application letter to be a records clerk

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Record Clerk Cover Letter

15 record clerk cover letter templates.

How to Write the Record Clerk Cover Letter

I submit this application to express my sincere interest in the record clerk position.

In my previous role, I was responsible for smooth operation of the daily function of the Health Information Management/Medical Records Department for all inpatient, outpatient, and partial hospitalization records.

Please consider my qualifications and experience:

• Possess knowledge of Adobe Acrobat
• Work requires initiative and performance without constant supervision
• Proficiency with office systems (Microsoft Office Suite, Google Sheets, Docs, etc)
• Excellent PC skills (Microsoft Word and Excel or equivalent)
• Performing back office duties such as filing, faxing and scanning records
• Assisting medical assistants with charts
• Excellent listening and customer service skills to patients both in person and on phone
• Intermediate level knowledge of medical records and terminology

Thank you for considering me to become a member of your team.

Ari Waelchi

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Record Clerk Cover Letter

Record clerk responsible for support and assistance to the KUED Membership office by processing, maintaining, and updating member donations and records.

Record Clerk Examples

Example of record clerk cover letter.

In response to your job posting for record clerk, I am including this letter and my resume for your review.

In my previous role, I was responsible for support and assistance to the PBS Utah Membership office by processing, maintaining, and updating member donations and records.

My experience is an excellent fit for the list of requirements in this job:

• Intermediate level knowledge of MS Office Suite and varied file formats
• Prior experience in Window based software programs, databases and shared drives
• General understanding of healthcare privacy regulations is desirable
• Accuracy and efficiency with alpha/numeric filing systems
• Willingness to work at other sites
• Energetic, work well under pressure while managing and executing on multiple tasks
• For Army specific support, individual needs 1 yr
• Experience in data entry to query and enter information for supply, acquisition and inventory purposes, pull and stage equipment for shipment, package equipment for shipment and prepare the necessary paperwork, staging and shipping equipment for repair

Thank you in advance for taking the time to read my cover letter and to review my resume.

Justice Rolfson

In my previous role, I was responsible for key support for functional groups, including performance of a wide variety of specialized clerical functions involving compiling and arranging data, making computations, laying out and preparing reports, processing and coding documents, and maintaining specialized and comprehensive records and filing.

• Possess a positive attitude (well-developed interpersonal skills)
• Basic computer and office equipment skills
• Previous Clinical Administrative Assistant experience preferred
• Strong computer skills, (e.g., Data entry, Word, Outlook, Excel)
• Possess knowledge of medical terminology and previous experience with general clerical duties or the equivalent education and/or training
• Good analytical, communications (oral and written) and interpersonal skills
• General office skills including use of keyboard, personal computer, scanner, fax/copy machines and general office equipment
• Course work in health records or related subjects

Thank you for taking your time to review my application.

Stevie Cassin

In the previous role, I was responsible for initial quality review on returned medical records and invoices ensuring that the information is legible and contains customer identifying information, such as name and date of birth.

• Assist with Entering account information
• Maintains proper documentation of services and processes
• Escalates issues as needed to maintain deadlines and service levels
• Data Entry Experience with specialty in accuracy
• Effective communications skills, in writing and verbally
• Experience in the use of computer systems
• Computer training and Medical terminology
• Current Basic Life Support (BLS) certiification through the American Heart Association (AHA)

Emerson Abernathy

I am excited to be applying for the position of record clerk. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for copies of patient records when requested while maintaining all regulatory standards for privacy and security.

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Knowledge and experience in the use of electronic supply ordering systems, electronic documentation systems, and computer order entry
• Requires stooping, reaching and stepping on a ladder
• Some experience with Google Sheets helpful, but not necessary
• Proficient in Google Suite products
• Well organized and detail oriented- able to see the big picture of a project and break it down into smaller steps
• Strong work ethic - punctual and dependable
• Able to handle confidential information with discretion and good judgment
• Able to work independently once trained

Charlie Collier

I would like to submit my application for the record clerk opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for library reference assistance, maintain records from various online sources and handling classified documents and media in accordance with security guidelines.

• Knowledge of or experience with auditing records for compliance with regulations
• Understanding of or experience working with record retention schedules
• Experience working with geriatric patients with psychological illnesses
• Aptitude for communicating effectively in both written and oral expression
• Proven history of providing exceptional customer service skills, particularly in working with members of the general public
• Experience working well under pressure while managing and executing on multiple tasks
• Collaborating in a team environment and taking initiative to improve organizational systems
• Demonstrated proficiency maintaining accurate records

Thank you for your time and consideration.

Campbell Hahn

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Medical Records Clerk Cover Letter Sample

Increase your chances of scoring a job & find ideas for your new cover letter with this highly instructive Medical Records Clerk cover letter sample. Download this cover letter example as it is or rewrite it using our easy-to-use cover letter maker.

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Medical Records Clerk Cover Letter Sample (Full Text Version)

Vicky Petra

Dear Hiring Managers,

My name is Vicky Petra and I am pleased to be submitting my application for the Medical Records Clerk job within Saint George Hospital in Coventry. I believe that, if given the opportunity, I would be a valuable contribution to your team and institution and I am also confident that I would fully meet and exceed all your expectations for the role.

As stated in my attached CV, I am the Arden University graduate with a bachelor's degree in Healthcare Management which serves as an excellent evidence of my field knowledge. At the university, I was not only pro-actively involved in multiple extracurricular activities, including Psychology Society, TEDx Club, and Volleyball Club but I also won the Dean's Award once for achieving exceptional academic results.

On top of my education, I worked as a Medical Records Clerk at The Hillingdon Hospital for more than two years. There, I was mainly in charge of maintaining and organizing confidential documents and the patients' records and executing various daily clerical tasks. Besides that, I provided excellent service to clients, ordered missing supplies, coordinated the health screenings, and completed detailed medical reports. Throughout the years, I have demonstrated numerous times that I am an accuracy-oriented individual offering excellent analytical skills and the ability to think critically.

Next, I am a Certified Medical Assistant experienced with multiple important software programs necessary for the role, for instance, eClinicalWorks, EpicCare EMR, and EHR 24/7. Finally, I am a great team player with a proven track record of success in coordinating other employees and finishing all assigned duties within schedule. Thank you for your time and consideration.

Milan Šaržík, CPRW

Milan’s work-life has been centered around job search for the past three years. He is a Certified Professional Résumé Writer (CPRW™) as well as an active member of the Professional Association of Résumé Writers & Careers Coaches (PARWCC™). Milan holds a record for creating the most career document samples for our help center – until today, he has written more than 500 resumes and cover letters for positions across various industries. On top of that, Milan has completed studies at multiple well-known institutions, including Harvard University, University of Glasgow, and Frankfurt School of Finance and Management.

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4 Office Clerk Cover Letter Examples

Office Clerks are the organizational wizards of the workplace, adept at managing information, streamlining processes, and ensuring operations run seamlessly. Similarly, your cover letter is your chance to organize your professional story, showcasing your ability to handle multiple tasks and maintain efficiency. In this guide, we'll delve into the best cover letter examples for Office Clerks, helping you to present a compelling narrative for your next role.

Cover Letter Examples

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The best way to start an Office Clerk cover letter is by addressing the hiring manager directly, if their name is known. If not, "Dear Hiring Manager" is a suitable alternative. The opening paragraph should introduce yourself, mention the position you're applying for, and briefly highlight your most relevant skills or experiences. For example, "I am writing to apply for the Office Clerk position at [Company Name]. With my strong organizational skills and attention to detail, honed through [specific experience], I am confident I can make a significant contribution to your team." This approach immediately communicates your interest and suitability for the role.

Office Clerks should end a cover letter by summarizing their interest in the position and their qualifications. They should also express their eagerness to contribute to the company. A polite and professional closing statement such as "Thank you for considering my application. I look forward to the opportunity to further discuss how my skills and experiences can benefit your team" is appropriate. It's also important to include a formal sign-off like "Sincerely" or "Best regards," followed by their full name. This ending reiterates their interest, shows appreciation for the reader's time, and opens the door for further communication, which is crucial in the job application process.

An Office Clerk's cover letter should ideally be about one page long. This length is sufficient to introduce yourself, explain why you're interested in the position, and highlight a few key skills or experiences that make you a good fit for the job. Remember, hiring managers often have to go through many applications, so it's important to keep your cover letter concise and to the point. Too long of a letter might not be fully read, and too short might not provide enough information about your qualifications.

Writing a cover letter with no experience as an Office Clerk can seem challenging, but it's definitely possible. Here are some steps to guide you: 1. Start with a Professional Greeting: Address the hiring manager by name if you can find it. If not, use a professional greeting like "Dear Hiring Manager." 2. Write a Strong Opening: Your first paragraph should grab the reader's attention. Mention the job you're applying for and express your enthusiasm about the opportunity. Even if you don't have experience, you can still show you're passionate about the role. 3. Highlight Relevant Skills: Even without direct experience, you likely have skills that are relevant to the job. These could include organizational skills, customer service experience, proficiency in certain software programs, or the ability to multitask. Use specific examples from your past work, school, or volunteer experiences to demonstrate these skills. 4. Show Your Willingness to Learn: Employers understand that everyone has to start somewhere. Express your eagerness to learn and grow in the role. This can help compensate for your lack of direct experience. 5. Use the Job Description: The job description is a great resource for understanding what the employer is looking for. Try to match your skills and abilities to the requirements listed in the job description. 6. Close with a Strong Conclusion: Your final paragraph should reiterate your interest in the role and your confidence in your ability to perform well, despite your lack of experience. Thank the hiring manager for considering your application. 7. Professional Sign-Off: End your letter with a professional sign-off like "Sincerely" or "Best regards," followed by your full name. Remember, everyone starts their career without experience at some point. The key is to focus on the skills and experiences you do have and how they make you a strong candidate for the job.

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General Office Clerk Cover Letter

Post office clerk cover letter, entry level office clerk cover letter, related resumes for office clerks, office clerk resume example.

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Office Clerk Cover Letter Examples

Use these Office Clerk cover letter examples to help you write a powerful cover letter that will separate you from the competition.

Office clerks are responsible for a variety of administrative tasks in an office setting. This includes handling phone calls, scheduling appointments, filing documents, and creating presentations.

To be successful in this role, you need to be organized, efficient, and have excellent communication skills.

Use these examples to write a cover letter that will help you get the job as an office clerk.

Formal/Professional Writing Style Example

I am certain that my combination of experience, skills, and work ethic would make me an excellent candidate to fill this role.

As a highly organized and detail-oriented professional with over three years of experience in various administrative roles, I pride myself on my ability to efficiently manage office operations and provide exceptional support to team members. My recent experience as an Office Assistant at XYZ Ltd. has provided me with valuable insights and hands-on experience in coordinating daily office functions, managing schedules, and ensuring proper organization and maintenance of both physical and digital records.

In my previous roles, I have demonstrated my ability to multitask, prioritize tasks effectively, and maintain a high level of accuracy in all aspects of my work. I am well-versed in various office software applications and consistently seek to broaden my knowledge and skills to stay current with industry best practices. I am confident that my attentive nature and strong communication skills will enable me to be a vital team player and make a meaningful contribution to your organization.

I am particularly excited about the prospect of working with your esteemed organization, given its mission and dedication to providing exceptional service to its clients. My desire to grow and develop within a dynamic company aligns perfectly with your values and future goals, and I am thrilled about the opportunity to be part of your team.

Thank you for considering my application. I look forward to the opportunity to further discuss how my background and qualifications could contribute to the continued success of your organization. Please do not hesitate to reach out to me to schedule a conversation or interview at your earliest convenience.

[Your Name]

Entry-Level Writing Style Example

I am a recent graduate of XYZ University, where I pursued a degree in Business Administration. Throughout my time in university, I developed robust organizational, communication, and multitasking skills that I believe would make me an ideal fit for this entry-level role.

During my time at XYZ University, I had the opportunity to serve as an administrative assistant for the campus’s Office of Student Affairs. In this capacity, I was responsible for maintaining office records, providing support to various student organizations, and assisting with event coordination. My experiences enabled me to develop strong attention to detail, proficiency in Microsoft Office Suite, and the ability to work effectively in a fast-paced environment.

In addition, I possess excellent interpersonal skills, enabling me to communicate effectively with team members, management, and clients. My background in customer service roles has provided me with the ability to handle client inquiries and concerns with the utmost professionalism.

As an enthusiastic and organized individual, I believe I would be an excellent addition to your team. I am excited about the opportunity to contribute to your company’s success and further develop my skills in an office setting.

Thank you very much for considering my application. I look forward to discussing my qualifications further and demonstrating how I can be a valuable asset to your organization.

[Your Full Name]

Networking/Referral Writing Style Example

I was referred to this opportunity by [referral’s name], who is a current employee at the company and speaks very highly of the working environment and team. As a mutual acquaintance, our strong professional relationship has led [referral’s name] to believe that I would be a great fit for this role, and I am confident that my skills and experience align perfectly with the requirements for the Office Clerk position.

During my previous tenure as an administrative assistant, I gained valuable experience in various tasks, such as managing schedules, maintaining accurate records, and communicating effectively with various departments. I pride myself on being highly organized, efficient, and detail-oriented, which allowed me to excel in my past roles and contribute to the success of my teams.

One of the aspects that attracted me to this position is your company’s commitment to fostering a positive and supportive work environment. I strongly believe that this dedication to employee satisfaction is instrumental in driving overall success, and I am eager to become a part of a company that prioritizes its people.

I am certain that my strong work ethic, adaptability, and enthusiasm for providing outstanding support would make me a valuable asset to your organization. I appreciate your consideration and look forward to the opportunity to further discuss my candidacy.

Thank you for your time and consideration.

Enthusiastic/Passionate Writing Style Example

From the moment I read the job description, I knew this opportunity was a perfect fit for my skills and career aspirations. I am motivated by the prospect of joining your team and contributing to the office’s efficient and welcoming atmosphere.

Having successfully completed various administrative roles in the past, I am familiar with the demands and expectations of an Office Clerk. Over the years, I have honed my organizational and multitasking skills, enabling me to handle even the most challenging tasks with ease and professionalism. I pride myself on my ability to adapt quickly to new situations, making me well-suited for the fast-paced environment of your office.

What excites me most about this role is the chance to collaborate with a diverse and passionate team to achieve shared goals. I believe that my strong interpersonal skills and commitment to exceptional customer service will be an asset in creating a positive environment within the office.

As a proactive and resourceful individual, I am eager to take on the responsibilities of the Office Clerk role, always seeking opportunities to learn and grow within the organization. I am confident that my dedication, passion, and skills are precisely what your office needs to continue thriving.

In closing, I would appreciate the opportunity to further discuss my suitability for the Office Clerk position and how I can contribute to your organization’s success. Thank you for considering my application, and I look forward to speaking with you soon.

Problem-Solving Writing Style Example

Having researched your company, I have come to understand the challenges you face in maintaining organization and efficiency amidst your growing client base and expanding operations. I am confident that my skills and experiences can provide valuable solutions for these challenges, and I am excited to contribute proactively to the ongoing success of your company.

With over three years of experience in office support roles, I have honed my ability to handle a variety of administrative tasks, including document management, data entry, email correspondence, and customer service. These skills combined with my attention to detail and time management abilities make me an ideal candidate for addressing the organizational challenges that come with a growing company.

In my previous role as an Office Assistant at XYZ Corporation, I was responsible for streamlining procedures that significantly improved the company’s operational efficiency. By optimizing file organization and utilizing software tools for document management, I was able to ensure easy access to essential information and improved communication across multiple departments. I believe that implementing similar strategies at your organization could help alleviate the pressures of expansion and foster a more efficient work environment.

Moreover, my experience as a volunteer coordinator provided me with strong interpersonal and teamwork skills that could further the spirit of collaboration at your company. I understand the importance of working together towards a common goal and building strong relationships with colleagues, which is essential in maintaining a successful and productive atmosphere.

In conclusion, I am eager to join your team and employ my skills and experiences to tackle the organizational challenges you face head-on. I am confident that my proactive approach and dedication to efficiency will make a significant contribution to your company’s continued growth and success.

Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Storytelling/Narrative Writing Style Example

As I stood in the midst of a bustling office, juggling phone calls, emails, and over a dozen requests from my colleagues, I realized that my ability to multitask and manage administrative tasks was a talent I needed to share with others. It was in that moment that my passion for organization and attention to detail truly came to life.

It all began a few years ago when I was volunteering at a local non-profit organization. I quickly found myself taking on various administrative tasks that no one else wanted to do. I thrived in the role, ensuring that everything ran smoothly and efficiently. My supervisors were impressed with my work ethic and the level of organization I brought to the office, and they soon entrusted me with more responsibilities.

Fast forward to today, I have honed my skills in various office environments and developed a keen eye for detail. My ability to prioritize tasks, manage deadlines, and maintain a high level of accuracy has become second nature. I am adept at using a wide range of office software and tools, which allows me to streamline processes and increase productivity.

I am excited about the opportunity to bring my unique skill set and passion for organization to your company as an Office Clerk. I am confident that my experience, work ethic, and enthusiasm for the role would make me an invaluable asset to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my qualifications further and learn more about how I can contribute to the success of your organization.

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Clerk Cover Letter Example (Free Guide)

Create an clerk cover letter that lands you the interview with our free examples and writing tips. use and customize our template and land an interview today..

Are you looking for a job as a Clerk? A great cover letter is essential if you want to stand out from the competition. Our Clerk Cover Letter Guide will provide you with all the resources and tips you need to create a successful cover letter that will help you land the job.

We will cover:

• How to write a cover letter, no matter your industry or job title.
• What to put on a cover letter to stand out.
• The top skills employers from every industry want to see.
• How to build a cover letter fast with our professional Cover Letter Builder .
• What a cover letter template is, and why you should use it.

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Clerk Cover Letter Sample

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Dear Recruiting Team,

I am writing to express my interest in the Clerk position at ABC Company. I believe that my experience in office administration, along with my customer service and clerical abilities, make me an ideal candidate for this role.

For the past three years, I have worked as a Clerk at XYZ Company. During this time, I have developed my skills in a variety of areas, including customer service, filing, data entry, and administrative tasks. I have extensive experience in the use of computer software, including Microsoft Office Suite, and have knowledge of various mail systems and database software.

I am an organized and detail-oriented individual who is able to manage multiple tasks and prioritize accordingly. I am also a strong communicator who is able to handle customer inquiries quickly and efficiently. My interpersonal skills enable me to work effectively in a team environment, as well as independently.

I am confident that I am an ideal candidate for the Clerk position at ABC Company. I am eager to bring my experience and skills to your organization and contribute to the success of the company. I look forward to hearing from you and thank you for your time and consideration.

Sincerely, [Your Name]

Why Do you Need a Clerk Cover Letter?

• A Clerk cover letter is an important tool for any job seeker looking to join a new organization.
• It serves as an introduction to the employer and is a great way to explain why you are the best fit for the role.
• Your cover letter should highlight your relevant skills, experience, and qualifications, as well as your enthusiasm for the job.
• It should also demonstrate your ability to communicate effectively and to interact with customers and colleagues in a professional manner.
• Your cover letter should also explain why you are the ideal candidate for the role, and why you are passionate about the opportunity.
• By submitting a well-crafted Clerk cover letter, you are showing that you are serious about the job and that you understand the importance of the role.

A Few Important Rules To Keep In Mind

• Keep the cover letter to one page if possible.
• Include your contact information at the top of the page.
• State the position you are applying for and how you found out about it.
• Address the cover letter to the hiring manager by name.
• Explain why you are qualified for the position.
• Include specific examples of your relevant skills and experience.
• Emphasize problem-solving skills and customer service abilities.
• Discuss how your skills and experience make you a valuable asset.
• Show enthusiasm for the position and company.
• Close the letter with a request for a meeting or interview.
• Proofread the letter carefully to make sure it is free of errors.

What's The Best Structure For Clerk Cover Letters?

After creating an impressive Clerk resume , the next step is crafting a compelling cover letter to accompany your job applications. It's essential to remember that your cover letter should maintain a formal tone and follow a recommended structure. But what exactly does this structure entail, and what key elements should be included in a Clerk cover letter? Let's explore the guidelines and components that will make your cover letter stand out.

Key Components For Clerk Cover Letters:

• Your contact information, including the date of writing
• The recipient's details, such as the company's name and the name of the addressee
• A professional greeting or salutation, like "Dear Mr. Levi,"
• An attention-grabbing opening statement to captivate the reader's interest
• A concise paragraph explaining why you are an excellent fit for the role
• Another paragraph highlighting why the position aligns with your career goals and aspirations
• A closing statement that reinforces your enthusiasm and suitability for the role
• A complimentary closing, such as "Regards" or "Sincerely," followed by your name
• An optional postscript (P.S.) to add a brief, impactful note or mention any additional relevant information.

Cover Letter Header

A header in a cover letter should typically include the following information:

• Your Full Name: Begin with your first and last name, written in a clear and legible format.
• Contact Information: Include your phone number, email address, and optionally, your mailing address. Providing multiple methods of contact ensures that the hiring manager can reach you easily.
• Date: Add the date on which you are writing the cover letter. This helps establish the timeline of your application.

It's important to place the header at the top of the cover letter, aligning it to the left or center of the page. This ensures that the reader can quickly identify your contact details and know when the cover letter was written.

Cover Letter Greeting / Salutation

A greeting in a cover letter should contain the following elements:

• Personalized Salutation: Address the hiring manager or the specific recipient of the cover letter by their name. If the name is not mentioned in the job posting or you are unsure about the recipient's name, it's acceptable to use a general salutation such as "Dear Hiring Manager" or "Dear [Company Name] Recruiting Team."
• Professional Tone: Maintain a formal and respectful tone throughout the greeting. Avoid using overly casual language or informal expressions.
• Correct Spelling and Title: Double-check the spelling of the recipient's name and ensure that you use the appropriate title (e.g., Mr., Ms., Dr., or Professor) if applicable. This shows attention to detail and professionalism.

For example, a suitable greeting could be "Dear Ms. Johnson," or "Dear Hiring Manager," depending on the information available. It's important to tailor the greeting to the specific recipient to create a personalized and professional tone for your cover letter.

Cover Letter Introduction

An introduction for a cover letter should capture the reader's attention and provide a brief overview of your background and interest in the position. Here's how an effective introduction should look:

• Opening Statement: Start with a strong opening sentence that immediately grabs the reader's attention. Consider mentioning your enthusiasm for the job opportunity or any specific aspect of the company or organization that sparked your interest.
• Brief Introduction: Provide a concise introduction of yourself and mention the specific position you are applying for. Include any relevant background information, such as your current role, educational background, or notable achievements that are directly related to the position.
• Connection to the Company: Demonstrate your knowledge of the company or organization and establish a connection between your skills and experiences with their mission, values, or industry. Showcasing your understanding and alignment with their goals helps to emphasize your fit for the role.
• Engaging Hook: Consider including a compelling sentence or two that highlights your unique selling points or key qualifications that make you stand out from other candidates. This can be a specific accomplishment, a relevant skill, or an experience that demonstrates your value as a potential employee.
• Transition to the Body: Conclude the introduction by smoothly transitioning to the main body of the cover letter, where you will provide more detailed information about your qualifications, experiences, and how they align with the requirements of the position.

By following these guidelines, your cover letter introduction will make a strong first impression and set the stage for the rest of your application.

Cover Letter Body

As a highly organized and detail-oriented professional with experience in office administration, customer service, and clerical support, I am confident in my ability to make a positive contribution to your organization.

I am an effective communicator, skilled in maintaining positive relationships with clients, colleagues, and vendors. My experience in providing administrative support to multiple departments and managing daily clerical tasks has enabled me to become adept in handling a variety of tasks with accuracy and efficiency.

My key strengths include:

• Excellent customer service skills
• Strong organizational skills
• Proficient in Microsoft Office Suite
• Accurate data entry and record keeping
• Ability to prioritize tasks and work independently
• Excellent problem-solving and communication skills

In my current role as a clerk, I have had the opportunity to work on a variety of projects, from filing and organizing documents to managing inventory and ordering supplies. I have also developed strong time management skills, enabling me to complete tasks efficiently and accurately.

I am confident that I would be a great addition to your team and would welcome the opportunity to discuss my qualifications in greater detail. Please feel free to contact me at your convenience. Thank you for your time and consideration. Sincerely, [Your Name]

Complimentary Close

The conclusion and signature of a cover letter provide a final opportunity to leave a positive impression and invite further action. Here's how the conclusion and signature of a cover letter should look:

• Summary of Interest: In the conclusion paragraph, summarize your interest in the position and reiterate your enthusiasm for the opportunity to contribute to the organization or school. Emphasize the value you can bring to the role and briefly mention your key qualifications or unique selling points.
• Appreciation and Gratitude: Express appreciation for the reader's time and consideration in reviewing your application. Thank them for the opportunity to be considered for the position and acknowledge any additional materials or documents you have included, such as references or a portfolio.
• Call to Action: Conclude the cover letter with a clear call to action. Indicate your availability for an interview or express your interest in discussing the opportunity further. Encourage the reader to contact you to schedule a meeting or provide any additional information they may require.
• Complimentary Closing: Choose a professional and appropriate complimentary closing to end your cover letter, such as "Sincerely," "Best Regards," or "Thank you." Ensure the closing reflects the overall tone and formality of the letter.
• Signature: Below the complimentary closing, leave space for your handwritten signature. Sign your name in ink using a legible and professional style. If you are submitting a digital or typed cover letter, you can simply type your full name.
• Typed Name: Beneath your signature, type your full name in a clear and readable font. This allows for easy identification and ensures clarity in case the handwritten signature is not clear.

Common Mistakes to Avoid When Writing a Clerk Cover Letter

When crafting a cover letter, it's essential to present yourself in the best possible light to potential employers. However, there are common mistakes that can hinder your chances of making a strong impression. By being aware of these pitfalls and avoiding them, you can ensure that your cover letter effectively highlights your qualifications and stands out from the competition. In this article, we will explore some of the most common mistakes to avoid when writing a cover letter, providing you with valuable insights and practical tips to help you create a compelling and impactful introduction that captures the attention of hiring managers. Whether you're a seasoned professional or just starting your career journey, understanding these mistakes will greatly enhance your chances of success in the job application process. So, let's dive in and discover how to steer clear of these common missteps and create a standout cover letter that gets you noticed by potential employers.

• Not addressing the letter to a specific person.
• Not providing enough detail about the skills and experience you have that are relevant to the position.
• Using a generic cover letter for all job applications.
• Not proofreading the cover letter for grammar and spelling errors.
• Not using a professional tone and language.
• Not highlighting any successes or achievements from previous roles.
• Not tailoring the letter to the job description.
• Including irrelevant information.
• Not including a call to action.

Key Takeaways For a Clerk Cover Letter

• Highlight your relevant work experience.
• Mention your ability to handle multiple tasks efficiently.
• Demonstrate your strong organizational and communication skills.
• Explain how you can use technology to streamline processes.
• Showcase your customer service experience.
• Describe the ways you have improved processes in past roles.
• Outline your dedication to accuracy and attention to detail.
• Provide examples of how you have exceeded expectations in previous roles.

Top 12 Records Clerk Skills to Put on Your Resume

A well-crafted resume for a Records Clerk position must highlight a unique set of skills that showcases your ability to manage, organize, and protect vital information efficiently. Demonstrating a blend of technical prowess, attention to detail, and strong organizational capabilities can set you apart in the competitive job market.

Records Clerk Skills

• Microsoft Excel
• Database Management
• Document Scanning
• Records Retention
• Confidentiality
• Adobe Acrobat
• Typing Speed
• Organizational
• Attention to Detail
• Communication

1. Data Entry

Data entry for a Records Clerk involves accurately inputting, updating, and maintaining information in computer systems or databases from various sources like paper documents, digital files, or other records.

Why It's Important

Data entry is crucial for a Records Clerk as it ensures the accurate and organized capture of information into databases, facilitating easy access, retrieval, and analysis of records while maintaining data integrity and supporting effective decision-making.

How to Improve Data Entry Skills

To enhance data entry efficiency and accuracy for a Records Clerk, consider these straightforward strategies:

Use Data Entry Software : Implement specialized data entry software that streamlines input processes and reduces manual errors.

Standardize Processes : Establish clear guidelines and templates for data entry to ensure consistency across all records.

Training : Regularly train staff on the latest data entry practices and software updates to maintain high proficiency levels.

Automate Data Capture : Where possible, use OCR (Optical Character Recognition) technology to automatically capture data from scanned documents, reducing manual entry.

Regular Audits : Conduct frequent audits of data entered to identify and correct errors promptly, ensuring the integrity of records.

Feedback Mechanism : Create a system for feedback on the data entry process, allowing clerks to report issues and suggest improvements.

By incorporating these strategies, Records Clerks can significantly improve their data entry operations, enhancing both accuracy and efficiency.

How to Display Data Entry Skills on Your Resume

2. Microsoft Excel

Microsoft Excel is a spreadsheet application designed for data organization, analysis, and storage, extensively utilized by Records Clerks for managing, sorting, and reporting data efficiently.

Microsoft Excel is crucial for a Records Clerk as it allows for the organized management, analysis, and reporting of large volumes of data, streamlining tasks such as record-keeping, tracking, and retrieval of information efficiently.

How to Improve Microsoft Excel Skills

Improving your Microsoft Excel skills as a Records Clerk involves mastering data management, analysis, and visualization. Here are concise steps with resources:

Learn Advanced Formulas : Understand complex formulas for data analysis. Resource: ExcelJet .

Master PivotTables : Essential for summarizing and analyzing large datasets. Resource: Microsoft Support .

Utilize Data Validation : Ensure accuracy and consistency in your records. Resource: Contextures .

Automate with Macros : Learn to automate repetitive tasks. Resource: Excel Easy .

Explore Power Query : Integrate and transform data from various sources efficiently. Resource: Microsoft Support.

Understand Data Visualization : Create impactful charts and graphs. Resource: Microsoft Support.

Stay Updated : Microsoft Excel is constantly updated, so keep learning new features. Resource: Microsoft's What's new in Excel.

By focusing on these areas, you'll enhance your efficiency, accuracy, and analytical capabilities in Excel, becoming a more proficient Records Clerk.

How to Display Microsoft Excel Skills on Your Resume

3. Database Management

Database management involves the systematic organization, storage, retrieval, and updating of data in a computer system, ensuring accuracy, security, and accessibility of records for authorized users.

Database Management is crucial for a Records Clerk because it ensures the efficient organization, storage, retrieval, and security of vital records, enabling accurate and timely access to information while maintaining data integrity and compliance with regulatory requirements.

How to Improve Database Management Skills

Improving database management involves adopting strategies and tools that enhance accuracy, efficiency, and security. Here are concise steps tailored for a Records Clerk:

Stay Organized : Use naming conventions and categorization for easy retrieval. Database Organization Tips .

Regular Backups : Ensure data integrity through regular backups. Backup Strategies .

Data Quality Control : Regularly update and clean the database to maintain its accuracy. Data Cleaning Best Practices.

Implement Access Controls : Limit database access based on roles to enhance security. Access Control Strategies.

Stay Updated on Software : Use the latest database management software for improved features and security. Choosing Database Software.

Training and Development : Continuously improve your skills and knowledge in database management. Database Management Courses .

Each step is crucial for a Records Clerk to manage databases effectively, ensuring data integrity, availability, and security.

How to Display Database Management Skills on Your Resume

4. Document Scanning

Document scanning is the process of converting physical documents into digital formats using a scanner, allowing for electronic storage, retrieval, and management of records by a Records Clerk.

Document scanning is important for a Records Clerk as it facilitates the digital preservation of records, enabling efficient storage, quick retrieval, and enhanced security while reducing physical space requirements.

How to Improve Document Scanning Skills

Improving document scanning involves enhancing both the hardware and software aspects, as well as employing best practices for document preparation and handling. Here's a concise guide:

Use a High-Quality Scanner: Invest in a scanner with high resolution and speed capabilities suitable for your volume of documents. Epson and Fujitsu are reputable brands.

Opt for Advanced Scanning Software: Utilize software that offers OCR (Optical Character Recognition) for text recognition, which makes documents searchable and editable. Popular options include Adobe Acrobat and ABBYY FineReader .

Regular Maintenance: Keep the scanner clean and periodically check for software updates to ensure optimal performance. Refer to the manufacturer's manual for specific maintenance guidance.

Prep Documents Properly: Remove staples and smooth out folds to avoid jams and ensure the clarity of scans. This guide from the National Archives provides detailed preparation tips.

Organize Documents: Categorize documents before scanning. Use a consistent file naming convention and directory structure for easy retrieval. The Library of Congress offers best practices for file naming.

Backup and Security: Store backups in multiple locations, including cloud storage. Implement encryption for sensitive documents. Backblaze and Google Drive are reliable storage solutions.

Continuous Training: Stay updated with the latest scanning technologies and software features. Online platforms like LinkedIn Learning offer courses on document management and scanning.

By focusing on these areas, a Records Clerk can significantly improve the efficiency and quality of document scanning processes.

How to Display Document Scanning Skills on Your Resume

5. SharePoint

SharePoint is a web-based platform used for document management and collaboration, allowing a Records Clerk to securely store, organize, access, and manage records and documents within an organization.

SharePoint is important for a Records Clerk as it facilitates efficient document management, collaboration, and retrieval of records within an organization, ensuring secure storage and easy access to vital information.

How to Improve SharePoint Skills

Improving SharePoint, especially for a Records Clerk, revolves around enhancing document management, security, and collaboration. Here are concise strategies:

Organize Content : Utilize metadata, content types, and document sets for efficient categorization and retrieval. Microsoft's guide on organizing content offers practical tips.

Implement Permissions : Set up precise access controls to protect sensitive information. Learn about permissions to ensure the right people have the right access.

Automate Processes : Use Power Automate to streamline common tasks like document approval workflows. Power Automate documentation provides insights into automating tasks.

Utilize Version Control : Enable and manage versioning for documents to track and manage changes efficiently. Versioning explained can help understand this feature better.

Improve Search : Enhance the search functionality with managed properties and refiners for quick document retrieval. Optimize search for details on refining SharePoint search.

Secure External Sharing : Safely share documents with external parties by setting up secure links and expiration dates. External sharing overview provides guidelines on secure collaboration.

Train Users : Educate staff on SharePoint features and best practices to ensure efficient use and adoption. SharePoint video training offers beginner to advanced tips.

Regular Review and Cleanup : Schedule periodic reviews of SharePoint content to archive old information and delete redundancies. Manage site storage limits touches on maintaining an efficient SharePoint environment.

By focusing on these strategies, a Records Clerk can significantly improve SharePoint's efficiency and effectiveness as a document and records management system.

How to Display SharePoint Skills on Your Resume

6. Records Retention

Records retention refers to the practice of keeping and managing records for specified periods, based on legal, regulatory, or operational requirements, before their eventual disposal or archiving. For a Records Clerk, it involves organizing, storing, and ensuring the timely destruction or transfer of records according to these guidelines.

Records retention is crucial for ensuring legal compliance, preserving historical and reference materials, and supporting effective decision-making and organizational efficiency.

How to Improve Records Retention Skills

Improving records retention involves a few key steps focused on efficiency, compliance, and accessibility. Here's a very short guide tailored for a Records Clerk:

Assess and Update Policies : Regularly review and adjust your retention policies to comply with current laws and organizational needs. ARMA International provides resources for best practices in records management.

Digitize Records : Convert paper records to digital formats to enhance accessibility and save physical space. The National Archives offers guidance on managing digital records.

Implement a Classification Scheme : Develop a classification system that categorizes records based on their function and sensitivity. This step makes retrieval easier and improves security. The ISO 15489-1:2016 standard provides a framework for records management.

Use Records Management Software : Invest in records management software to automate retention schedules, ensure compliance, and facilitate easy retrieval. AIIM is a good source for exploring technological solutions.

Regular Training : Ensure all staff, especially those handling records, are regularly trained on policies, software, and best practices. The Records Management Society (IRMS) offers training and resources for professionals.

Audit and Review : Conduct regular audits to ensure compliance with retention policies and identify areas for improvement. The Society of American Archivists provides resources for conducting audits.

By following these steps, a Records Clerk can significantly improve the efficiency and effectiveness of their organization's records retention practices.

How to Display Records Retention Skills on Your Resume

7. Confidentiality

Confidentiality, in the context of a Records Clerk, refers to the obligation to protect personal or sensitive information from unauthorized access, disclosure, or misuse.

Confidentiality is crucial for a Records Clerk to protect sensitive information from unauthorized access, ensure privacy, maintain trust, and comply with legal and ethical standards.

How to Improve Confidentiality Skills

To enhance confidentiality as a Records Clerk, follow these concise strategies:

Implement Strong Access Controls: Restrict access to sensitive information based on employee roles and necessity. National Institute of Standards and Technology (NIST) Access Control Guidelines .

Use Encryption: Encrypt sensitive files, both in transit and at rest, to protect them from unauthorized access. Encryption Basics by CSRC.

Regular Training: Ensure all staff undergo regular data protection and privacy training to understand the importance of confidentiality. FTC Training Resources .

Secure Physical Records: Use locked filing cabinets and restrict room access for physical documents. SANS Physical Security Checklist.

Implement a Clean Desk Policy: Ensure sensitive information is not left exposed on desks when not in use. ISO Clean Desk Policy Guide.

Regular Audits: Conduct regular audits to ensure compliance with confidentiality policies and identify any breaches or weaknesses. ISACA Auditing Guidelines.

By adhering to these strategies, you can significantly improve the confidentiality of sensitive information in your role as a Records Clerk.

How to Display Confidentiality Skills on Your Resume

8. Adobe Acrobat

Adobe Acrobat is a software application used for creating, editing, managing, and viewing PDF documents, essential for a Records Clerk to efficiently handle and archive digital documents.

Adobe Acrobat is important for a Records Clerk because it enables the creation, editing, encryption, and management of PDF documents, ensuring secure and efficient handling of digital records.

How to Improve Adobe Acrobat Skills

Improving Adobe Acrobat for a Records Clerk involves enhancing document management, security, and accessibility. Here are concise tips:

Organize Efficiently : Use the Organize Pages feature to rearrange, delete, or rotate pages to streamline document navigation.

Optimize PDFs : Compress PDFs for easier storage and sharing without compromising quality. Compress PDFs guide provides step-by-step instructions.

Enhance Security : Protect sensitive information by applying password encryption and using the Redaction tool to permanently remove confidential details.

Improve Accessibility : Make PDFs accessible to people with disabilities by following Acrobat's accessibility guide , including adding alt text and using accessibility checkers.

Automate Tasks : Utilize Action Wizard to automate repetitive tasks such as organizing, optimizing, and securing documents, saving valuable time.

Implementing these strategies can significantly enhance productivity and document management efficiency for a Records Clerk using Adobe Acrobat.

How to Display Adobe Acrobat Skills on Your Resume

9. Typing Speed

Typing speed, for a Records Clerk, refers to the number of words per minute (WPM) they can accurately type, crucial for efficiently handling, entering, and managing data in records.

Typing speed is important for a Records Clerk as it enhances productivity, ensures efficient data entry, and reduces processing time for records management, leading to improved accuracy and timely access to information.

How to Improve Typing Speed Skills

To improve your typing speed as a Records Clerk, focus on the following concise strategies:

• Regular Practice: Consistency is key. Use online platforms like TypingClub or 10FastFingers for daily practice sessions.
• Touch Typing: Learn to type without looking at the keyboard. Resources like Typing.com can guide you through the process.
• Typing Games: Engage with fun typing games to enhance speed and accuracy. Nitro Type offers competitive typing races.
• Set Goals: Aim for gradual improvement by setting achievable targets for words per minute (WPM) and accuracy.
• Ergonomics: Ensure a proper typing posture and keyboard setup to prevent fatigue. OSHA has guidelines on setting up an ergonomic workstation.

Incorporating these methods into your routine will contribute significantly to enhancing your typing speed and efficiency in your role as a Records Clerk.

How to Display Typing Speed Skills on Your Resume

10. Organizational

Organizational skills for a Records Clerk involve efficiently managing, categorizing, and filing documents and records to ensure their accurate storage and easy retrieval, while also maintaining confidentiality and compliance with relevant policies and regulations.

Organizational skills are crucial for a Records Clerk as they ensure accurate filing, easy retrieval, and efficient management of records, which are essential for maintaining the integrity and accessibility of information within an organization.

How to Improve Organizational Skills

Improving organizational skills, especially for a Records Clerk, involves enhancing efficiency in record-keeping and information management. Here are concise steps with inline linking to further resources:

Prioritize & Plan : Start by categorizing tasks based on urgency and importance. Use tools like the Eisenhower Box to help prioritize effectively.

Digitize Records : Transition paper records to digital formats. Utilize document management systems (DMS) for better accessibility and organization.

Implement Filing Systems : Develop a consistent filing system that is easy to understand. Alphabetical, numerical, or chronological systems can be effective. The National Archives offers guidance on creating filing systems.

Regular Audits : Conduct regular audits of your records to ensure compliance and accuracy. Learn more about records audits from ARMA International.

Use Organizational Tools : Adopt tools like Trello or Asana for task management, and Evernote or OneNote for note-taking and information organization.

Continuous Learning : Stay updated with best practices in records management by engaging in professional development opportunities through platforms like AIIM and ARMA.

Feedback Loop : Establish a feedback loop with your team or clients to continuously improve your organizational processes.

By adopting these strategies, a Records Clerk can significantly improve organizational skills, leading to more efficient and effective records management.

How to Display Organizational Skills on Your Resume

11. Attention to Detail

Attention to detail for a Records Clerk involves meticulously managing, recording, and verifying information to ensure accuracy, completeness, and accessibility of records, minimizing errors and discrepancies in data management.

Attention to detail is crucial for a Records Clerk as it ensures accuracy, completeness, and integrity of records, preventing costly errors, ensuring compliance with regulations, and facilitating efficient retrieval and use of information.

How to Improve Attention to Detail Skills

Improving attention to detail as a Records Clerk involves enhancing your focus, organization, and observational skills. Follow these concise steps:

Practice Active Listening : Focus intently on instructions or information being shared. MindTools offers techniques to enhance this skill.

Checklists and Templates : Utilize checklists for routine tasks and templates for documenting records. This ensures consistency and accuracy. Asana provides insights on creating effective checklists.

Organize Your Workspace : A clutter-free and organized workspace reduces errors. The Container Store offers tips on maintaining an organized desk.

Take Regular Breaks : Short breaks can prevent fatigue and maintain high levels of attention. The Pomodoro Technique is a popular method to manage time effectively.

Double-Check Your Work : Always review your records for errors. Grammarly can help catch mistakes in written communication.

Continuous Learning : Stay updated with the latest in records management through courses and reading. LinkedIn Learning offers relevant courses on various professional skills.

By integrating these practices into your daily routine, you can significantly improve your attention to detail as a Records Clerk.

How to Display Attention to Detail Skills on Your Resume

12. Communication

Communication, in the context of a Records Clerk, involves the exchange, management, and storage of information in various formats to ensure accurate, efficient, and secure access to records for authorized users.

Communication is crucial for a Records Clerk as it ensures accurate, timely, and secure exchange of information, facilitating effective record-keeping, compliance with legal standards, and support for decision-making processes within an organization.

How to Improve Communication Skills

Improving communication, especially for a Records Clerk, involves enhancing both verbal and written skills, active listening, and leveraging technology for effective information exchange. Here are concise strategies:

Develop Active Listening Skills : Focus on listening more than speaking to understand requests and queries better. Active Listening offers techniques to improve this skill.

Enhance Written Communication : Given the documentation nature of a Records Clerk's job, clear and concise writing is crucial. Grammarly's Blog provides tips on grammar, clarity, and tone.

Utilize Technology : Use email and document management systems efficiently. Familiarize yourself with tools like Microsoft Teams or Slack for seamless communication.

Feedback Mechanism : Implement and encourage a feedback mechanism to understand how your communication is received. Harvard Business Review discusses the importance and methods of giving and receiving effective feedback.

Continuous Learning : Engage in workshops and courses aimed at improving communication skills. Websites like Coursera and LinkedIn Learning offer relevant courses.

Stay Organized : Keep records well-organized to communicate information efficiently when required. Tools like Evernote or Notion can aid in managing and sharing information effectively.

By focusing on these areas, a Records Clerk can significantly improve their communication skills, leading to better collaboration and efficiency.

How to Display Communication Skills on Your Resume

Related Career Skills

• Medical Records Clerk
• Records Manager
• Medical Records Assistant
• Medical Records Specialist
• Medical Records Technician
• Clerk Typist

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Law Clerk - Family Law Clinical Practicum

The University of North Dakota is currently not hiring remote employees in the following states: AR, CA, CO, HI, MD, ME, OR, PA, WA, and any country outside of the United States.

Categories: Student Summer Term

Department: School of Law

• Grand Forks, North Dakota, United States
• Institutional Student
• Closing on: May 31 2024

Salary/Position Classification

• $20.00 Hourly, Non-Exempt (Eligible for overtime)
• 15-20 hours per week
• 100% Remote Work Availability: No
• Hybrid Work Availability: No

Purpose of Position

The Family Law Clinical Practicum accepts divorce, custody, juvenile guardianships, domestic violence protection order, and disorderly conduct restraining order cases. The Family Law Clinical Practicum Law Clerk will assist in researching legal issues pertaining to the client matters, client interaction, representation of clients in court proceedings and mediation under the supervision of the Family Law Clinical Practicum faculty supervisor.

Duties & Responsibilities

• Perform legal research. 
• Drafting memorandums, legal pleadings, client letters, and settlement agreements. 
• Maintain regular contact with clients of the Family Law Clinical Practicum by telephone, email, and in-person contact. 
• Maintaining and organizing client files. - (Essential)

Required Competencies

• Excellent research and writing skills.
• Ability to work independently and efficiently.
• Desire to become familiar with the practice of Family Law.

Minimum Requirements

• Successful completion of 2 years of Law School.
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.  This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Prior enrollment and successful completion of Family Law doctrinal course.
• Prior enrollment and successful completion of Family Law Clinical Practicum I course.

Please provide a resume with application by the closing date.

For full consideration, all application materials must be fully submitted by 11:55PM CST on the closing date. Student job openings are posted for a minimum of 3 business days.

Want to be notified of similar opportunities?

Thank you for your interest in applying to the University of North Dakota

Other UND Career Openings

Administrative secretary, undergraduate research assistant, additional information.

Find out why Grand Forks is Cooler .

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Please email the Human Resources Department at  [email protected] or contact us by phone at 701-777-4226. If you anticipate needing any type of accommodation to participate in any portion of the University's employment process, including completion of the online application process, please contact our office in advance of your participation or visit. 

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant's unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled status, proof of eligibility includes a DD-214 and a current letter of disability. 

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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