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How to Prepare a Paper Presentation

Last Updated: October 4, 2023 Fact Checked

This article was co-authored by Patrick Muñoz . Patrick is an internationally recognized Voice & Speech Coach, focusing on public speaking, vocal power, accent and dialects, accent reduction, voiceover, acting and speech therapy. He has worked with clients such as Penelope Cruz, Eva Longoria, and Roselyn Sanchez. He was voted LA's Favorite Voice and Dialect Coach by BACKSTAGE, is the voice and speech coach for Disney and Turner Classic Movies, and is a member of Voice and Speech Trainers Association. There are 9 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 363,623 times.

A paper is bad enough, but presentations are even more nerve-wracking. You've got the writing down, but how do you turn it into a dynamic, informative, enjoyable presentation? Why, here's how!

Guidelines and Audience

• Know how long the speech must be.
• Know how many points you're required to cover.
• Know if you must include sources or visuals.

• If you're presenting to people you know, it'll be easy to know what to break down and what to gloss over. But if you're presenting to unknown stockholders or faculty, for instance, you need to know about them and their knowledge levels, too. You may have to break your paper down into its most basic concepts. Find out what you can about their backgrounds.

• Does the facility have a computer and projector screen?
• Is there a working WiFi connection?
• Is there a microphone? A podium?
• Is there someone who can assist you in working the equipment before your presentation?

Script and Visuals

• Only have one point per notecard -- that way you won't end up searching the notecard for your information. And don't forget to number the cards in case you get mixed up! And the points on your cards shouldn't match your paper; instead of regurgitating information, discuss why the key points of your paper are important or the different points of view on this topic within the field.

• As you go through this outline, remove any jargon if it may not be understood.

• If you won't have access to the proper technology, print visual aids on poster board or foam-core board.
• If using presentation software, use words sparingly, but enough to get your point across. Think in phrases (and pictures!), not sentences. Acronyms and abbreviations are okay on the screen, but when you talk, address them fully. And remember to use large fonts -- not everyone's vision is fantastic. [7] X Research source

• It's okay to be a bit repetitive. Emphasizing important ideas will enhance comprehension and recall. When you've gone full circle, cycle back to a previous point to lead your audience to the right conclusion.
• Minimize the unnecessary details (the procedure you had to go through, etc.) when highlighting the main ideas you want to relay. You don't want to overload your audience with fluff, forcing them to miss the important stuff.
• Show enthusiasm! A very boring topic can be made interesting if there is passion behind it.

Practice, Practice, and More Practice

• If you can grab a friend who you think has a similar knowledge level to your audience, all the better. They'll help you see what points are foggier to minds with less expertise on the topic.

• It'll also help you with volume. Some people get rather timid when in the spotlight. You may not be aware that you're not loud enough!

• Do the same with your conclusion. Thank everyone for their time and open the floor for any questions, if allowed.
• Make eye contact with people in the audience to help build your connection with them.

What Is The Best Way To Start a Presentation?

Community Q&A

• Most people get nervous while public speaking. [10] X Research source You are not alone. [11] X Trustworthy Source Mayo Clinic Educational website from one of the world's leading hospitals Go to source Thanks Helpful 0 Not Helpful 1
• Visual aids not only help the audience, but they can help jog your memory if you forget where you are in your presentation. Thanks Helpful 0 Not Helpful 0
• Rehearse in front of a mirror before your presentation. Thanks Helpful 0 Not Helpful 0

• Answer questions only if it is related to your presentation. Keep these to the end of your talk. Thanks Helpful 76 Not Helpful 14

You Might Also Like

• ↑ https://theihs.org/blog/prepare-for-a-paper-presentation-at-an-academic-conference/
• ↑ https://writingcenter.unc.edu/conference-papers/
• ↑ https://www.ncsl.org/legislators-staff/legislative-staff/legislative-staff-coordinating-committee/tips-for-making-effective-powerpoint-presentations.aspx
• ↑ https://www.youtube.com/watch?v=4qZMPW5g-v8
• ↑ https://twp.duke.edu/sites/twp.duke.edu/files/file-attachments/paper-to-talk.original.pdf
• ↑ http://www.cs.swarthmore.edu/~newhall/presentation.html
• ↑ https://www.forbes.com/sites/georgebradt/2014/09/10/big-presentation-dont-do-it-have-a-conversation-instead/#6d56a3f23c4b
• ↑ https://www.psychologytoday.com/us/blog/smashing-the-brainblocks/201711/why-are-we-scared-public-speaking
• ↑ https://www.mayoclinic.org/diseases-conditions/specific-phobias/expert-answers/fear-of-public-speaking/faq-20058416

About This Article

To prepare a paper presentation, create an outline of your content, then write your script on note cards or slides using software like PowerPoint. Be sure to stick to one main point per card or slide! Next, design visual aids like graphics, charts, and bullet points to illustrate your content and help the audience follow along. Then, practice giving your presentation in front of friends and family until you feel ready to do it in class! For tips on creating an outline and organizing your information, read on! Did this summary help you? Yes No

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How to Give a Good Academic Paper Presentation

• Post author By Maria Angel Ferrero
• Post date August 17, 2020
• No Comments on How to Give a Good Academic Paper Presentation

The art of pitching your academic research

So, you’re about to present your first academic paper? You are preparing to defend your thesis? You are about to present your research to a bunch of experts?

But, you don’t know where to start? or, how to start?

That’s ok, you are in the right place.

In this short post, I’m going to show you how to do a good academic research presentation so that your audience actually understands and appreciates it.

The main goal of an academic research presentation — like any other type of presentation — is to carry your audience through a story and grab their attention during the whole story. But no matter how good a story is, if it’s not told properly it’ll lose its audience at the very first words.

And every good story needs a good structure, otherwise, your audience will get lost in a dead-end.

To avoid getting into that dead-end and losing your audience, you should structure your presentation around 5 main questions:

• Who are you and what’s your story about?
• Why should your audience — or anyone — care about your story, and why is it relevant to tell that story now?
• How did you get to write your story? Who are the main characters?
• What happens in the story? What happens to the characters?
• So, What? Why this ending is better? Why should I wait for a new episode?

The order in which these questions are answered throughout your presentation can vary. Good stories might also start at the end and crawl back to its beginnings. Play with the order and see what suits best your story, only you know better what works for your research.

So let’s go now through each of the questions, shall we?

Who are you and what’s your research about?

Introduce yourself — unless you have already been introduced. Sometimes we are so impatience to give our presentation that we forget the basics.

Many times when we choose a book to read we ask ourselves about the human that wrote the book. And, as any writer researchers should include a short biography of themselves in the presentation.

And this is not to brag about yourself or your experience, but to give a human touch to the research itself. Before anyone wants to hear your story — your research — you need to tell them why they should be listening to you.

A short introduction of 30 seconds will do, your name, your background, why you are here in this room presenting and anything else that might be relevant to the research you are doing.

Give a context to your story, a kind of foreword to your research. State your thesis clearly and tell your audience why the topic you are going to address is relevant. And why they should care.

Give a hook. Start with a kind of provocation to instill curiosity and need. Try to think out of the box and talk about something your audience will found interesting. Use analogies too much known or simpler things that everyone in the room would be able to understand. Don’t talk to the experts, they already know it.

To give you an example, this is how I started one of my papers on overconfidence and innovation:

If you had to choose between The Joker and Batman, who would you want to be?

My paper was nothing to do with superheroes — at least not in a common way — but I wanted to talk about the dual personality innovators have, thus The Joker vs Batman analogy.

Once you have given your hook and presented yourself, give your audience an idea of what you are going to talk about and what awaits them during the following minutes.

Give them a roadmap of the talk, even if it seems redundant to you. This doesn’t mean you have to list your table of contents, just a prelude of your story.

In total, one minute and one slide are enough.

Why should your audience care about your Research, and why is it relevant now?

The next 2 or 3 slides should introduce the subject to the audience. Very briefly. Usually, research presentations last between 10 to 15 minutes, but many are shifting to the startup pitch format of 3 to 5 minutes. So being concise and direct to point is quite important.

Telling your audience why the topic you are researching about is important and relevant it’s essential, but should not take all time. This is just the introduction, you need to save time for the main story.

There are mainly 6 elements that make a good introduction:

• Define the Problem:  Many speakers forget this simple point. No matter how difficult and technical the problem you are addressing is there is certainly a way to explain it concisely and clearly in less than one minute. Explain your problem as if your audience were 5 years old children, not because they are not smart or respectable, but because the simpler you get to explain a complex problem the more it shows your mastery and preparation. If the audience doesn’t understand the problem being attacked, then they won’t understand the rest of your talk, and you’ll lose them before you get to your great solution. For your slides, condense the problem into a very few carefully chosen words.  An example here again from my research: Is being extremely confident in ourselves good or bad for innovation?
• Motivate the Audience:  Explain why the problem is so important. How does the problem fit into the larger picture(e.g. entrepreneurship ecosystem, neuroscience,…)? What are its applications? What makes the problem nontrivial? If no one has done this research, why is it relevant now to do it? What are the circumstances that make it relevant now more than ever? Avoid broad statements such as  “Innovation is what drives economic growth, but there are few innovative individuals, so how can we encourage people to become innovators?”  Rather, focus on what really matters: “ universities are investing millions to develop entrepreneurship education program, still students graduating from these programs aren’t starting any venture.”
• Introduce Terminology:  scientific jargon is boring and complex, it should be kept to a minimum. However, sometimes is almost impossible not to refer to specific scientific terms. Any complex jargon should be introduced at the beginning of the presentation or when each term is introduced for the first time during the presentation. To avoid losing time tot his, you can prepare a short document with all the terms and definitions to hand out to the participants in the audience.
• Discuss Earlier Work: Do your research, you are not reinventing the wheel.  There is nothing more frustrating than listening to a talk that covers something that has already been published without making reference tot hose studies. It not only shows that you didn’t do your research and that you are underprepared, but it shows you don’t know how to conduct research. This doesn’t mean that you should have read and cited ALL the works and papers that talk about the topic of your research. This is only useful if you are doing a systematic review. But you have to be sure that you know, read and cite those that really matter. You have to explain why this work is different from past wor, or how you are improving or continuing the research.
• Emphasize the Contributions of the Paper:  Make sure that you explicitly and succinctly state the contributions made by your paper. That is the so what?. Give just a quick glimpse of your contributions and implications for the research and the practice. The audience wants to know this. Often it is the only thing that they carry away from the talk.
• Consider putting your Conclusion in the Introduction : Be bold. Let everyone know from the start where you are headed so that the audience can focus on what matters.

How did you get to your results? How did you conduct your study?

There should be 1 or 2 methods slides that allow the audience to understand how the research was conducted. You might include a flow chart describing the main ingredients of the methods used. Do not put too many details, just what it’s needed to understand the study. Many of the details are appropriate for the manuscript but not for the presentation. If the audience wants to have more details on the methods they can always read your full paper, or you can prepare backup slides with this information to share during the Q&As session. For example, you could just say:  “During 4 weeks we conducted semi-structured interviews with top managers and employees from different organizations. Our final sample was composed of 30 individuals, from which 10 were top managers and 15 were female and aged between 25 and 60 years.”  Further details are presented in backup slides or in the manuscript.

What did you find, what happened?

The next 3 slides should show the main results obtained with your research. If appropriate, it is nice to start with a slide showing the basic phenomena being studied (e.G. the process of innovation and how). It reminds your audience about the variables used and manipulated and the role they have in the situation being studied.

Next, show figures, pictures, or graphs that clearly illustrate the main results. Do not show charts and tables of raw data. No one is able to read an excel table on a presentation, if only it gives the creeps. So instead of putting large and ugly tables, no one is going to read, use beautiful and meaningful graphs and figures.

You can use free infographic apps to build awesome visual representations of your data. Apps like  Canva ,  Venngage , or  Piktochart  work great.

All figures should be clearly labeled. When showing figures, be sure to explain the figure axes before you talk about the data (e.g., “the X-axis shows time. The Y-axis shows economic profit).

When presenting the data try to be as simple as possible, this is the most complex part of your research. You might be an expert, but your audience probably is not and they need to understand your results if you want to convenience them with your research.

So, What? What are the outcomes, implications and future steps?

The last 2 slides are probably the most important section of your presentation. It’s the denouement of your story, and it should be good.

Nothing is more frustrating than reading or listening to a good story to arrive to a disappointing end. All the effort you did to tell the good story is lost if you don’t curate appropriately the ending.

Some people be distracted during the whole presentation and would only pay attention to your conclusions, so those conclusions better are good.

Before getting to your end, sum up what your study was about, your research questions and objectives, and then go to the conclusion. In this way, the lousy distracted audience will also get most of your research.

List the conclusions in clear, easy to understand language. You can read them to the audience. Also give one or two sentences about what this likely means — your interpretation — for the big picture, go back to the context and motives of your research. Explain how your results improve our understanding and contribute to theory and practice.

Don’t be afraid to talk about the flaws and limitations of your study. Not only this shows you are humble but that you are prepared enough and that you are aware that things can be improved. Remember that having contradictory results to what you expected is not a bad thing, they are still results, you need to find an explanation to this.

Once you know your limitations, tell your audience how can this be improved in future research. How can other scholars address the problems and flaws, what are the next steps, and what future research should focus on?

Your job as a presenter is to not only present the paper but also lead a discussion with your audience about your research. Talk about its strengths, weaknesses, and broader implications. To help focus the class discussion, end your presentation with a list of approximately three major questions/issues worthy of further discussion.

Please finalize your presentation with at least two or three major things that should be discussed. Discussion with the audience should be especially encouraged at this point, but you should be prepared to foster this by raising these issues.

So, when preparing your presentation think like one of the people in your audience. Think about what they would ask? What would they like to discuss further? What are the points that might trigger confusion or disagreement?

If you have these questions in mind you can prepare to give appropriate answers and be less stressed out by the uncertainty of your audience reaction. You can then prepare a couple of backup slides that will help you give responses to the questions being asked and that will help you make your point.

Final thoughts

Reading and understanding academic research papers can be a tough assignment, especially because it can be very specific and you might not know or understand many terms, methodologies, or even statistical models and analysis. So preparing a presentation of an academic paper, whether is yours or others’ work, takes time and must be taken seriously.

When you are preparing your draft for the presentation, keep in mind that your audience will rely on listening comprehension, not reading comprehension. That means that your ideas need to be clear and to the point, and organized in a way that makes it possible for your audience to follow you.

And since understanding was difficult for you who had the time to read and discuss the paper with your team, you can imagine how difficult it might be for an audience that hasn’t read the paper and moreover has no expertise (or not much) on the research topic you are presenting.

So you have to be very careful about how you present your article so that your audience understands what you are saying, feel involved and curious, and off course don’t sleep while you talk.

Scientific oral presentations are not simply readings of scientific manuscripts, so being in front of an audience reading scientific terms and statistical models and equations is out of the picture. You need to provoke curiosity and engagement so that at the end of your presentation people want to know more about your research.

Don’t forget that time is precious, and not everyone is ready to give their time to listen to things they don’t find amusing or intriguing. Being concise and simple is not an easy exercise, but is crucial for passing by a message.

Follow simple presentation rules:

• 1 slide takes 1 minute to present, so if you have 10 minutes to present don’t do more than 10 slides.
• Don’t use small size fonts, the minimum readable size is 20pt.
• Don’t use text when you don’t need it, the text should be only be used to highlight things that you want your audience to remember
• Use pictures whenever you can but don’t overuse them. Pictures have to be relevant to your speech.
• Be careful with grammar and errors. Read your slides thoroughly a couple of times before submitting them for a presentation. And ask someone else to read them also, they are more likely to find mistakes than you are as they are less biased and less attached to your topic.
• Finally, prepare, prepare, and prepare. Mastery is only possible through training. No matter how good you are at improvising, preparing for a presentation is key for succeeding at it.

And that’s it. Good luck!

• Tags Research , Research Paper , Science , Scientific Paper

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• Guide & How to's

How to present a research paper in PPT: best practices

A research paper presentation is frequently used at conferences and other events where you have a chance to share the results of your research and receive feedback from colleagues. Although it may appear as simple as summarizing the findings, successful examples of research paper presentations show that there is a little bit more to it.

In this article, we’ll walk you through the basic outline and steps to create a good research paper presentation. We’ll also explain what to include and what not to include in your presentation of research paper and share some of the most effective tips you can use to take your slides to the next level.

Research paper PowerPoint presentation outline

Creating a PowerPoint presentation for a research paper involves organizing and summarizing your key findings, methodology, and conclusions in a way that encourages your audience to interact with your work and share their interest in it with others. Here’s a basic research paper outline PowerPoint you can follow:

1. Title (1 slide)

Typically, your title slide should contain the following information:

• Title of the research paper
• Affiliation or institution
• Date of presentation

2. Introduction (1-3 slides)

On this slide of your presentation, briefly introduce the research topic and its significance and state the research question or objective.

3. Research questions or hypothesis (1 slide)

This slide should emphasize the objectives of your research or present the hypothesis.

4. Literature review (1 slide)

Your literature review has to provide context for your research by summarizing relevant literature. Additionally, it should highlight gaps or areas where your research contributes.

5. Methodology and data collection (1-2 slides)

This slide of your research paper PowerPoint has to explain the research design, methods, and procedures. It must also Include details about participants, materials, and data collection and emphasize special equipment you have used in your work.

6. Results (3-5 slides)

On this slide, you must present the results of your data analysis and discuss any trends, patterns, or significant findings. Moreover, you should use charts, graphs, and tables to illustrate data and highlight something novel in your results (if applicable).

7. Conclusion (1 slide)

Your conclusion slide has to summarize the main findings and their implications, as well as discuss the broader impact of your research. Usually, a single statement is enough.

8. Recommendations (1 slide)

If applicable, provide recommendations for future research or actions on this slide.

9. References (1-2 slides)

The references slide is where you list all the sources cited in your research paper.

10. Acknowledgments (1 slide)

On this presentation slide, acknowledge any individuals, organizations, or funding sources that contributed to your research.

11. Appendix (1 slide)

If applicable, include any supplementary materials, such as additional data or detailed charts, in your appendix slide.

The above outline is just a general guideline, so make sure to adjust it based on your specific research paper and the time allotted for the presentation.

Steps to creating a memorable research paper presentation

Creating a PowerPoint presentation for a research paper involves several critical steps needed to convey your findings and engage your audience effectively, and these steps are as follows:

Step 1. Understand your audience:

• Identify the audience for your presentation.
• Tailor your content and level of detail to match the audience’s background and knowledge.

Step 2. Define your key messages:

• Clearly articulate the main messages or findings of your research.
• Identify the key points you want your audience to remember.

Step 3. Design your research paper PPT presentation:

• Use a clean and professional design that complements your research topic.
• Choose readable fonts, consistent formatting, and a limited color palette.
• Opt for PowerPoint presentation services if slide design is not your strong side.

Step 4. Put content on slides:

• Follow the outline above to structure your presentation effectively; include key sections and topics.
• Organize your content logically, following the flow of your research paper.

Step 5. Final check:

• Proofread your slides for typos, errors, and inconsistencies.
• Ensure all visuals are clear, high-quality, and properly labeled.

Step 6. Save and share:

• Save your presentation and ensure compatibility with the equipment you’ll be using.
• If necessary, share a copy of your presentation with the audience.

By following these steps, you can create a well-organized and visually appealing research paper presentation PowerPoint that effectively conveys your research findings to the audience.

What to include and what not to include in your presentation

In addition to the must-know PowerPoint presentation recommendations, which we’ll cover later in this article, consider the following do’s and don’ts when you’re putting together your research paper presentation:

• Focus on the topic.
• Be brief and to the point.
• Attract the audience’s attention and highlight interesting details.
• Use only relevant visuals (maps, charts, pictures, graphs, etc.).
• Use numbers and bullet points to structure the content.
• Make clear statements regarding the essence and results of your research.

Don’ts:

• Don’t write down the whole outline of your paper and nothing else.
• Don’t put long, full sentences on your slides; split them into smaller ones.
• Don’t use distracting patterns, colors, pictures, and other visuals on your slides; the simpler, the better.
• Don’t use too complicated graphs or charts; only the ones that are easy to understand.
• Now that we’ve discussed the basics, let’s move on to the top tips for making a powerful presentation of your research paper.

8 tips on how to make research paper presentation that achieves its goals

You’ve probably been to a presentation where the presenter reads word for word from their PowerPoint outline. Or where the presentation is cluttered, chaotic, or contains too much data. The simple tips below will help you summarize a 10 to 15-page paper for a 15 to 20-minute talk and succeed, so read on!

Tip #1: Less is more

You want to provide enough information to make your audience want to know more. Including details but not too many and avoiding technical jargon, formulas, and long sentences are always good ways to achieve this.

Tip #2: Be professional

Avoid using too many colors, font changes, distracting backgrounds, animations, etc. Bullet points with a few words to highlight the important information are preferable to lengthy paragraphs. Additionally, include slide numbers on all PowerPoint slides except for the title slide, and make sure it is followed by a table of contents, offering a brief overview of the entire research paper.

Tip #3: Strive for balance

PowerPoint slides have limited space, so use it carefully. Typically, one to two points per slide or 5 lines for 5 words in a sentence are enough to present your ideas.

Tip #4: Use proper fonts and text size

The font you use should be easy to read and consistent throughout the slides. You can go with Arial, Times New Roman, Calibri, or a combination of these three. An ideal text size is 32 points, while a heading size is 44.

Tip #5: Concentrate on the visual side

A PowerPoint presentation is one of the best tools for presenting information visually. Use graphs instead of tables and topic-relevant illustrations instead of walls of text. Keep your visuals as clean and professional as the content of your presentation.

Tip #6: Practice your delivery

Always go through your presentation when you’re done to ensure a smooth and confident delivery and time yourself to stay within the allotted limit.

Tip #7: Get ready for questions

Anticipate potential questions from your audience and prepare thoughtful responses. Also, be ready to engage in discussions about your research.

Tip #8: Don’t be afraid to utilize professional help

If the mere thought of designing a presentation overwhelms you or you’re pressed for time, consider leveraging professional PowerPoint redesign services . A dedicated design team can transform your content or old presentation into effective slides, ensuring your message is communicated clearly and captivates your audience. This way, you can focus on refining your delivery and preparing for the presentation.

Lastly, remember that even experienced presenters get nervous before delivering research paper PowerPoint presentations in front of the audience. You cannot know everything; some things can be beyond your control, which is completely fine. You are at the event not only to share what you know but also to learn from others. So, no matter what, dress appropriately, look straight into the audience’s eyes, try to speak and move naturally, present your information enthusiastically, and have fun!

If you need help with slide design, get in touch with our dedicated design team and let qualified professionals turn your research findings into a visually appealing, polished presentation that leaves a lasting impression on your audience. Our experienced designers specialize in creating engaging layouts, incorporating compelling graphics, and ensuring a cohesive visual narrative that complements content on any subject.

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• Learn Top Effective Tips For Paper Presentation In Board Exams

The Power of Paper Presentation in Board Exams

Let’s know about the useful paper presentation tips to be followed in board exams.

"Paper presentations are not just about conveying information; they are about crafting narratives that captivate, educate, and inspire."

The presentation of an answer sheet is quite crucial in the context of exams. While the content and quality of your answers are critical, how you present them can significantly impact the examiner's assessment of your work. How you organise and structure your answers on paper is referred to as an answer sheet presentation, and it includes characteristics such as handwriting, formatting, headings, and overall neatness.

Also Read: 7 Effective Ways to Understand Difficult Concepts

This article explores the significance of paper presentation in board exams , focusing on readability, structure and organisation, clarity of expression, time management, professionalism, and attention to detail. Understanding the value of correctly presenting your answers can increase your chances of effectively transmitting your knowledge and skills, thus increasing your exam result.

How to Present a Paper in Exam Neatly

Paying attention to many areas of presenting a paper neatly in an exam entail paying attention to numerous aspects of its presentation. Here are some tips to help you learn how to present a paper in exam neatly :

1. Follow the Instructions Specified : Before answering the questions, carefully read the directions provided by the exam invigilator or mentioned on the exam paper. Follow any formatting, margin, or additional sheet rules provided.

2. Use Readable Handwriting : Use clear and legible handwriting for board exams to write your answers. If the examiner does not understand your writing, it may result in misunderstandings or grading errors. Use a comfortable writing speed and take your time to ensure that your words are legible.

3. Begin with a Clear and Informative Heading : Begin each answer with a clear and informative heading. Include the question number or title, and use highlighting or bold type to separate it from the rest of the content. This allows the examiner to more easily recognise and follow your answers.

4. Maintain Proper Formatting : If there are any formatting requirements, such as bullet points, numbering, or indentation, make sure to follow them. Consistency in formatting makes a visually pleasing answer sheet and aids in organising your thoughts.

5. Allow Enough Space : Allow enough space for each answer, with enough for additional additions or adjustments. Refrain from cramming your writing into a limited space because it will make your answers challenging to understand and may need clarification. If you run out of space, clearly indicate where you have continued your answer on an additional sheet.

6. Use Subheadings or Paragraphs : Use paragraphs to distinguish and divide your answers if a question has many parts or sub-questions. This makes it easy for the examiner to recognise and analyse each component of your answer separately.

7. Highlight Crucial Points : Use underlining or highlighter to emphasise essential points or keywords. This draws attention to important information and makes your answers stand out.

8. Review and Edit :

Before submitting your paper, review and edit your replies.

Check for spelling and grammatical mistakes, and make sure your sentences are clear and concise.

In your presentation, correct any errors or inconsistencies.

Paper Presentation Tips

Answer Questions in Order : Unless otherwise specified, it is best to answer questions in the order they appear in the paper. This keeps the logical flow going and avoids misunderstandings between you and the examiner.

Begin with a Concise and Clear Introduction : For essay-style questions or more extended answers, start with a brief introduction highlighting your key points or thesis. This allows the examiner to comprehend the direction of your answer right away.

Use Bullet Points or Numbered Lists : Consider utilising bullet points or numbered lists when presenting lists or multiple points. This improves readability and makes recognising and evaluating each effectiveness easier for the examiner.

Use Diagrams or Pictures : Include diagrams, flowcharts, or pictures to support your answers. Visual representations can more effectively convey information and make your answers more engaging.

Correctly Cross Out Errors : Instead of scribbling it out, neatly cross it with a single line if you make a mistake while writing. This shows that you know the inaccuracy and helps keep your answer sheet tidy.

Conclusion:

P aper presentation in board exams is critical for effectively communicating your knowledge and skills to the examiner. You can improve the presentation of your answer sheet by the suggestions provided in the article.

Remember that correct paper presentation in board exams improves readability and demonstrates professionalism and attention to detail. Presenting your answers effectively can make a favourable impression on the examiner and increase the overall impact of your exam result.

"In the realm of board exams, a powerful paper presentation can be the key that unlocks success."

FAQs on The Power of Paper Presentation in Board Exams

1. How can I improve the quality of handwriting for board exams?

Work on writing slowly and legibly. Take time to form each letter and carefully keep the regular spacing between words. Consider utilising ruled or grid paper to guide your writing if necessary.

2. What should I do if I make an error when composing my answers?

If you make a mistake, cross it out neatly with a single line. Scribbling or smearing the text is not permitted. This shows the examiner that you know the problem and allows them to read your corrected answer.

3. Do I have to draw diagrams or illustrations for exams?

Diagrams or illustrations help clarify your explanations or support your answers. However, include them only when they are relevant and add value to your comments. If you draw diagrams, make sure they're legible, labelled, and appropriately depict the information you're trying to convey.

4. Do I need to use a ruler to underline headings?

While employing a ruler can aid in creating straight lines, it is only sometimes necessary. You can do it freehand if your underlining is excellent and consistent. However, a ruler might be a helpful tool if you have trouble keeping straight lines.

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Hints and Tips on Presenting Technical Papers

Andrew lambert offers hints and tips on presenting technical papers..

In the first edition of The Way Ahead , Dusterhoft and Giddens wrote about one of the fundamentals of being a technical professional: how to write a technical paper. In this edition, John Thorogood details the technical journals that such papers appear in and why papers are so fundamental to the industry and to technical personnel in the industry. This article covers the next step—how to present a paper. This article covers hints and tips for presenting papers at SPE conferences and workshops, but the material also applies to other situations, be they internal to your organization or a public forum.

Presentation Skills

Presentation skills are taken extremely seriously by organizations and considered a major skill in every sector of the industry, not just for technical staff. Before discussing some of the hints and tips, let us first examine why presenting is seen as so important for all staff and, in particular, technical personnel.

When I first started to think about this article, I immediately felt that technical presentations are more difficult than other presentations. However, after some reflection, I realized that giving a technical presentation is no more difficult than giving any other presentation. However, what is different is the necessary preparation time and effort, and this really comes down to the complexity of the message in technical presentations and the diversity of the audience. If we trace the elements of both complexity and audience, we come to the conclusion that the root cause is variety. In terms of complexity, the variety includes the technical discipline of the work, the degree of specialism in the subject matter, the advancement of work, and the aim of the work. In terms of audience, the variety is education, language, familiarity with the work, familiarity with the speaker, and the audiences’ job function. This then leads to the conclusion that a technical presentation needs to be tailor-made for each situation. We can take this thought of tailoring a presentation one step further. What we are really trying to do is to break down the work into easily understood blocks that build into the message we are trying to convey and achieve a desired result. The difficulty and, therefore, skill is knowing how much you need to break down the material to convey the message and what the desired result is from that particular audience.

In Fig. 1, I have tried to show for different audiences (within the industry) how much a message needs to be broken down. The different levels are grouped from Group 1, consisting of subject experts, where the amount of breakdown is low, to Group 4 for nontechnical personnel. The difference between internal and external personnel in Groups 1 and 2 is there to illustrate that while the subject knowledge may be the same in both parties, external personnel may not be familiar with internal methodology, systems, software, or previous internal research, and so some extra information is needed.

We can use this chart to estimate how much we need to break down our work. If we look at the Groups in regard to presenting a paper at an SPE conference, we face a challenge because Groups 1 through 3 can all be present. I would say, though, that you should aim to break down the work to be somewhere around Group 2. The reason for this is that you do not want to oversimplify for a Group that may be attending out of general interest (i.e., Group 3), as opposed to those who attended with specific focus. Workshops are much more focused than the large conferences, and so here you should aim at between Groups 1 and 2.

In terms of desired result, you must think about why you are presenting to a particular group, why they should be interested in the work, and what they need to gain for them to see the work as a success. For example, the desired result for a peer assist presentation is probably far different from the desired result for a management presentation.

The Presentation

Once you have worked out how much the message needs to be bro- ken down, you need to start preparing the slides. This is a challenge. First, at SPE workshops and conferences, you are allocated 20 minutes to present, with some time after for questions. Therefore, you need to work out how to break down the message sufficiently, yet produce uncluttered, easy to understand slides. The number of slides varies, and the guides point toward having ideally between 1 slide every 3 minutes and a maximum of 1 slide every minute. This then means you will have only around 15–20 slides, not including the title and questions slide. So how do we maximize the slides we have? In the following section, I will describe both the rules SPE has governing presentations and also some hints and tips to hopefully help you prepare a great presentation. To accompany this article, a presentation has been prepared to demonstrate these points, and I shall refer to it in this section. The presentation has been placed on the Young E&P Professionals professional network website, which can be found by logging on to communities.spe.org.

The venue has a large impact on your presentation. Room sizes can vary from 30 seats to 1,000 seats, and the rooms could be either dark or light. For this reason, it is worth evaluating your slides before you travel to the conference or workshop for different situations. You may find that for some slides you need to prepare two versions—one for one condition (say, a light room) and one for the alternate situation. When you actually arrive at the facility holding the meeting, you can evaluate the actual room and adjust your presentation as necessary. You will have time to do this and access to computing facilities at the conference/workshop in the author room. You should, though, be prepared to drop slides that do not work, if needed.

Paper vs. Presentation

One of the most fundamental points about a presentation is that it is a verbal presentation of your paper. You should never use the opportunity to insert additional information in the presentation; you should, however, use the opportunity to clarify the message and answer questions that your peers may have in regard to your work. The general rules of presenting concerning structure, language, and preparation are as valid for a technical presentation as for any other presentation, if not more so. If we first look at the structure, the old adage of “tell them what you are going to tell them, tell them, and tell them what you have told them” is extremely useful. If you look at the presentation on the website, you will find the outline (tell them what you are going to tell them), the presentation (tell them), and the summary that repeats the outline (tell them what you’ve told them). This structure is designed to address the listening and learning associated with repetition and reinforcement of information.

SPE does have rules regarding the structure. Company logos may be used only on the title slide of the presentation, and trade names should not be used. The same rule applies to suppliers, service companies, and operators.

One of the important parts of the general rules is spelling and slang. We have all sat in a presentation and seen poor spelling, and it reflects badly on the presenter. You should thoroughly check the spelling, and not just using the spellchecker in the computer because, while this may find misspelled words, it will not find words that are grammatically incorrect (e.g., if you have mistakenly inserted whole instead of hole ). You should also try to avoid slang. As someone who grew up in London, like any other person who grew up in a big city, I can lapse into using a lot of slang when I speak. This can also carry through to writing if you are not careful. Slang simply puts up an additional language barrier and prevents the audience from understanding your work.

Text Slides

Slides that contain general text should be kept as plain and simple as possible. You should not cram too much data onto a slide. Remember, time is against you, and the audience must be able to read through and understand the text in the time available. Animation and sounds should be avoided. These may work when you prepare the slides; however, when you are using a different machine at a conference, they may cause the machine to jam.

Data Slides

The main point of both technical papers and presentations is to present quantitative data that support your conclusions. It is normally the presentation of these data that actually causes the most problems, and the majority of the online presentation is dedicated to how and how not to present data. The central learning here is again the relevance of the data to the presentation (remember the paper contains the fine detail) and displaying the data in a way that allows the audience to interpret and understand them, all in the extremely short amount of time the data will be on the screen. There are problems in presenting data as text, tabulated values, and graphics. The problems center on the conjoined problems of presenting enough data to support your argument while not presenting so much data that the message is lost in too much clutter.

Volume of Data

Volume clutters slides, and the problem of clutter is most easily demonstrated when using tables. On Slide 7 of the online presentation, you will find a typical example of showing too much data, and I am sure you can think of examples of presentations in which so much data is put up that you simply cannot see it, and you certainly would not have time to digest it. The presentation of a slide such as the example serves no purpose. Remember: clear and simple and relevant.

Graphics are perhaps the best way to present data (if appropriate) during presentations, because they present the data in a very easily understandable form. However, there are many pitfalls here also. In Sides 9 through 16 of the online presentation, you will find several graphics and notes about them. You must think carefully about the amount of information a slide shows and whether you need to add further details in terms of improved legends or background details that will aid the audience. It is important to note that the level of information needed on a graph also increases when presenting to an outside audience, because their familiarity with software packages or the way you display certain forms of data may be low. For those of you in the logging industry, the attention to the graphics becomes especially difficult when trying to present logs. Logs, by their very nature, attempt to present changes in multiple parameters that are time or depth indexed. This presents problems for scale, detail, and, not least, for the header to explain the curves displayed. My personal experience from both presenting logs and watching presentations is that logs rarely display well.

Video can work very well, and the use of video clips in presentations increases year after year. SPE guidelines recommend having video in AVI format if possible. You will also have opportunity to ensure that the video works at the meeting. Again, though, you need to be ready to drop the clip if you find it does not display sufficiently well in the facility you are in.

The speed at which data are presented is an important factor in the success or failure of a presentation. Remember that the audience needs time to understand data and understand its relevance to the paper and what you are saying.

Complexity is a difficult point to discuss. As I have stated previously, you need to take a complex message and break it down so the audience understands. However, at the same time, you must not be afraid of presenting complex themes and/or data.

Unless it is vital to the presentation, and clearly there are many examples in which this is the case, you should try to avoid listing extremely complex equations. The reason for this is that if you show a fully developed complex equation, the audience will not have time to interpret the terms involved and the equation construction. However, if you do need to show an equation, you should list what the different terms represent.

It is worth remembering that at workshops and conferences, the audience is made up of people from across the globe. This means that some will be familiar with American Petroleum Inst. (API) units and some with the Intl. System of Units (SI). Therefore, if displaying a single value, you should list the value in both API and SI units. However, when displaying relationships between numbers (i.e., to show an increase or on graphs), it is not necessary to show both unit sets. The use of units is important, especially for equations in which dimensionless terms may change if the equation inputs are in another unit set.

Remember, accuracy is vital. Ensure that the numbers in the presentation match the numbers in the paper, because often someone in the audience will have read your paper before the conference. If you are in doubt over material and cannot double-check, remove the item.

So it is that easy! Seriously, though, what is described above and is shown in the online presentation is very subjective. The most important lesson is that preparing a presentation can be as difficult as writing the paper, but as long as you think carefully about each of the slides, and do not try to cram too much in, your presentations will be a success. Good luck.

A lot more advice can be found on the Web by entering “advice to presenters” in any search engine.

Decision on Warren Van Dyke corridor plan on hold due to presentation mix-up

M ay 29—New plans for the south end of Van Dyke Avenue in Warren are on hold for a couple of weeks after it was discovered that a PowerPoint presentation detailing the plan was not available to be shown at Tuesday night's Warren City Council meeting.

Council members received a paper copy of the presentation but no one was prepared to give a live presentation similar to the one given at a public hearing held at the March 25 Planning Commission meeting.

Because the item was on the May 28 City Council agenda, a public hearing was held so that residents could voice their opinions, but the Council will not vote on the proposal until the PowerPoint presentation is shown to both residents and Council members.

The Van Dyke Corridor Plan is an addendum to the city's 2021 Master Plan and encompasses the area between Eight Mile and Stephens roads.

"A lot of work has gone into this," said Planning Director Ronald Wuerth. "It is a document that could change the face of the south end with the improvements suggested and the implementation strategy."

Beckett & Raeder, Inc. — the same company that developed the city's Master Plan — conducted a preliminary study of the area and sought input from area stakeholders including residents and business owners. With that information, a plan was developed.

A representative from Beckett & Raeder attended Tuesday's meeting, but was not told he was to give a presentation. Wuerth said he did not have the PowerPoint presentation and Economic Development Director Tom Bommarito was not in attendance.

"It was my understanding there would be a presentation given for the public which is why this is a public hearing," said Council Secretary Mindy Moore. "I think there was a miscommunication somewhere along the line."

Council President Angela Rogensues suggested tabling a decision on the plan until a future meeting at which time the presentation could be shown. The slide presentation was shown during the March 25 Planning Commission meeting. Rogensues acknowledged council members had received a paper copy, but said it was necessary for residents to have access to it.

Wuerth explained where the disconnect may have occurred: "It was my understanding that Beckett & Raeder was told not to bring the presentation because you already had the paper copies in front of you; that's what happened here."

There will be another public hearing at the meeting when the presentation is given, which could be as soon as June 11.

"I'm very disappointed information wasn't available for citizens to look at because this is kind of a big deal," said resident Lori Harris, who spoke during Tuesday's public hearing.

(c)2024 The Macomb Daily, Mount Clemens, Mich. Distributed by Tribune Content Agency, LLC.

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Role of paper presentation in student life

In this article, I am writing a detailed explanation about paper presentation. It consists of rare information and presenting a paper can explore many hidden talents in you. These certificates play an eminent role at the times of interviews and this definitely brings a positive difference in you.

Introduction Paper presentation plays an extravagant role in the student's life. There are many advantages of presenting a paper. Presenting a paper is very difficult but in the end seems to be very simple and easy. To present a paper we need to have maximum of two or three participants and each and every participant will be awarded with a certificate. Paper presentation is part of technical fest in every engineering college. Presenting paper in universities like IIT, BITS and NIT will add a lot of significance to the resume. It is not only adding value to the resume but also helps in developing various skills. To present a paper an abstract must be submitted on a predefined topic. What is abstract? Abstract is soft copy which has to be submitted to the event organizer and few reputed colleges will ask for abstract well in advance and select best among the best. When it is asked to send early you must be more careful. Abstract is providing basic details about the participant like full name, phone number, email address, city, college detail, branch and place you reside. Be careful while entering your name because that will printed in certificate as it is. Abstract is the elaborate explanation of the topic and based on which you can prepare a power point presentation. Based on the quality of abstract you might be selected to present a paper. Rules for a better abstract : Abstract should be atleast minimum 5 to 6 pages and can exceed maximum to 7 to 8 pages. The personal details of participants must be less than 200 words and it must include the following data given below: Full Name of the participant Email address Phone Number Address Course (Group) and College. City The font type of the abstract should be in Times New Roman and the font size must be 10. The complete abstract must be in written in bold and italic text so that it look more effective and it is also compulsory to do so. Every heading must be given roman no like Heading I, Heading II, Heading III, Heading IV and so on. Each and every word in the heading must start with capital letter. Sub heading in bullet points. Your abstract must be in two column format and can acquire this setting in MS word, page layout and make changes in column format. The margins must be set as default. Don't insert any picture in abstract as it is not allowed. Send the abstract to their mail id if they ask for a soft copy. Do not copy the matter from any site directly because copied abstract might be refused. Carry two hard copies of abstract as it will be asked by the judges and soft copy of abstract in either pen drive or CD. Power point presentation This is the most important part of the paper presentation. Your presentation skills will judge your creativity and talent. Pick up a rare topic, gather lots of matter and prepare best abstract. Based on that abstract prepare a PPT and it should consist 19 to 25 slides. The starting of the PPT must be welcome slides and followed by matter, the last but one slide is any question and last slides must be thank you. The most important thing that the participant must keep in mind is time limit. It is 8 + 2 minutes and bell will be given after half time is over. The additional 2 minutes are allotted for questions. The font size must be in between 18 to 28 as not everyone sight is good. Don't forget that a better speaker and good presentation can make a boring topic very interesting. So always make your slides better and better by following all rules and regulations. Always have speech written on notepad that makes your work simpler. Keep only one image for one slides or one image in an alternating slide as we know too many images spoils the presentations. Tips for presentation Be careful with the time as you might run short of time. Never ever copy power point from net. Be confident with the matter and practice co-ordination according slides. Always make sure that you record your voice using voice recorder as it makes a lot of difference and you can locate your mistakes. It is very important to practice point as many times as possible before stepping on to stage. Practice maintaining good eye contact as it is becomes very effective and useful. Keep your pitch raising and failing, always maintain an audible tone which is most important aspect. Always make sure that you have good coordination with the other person. The last things answer the question claimed by judges very confidently enough through if you are not sure of the answer. Advantages of paper presentation Paper presentation has many advantages; the main advantage is you will be awarded with a certificate and this certificate count enormously at the time of interview. The number of papers you present will help you in exploring hidden talents in you and you can notice a positive difference in you. The main advantage or motto of the presenting paper is to bring students out of stage fear and also improve their communication skills. It also provides you an opportunity to learn in detailed about a core subject which is a part of curriculum and develop effective presentation skills. If at all you win a prize in paper presentation you will have additional benefits at the time of placements. Conclusion Paper presentation plays a predominant role in this modern world, especially BTech students should add flavor of presentation skills to their resume as a good company look for it. In addition to studies other activities are also important; paper presentation is one among those activities and is very much required in today's world. In this competitive world we must explore every nuke and corner in order to get success and better opportunities. So here is a detailed explanation about all aspects of paper presentation.

This is very useful article written by user and very informative too. As the author quoted that paper presentation are really required in students life as they develop communication skills.

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Powerpoint Templates and Google slides for Quora

Save your time and attract your audience with our fully editable ppt templates and slides..

This is a Quora Pitch Deck Ppt Template to present your business outlay. Utilize this complete deck to provide a corporate introduction of your business, product, or project. There are twenty six slides added in this template to help you visually communicate information. It also consists of a collection of data-driven information in the form of business models, charts, timelines, etc. that you can customize as per your needs and requirements. All the slides can be used to establish business objectives and marketing plans. Apart from this, the charts and graphs included in this template can be used to present analytical information such that it greatly impresses the investors. Since everything in this template features customizable objects, it is a great tool to acquire funds and impress your audience. It is also a useful tool to provide refined content in the format of your choice.

This template covers the Quora website User Growth and Traffic Sources such as direct, social, email, referral etc. Deliver an outstanding presentation on the topic using this Quora Pitch Deck Vitals User Growth And Traffic Sources Ppt Portrait. Dispense information and present a thorough explanation of Vitals User Growth And Traffic Sources using the slides given. This template can be altered and personalized to fit your needs. It is also available for immediate download. So grab it now.

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What is Memorial Day? The true meaning of why we celebrate the federal holiday

For many Americans, Memorial Day is more than a long weekend and an unofficial start to the summer season. The real meaning of the holiday is meant to honor all U.S. soldiers who have died serving their country.

Originally called Decoration Day, Memorial Day's history goes back to the Civil War. It was was declared a national holiday by Congress in 1971, according to the U.S. Department of Veterans' Affairs.

Although Veterans Day in November also honors military service members, Memorial Day differs by honoring all military members who have died while serving in U.S. forces in any current or previous wars.

The late-May holiday has also evolved into an opportunity for Americans to head to the beach or lake , travel to see friends and family , or even catch a Memorial Day parade .

Here's what to know about the history and the reason behind why we observe Memorial Day.

Memorial Day weather: Severe storms could hamper your travel, outdoor plans for Memorial Day weekend

When is Memorial Day?

One of 11 federal holidays recognized in the U.S., Memorial Day is always observed on the last Monday of May. This year, the holiday falls on Monday, May 27.

Why do we celebrate Memorial Day?  

The origins of the holiday can be traced back to local observances for soldiers with neglected gravesites during the Civil War.

The first observance of what would become Memorial Day, some historians think, took place in Charleston, South Carolina at the site of a horse racing track that Confederates had turned into a prison holding Union prisoners. Blacks in the city organized a burial of deceased Union prisoners and built a fence around the site, Yale historian David Blight wrote in  The New York Times  in 2011.

Then on May 1, 1865, they held an event there including a parade – Blacks who fought in the Civil War participated – spiritual readings and songs, and picnicking. A commemorative marker was erected there in 2010.

One of the first Decoration Days was held in Columbus, Mississippi, on April 25, 1866 by women who decorated graves of Confederate soldiers who perished in the battle at Shiloh with flowers. On May 5, 1868, three years after the end of the Civil War, the tradition of placing flowers on veterans’ graves was continued by the establishment of Decoration Day by an organization of Union veterans, the Grand Army of the Republic. 

General Ulysses S. Grant presided over the first large observance, a crowd of about 5,000 people, at Arlington National Cemetery in Virginia on May 30, 1873.

This tradition continues to thrive in cemeteries of all sizes across the country. 

Until World War I, Civil War soldiers were solely honored on this holiday. Now, all Americans who’ve served are observed. 

At least 25 places in the North and the South claim to be the birthplace of Memorial Day. Some states that claim ownership of the origins include Illinois, Georgia, Virginia, and Pennsylvania, according to Veterans Affairs.

Despite conflicting claims, the U.S. Congress and President Lyndon Johnson declared Waterloo, New York, as the “birthplace” of Memorial Day on May 30, 1966, after Governor Nelson Rockefeller's declaration that same year. The New York community formally honored local veterans May 5, 1866 by closing businesses and lowering flags at half-staff. 

Why is Memorial Day in May? 

The day that we celebrate Memorial Day is believed to be influenced by Illinois U.S. Representative John A. Logan, who was elected to the U.S. House of Representatives as a Democrat in November 1858, and served as an officer during the Mexican War.

It is said that Logan, a staunch defender of the Union, believed Memorial Day should occur when flowers are in full bloom across the country, according to the  National Museum of the U.S. Army.

Congress passed an act making May 30 a holiday in the District of Columbia in 1888,  according to the U.S. Congressional Research Service.

In 2000, the National Moment of Remembrance Act – which created the White House Commission on the National Moment of Remembrance and encourages all to pause at 3 p.m. local time on Memorial Day for a minute of silence – was signed into law by Congress and the President.

What is the difference between Memorial Day and Veterans Day?

Memorial Day and Veterans Day both honor the sacrifices made by U.S. veterans, but the holidays serve different purposes.

Veterans Day, originally called “Armistice Day,” is a younger holiday established in 1926 as a way to commemorate all those who had served in the U.S. armed forces during World War I.

Memorial Day honors all those who have died.

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