of helping applicants like you, we’ve created five personal assistant cover letter examples to help you succeed. And don’t forget to try our AI cover letter generator or read through our tips on how to stand out even more!

Personal Assistant Cover Letter Example

USE THIS TEMPLATE

Microsoft Word

Google Docs

Block Format

Copy this text for your personal assistant cover letter!

123 Fictional Avenue Detroit, MI 48127 (123) 456-7890

October 10, 2023

Ethan Brown Bedrock Detroit 123 Fictional Lane Detroit, MI 48127

Dear Mr. Brown,

I am impressed by Bedrock Detroit’s commitment to revitalizing urban cores, evidenced by your impressive portfolio spanning two significant American cities. Your strategic focus on fostering community growth and creating viable spaces for businesses are values that resonate strongly with me. It would be a privilege to join your esteemed team as a personal assistant, bringing my breadth of expertise in Google Calendar, Microsoft Excel, and more for seamless collaboration and efficient operations.

Over the past four years, I have been the linchpin for senior executives at Detroit’s bustling tech company, Magma International, and the prominent sustainability enterprise, Green Garage Detroit. Capitalizing on Google Calendar, I flawlessly managed schedules, successfully reducing scheduling mishaps by 14% and handling unexpected changes with needed agility.

Then, there’s Green Garage Detroit, where I wove a web of intricate financial reports and forecasts using Microsoft Excel, unlocking staggering yearly cost reductions of $86,282 efficiency at its finest. My ability to remain calm under pressure allowed me to make informed and timely decisions during crucial financial audits, demonstrating my expertise in crisis management.

At Magma International, I harnessed the power of Google Drive to establish a robust resource-sharing and collaboration platform, streamlining communication and project management. This directly contributed to a 19% increase in team productivity and slashed project completion times for three major initiatives by an average of 11 days.

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Kira Lebedev

Enclosures: Resume Application 2 letters of recommendation Academic transcript

Why this cover letter works

• From there, prove your ability to provide support to business executives and professionals. While you want to highlight technical things, like Word Processors, focusing more on your soft skills , such as customer service, time management, organization, and problem-solving, is highly recommended.

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Personal Assistant No Experience Cover Letter Example

Copy this text for your personal assistant no experience cover letter!

123 Fictional Avenue Phoenix, AZ 85001 (123) 456-7890

Ava Hill Wells Fargo 123 Fictional Lane Phoenix, AZ 85001

Dear Ms. Hill:

As an aspiring personal assistant, I am deeply committed to supporting executive teams in their strategic objectives, a commitment that aligns with Wells Fargo’s mission. Your commendable track record in aiding individuals and businesses toward their financial goals has affirmed my conviction that Wells Fargo embodies respect, accountability, and progress values.

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand these tools, creating an efficient workflow that surged project completion speed by 13.7%.

My role within my family instilled in me a keen sense of organizational skills and the importance of accurate data entry. Taking on the responsibility of managing our household budget, shopping lists, and scheduling, I facilitated effective resource management that saved around 6.8% of the monthly budget.

Harnessing my digital and traditional file management proficiency into my final year project, I successfully cataloged over two decades worth of academic files and records, fostering an 18.9% improvement in retrieval times.

Wells Fargo’s dedication to excellent customer service and finance reflects my enthusiasm for executive support and aiding others in reaching their financial goals. I’m eager to discuss how my strengths coincide with your team’s objectives. Thank you.

Kamil Mazur

• Regarding competence, highlight instances in your academic or personal life where you employed transferable skills. For example, did you manage a club’s calendar at college? Use that to show your scheduling and organization prowess.

Personal Care Assistant Cover Letter Example

Copy this text for your personal care assistant cover letter!

123 Fictional Avenue Portland, OR 97035 (123) 456-7890

Harper Jones Legacy Health 123 Fictional Lane Portland, OR 97035

Dear Ms. Jones,

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my professional approach. I was particularly moved by your dynamic and inclusive wellness programs catering to all corners of Portland’s populace children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Throughout my tenure with the esteemed Providence Portland Medical Center, I had countless invaluable interactions with patients dealing with intricate health dilemmas—each requiring precise medication management. On an average day, I attended to nine patients, resulting in a weekly dispensation of about 387 medications with a staggering accuracy rate of 98.3%.

Volunteer work at the Cascade AIDS Project opened my eyes to the realm of catheter care. Many clients lacked the necessary resources, sparking a fire in me to launch a successful mission for catheter care kits. My relentless efforts reaped benefits for those in need, with a 72% surge in kit provisions, directly uplifting their quality of life.

My role at Oregon Food Bank allowed me to concoct nutritious meal plans for over 2,557 Portland families weekly, shaving off 18% of meal preparation time. This endeavor reinforced the critical link between nutrition and health.

Legacy Health’s steadfast commitment to universal care, offering undiscriminating services irrespective of resources, deeply resonates with my passion for sustained, compassionate assistance. I’m eager to explore how I can weave into your healthcare tapestry, contributing to your exemplary strategies and team.

Anika Klein

• Soft skills are integral for this role. Think of communication, interpersonal skills, time management, and organization. And because you’ll be providing specialized care, proficiencies such as catheter care, preparing nutritious meals, and medication management shouldn’t be left out.

Executive Personal Assistant Cover Letter Example

Copy this text for your executive personal assistant cover letter!

123 Fictional Avenue El Paso, TX 79901 (123) 456-7890

November 10, 2024

Liam Zheng El Paso Electric 123 Fictional Lane El Paso, TX 79901

Dear Mr. Zheng:

With over 5 years of diverse experience in executive support, I’m eager to bring my expertise to El Paso Electric. My background in managing high-level administrative tasks and fostering seamless communication has equipped me with the skills to support executive leadership effectively. I excel in organizational management, strategic planning, and proactive problem-solving, ensuring executives can focus on their core responsibilities.

At Western Refining, I reduced scheduling conflicts by 12 hours per week using Calendly while coordinating events and boosted engagement by 33%. My proficiency in tools such as Microsoft Office Suite and Google Workspace allowed me to manage documents, expense tracking, and digital filing systems efficiently. Plus, I coordinated the setup of team-building events that strengthened collaboration among 138 employees.

At Sparrow Texas, I optimized scheduling processes and resource allocation, which led to the successful implementation of a new project management system that improved project tracking and accountability and reduced project delays by 56 hours per year.

At the University of Texas, I initiated a new communication strategy for executives and drove a 33% increase in organizational transparency. By refining internal and external communication protocols, I reduced response times by an impressive 38%, enabling a more agile flow of information among a team of over 106 staff members.

My strong foundation in executive support, along with proven success in optimizing processes and enhancing collaboration, positions me well to contribute to El Paso Electric’s goals. I would greatly value a conversation about how my skills can support your leadership team. Thank you for considering this application.

Enclosures: Resume Application form 2 letters of recommendation

• But keep this in mind: Your soft skills deserve as much attention as your technical proficiencies, so don’t think twice about showcasing both in your cover letter. Mia’s description of how she excels in organizational management, strategic planning, and proactive problem-solving and later emphasizes her familiarity with tools like Microsoft Office Suite and Google Workspace is spot on!

Celebrity Personal Assistant Cover Letter Example

Copy this text for your celebrity personal assistant cover letter!

123 Fictional Avenue San Jose, CA 95101 (123) 456-7890

Olivia Kim Warner Bros. Entertainment 123 Fictional Lane San Jose, CA 95101

Dear Ms. Kim:

Warner Bros. Entertainment’s reputation for creativity and excellence resonates deeply with me as a professional driven by the desire to facilitate seamless experiences for high-profile individuals. I view the role of a personal assistant as more than just logistical support; it’s about curating moments that enable the stars to shine. My approach revolves around understanding the nuances of each client’s lifestyle, elevating their everyday interactions into extraordinary experiences.

At NVIDIA, I orchestrated executive travel arrangements that reduced costs by $16,088 annually while improving itinerary efficiency by 33%. Additionally, I coordinated high-profile events attended by over 342 guests, enhancing brand visibility and strengthening industry relationships.

Moving on to my stint at Advanced Micro Devices, beyond administrative tasks, I leveraged QuickBooks for financial management, overseeing budgets exceeding $72K monthly while ensuring precise expense tracking. As a reliable point of contact, I efficiently handled over 321 communications monthly to maintain professionalism.

I introduced project management tools like Asana at Lyten, which improved team workflow efficiency by 28%. I also facilitated cross-departmental communication, managing a team of 23 across multiple projects to ensure deadlines were consistently met. This experience has honed my organizational skills and ability to manage multifaceted tasks, perfectly complementing your dynamic and fast-paced environment.

Eager to supplement the exceptional talents at Warner Bros. Entertainment, I look forward to discussing how my background aligns with your needs. Thank you for considering my application.

Matteo Esposito

Enclosures: Resume Application 2 letters of recommendation

• And you see, the reverse chronological order doesn’t just tell an easy-to-follow tale of your professional journey—it accents your growth, too, showing the hiring manager how you’ve embraced each role and honed your skills to hit it out of the park.

Related cover letter examples

• Personal assistant resume
• Entry level
• Executive assistant
• Research assistant
• Teacher assistant

How to Perfect Your Personal Assistant Cover Letter

The nature of your role as a personal assistant depends directly on the profession of the executive you’ll be working with . . . So tailoring your cover letter to the specific job you’re applying for by aligning yourself with their values is a huge must!

Look at the job description for any company mission statements, information about the specifics of what you’ll do each day, and any special skills they need that you have. Reflect on these in your cover letter to show what a perfect fit you are for the job!

Writing the greeting and introducing yourself

So, who are you writing to? You’re going to need a name—so do the research it takes to find one, if possible! Check out the job listing and the company site to see who’s in charge of hiring, and address them by name in a formal greeting.

You’ll want to connect with the company on a personal level, too. Where do your values overlap with theirs? Which of their goals do you feel most passionate about?

Throughout all the rest of this stuff, pepper in traits of your own that answer the company’s needs. You’ll also want to take this opportunity to hook your audience and make them wonder what else you can do as a personal assistant.

Don’t write an opener like this with no name, no actual qualifications, and no hook whatsoever:

Hi my name’s Sunny and I really want to work for your company because I like working with people. I’ve done a lot in groups so I’ve helped people a lot.

An opener is way more effective with a direct greeting and a personal connection with company values:

That’s way better

Browsing through the heartfelt testimonials of patients and caregivers at Legacy Health, I felt an undeniable sense of connection and urgency. The experiences, brimming with empathy and personalized care, testify to your dedication to wellness which aligns with my own approach. I was particularly moved by your dynamic and inclusive wellness program catering to all corners of Portland’s populace—children, young adults, and seniors. Eager to contribute, I stand ready as your next personal care assistant.

Writing high-quality body paragraphs

Your body paragraphs in your medical cover letter are meant to tell recruiters a story of how you became the ideal hire and what qualifies you to keep climbing. How have you made a difference in your field with your skills and learning abilities?

Focus on one theme or achievement per paragraph since recruiters don’t have much time to spare. Briefly describe what you did and which overlapping values drove you to get things done in the office.

Always provide metrics for your positive impact, too! And shape your decisions on which skills and metrics to include around the job description’s requests. Use numbers like patient recovery percentages, good ratings, and reduced work hours to show why you’re exactly what they need:

A great body paragraph example:

Taking the initiative in rallying my peers and driving performance as a student at Arizona State University, I was able to use Microsoft Office Suite intensively, specifically mastering PowerPoint and Excel. This allowed me to fully understand a variety of digital tools, creating an efficient workflow that surged project completion rates by 13.7%.

Closing and signing your cover letter

To conclude a truly effective cover letter, summarize your skills and alignment with the job again with fresh wording. What passions do you and the clinic share? What vision do you have that fits in with the company culture, and how can you make that happen?

Make sure you include a call to action, too. Invite the recipient of your cover letter to contact you for more information about your qualifications for your new medical role. You want to keep the conversation flowing!

You’ll also want to thank the reader for taking the time to consider your letter/application. This might fit nicely in your closing paragraph somewhere; if not, use it as your signoff.

If you don’t use a thank-you, sign off your cover letter formally and use your real, full name either way.

Don’t write a close that’s vague, low-effort, and overly casual, like this one:

I think it was cool you read my application, so I’d love to know when to get started.

Instead, look how much nicer it looks to address the company, remind them that you’re a great fit for the job, and include a powerful call to action:

A closer to remember:

Joining Bedrock Detroit as a personal assistant presents a unique opportunity for me to utilize my diverse skill set and make a meaningful impact on your mission and Detroit’s ongoing urban renaissance. I await the opportunity to discuss how my strengths can seamlessly integrate with your team’s objectives and vision, driving continued success for Bedrock Detroit. Thank you for your consideration.

Personal Assistant Cover Letter Mistakes to Avoid

• Your job role centers around critical details like people’s names and roles! Don’t undermine your qualifications by including a generic greeting —do the research it takes to find your letter recipient’s name. This could involve research like checking company staff or about pages to see if they indicate who navigates the hiring process.
• You’re a personal assistant—so make a personal connection with the organization or company you’re applying to work for! While you looked up who you’re writing to, you probably found some valuable pages that will help you out. Check the business’ website, social media, and other public pages to find more details on mission statements, values, and company culture. Getting a feel for the work environment enables you to adjust your writing tone to reflect theirs, too.
• Personal assistants need to be exceptionally well-organized to avoid missing critical deadlines or accidentally creating scheduling conflicts. Use each body paragraph in your cover letter to emphasize one key accomplishment that makes you a great fit for the organization’s open job role. Include context and metrics that reinforce your point, but keep it brief.

Consider your experience level vs. your goals. Whether you’re a new grad or an experienced assistant, you can probably use some professional letters of recommendation. (Say “Enclosures:” and list attached materials at the end of your cover letter.) If you’re attaching any specialty certifications, mention and add those to your enclosures.

If you can’t find who you’re writing to in the job ad or on the company site, check for professional social media accounts that might share critical details via posts or ads. Facebook and LinkedIn are great places to start!

Here’s another signal to reference that job description again! What commonalities in mood, formality, and emphasis can you find between the job description and the organization’s online presence? Match your tone to theirs to fit into their company culture.