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What should the letter of assignment contain?

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The letter of assignment must be on a letterhead and be addressed to the Director of the Information Service. It must be signed by an authorized official (e.g., the Publisher, Assignment Editor or Bureau Chief), of the media organization seeking accreditation. Letters of assignment must specify the type of coverage, event or project assigned; the period of time for which accreditation is required; and the name and professional function(s) of the individual(s) to be assigned.

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Letters are a common type of UN document. They are used to formally inform the UN community of events and the outcome of non-UN meetings, to transmit reports or communications, and for a variety of other purposes.

The title of a letter indicates who sent it, when, and to whom.

• UN official (e.g. Secretary-General: S/2012/179 )
• the Member State ( A/67/387–S/2012/717 )
• a regional or intergovernmental organization ( S/2012/300 )
• head of a UN body (e.g. President of the Security Council: S/2012/180 )
• UN officials (e.g. Secretary-General)

If the letter is from a Member State, the letter usually specifies the body to which it is addressed and may specify the agenda item(s) under which it is submitted.

Various dates appear on letters. Each date indicates something different.

• in the masthead indicates when the text was finalized by the UN editor and submitted for translation and processing;
• in the title is when the sender dated the letter;
• at the bottom of the page indicates when the document was  published by the UN.

Letters indicate the body, session and agenda item to which they relate. If the letter is submitted to multiple bodies, all are listed in the masthead. If the letter concerns several agenda items, all are listed below the masthead under the relevant body.

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Accept the offer for a UN Volunteer assignment

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Photo :  Maria Miyasiro serves with UNDP in Peru as a UN Volunteer Geographic Information System and Remote Sensing Specialist. Here, at a park close to Lomas de Mangomarca (fog oasis), San Juan de Lurigancho, Lima, Peru, she conducts an environmental awareness session about the importance of the oasis ecosystems to park visitors.

©  adriana kato/undp, 2018, end of assignment.

Expiration or early termination of assignments

There are five circumstances which relate to the end of an assignment:

• Expiry of Contract
• Resignation by UN Volunteer
• Termination by UNV
• Abandonment of post
• Death of a UN Volunteer

Without an official extension or new assignment, your volunteer’s contract will cease on the original end of contract date.

Recognise the UN Volunteer’s development and turn a sad goodbye into a positive celebration of what you achieved together.

Keep an eye on your UN Volunteer's contract end date. Your UNV focal person will remind you when it's close.

Let your UNV contact point know that you would like the assignment to end on the expected end date. Else, the volunteer may be taken off the payroll 15 days before the end of contract date to avoid excess payment - it is up to you to act on time.

Give your volunteer advance notice that their contract won’t be extended and start planning their exit strategy.

Encourage them to take accrued annual leave , perhaps in the last days/weeks before the assignment ends. Unused leave will be forfeited.

Ask for handover notes from your volunteer , who can delegate unfinished tasks and information to the right person.

Complete to your UNV focal person that the UN Volunteer has no outstanding debts or administrative actions with your agency, and that all assets loaned have been returned. Payment of final entitlements depends on your host organization and UNDP approving the final checklist online clearing all outstanding obligations (financial or otherwise).

Remind the volunteer to complete our Volunteer Reporting Application (VRA) .

Arrange an exit interview or final performance appraisal to ask about your volunteer’s experience at work. Take ideas from their honest feedback to improve processes and productivity at work.

Recognize and reflect on your volunteer’s contribution and skills developed through the assignment. Take time to answer questions and grievances. Respecting and appreciating your volunteer now, as you always have, could mean they always champion your organization.

Reassure your volunteer that their final entitlements will be paid into their bank account when the final clearance checklist is approved, at the end of the assignment. 

Let your team and stakeholders know your volunteer’s leaving.  

Write a reference letter acknowledging your volunteer’s contributions and commitment, including new skills and abilities learned during the assignment.

Organize a farewell event for your volunteer to help them move on successfully, feeling that they’ve made a difference and grown under your supervision. Your team will also appreciate this chance to say their goodbyes.

Also review Standard Operating Procedures on Expiry of Contract / End-of-Assignment .

Download PDF Expiry of Contract checklist

If your volunteer resigns during their assignment, there are steps you need to take to formalize the end of their contract. Here’s how to end the assignment early.

UNV will confirm the UN Volunteer's resignation Unified Volunteering Platform (UVP) on your behalf. Let them know that you are happy with the particulars entered by your volunteer in the system.

Your volunteer may leave 30 calendar days after submitting their resignation . It is the minimum notice period. They may however declare their resignation any time before their notice period starts.  

Advise your UN Volunteer that they'll forfeit your exit lump sum allowance in full or parts if they have failed to provide due notice, submit their Final Clearance Checklist and necessary reports, and complete their initial contract.  

Once you approve their resignation online , follow standard procedure for expiry of contract (see tab above).

Also review Standard Operating Procedures on End-of-Assignment (Resignation) .

Download PDF Resignation by UN Volunteer checklist

If you need to terminate your volunteer’s assignment early, let us and your organisation assist you.

There are several grounds on which you may terminate the volunteer’s contract early such as:

1. You have found the volunteer to be unsuitable for the UNV assignment in light of new information or undisclosed facts.

2. A disciplinary review has recommended summarily dismissal or early separation for acts of misconduct .

3. The project or operation that your volunteer was assigned to ends early.

4. You have documented evidence that the volunteer’s work is unsatisfactory, or they are underperforming.

5. We need to take action in the interest of the organization due to external circumstances not caused by the volunteer.

6. You have failed to find a suitable new volunteer opportunity up to two months from security evacuation.

7. To relieve long term injured or sick volunteers from working.

8. Other reasons for termination , provided the volunteer agrees to end the contract.

Contact our Regional Office and email ‘ [email protected] ’ to find the right solution.

Download PDF Termination by UNV checklist

Being away from work without authorization is considered a breach of contract. It could lead to early separation of the volunteer for abandoning their post. If a UN Volunteer does not turn up for work, contact them repeatedly for 10 working days, until you’re answered, to try to find out where they are and why.

Please document your calls, messages and your volunteer’s responses, if any. The post is considered abandoned and the contract ceased on the 10th workday.

• Email and call your volunteer, immediately, on the first day of their unauthorised absence asking for the reason and the date they’ll return to work.

• Ask your volunteer to apply for leave with supporting documentation when they reply.

• Inform ' [email protected] '  when your volunteer is unresponsive and uncontactable.

• Send the email below to your volunteer. Also, call to check where they are and explain the consequences of being away from work without permission for 10 days

• Tell UN Department of Safety and Security (UNDSS) that your volunteer could be missing. Reassure yourself that it’s not unusual to be unreachable, even when you’re following standard security protocol.

• Confirm abandonment of post after no response from your volunteer. Email ' [email protected] ' copies of your follow-up communication and your attempts to reach your volunteer.

• Speak to the national authorities who may need to revoke the volunteer’s visa and work permit.

• We will follow-up with the paperwork to complete the process.

Email template

To:  UN [email protected]

Dear [ UN Volunteer’s name ],

Please contact us urgently. We are concerned about your health and wellbeing.

Being absent for 10 working days without permission or written explanation is a breach of contract.

You could lose:

• Your UN Volunteer assignment

• Your financial entitlements

You may also be required to repay amounts previously paid to you.

Tell us what’s happening, let us help and you can prevent termination of your contract due to abandonment of your post. That would end your assignment with us and your first day absent ( [ dd/mm/yy ] ) from work will be recorded as your contract end date as a UN Volunteer.

You’ve been repeatedly emailed and called, ever since [ dates ].

It concerns us greatly that you have not answered. Please do so now.

[ Your name ]

Supervisor, [ Your organization’s name ]

[ Contact details ]

Download PDF Abandonment of post checklist

In the event that your UN Volunteer has passed away, please accept our whole-hearted condolences.

Report and react to this fatality sensitively and get your volunteer home to their family. Given the diverse background of UN Volunteers, extreme cultural sensitivity must be exercised at all times. The impacts of this tragedy (emotional, legal, financial) aren’t yours to bear alone, but for us to help you throughout. Contact our Regional Office immediately and follow the guidance below:

Email ‘ [email protected] ’ immediately with information on the date and cause of death of your UN Volunteer. We must inform CIGNA and UN Joint Medical Services urgently. Continue to keep us, your organization and partners informed.  

We will identify the emergency contact person on the volunteer’s beneficiary form.  

Consult with us on how best to inform the family , with advice from the UNDP country office in the volunteer’s home country. 

Take comfort from knowing that UNV’s condolence letter was delivered to the family by UNDP representatives personally, and members of your organization where possible.  

Clarify facts, discuss feelings and acknowledge grief with your team. Everyone will process loss differently; please be culturally sensitive.

Trust us to get your volunteer home. Where appropriate, the family will be asked to authorize a post-mortem. Storage, embalming and transport costs from the duty station to the home country are covered.  

Contract, insurance and payroll will be terminated in the system. Medical insurance for recognised dependents at the duty station extended for 45 days.  

Know unpaid financial entitlements will go to your volunteer’s chosen beneficiary. This includes their volunteer living and resettlement allowances.

Understand that life insurance is paid by CIGNA when required documents are submitted (full medical or autopsy report, official death certificate, and birth certificate or equivalent). This can be paid only to the volunteer’s documented beneficiaries.

Handle financial settlements in strict confidentiality. This is highly sensitive information and is illegal for us to mention compensation to anyone except your volunteer’s listed beneficiaries.

List your volunteer’s personal belongings , at home and at work, with a witness from the UN Department of Safety and Security. The family will be sent all personal effects.  

Help file the cause of death with CIGNA who will pay out life insurance, when given the full medical or autopsy report, official death certificate, and birth certificate or equivalent.  

Collect invoices and certificates for moving non-contagious human remains (from national authorities), coffin conformity, customs clearance and remains transportation.  

Check out your volunteer’s office equipment in absentia on our system.  

Cancel your volunteer’s lease and known personal contracts. Find out who else may have established contact with the volunteer from within and outside your organization and advise them of the volunteer’s passing.

Help immediate family, friends and colleagues access counselling for emotional trauma from your organization or the UN Department of Safety and Security’s Critical Incident Stress Management Unit.

Create a condolence book for the family with pictures and memories of your volunteer.  

Organize a memorial event (service, fundraiser, tree planting) in tribute of your UN Volunteer for colleagues and friends. Such thoughtfulness could bring all concerned, including the family of the deceased, comfort in this difficult time.

Also review Standard Operating Procedures on death of a UN Volunteer.

Download PDF Death of a UN Volunteer checklist

This website benefits from the continuous support of UN Online Volunteers. UNV is administered by the United Nations Development Programme (UNDP).

UNDP Information Disclosure Policy.

Letter of appointment

Administration of continuing appointments, staff regulations, 4.1, staff regulations, annex ii, staff rules, 4.1, continuing appointments.

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Legal Templates

Home Assignment Agreement

Assignment Agreement Template

Use our assignment agreement to transfer contractual obligations.

Updated February 1, 2024 Written by Josh Sainsbury | Reviewed by Brooke Davis

An assignment agreement is a legal document that transfers rights, responsibilities, and benefits from one party (the “assignor”) to another (the “assignee”). You can use it to reassign debt, real estate, intellectual property, leases, insurance policies, and government contracts.

What Is an Assignment Agreement?

What to include in an assignment agreement, how to assign a contract, how to write an assignment agreement, assignment agreement sample.

Partnership Interest

An assignment agreement effectively transfers the rights and obligations of a person or entity under an initial contract to another. The original party is the assignor, and the assignee takes on the contract’s duties and benefits.

It’s often a requirement to let the other party in the original deal know the contract is being transferred. It’s essential to create this form thoughtfully, as a poorly written assignment agreement may leave the assignor obligated to certain aspects of the deal.

The most common use of an assignment agreement occurs when the assignor no longer can or wants to continue with a contract. Instead of leaving the initial party or breaking the agreement, the assignor can transfer the contract to another individual or entity.

For example, imagine a small residential trash collection service plans to close its operations. Before it closes, the business brokers a deal to send its accounts to a curbside pickup company providing similar services. After notifying account holders, the latter company continues the service while receiving payment.

Create a thorough assignment agreement by including the following information:

• Effective Date:  The document must indicate when the transfer of rights and obligations occurs.
• Parties:  Include the full name and address of the assignor, assignee, and obligor (if required).
• Assignment:  Provide details that identify the original contract being assigned.
• Third-Party Approval: If the initial contract requires the approval of the obligor, note the date the approval was received.
• Signatures:  Both parties must sign and date the printed assignment contract template once completed. If a notary is required, wait until you are in the presence of the official and present identification before signing. Failure to do so may result in having to redo the assignment contract.

Review the Contract Terms

Carefully review the terms of the existing contract. Some contracts may have specific provisions regarding assignment. Check for any restrictions or requirements related to assigning the contract.

Check for Anti-Assignment Clauses

Some contracts include anti-assignment clauses that prohibit or restrict the ability to assign the contract without the consent of the other party. If there’s such a clause, you may need the consent of the original parties to proceed.

Determine Assignability

Ensure that the contract is assignable. Some contracts, especially those involving personal services or unique skills, may not be assignable without the other party’s agreement.

Get Consent from the Other Party (if Required)

If the contract includes an anti-assignment clause or requires consent for assignment, seek written consent from the other party. This can often be done through a formal amendment to the contract.

Prepare an Assignment Agreement

Draft an assignment agreement that clearly outlines the transfer of rights and obligations from the assignor (the party assigning the contract) to the assignee (the party receiving the assignment). Include details such as the names of the parties, the effective date of the assignment, and the specific rights and obligations being transferred.

Include Original Contract Information

Attach a copy of the original contract or reference its key terms in the assignment agreement. This helps in clearly identifying the contract being assigned.

Execution of the Assignment Agreement

Both the assignor and assignee should sign the assignment agreement. Signatures should be notarized if required by the contract or local laws.

Notice to the Other Party

Provide notice of the assignment to the non-assigning party. This can be done formally through a letter or as specified in the contract.

File the Assignment

File the assignment agreement with the appropriate parties or entities as required. This may include filing with the original contracting party or relevant government authorities.

Communicate with Third Parties

Inform any relevant third parties, such as suppliers, customers, or service providers, about the assignment to ensure a smooth transition.

Keep Copies for Records

Keep copies of the assignment agreement, original contract, and any related communications for your records.

Here’s a list of steps on how to write an assignment agreement:

Step 1 – List the Assignor’s and Assignee’s Details

List all of the pertinent information regarding the parties involved in the transfer. This information includes their full names, addresses, phone numbers, and other relevant contact information.

This step clarifies who’s transferring the initial contract and who will take on its responsibilities.

Step 2 – Provide Original Contract Information

Describing and identifying the contract that is effectively being reassigned is essential. This step avoids any confusion after the transfer has been completed.

Step 3 – State the Consideration

Provide accurate information regarding the amount the assignee pays to assume the contract. This figure should include taxes and any relevant peripheral expenses. If the assignee will pay the consideration over a period, indicate the method and installments.

Step 4 – Provide Any Terms and Conditions

The terms and conditions of any agreement are crucial to a smooth transaction. You must cover issues such as dispute resolution, governing law, obligor approval, and any relevant clauses.

Step 5 – Obtain Signatures

Both parties must sign the agreement to ensure it is legally binding and that they have read and understood the contract. If a notary is required, wait to sign off in their presence.

Related Documents

• Sales and Purchase Agreement : Outlines the terms and conditions of an item sale.
• Business Contract : An agreement in which each party agrees to an exchange, typically involving money, goods, or services.
• Lease/Rental Agreement : A lease agreement is a written document that officially recognizes a legally binding relationship between two parties -- a landlord and a tenant.
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External un-resourced workload

Practices normally do not have capacity to undertake work passed to general practice from outside agencies. This may include non-contractual work coming from secondary care that is not resourced. For example, undertaking blood tests, making referrals for diagnostic investigations, or onward referrals on behalf of secondary care providers.

Practices have no contractual obligation to undertake this work and should pass requests back to the provider. We have produced a pack of template letters for this purpose. Many practices already have protocols in place to do this.

On clinical preview of documents, GPs can highlight inappropriate work for the practice to undertake. Non-clinical staff can then use template letters to pass the work back. It is important that any protocols do not result in increased workloads.  

These actions will likely help deter local systems from passing on work that is not properly resourced. Raising instances where this has happened in LMC liaison meetings with local trusts/ICS will likely also help. If local systems fail to change their practices in relation to work that is not resourced, general practices should escalate the issue to national teams.

For a salaried GP external un-resourced workload is work which takes them over their contracted hours. This needs to be measured and then discussed with the employer so that work demands of the salaried GP can be delegated to others, prioritised such that when contract hours are delivered any remaining demands for work are handed back to the practice to manage.

In the longer term, careful job planning can be used as a tool to identify which of the various demands on a salaried doctor’s time are prioritised for delivery within the contracted hours, or a new contract with increased hours and remuneration can be agreed if both parties wish.

Job planning process are illustrated clearly in our BMA GP retention webinar .

• Sample Letters

FREE 9+ Sample Assignment Letter Templates in PDF | MS Word

An assignment letter is a document that is used mostly in situations such as business bankruptcy and insolvency. It is a legal document which can be presented in courts when handling different cases. Examples of scenarios whereby this paper comes in are when a business owner is assigning a portion of his or her assets to a trustee for selling purposes and also when assigning specific rights to another person such as collecting payment on your behalf.

Assignment Letter

Sample personal business letter - 9+ documents in pdf, word, sample thank you letter to boss - 22+ free documents download ..., sample trademark assignment form - 7+ examples in pdf.

Our assignment templates get designed in the best way possible to usher you properly when creating one. An assignment letter template may also be said to be a Professional Letter of assignment or an assignment letter sample.

Salary Assignment Letter

Size: 130 KB

The top of the page should have the name of the person or the entity issuing the letter together with their personal information such as the telephone number, email address, and the postal address. Below that it should indicate that it is a letter of assignment to give the form an identity. Next should be the full names of the people or entity in the agreement alongside their personal information.

After that, mention the duration of the assignment and the location of where the deal takes place. The body of the document should be concluded by listing all the details of the money that they parties will be handling. Finally, the parties involved should sign the paper to seal the agreement.

Appraisal Assignment Letter

Size: 38 KB

The top of the form should read that the document is an appraisal assignment letter for easier identification. The name plus the postal address of the person or company issuing the appraisals should be listed next. After that, a declaration statement mentioning the names of the parties involved in the agreement should be put down saying who has assigned rights to the other.

The agreement should always comply with the standards set by law. Other acknowledgments that each party is supposed to heed to should also get listed in this document. The model should conclude by stating the period when the agreement will be active.

Voided Assignment Letter

Size: 37 KB

The top of the model should read that it is a voided assignment letter for quick identification of the form. After that, on the left, the name of the person of corporate who is going to receive the document is listed together with other personal information such as a postal address and an email address.

The right should have the date of when the paper gets published. Finally, the reasons as to why there is a voided assignment letter must be on it and signatures of the parties involved should also be given to show that they agree with the stated reasons.

Incentive Assignment Letter

Size: 42 KB

The name of the company issuing the letter should be the first thing on the document and the date below that. Next should be the name and personal details of the person or entity meant to receive it. The incentive assignment should be listed giving all crucial information about it and contacts which the receiver can contact for further negotiations. Finally, it concludes with a short formal message to the receiver.

Professional Assignment Letter

Size: 355 KB

Buddy Assignment Letter

Size: 155 KB

Friendly Assignment Letter

Size: 31 KB

Sample Assignment Letter

Size: 137 KB

Assignment Letter from Trainee

Volunteer Assignment Letter

Size: 52 KB

What are the Advantages of Having our Assignment Letter Templates?

One may lack sufficient knowledge on what to include when forming this document; therefore, the main benefit of having our template is that it gives you the proper guidance on which information to include in your paper and an order of how to put it down.

Another advantage is that our templates are files which you can save on you PC; thus, you can make references from the file again in future when forming assignment letters. Finally, our templates are always designed to help you create one as per the standard legal requirements. You may also see  Sample Personal Letters

How Have We Made our Assignment Letter Templates the Best for you?

Our models get worked on by the experts whom we have interviewed thoroughly and proven that they are talented. We also ensure that they have sufficient experience in the field for our templates to be as effective for you as possible. Another way we have made our templates the best for you is by making them editable such that you can do any modifications you prefer on them. Finally, they are printable for you to be able to make as many copies as you want. You may also see  Friendly Letters

Which are the Most Crucial Aspects that I Should Entail in my Assignment Letter?

Always list the name of parties in the agreement and also sufficient personal information about them. Never forget to indicate the date you publish the model and the period of how long the contract will be valid. Ensure that both parties agree on what gets stated on the Professional Letters then seal the deal with signatures of each. Finally, since it is a legal document, always ensure that your agreement complies with the provisions of the law to avoid awful penalties.

We ensure that we meet the requirements of all our customers according to their needs. Those that would want a fully customed model can always communicate to us so that we can direct you to our experts to help them understand what kind of make you want. We have customer care agents that are always available to tend to all the inquiries you may have and the consultations you may need. Consider acquiring our accessible and affordable assignment letter template today, to guide you while creating the document you need.

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