how to play presentation in powerpoint

How to Play PowerPoint Slides Automatically

The PowerPoint autoplay feature is an amazing tool for creating slideshows that advance automatically . Self-running PowerPoint presentations are great for leaving in kiosks or publicity booths. You can even show them with recordings or voiceovers to make sure your audience gets the most out of it. 

Forget worrying about clicking from slide to slide, today we will teach you how to play PowerPoint slides automatically!

We’ll cover the following topics:

Why should you use the automatic slideshow PowerPoint feature?

• How to Play PowerPoint Slides Automatically without Clicking - Option 1
• How to play slideshow in PowerPoint automatically - Option 2

How to make PowerPoint slides advance automatically with audio 

• How to loop slides in PowerPoint
• Check out some experts’ best practices for Automatic slideshows in PowerPoint

How to automatically play PowerPoint presentations across devices

How to play powerpoint slides automatically without clicking on mac, elevate your presentation with professional designs: try 24slides today.

Using the automatic slideshow feature has many benefits . The main one is its practicality; it is a tool you can set up in advance so that you eliminate the need for ongoing attention and your presentation flow is better. 

And that’s not all, you can even add voiceovers, recordings, and even laser pointer gestures to make sure your audience gets the most out of your presentation.

It becomes particularly beneficial in the following scenarios:

• Business presentations: An automatically progressing presentation can help you focus on your content without worrying about going slide by slide, which can often be distracting and disrupt your rhythm.
• Publicity: Self-running presentations can be great if you use them for publicity. For example, if you have a kiosk or booth, a self-running PowerPoint slideshow can help you reach more people without them having to speak one-on-one with a salesperson. 
• E-Learning: In e-learning modules or training presentations, autoplay can help learners progress through the material while listening to your lecture. However, they can also pause and rewind to go to the specific section they wish to revisit.
• Photo or Video Slideshows: Autoplay is commonly used in photo or video slideshows for events such as weddings or birthdays. It can serve as a background loop, or you can present it at a special moment along with music or narration to enhance the experience.

How to Play PowerPoint Slides Automatically without Clicking: Option 1

There are a couple of different ways to make your slides run automatically, and we'll go over both options. This first option is for when you need a really customized presentation: personalized timing for each slide, voiceovers, or laser pointer gestures . 

If this is your case, go ahead with this section, but if you’d like something a bit simpler, proceed to Option 2.

• The first step is to go to the Slide Show Tab. On the Set Up group, you’ll find the Set Up Slide Show option to start customizing your self-running presentation.

• Once the Set Up Show Window opens, deselect the Presented by a speaker option, as it refers to manually advancing your slides, either by clicking or using keys. Next, consider several options for the automatic slideshow:

• Browsed by an individual is one choice for creating a self-running PowerPoint presentation. This option permits you to deliver your slides within a window, as opposed to the typical full-screen mode. Ensure that the Use timings, if present option is enabled for this feature to function correctly.
• Another option is the Browsed at a kiosk , which allows you to run a full-screen, continuous slideshow automatically. This option locks in both the looping and timing settings, ensuring that your slideshow will continue until you press the ESC key.

If you’re not sure what option is the best for you, remember you can always select manually the loop and timings option . Try different options with these and try out how your presentation will look like with the different settings.

• The next step is to set your timings. This means defining how much time you want your PowerPoint slideshow to spend on each slide before automatically advancing to the next one.

To set your timings, click on Rehearse Timings , which will allow you to go through your presentation slide by slide, and it’ll record how much time you spend on each one. 

After you finish going through all your slides, a message will pop up to save your timings. Click yes so you can save the time spent on each slide.

How to play slideshow in PowerPoint automatically: Option 2

Let’s take a look at a different way of using the PowerPoint autoplay feature. This option is great if you’re looking for something simple and just want your slides to advance automatically at regular intervals. 

• First, open the Transitions Tab and locate the Timing Group.

• Go to the After option and manually add how much time you want to spend on each of your slides.

Select the Apply To All option so all your slides have the same timing.

You can also deselect the On Mouse Click option, depending on whether you want to be able to advance your slides by clicking or not.

Adding audio to your automatic PowerPoint is a fantastic feature to enhance your professional image and communicate your content without needing to be present. Let’s take a look at how to do it:

• Go to the Slide Show Tab and select Record Slide Show . Choose Record From Beginning to start with the first slide.

When the fullscreen opens, you will be able to see your first slide along with several options:

• Start in Settings (1) and select the tools you will be using. You have the option to use a microphone, or you can record yourself talking on camera. Choose your microphone and/or camera for recording.
• Next (2) , decide whether you want to have the microphone or camera you selected turned on. You can also choose to have a video preview.
• When you're ready to start recording, go to the top left corner (3) and click Record to start, Stop to pause, and Replay to review how it went.
• Once you finish with a slide, click on the right arrow (4) to move to the next slide.
• If you have Speaker notes in your slides, you can view them in (5) while you record.
• In the Pens and Markers section (6) , you can draw on the screen and make any annotations you want.
• Finally, the Clear option (7) allows you to clear existing recordings on the current slide or on all slides if you are unsatisfied and want to redo your recording.

• Now, to review what you've recorded, go to Set Up and make sure Play Narrations and Use Timings are checked. Then, click on From Beginning to start the presentation.

How to loop slides in PowerPoint 

If you want to learn how to loop your slides in PowerPoint, follow these steps:

• Go to the Slide Show tab and select Set Up Slide Show .

• When the Set Up Show window appears, go to the Show options group and tick the Loop continuously until ‘Esc’ option. Don’t forget to click OK to apply the new setup!

And all done! Now, your presentation will loop until you select ‘Esc’.

Check out some expert best practices for Automatic slideshows in PowerPoint

Now that you've learned how to make a PowerPoint slideshow run automatically, we'll give you the secrets to make your presentation stand out . Let's take a look at some insights from our expert designers .

Avoid too much text

Remember that your time per slide is limited , so it is important not to put too much text since your audience will not have time to read it. Try to express your message in the shortest possible text, and if necessary, revise and rewrite it as many times as necessary to synthesize it.

Limit interactive elements

Limit or avoid interactive elements such as hyperlinks that rely on user interaction since they may not function in PowerPoint autoplay mode.

However, if you want your audience or potential clients to take a specific action, consider using a QR code. Only make sure to leave the slide displayed for enough time for them to use it.

Practice, practice, practice

Keep in mind that your speech needs to fit perfectly with your timings for each slide. So, practicing your presentation multiple times is crucial to ensure a seamless and synchronized delivery. 

First, go to the Slide Show Tab and select Set Up Slide Show .

• When the Set Up Show Window opens, deselect the Presented by a speaker option and consider the following options to set up your automatic slideshow:

• Browsed by an individual : With this option, you can show your slides within a window instead of the typical full-screen mode. Make sure that the Use timings, if present option is selected.
• Another option is the Browsed at a kiosk : This option locks in both the looping and timing settings, ensuring that your slideshow will continue until you press the ESC key.
• Next, you need to set your timings. This involves determining the duration for each slide so that it advances automatically to the next one when you have finished presenting it.

To set your timings, go to the Slide Show Tab and click on Rehearse Timings.

A window will open, allowing you to go through your presentation slide by slide, and it will record how much time you spend on each one . As you progress through each slide, it will confirm the time spent, and you can either agree or choose to re-record.

After you finish going through all your slides, a message will pop up to save your timings . Click yes so you can save the time spent on each slide.

If you’re looking to create a presentation that truly wows your audience, you might want to consider professional design assistance for your PowerPoint. Lucky for you, we’re here to help. Check out the fantastic designs 24Slides can help you create today!

You might also like

• How to Add a Timer to Your Powerpoint Presentations
• 11 Time-Saving PowerPoint Hacks For Creating Quick Presentations
• How To Loop a PowerPoint Presentation
• Add a PowerPoint Real-Time Clock to Your Presentations

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How to Present a PowerPoint Slideshow (w/ Shortcuts)

• PowerPoint Tutorials
• Shortcuts & Hacks
• May 11, 2019

There are a variety of ways to start a PowerPoint presention, depending on:

• Where you start your presentation (from beginning or from current)
• Which PowerPoint view you prefer to present in (Slide Show view or Presenter view)
• How comfortable you are with keyboard shortcuts

Why would Microsoft include so many ways to present a presentation? My guess is that everyone learns PowerPoint differently, and has personal presentation styles.  The more options you have, the easier your life will be as there will always be a way to start your presentation the way you want to (or jump back into it when you need to).

See all the options below and find the method that works best for you and let the slide show begin !

NOTE: If you are running two presentations side-by-side, each presentation needs to be started as it’s own slide show. To see how to set up two PowerPoint presentations to run side-by-side like this before you start your slide show, read my guide here .

Table of Contents

Start slide show from beginning.

To start a slideshow from the beginning of your presentation using the ribbon, simply.

• Navigate to the  Slide Show tab
• Select  From Beginning

Selecting  From Beginning  starts your presentation from the very first non-hidden slide in your presentation, regardless of which slide you are currently inside of your deck.

You can also start your slide from the beginning of your presentation by hitting the Slideshow From Beginning keyboard shortcut,  F5 .

Regardless of which method you use, this is the classic way to start your presentation in full screen from your first title slide (regardless of where you are in your slide deck).

Let the slide show begin!

NOTE: To expand your knowledge and learn how to use PowerPoint’s FREE and HIDDEN built-in laser pointer to point things out during your presentation, read my guide here .

Take your PPT skills to the next level

Start slide show from current.

To begin your slide show from the slide you are currently on using the ribbon, simply

• Navigate to the Slide Show tab
• Select  From Current Slide

Selecting From Current Slide starts your slide show from whatever slide you are currently on, even if the slide is hidden.

You can also start your slide from the current slide you are on by hitting the  Shift+F5  keyboard shortcut.

Because it’s often easiest to catch errors when building your slides in this full screen mode, I highly recommend learning the  Shift+F5  shortcut and using it frequently as you build your slides to spot them for errors.

If you don’t want to bother learning the From Current Slide shortcut, you can also start your slideshow by clicking the  Slide Show  icon at the bottom of your screen.

This is a fantastic way to spot check your slides as you are building them. On top of that, it’s a fast and uncomplicated way to re-start your presentation from where you left off after demoing something on screen.

Start a mini-slide show in PowerPoint

You can also use the following hidden PowerPoint shortcut to run a mini slide show over the top of your current deck.

To run a mini slide show, simply:

• Hold down the  Alt key  on your keyboard
• With your mouse, click the  Slide Show  icon

Doing so starts a small slide show of your presentation that you can see below, from the current slide you are on.

Presenter View

The Presenter View is an alternate way to run your presentation in PowerPoint. In this view, your slides are projected on screen, and the details of your presentation are displayed on your computer as pictured below.

The presenter view includes your next (non-hidden) slides that is coming up, your current slide projected on screen, how long you’ve been talking and your speaker notes.

To launch the  Presenter View  from the beginning of your presentation using your Ribbon, simply:

• Navigate to the  Slide Show  tab
• Hold down the  Alt key on  your keyboard
• Click  From Beginning

Holding down the  Alt key  and clicking  From Beginning , the Presenter View will launch from the very first (non-hidden) slide in your presentation.

You can also launch the presenter view from the beginning of your presentation at any time by clicking Alt + F5  on your keyboard.

Start Presenter View in PowerPoint From Current Slide

Did you know that you can access different views in PowerPoint by adding keys as you click commands in the PowerPoint ribbon?

To start the Presenter view from your current slide using your Ribbon, simply:

• Hold down the Alt key on your keyboard
• Click  From Current Slide

Holding the Alt key and clicking From Current Slide launches the Presenter View from your current slide. So, this is another way you can quickly practice your presentation, see your speaker notes and see what’s coming up next.

You can also launch the Presenter View from the beginning of your presentation at any time by hitting Alt+F5 on your keyboard.

Showing and Hiding Presenter View

Regardless of which view you start your PowerPoint slide show; you can switch between the two different slide show views without exiting presentation.

To switch between the two slideshow views (while giving your presentation), simply:

• Right-click your slide in whichever presentation view you are currently in
• Select either Show Presenter View or Hide Presenter View

When would you use a feature like this during a presentation? One example is if you want to view your notes without leaving the slide show mode.

NOTE: The letter r  for both  Show Presenter View  and  Hide Presenter View  is underlined. This means that it is a keyboard shortcut. So, if you want to quickly flip between these two presentation views, you can simply right-click your slide and hit the letter r on your keyboard. Doing so automatically switches the view you are in.

Controlling how your presentation runs

Another way to control how your presentation runs (including the default laser pointer and pen color), is the Set Up Slide Show dialog box.

To open the  Set Up Slide Show  dialog box, simply:

• Select the  Set Up Slide Show  command

Doing so, opens all your PowerPoint slide show settings and options as pictured below.

Inside the slide show settings dialog box, you can select:

• How your presentation runs (full screen, window or in kiosk mode).
• Your default pen and laser pointer color options ( see our laser pointer article here ).
• Which slide you want start from, or which slides you want to show. You can also setup a custom show here.
• How your slides progress (manually or using slide timings).
• Which of your computer monitors (or screens) your slide show runs on.

The  Set Up Slide Show dialog box is also the secret to running multiple presentations at the same time in PowerPoint. To expand your knowledge and learn how to set this up, read our guide here .

Setup Slide Show SECRET Shortcut

To use the SECRET shortcut to open the Set Up Slide Show dialog box, simply:

• Hold down the Shift key on your keyboard
• With your mouse, click the Reading View icon at the bottom of your screen

This is useful when you need to quickly cycle through lots of PowerPoint presentations and change how those presentations run. Instead of wasting time clicking through the Ribbon, simply hold the Shift key and click the  Reading View icon. This is also a friendly conversation starter with a fellow PowerPoint enthusiast at Happy Hour.

NOTE: The color of your Reading View icon might be different than in the picture above, as it is dependent on the Office Theme you selected for PowerPoint.

How to exit a PowerPoint presentation early?

Regardless of how you start your full screen presentation, you can end your presentation at any time by hitting the Esc key on your keyboard.

Hitting  Esc  immediately takes you out of the   PowerPoint presentation mode and back to the normal editing view of your slides, on whatever slide you were last presenting.

Here is how you can use a combination of all the different keyboard shortcuts to spot check and practice your presentation in full screen before you finalize your presentation.

• Hit  F5  on your keyboard to   start your presentation in full screen from the very first slide in your presentation. You can then use your arrow keys to advance, spot checking your slides for errors.
• When you find an error, simply hit  Esc  key to return to the normal PowerPoint editing view to fix your slide.
• When you are done, hit  Shift + F5  to return the full screen presentation mode from the slide you just updated. You can then continue spot checking your presentation (without having to start over from the beginning).

In this way you can quickly work your way through your slides and practice your presentation, fixing and adjusting your content as you go.

Understanding how to run your presentations is CRITICAL to the success of your presentation. Not only in presenting them live, but also in knowing how to spot check your slides as you build them.

I personally find it easiest to spot check your slides and quickly fix errors by running your presentation in slide show mode (or full screen). The last place you want to discover an error is during your presentation.

Using the commands and shortcuts above, you can quickly start, exit and step back into your slide show. Once you have these commands and features down, you will also look like a whiz during your presentations.

If you enjoyed the depth of this article, you will love our other PowerPoint training courses and free resources. To learn more, visit us here .

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How to Use Autoplay in a PowerPoint Presentation

So you can snooze off more easier

When you must give a presentation at work, Microsoft PowerPoint is the standard tool most people use. However, without some creativity, PowerPoint presentations can end up dull. Learning how to autoplay PowerPoint slides can add some spice to your presentations.

In this article, you’ll learn how to autoplay content in PowerPoint slides. You can automatically play an embedded video when a slide appears or autoplay animations. Finally, you can create a self-running presentation that moves through the next slide using specific timing that you’ve set up and even loop the presentation for continuous play.

Note : The following tips will work on PowerPoint, whether running on a Windows or a Mac computer.

How to Create a Self-Running PowerPoint Presentation

Why create a self-running PowerPoint presentation? You may not want to get distracted by clicking to move your presentation to the next slide. Or you’d like to set up your presentation on a kiosk at a convention. Some presentations that can run themselves may not even need a speaker.

Set Up the Slide Show

By default, PowerPoint presentations are configured to run as “Presented by a speaker”, where you have to click through each slide to trigger transitions throughout the presentation.

To set up Autoplay, first configure the presentation to autoplay how you would like.

• Select Slide Show tab from the menu, then select Set Up Slide Show from the ribbon.

• Use the options on the pop-up window to configure how your presentation will behave during autoplay.

Here’s how each option works:

• Presented by a speaker : The speaker must click through each slide using the mouse click. However, automatic slide timing is still an option if you select it on the right.
• Browsed by an individual : The viewer will need to press Play to start the presentation, but after that, it’ll play on its own.
• Browsed at a kiosk : This option will continue to loop through the presentation until you press the Esc key on the keyboard. This will automatically enable the Loop Continuously option at the bottom of the window.

Rehearse and Set Slide Times

The next step is to set up the slide timing and rehearse your presentation to ensure the time spent automatically on each slide is appropriate.

Using this rehearsal option is also a great way to practice your presentation and ensure that the overall runtime is within your limitations.

To do this:

• Select Slide Show from the menu and choose Rehearse Timings from the ribbon.

• This will start the “Recording” session. In this mode, you’ll need to speak normally using the script you will use during your presentation. When done speaking on a specific slide, select the “Next” arrow to continue to the next slide.

Note : Use the “Pause” button to pause the time for the current slide if you need to collect your thoughts or take a break for any reason. This small window will also show you the overall time for your entire presentation.

• Continue to do this through all of the slides. Finally, press the “x” at the upper right corner to finish recording on the last slide. You’ll see a pop-up message asking if you’d like to save your new slide timings.

Once you’ve saved these changes, your PowerPoint presentation is ready to use. If you’ve kept the default Presented by a speaker setting and enabled the Using timings, if present select under “Advance Slides,” you can start your presentation manually and then let slides advance automatically as you speak.

Record Slide Show (Fully Automated)

If you want to create a fully self-running presentation for a kiosk or send people to run themselves, select the correct option in the “Set Up Show” window described above.

Then, record your presentation by selecting Slide Show from the menu and selecting Record in the ribbon. Next, select From Beginning in the drop-down menu to start recording your presentation in full screen from the first slide.

You can skip this step if you don’t want to record your voice narrating the slideshow. Just make sure you’ve enabled the Show without narration check box in the Set Up Show window.

How to Embed and Autoplay a Video

Another thing you can automate in your PowerPoint presentations is triggering an embedded video file when you click on the slide where you’ve placed it.

In the editing view, right click the video you want to automate and select the down arrow to the right of the Start button.

Select Automatically from the dropdown menu.

Save the PowerPoint presentation. Now, it’ll start playing automatically when you advance to the slide with your embedded video while in presenter view.

Should You Use a Self-Running PowerPoint Presentation?

The option to have your PowerPoint slide show advance automatically can be handy. However, it isn’t always the right approach. For example, a complete, recorded presentation is great if you’re emailing your presentation or offering a download. But a self-running presentation could backfire if you’re drawn into a side conversation or have other things you want to say on the fly. As a result, you may find yourself fumbling to pause your presentation.

If you want more control over your presentation flow, sticking with a manually run presentation might be best for your situation.

Ryan has been writing how-to and other technology-based articles online since 2007. He has a BSc degree in Electrical Engineering and he's worked 13 years in automation engineering, 5 years in IT, and now is an Apps Engineer. Read Ryan's Full Bio

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• Presentations

How to Present a PowerPoint Slideshow With Presenter View (+ Video)

• Bahasa Indonesia

Giving a presentation can be intimidating, even to seasoned speakers. Learn how to use PPT Presenter View , which is your private cockpit view.

This is a view that you'll see on your own screen while giving a presentation using PowerPoint. While the audience will see the presentation on the projector or big screen, you'll have your own private view on a second monitor.

This feature is like a cockpit for giving presentations. You'll keep all the most important controls front and center while presenting.

PowerPoint Presenter View gives you at least four essential tools that make presenting your slideshow more comfortable:

• In Presenter View , this display keeps your  speaker notes  in view to reference while speaking.
• You'll see a thumbnail for the next slide to begin preparing for your next key point, and you can jump to other slides quickly.
• A timekeeping tool helps you track how long you've been speaking to ensure you don't overrun any time limits.
• Drawing tools allow you to add illustrations on screen while presenting to draw attention to specific parts of your slides.

You need every advantage you can get when it's time to give a presentation. In this tutorial, you'll learn how to make the most out of Presenter View in PowerPoint.

In this tutorial, I'm going to focus on an underused feature of PowerPoint: Presenter View. 

How to Present a PowerPoint Slideshow With Presenter View (Video)

In this video, I'll teach you how to get started with Presenter View in PowerPoint. You'll learn how to enable Presenter View and then use the tools inside of it. I'll teach you to use the special Presenter View features to keep your notes and tools close, that way you can present more confidently. 

Keep reading to find out more about using Presenter View in PowerPoint and the best features to try out.

Turn On PowerPoint Presenter View

In PowerPoint for macOS, simply click on  Presenter View  on the  Slide Show  tab to kick off the presentation in Presenter view .

You'll see the Presenter View interface on one screen. The other display will show the "audience version" of the presentation. In other words, it shows what they'll see on a projector screen, or even their own display. 

How to Make the Most of Presenter View

Let's dive into some of my favorite features that Presenter View brings to the table. Using even one of these is reason enough to try out Presenter View in PowerPoint. But when you combine them together, it's a no-brainer.

This is how to use Presenter View on PowerPoint. But the real question is why to use presenter mode PowerPoint. The reason is twofold:

• It helps your slides look better.
• It keeps you organized.

You can share neat, uncluttered slides that aren’t packed with content. That’s because you can keep your supporting content to yourself.

For this Presenter View in PowerPoint tutorial, we’ll be using the beautiful Tezia - Corporate PowerPoint Template from Envato Elements. Tezia has 40 stunning slide layouts. Each one works great in PowerPoint Presenter View . Download it today and follow along.

Now, let’s learn how to use Presenter View in PowerPoint fast!

1. Speaker Notes

Speaker Notes is a top feature that works best with Presenter View in PowerPoint. Many presenters will spend time filling out cards or scribbling ideas onto paper. But it's much easier to add them directly into your PowerPoint file.

To add Speaker Notes to a presentation, start off by working in Normal view on PowerPoint's View tab. At the bottom of your screen, you can click on Notes to open up the Speaker Notes section and add your own text.

Speaker Notes and Presenter View go hand in hand. When you're in Presenter View , your speaker notes will show up on the right side of your screen. You can adjust the text size with the icons near the lower right corner. 

Speaker Notes show how to use Presenter View in PowerPoint to your advantage. They help keep you on track as you present on your key topics.

Speaker Notes are important because they avoid the potential of you reading off your slides. Why? Because you don’t have to commit every key detail to memory! You can engage with your audience, all while referring to pre-built notes that they’ll never see.

2. Slide Previews

Let’s face it: you might be sharing a presentation with dozens of different slides inside. When you know how to put PowerPoint in presentation mode, you can get a sneak preview as you present. It’s easy to forget exactly how you sequenced slides together.

With Presenter View , you can stop guessing. That’s because you’ll always have a preview of the next slide in your deck.

As you work in Presenter View in PowerPoint, notice the slide thumbnail in the upper right corner. It’s labeled Next Slide , and that’s exactly what you’re seeing. This helps you transition smoothly from slide to slide. Often, you may set up some closing narration on one slide to help introduce the next. Guesswork and delays are gone, thanks to using Presenter View in PowerPoint.

Knowing how to present on PowerPoint involves keeping slides in a logical order. That means that on occasion, your next slide should no longer be the next one in line. Presenter View helps you handle this situation. 

Across the bottom of the view is a filmstrip of every slide’s thumbnail. You can scroll through it and click on any slide to jump directly to it.

This way, you can jump around in your slide deck without your audience ever knowing it! This helps you drive the flow of your slide deck in real time, with no interruptions or distractions. 

3. Drawing Tools

Like sports commentators do during a broadcast, you can use drawing tools to draw on top of your slides. This is perfect if you've got a tablet for example, but the feature works well for computer users with a mouse too.

To enter the drawing tools, you can click on the icon shown in the PowerPoint screenshot below. This turns on the tools you need to add highlights and annotations to the selected slide.

Annotations are great if you want to call out key details in real time. You can highlight, mark up, or circle any element on a slide. This is how to use Presenter View in PowerPoint in a live environment. You can use it to capture audience attention and focus on details as your narrative flows. 

Choose from tools like the Laser Pointer, Pen, and Highlighter to add annotations to a slide. A laser pointer is a digital version of the popular tool used to draw attention to parts of a slide.

The Pen and Highlighter tools will actually add new marks on top of the slide that your audience will see. 

4. Timekeeping

This feature is straightforward to use, but I can't stress enough how helpful it is. Nothing is worse than giving a presentation and realizing that you used only half of the time. Or that you went far over the time limit.

In Presenter View , you'll see a feature that keeps time above the current slide thumbnail. You can pause this feature with the Pause button or reset the counter with the icon on the far right. But often, it's best to leave it running. This keeps you on pace, on track, and focused on your message. 

Plus, this is how to put PowerPoint in presentation mode to work for you. At a glance, you can see how much time you have left. This may encourage you to speed up your dialogue. Or it may afford you extra time to expound on a key point or new supporting detail. 

I can think of many times when this feature would have been a big help during presentations in college. When you're graded or judged based upon your runtime, it's a great idea to keep that time total in view.

5. Navigate Effortlessly with Keyboard Shortcuts

Presenter mode PowerPoint presentations are easy to navigate. That’s because they work well with a variety of keyboard shortcuts. By using these shortcuts, you can see how to present on PowerPoint efficiently.

Presenter View offers an array of keyboard and mouse shortcuts that you can use as you present. Again, your audience won’t notice this. 

For a look at them, click on the Tips button in the upper left corner of Presenter View . You’ll see a complete cheat sheet of shortcuts listed. Refer to it often and use these tips to navigate through your slides.

The Best Source for Stunning PowerPoint Templates (With Unlimited Downloads)

Envato Elements is the best place to find stunning PowerPoint templates in 2022 . For a flat, monthly rate, you can download as many PowerPoint templates as you want. Plus, Elements offers an array of other creative content. This includes stock photos, music, fonts, and more.

When you’re using Presenter View in PowerPoint, you need templates that look their best. It’s tempting to turn to free options. But premium templates from Envato Elements are always your best bet.

Why? They’re designed by creative experts with you in mind. You simply fill in the blanks to add your own content. You don’t have to spend time and effort designing slides from scratch. This gives you even more time to craft a compelling narrative to wow any audience.

With premium Envato Elements templates, you’ll unlock an array of features. Each of these helps you shine when you use presenter mode PowerPoint features:

• easy-to-edit text placeholders
• photos and illustrations throughout
• charts and infographics
• pre-built animations

As you learn how to put PowerPoint in presentation mode, you’ll see how all these benefit you.  

Learn More Powerful PowerPoint Tools

We can use tools like Presenter View to reduce the anxiety that comes along with giving presentations. It may still take time to prepare and feel confident about your presentation. But Presenter View keeps those key features in easy view so that you aren't scrambling for written notes.

Check out these tutorials to learn more about giving presentations using Microsoft PowerPoint :

Download Our eBook on Making Great Presentations (Free PDF)

We have the perfect complement to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully. 

Download our  eBook: The Complete Guide to Making Great Presentations . It's available for FREE with a subscription to the Tuts+ Business Newsletter. 

Start Using Presenter View Today

You just learned how to use Presenter View in PowerPoint. You're the pilot, and now you're in the cockpit of your presentation plane! The features you saw in this tutorial will keep everything you need in view while you give a presentation.

Don't forget to launch your presentation in presenter mode PowerPoint mode. That means you'll always have your slide cues, notes, and more while you speak to an audience.

Editorial Note:  This post has been updated with contributions and a video from Andrew Childress . Andrew is a freelance instructor for Envato Tuts+.

Home Blog PowerPoint Tutorials How to Play a PowerPoint Slideshow on TV

How to Play a PowerPoint Slideshow on TV

PowerPoint presentations are often presented via projectors, where an individual can copy files to a computer which is connected to the projector in the hall. However, sometimes the projector is replaced with a large monitor or TV. There are many ways by which you can connect your computer or mobile device to a TV for presenting your slides. Here are a few simple methods which can be used to answer the age old question that many PowerPoint newbies ask; i.e. how to play a PowerPoint Slideshow on TV.

1. Connect Your Laptop or Mobile Device Using an HDMI Cable

This is the easiest way by which you can play a PowerPoint presentation on TV. In the old days the legacy VGA cable was used for this purpose, which is still usable with even the most modern TVs. However, an HDMI cable gives better quality playback and is easier to use.

In this demo we will show you how to connect a laptop with an LED TV using an HDMI cable. However, there are different mobile devices (e.g. Android and iPad tablets) which also support HDMI to TV connectivity.

Step 1: Plug in your HDMI cable into your laptop’s HDMI Port (as shown below).

Step 2: Connect the other end of the cable to your TV’s HDMI port. Usually, there are two HDMI ports, one located on the side and the other behind the TV.

Step 3: Switch to ‘HDMI’ from your TV’s Remote. Usually, this option is available from the remote’s Menu button. You might have options like ‘HDMI 1’ and ‘HDMI 2’ appearing on-screen. This is because one of the menu options connects to your first port and the other to the second. The image below shows connectivity with my TV’s second HDMI port. The port numbers might be labeled differently depending upon your TV’s model.

The below image shows the Organizational Charts PowerPoint Template running on an LED TV connected to a laptop via HDMI cable.

2. Play Slides as Image Slideshow or Video from a USB

This is another fine method for playing a PowerPoint slideshow on a TV. However, you will require converting your PowerPoint presentation to a supported format. For example, many TV’s support image formats like JPEG or Video formats like MP4. You can convert your presentation to a video format or export your slides as images and run them as a slideshow on your TV.

To learn how to convert your PowerPoint presentations to image or video format, see our guide about:

How To Save a PowerPoint Slide As a Picture and How To Convert a PowerPoint 2013 Presentation to a HD Video .

3. Convert and Play Your Slides from a DVD Player

You can also convert your PowerPoint files to DVD video format, write it on a DVD and play it using a good old DVD player. While this method is more laborious than the aforementioned, it is a pretty functional method. To get the video format right, follow the instructions given below.

Step 1: Save your PowerPoint to video format. You can refer to our tutorial mentioned above or simply go to File –> Save As –> and save your video to either MP4 or WMV. Unlike older versions, PowerPoint supports both formats.

Step 2: Open Windows DVD Maker, and select Choose Photos and Videos .

Step 3: Click Add Items and select the converted video file (file converted from PowerPoint to video format). Once the video with your video slides is picked, click Next .

Step 4: Now, customize menus for your DVD according to need, insert a blank DVD to your computer and click Burn .

Note: This process can be used to burn videos and photos to create DVD slideshows using Windows DVD Maker. You can also use another third-party DVD authoring tool for this purpose.

4. Connect to Your TV Using Wi-Fi or Wired Network

There are various TV models and devices which enable connecting to the Internet. The most common example of this can be found in the form of Smart TVs and Smart TV devices. Depending upon your TV model or the supported digital box you might be using, you can play a video slideshow by converting your PowerPoint presentation to a video format supported by your TV.

The below image shows connectivity settings for a Samsung Smart TV.

Recommended reading: How to embed video in PowerPoint

5. Use a Video Streaming Device

Last but not least, you can use a video streaming device like Roku 3, Apple TV or Google Chromecast to play a slideshow (e.g. one that has been converted to video format). The below image shows connectivity options for Apple TV. The various connectivity options in a video streaming device such as HDMI, USB and Wi-Fi / Ethernet provide ample scope for streaming various file types to your TV. This makes it possible to run an image, video or PPT/PPTX slideshow of your presentation slides (depending upon the mode of connectivity).

Do you know that using a high-quality PowerPoint Template with a connected TV can give you an excellent playback experience? Instead of using templates with dull backgrounds and hazy designs, you can download these Premium PowerPoint Templates to get the best output on your high definition TV or monitor.

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HDMI, Microsoft PowerPoint, PowerPoint 2013, PowerPoint 2016, PowerPoint Tips, Presentation Videos, Presentations, Slideshow, TV, Videos, View Presentation Filed under PowerPoint Tutorials

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16 Responses to “How to Play a PowerPoint Slideshow on TV”

Useful article with great options for projecting presentations on TVs. It seems to happen more often than not, that you come across a TVs in meeting rooms at e.g. customer sites. One suggestion is to add the Microsoft Wireless Display Adapter as another option under pt. 5 for Wireless video streaming.

Awesome! Thanks for clearing this up.

I’m still curious if a wireless option exists. PowerPoint From computer to Smart TV via Bluetooth maybe?

Very useful article, i dont ave a laptop at home and was wondering how i could study the power-point presentations using the tv. thanks for the simplicity of the article too, very easy to apply.

So if I have a load of PowerPoint presentations with images, text and links to short film clips which if I plug into a pc at work they play on the interactive whiteboard perfectly. How do I use the same USB stick to play these in my other place of work on the Apple TV monitor?? Can I?

Your interactive whiteboard has probably a computer built-in, possibly even running some form of Windows, that can natively display PPTs as a regular presentation. But a standard monitor can only display a video signal it gets through an input, but cannot process any presentation or other files. And most, if not all, smart TVs, cannot handle PPTs, just like they cannot open Word Docs etc. Only media files file images, and videos.

Been searching for an answer for a while now, how can I play a ppt file on a tv without converting to an mp4 or jpegs?? and without connecting laptop to tv??

I have a Toshiba 50L5200U, and want to play a PowerPoint as a slideshow from a USB on the back of the TV. Is this possible on this model (if I convert the PPT to another format-if so, which one?), and if not, would a Firestick work, to enable me to transmit the powerpoint/slideshow wirelessly?

Thanks in advance!

Hi David. That model of Toshiba TV supports JPG images. You’d try to export the PowerPoint slides to JPG and then save them to the memory stick. It would be possible you need to rename the images to play in order or choose the appropriate sort by filter. This method depends purely on the TV, but if you have a Firestick or Chromecast, you can play the PowerPoint remotely from your computer.

I figured it out! If you export the slides from PPT as jpegs and change the dimensions to 1920×1080 (my laptop automatically made the second part 1081), it will be high-res and full screen when it displays on the TV from your USB. Originally, mine was 1280×720 and I had the same zoom issue, but when I tried to change the ratio in design (on power point), it messed up my formatting and some background colors. By changing the size of the jpegs when saving, there was no distortion and I was able to navigate the slides perfectly.

Hi @Tatyana. Glad to know you could figure it.

WE BOUGHT A HISENSE TV, USING A USB FOR SLIDE SHOWS (UPCOMING EVENTS) NEED TO SET THE TIME FOR THE SLIDE SHOW TO DISPLAY ON THE SCREEN FOR AT LEAST A MINUTE BEFORE THE NEXT SLIDE SHOW?

Please contact [email protected] with your question. Thanks.

Hi i am looking to show a “what’s on’s” at our social club using powerpoint with repeat function on an ordinary flat screen(not smart)tv.can you explain the easiest & cheapest way,i.e. memory stick,chromecast,media box etc.as i need to export images from a laptop. Thanks in advance

Hello, please contact [email protected] . For sure we will be able to help you.

Hello, I need to set up several tv monitors in a building that will loop through powerpoint slides. There is currently no wifi in the building. Can I just export the powerpoints into a movie format (wmv) and play it right from the usb to the monitor?

We’ve done this in the past, just simply exporting the presentation as a “video”. Using the feature File>Export>Create a Video. You can select the appropriate resolution, and generate the video. The video is generated as MP4 which is generally supported by TV’s. We uploaded the file to a pendive and use it in the screen.

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How-To Geek

How to loop a powerpoint presentation.

If you're showing off a lot of photos at a special event, set your presentation to progress at a continuous, automatic loop. Here's how.

Quick Links

Set up your slideshow to be looped, apply automatic slide transitions.

Slideshows are sometimes used to display images at events, such as weddings or trade shows. Whatever the occasion might be, you’ll want to loop your PowerPoint presentation so your guests aren’t staring at a blank screen. Here’s how it’s done.

First, open your PowerPoint presentation in which you would like to loop. Once open, navigate to the “Set Up” group of the “Slide Show” tab and then select the “Set Up Slide Show” button.

The “Set Up Show” window will appear. In the “Show options” group, check the box next to “Loop Continuously until Esc.” Once selected, click “OK” in the bottom-right corner of the window.

Now, when you play your slideshow, it will end only when you press the “Esc” key instead of when you've finished the last slide.

Related: How to Make YouTube Videos Loop Continuously

One caveat: With the way we currently have it set up, the slideshow will proceed only when someone clicks the mouse button. That’s fine if there will be a speaker present at all times. Otherwise, you’ll need to set up automatic slide transitions.

Head back to the “Set Up Show” window by selecting “Set Up Slide Show” in the “Set Up” group of the “Slide Show” tab.

There are a couple of options you need to select, but one important note is that you must first select “Using Timings, If Present” under the “Advance Slides” group.

The next option we select will lock a few things in place (which is why you need to select “Using Timings, If Present” first).

Under the “Show Type” group, select “Browsed at a Kiosk (Full Screen)." The “Loop Continuously until Esc” option will be enabled automatically if you haven’t already turned it on, and the option you’ve selected under “Advance Slides” will remain unchanged.

Select “OK” when ready to proceed.

Without the “Browsed at a Kiosk” option enabled, the automatic slide progressions would be disabled if someone were to press the Back key. With it enabled, the Forward and Back keys are locked, allowing the slideshow to automatically progress unattended without fear of someone breaking it.

Now it’s time to set the timings of the slides. Head over to the “Transitions” tab. In the “Timing” group, check the box next to “After” and set the timing at which you’d like each slide to progress. Note that it doesn’t matter if the box next to “On Mouse Click” is checked or not---it won’t work.

After that, select the “Apply to All” option in the same group.

Now, when you play your slideshow, it will continuously loop without interruption. To exit the slideshow, press the “Esc” button.

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5 Ways to Embed a Video File in Microsoft PowerPoint

Last Updated: March 27, 2024 Fact Checked

Embedding a Web Video

Embedding a video file, embedding a stock video, using android, linking movie files (powerpoint 2007).

This article was co-authored by Mitch Harris and by wikiHow staff writer, Rain Kengly . Mitch Harris is a Consumer Technology Expert based in the San Francisco Bay Area. Mitch runs his own IT Consulting company called Mitch the Geek, helping individuals and businesses with home office technology, data security, remote support, and cybersecurity compliance. Mitch earned a BS in Psychology, English, and Physics and graduated Cum Laude from Northern Arizona University. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 1,134,316 times.

If you want to spruce up your PowerPoint presentations, you can add a video to your slides. If you have a video file on your computer, you can easily embed it into your presentation. You can also embed YouTube videos, use looping stock videos, or, on older versions of PowerPoint, link to the videos. This wikiHow will show you how to add a video to Microsoft PowerPoint using your Windows, Mac, or Android device.

Things You Should Know

• Copy a YouTube URL. In PowerPoint, click "Insert' → "Video" → "Online Videos/Movie". Paste the URL and click "Insert".
• To embed a video file, click "Insert" → "Video" → "This Device" → select a file → "Insert".
• To use a stock video, click "Insert" → "Video" → "Stock Videos" → select a video → "Insert".

• You must have a subscription to use Office 365 . [1] X Trustworthy Source Microsoft Support Technical support and product information from Microsoft. Go to source
• Adding a video to your PowerPoint can help you make a great presentation .

• You can insert a video from supported websites such as: YouTube, SlideShare, Vimeo, Microsoft Stream, and Flip.

• On Mac, this will look like Online Movie .

• You'll see a preview of the video.

• To adjust when the video plays, click the drop-down menu next to Start: . Select In Click Sequence , Automatically , or When Clicked On .
• Check the boxes to apply any of the following: Play Full Screen , Hide While Not Playing , Loop until Stopped , and/or Rewind after Playing .
• Click Volume to adjust the video's volume. Select Low , Medium , High , or Mute .

• Select the web video and click the Video Format tab.
• Click Poster Frame on the left of the toolbar.
• Click Image from File… .
• Select From a File , Stock Images , Online Pictures , or From Icons .
• Select the image source from the chosen method, and then click Insert .

• Stock videos work best as a background graphic to your PowerPoint text, since these videos loop seamlessly

• The stock video will be added to your slide. By default, it will cover the entire slide.

• PowerPoint is available for Android in the Google Play Store .

• The menu will open.

• If you want to take a video using your camera, tap Open Camera instead.
• The video file will be added to your PowerPoint.

• Videos can only be "embedded" (included in the presentation file itself) in PowerPoint 2010 or newer.

• Click the Office button and select "Publish."
• Select "Package for CD" and then select your presentation.
• Ensure that "Linked files" is selected in the "Options" menu.

Community Q&A

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• ↑ https://support.microsoft.com/en-us/office/insert-a-video-from-youtube-or-another-site-8340ec69-4cee-4fe1-ab96-4849154bc6db#OfficeVersion=Windows
• ↑ https://support.microsoft.com/en-us/office/insert-audio-or-video-in-powerpoint-for-android-95e0a2af-35fb-405a-8536-cdcd934f659a
• ↑ https://support.office.com/en-us/article/My-movie-doesn-t-play-190cf574-183d-4b7f-b627-3783a14b7b07?ui=en-US&rs=en-US&ad=US
• ↑ https://support.office.com/en-us/article/Add-and-play-a-movie-in-a-presentation-f3fcbd3e-5f86-4320-8aea-31bff480ed02

About This Article

1. Open the slide. 2. Click Insert . 3. Click Movie . 4. Click Movie from File or Video on my PC . 5. Select the video and click OK . 6. Click Playback . 7. Choose how to play the video. 8. Save your presentation. Did this summary help you? Yes No

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Top 7 Fixes for Animations Not Working in PowerPoint on Windows

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he's a disciplined footfall fan and loves international travel with his wife.

The artful integration of animations can help you transform a mundane slideshow into a captivating visual treat. Microsoft PowerPoint offers a variety of animations that you can apply to text, images, and other objects to make your presentation dynamic . But what if these animations stop working in PowerPoint for Windows?

Whether animations are playing incorrectly or refuse to play at all, this guide can help. It includes a few useful tips to get PowerPoint animations working again on your Windows 10 or 11 PC.

1. Check Animation Order and Triggers

Before you try anything else, it’s a good idea to check the set animation effects and triggers in your PowerPoint presentation . Here’s how you can go about it.

Step 1: Open your PowerPoint presentation, switch to the Animations tab at the top, and select the Animation Pane option from the Advanced Animation group.

Step 2: From the Animation Pane settings, you’ll see a list of all animations on the right side. Make sure all the animations are listed in the desired order. If not, use the up and down arrows to reorder them.

Step 3: Right-click on animations to change their trigger. Then, click the Play button to check your animations.

Repeat the above steps to check the animation effects and triggers for all your slides. If the animations don’t play even after that, continue with the fixes below.

2. Check Slideshow Settings

Microsoft PowerPoint may not play any animations during slide shows if you have accidentally enabled the ‘Show without animations’ option. Here’s how to turn it off.

Step 1: Open your PowerPoint presentation, switch to the Slide Show tab, and click the Set Up Slide Show button.

Step 2: Under Show options, clear the ‘Show without animation’ checkbox. Then, click OK.

After that, press F5 to start the slideshow and check if your animations work.

3. Click the Record Button

Is PowerPoint not playing animations when you try to record your presentation ? That could happen if you scroll through your slides and haven’t clicked the Record button. Here’s what you need to do.

Step 1: Open your presentation in Microsoft PowerPoint. Switch to the Record tab and click the From Beginning or From Current Slide button.

Step 2: Click the Record button at the top. After that, PowerPoint will play and record your presentation with animations.

4. Toggle Off Hardware Acceleration

Such issues with animations can also occur if the hardware graphics acceleration feature malfunctions in PowerPoint. You can try turning this feature off momentarily to see if that fixes problems with PowerPoint animations.

Step 1: Open PowerPoint on your PC and click the File menu at the top-left corner.

Step 2: Select Options from the left sidebar.

Step 3: Select the Advanced tab. In the right pane, scroll down to the Display section and clear the checkbox that reads ‘Disable Slide Show hardware graphics acceleration.’ Then, click OK.

After completing the above steps, check if the issue is still there.

5. Open PowerPoint in Safe Mode

At times, third-party add-ins can conflict with Microsoft PowerPoint, causing the animation pane to not show up. If you suspect that to be the case, you can open PowerPoint in safe mode. For that, press the Windows + R keyboard shortcut to open the Run dialog box. Type powerpnt /safe in the Open field and press Enter.

After opening PowerPoint in safe mode, check if your animations work. If they do, it’s likely that one of your add-ins is causing the problem. To identify it, you will need to disable all add-ins and then re-enable them one by one.

Step 1: Open PowerPoint and click the File menu at the top-left corner.

Step 2: Select Options from the left pane.

Step 3: In the PowerPoint Options window, switch to the Add-ins tab. Click the drop-down menu next to Manage and select COM Add-ins. Then, click the Go button next to it.

Step 4: Uncheck all the boxes to disable your add-ins and click OK.

Restart Microsoft PowerPoint and enable your add-ins one at a time. You will need to check the animations after enabling each add-in. When you find the problematic add-in, consider removing it for good.

6. Repair Your Presentation

If animations are not working only on a specific PowerPoint presentation, you can try repairing it. To do so, use these steps:

Step 1: Open Microsoft PowerPoint and click the File menu at the top-left corner.

Step 2: Select Open from the left sidebar and click the Browse option.

Step 3: Browse and select your file. Click the downward arrow next to Open to select Open and Repair.

Wait for PowerPoint to repair your presentation and open it. After that, check if the issue still occurs.

7. Run the Office Repair Tool

If nothing works, there may be an issue with some of the core files associated with Microsoft PowerPoint . In that case, your best option is to run the Office repair tool, which can automatically find and fix issues with Office apps like PowerPoint.

Step 1: Press the Windows + R keyboard shortcut to open the Run dialog box. Type appwiz.cpl in the box and press Enter.

Step 2: Select the Microsoft Office suite and click the Change button.

Step 3: Select the Online Repair option and click Repair.

Animate Brilliance

Adding animations to your PowerPoint presentations is an effective way to keep your audience engaged. Such issues with PowerPoint shouldn’t force you to settle for a boring presentation or seek an alternative. Going through the above tips should solve the underlying issue and restore normalcy.

Was this helpful?

Last updated on 05 December, 2023

The above article may contain affiliate links which help support Guiding Tech. However, it does not affect our editorial integrity. The content remains unbiased and authentic.

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

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How to Play PowerPoint Slides Automatically Without Clicking: Step-by-Step Guide

Navigating PowerPoint presentations can be a tedious task if we’re constantly clicking to advance slides. To play PowerPoint slides automatically without clicking, the “Auto-Play” feature is a lifesaver . This feature lets us set specific timings for each slide, ensuring a smooth and professional presentation flow.

Sometimes, when presenting, we want to keep our focus on the audience rather than worrying about the slide transitions. That’s where setting up a self-running slideshow can be incredibly impactful. By adjusting the timings, we can even loop the presentation, making it perfect for kiosks or continuous information displays.

Trust me, mastering this feature not only boosts our presentation skills but also adds a layer of professionalism. Imagine not having to worry about when to hit “next” and focusing entirely on delivering our message. Ready to impress with seamless, hands-free PowerPoint presentations? Let’s dive right into the details and tips that can make this happen!

• 1.1 Understanding Slide Show Set-Up Options
• 1.2 Incorporating Transitions and Animations
• 1.3 Adding Multimedia Elements
• 2.1 Utilizing the Rehearsal Toolbar and Slide Timings
• 2.2 Enhancing Professionalism Through Narrations and Voiceovers
• 2.3 Managing Slide Duration and Transitions
• 3.1 Setting Up for Kiosk and Hands-Free Presentations
• 3.2 Effective Use of Slide Show Looping Options
• 4.1 Conducting a Seamless Flow of Slides in Different Environments
• 4.2 Tips for Effective Delivery in Business and Educational Settings

Setting Up Your PowerPoint Presentation

Getting your PowerPoint slides to play automatically without clicking can streamline your presentation, enhance professionalism, and ensure a smooth delivery. To achieve this, we will explore various essential steps and settings to consider.

Understanding Slide Show Set-Up Options

Let’s start by navigating to the Slide Show tab for fundamental settings.

Here, we can select “Set Up Slide Show,” which allows us to choose how our presentation will be viewed:

• Presented by a speaker (full screen) : Ideal for live presentations.
• Browsed at a kiosk (full screen) : Automatically advances slides without input.
• Browsed by an individual (window) : Supports individual, interactive viewing.

These options cater to different situations, whether we’re presenting at a trade show or setting up a digital kiosk.

Incorporating Transitions and Animations

Next up are transitions and animations for smooth slides.

Go to the Transitions tab and select your preferred transition effect for each slide. Popular choices include Fade , Wipe , and Fly In .

• Set the timing for each transition to enhance flow.
• Click “After” and specify the duration in seconds to auto-advance slides.

Adding animations? Head over to the Animations tab . Incorporating these elements can make our presentation engaging without manual intervention. Remember, too many animations can be distracting.

Adding Multimedia Elements

Multimedia elements like audio, video, and sound effects can significantly enhance our presentation.

Incorporate these elements by clicking on the Insert tab . Add audio from your files or record narration directly within PowerPoint. Videos can be embedded or linked from online sources.

For audio and video playback , select whether they should start automatically or on a click. Adjust the timing settings, so they sync perfectly with your slides.

Visualize our topics with tables, lists, and multimedia to create an engaging and professional presentation. Let’s ensure everything aligns perfectly for a captivating, self-running show.

Tips for Rehearsing and Timing Presentations

Effective rehearsal and precise timing significantly enhance the impact of any PowerPoint presentation. It is crucial to manage the duration of slides, incorporate voiceovers, and utilize available tools.

Utilizing the Rehearsal Toolbar and Slide Timings

The Rehearsal Toolbar in PowerPoint is our best friend for mastering slide timings. By clicking on the “Rehearse Timings” option, we can practice each slide’s timing and ensure we stay on track.

During rehearsal, it’s vital to focus on key points to avoid missing any crucial information. The toolbar records the time spent on each slide, allowing us to review and adjust as necessary.

Pro Tip: Make use of the “Clear” button to delete unnecessary timings and practice again until we get it right.

Enhancing Professionalism Through Narrations and Voiceovers

Adding narrations and voiceovers to our slides can elevate our presentation significantly. By recording our voice, we provide a guided experience for our audience, making the presentation more engaging.

Using a good microphone ensures clear and professional sound quality. To record narrations, go to the “Record Slide Show” in the Slide Show tab. From there, select “Start Recording from Beginning” and speak into the microphone as we proceed through the slides.

Always remember to keep our speech clear and pace ourselves to match the flow of our slides.

Managing Slide Duration and Transitions

Managing the duration of each slide is crucial for the overall flow of the presentation. We can set specific times for each slide to advance automatically by navigating to the Transitions tab . Here, we can specify the duration and even apply the timing to all slides with a single click.

Transitions between slides should be smooth to maintain audience engagement. It’s wise to avoid flashy transitions unless they serve a specific purpose. We have to keep it simple and professional to maintain the quality and clarity of our presentation.

Creating Self-Running Presentations

Let’s dive into creating PowerPoint presentations that run automatically and ensure seamless delivery without manual intervention.

Setting Up for Kiosk and Hands-Free Presentations

First, we focus on setting up your presentation for kiosk and hands-free viewing.

• Open your PowerPoint presentation.
• Go to the Slide Show tab on the Ribbon.
• Click Set Up Slide Show .

Here, you’ll see options for different show types:

• Presented by a speaker (full screen)
• Browsed by an individual (window)
• Browsed at a kiosk (full screen)

For hands-free presenting , select the Browsed at a kiosk (full screen) option. This will loop the slides continuously until you press Esc . Adding timings to your slides ensures the presentation advances smoothly:

• Click on the Transitions tab.
• In the Timing group, check After and set the duration for each slide.
• Click Apply to All , and you’re set!

Effective Use of Slide Show Looping Options

Looping options ensure your presentation repeats seamlessly.

• Navigate to the Slide Show tab.
• In the Show options section, check Loop continuously until ‘Esc’ .

Adjusting timings is crucial for a smooth autoplay experience. Visit the Transitions tab again and in the Advance Slide section, set the time for each slide to automatically advance.

For instance, a sales pitch at a kiosk should have brief intervals, while an informational session might require longer durations. Adding narration or an audio guide can enhance the experience:

• Click Record Slide Show in the Slide Show tab.
• Choose Start Recording from Beginning .
• Select Settings for Narrations and Laser Pointer options.

By following these steps, we create engaging and effective self-running presentations suitable for various scenarios.

Finalizing and Presenting to Your Audience

When it’s time to present, having your slides play automatically can make a significant difference. Let’s explore two key areas: conducting a seamless flow in different environments and tips for effective delivery.

Conducting a Seamless Flow of Slides in Different Environments

For a seamless PowerPoint presentation, the environment matters. Start by ensuring the advance slide settings are configured properly.

Using tools like a laser pointer or pen can keep attention on key points. It’s also essential to rehearse the timing by utilizing the Slide Sorter View in Microsoft Office . Adjusting timings ensures each slide transitions smoothly.

For environments such as boardrooms, schools, or even healthcare facilities, customize your settings to match the technical capabilities available. This minimizes hiccups and ensures your presentation flows without manual clicks.

Tips for Effective Delivery in Business and Educational Settings

Delivering presentations in business or educational settings requires finesse. Whether presenting to clients, colleagues, or students, the devil is in the details.

Important tips:

• **Practice** extensively to ensure you are familiar with the slide timing.
• Use **laser pointer gestures** to emphasize key points without breaking the flow.
• Engage your audience with eye contact and relevant anecdotes.
• Prepare for Q&A by anticipating potential questions.
• Incorporate visual aids sparingly to avoid overwhelming viewers.

For business, it’s crucial to project confidence. This can be achieved by organizing notes logically and making sure all technical details are sorted out beforehand. The goal is to appear smooth and professional.

In educational settings, clarity is paramount. Adjust timings for each slide to match the students’ comprehension pace. Make strategic use of visual aids to reinforce learning, and always be ready to pause the slideshow to answer questions promptly.

In both environments, the structure and delivery of content play pivotal roles. Adopt a conversational yet authoritative tone to maintain engagement. Smiles and a friendly demeanor can go a long way in business and academic presentations alike.

Related posts:

• How to Present PowerPoint with Notes: Master Speaker Tips
• How to Create a PowerPoint Template: Step-by-Step Guide for Beginners
• How to Print PowerPoint with Notes: A Step-by-Step Guide
• How to Insert PDF into PowerPoint: A Step-by-Step Guide for Seamless Integration
• How to Embed Excel into PowerPoint: A Step-by-Step Guide
• How to Add Hyperlink in PowerPoint: A Step-by-Step Guide
• How to Do a Voice Over on PowerPoint: Easy Steps for Professionals
• How to Add Notes to PowerPoint: Enhance Your Presentations with Ease
• How to Add Music to PowerPoint: Step-by-Step Guide for Seamless Presentations
• How to Create an Org Chart in PowerPoint: Step-by-Step Guide for Beginners
• How to Wrap Text in PowerPoint: A Step-by-Step Guide

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Present from PowerPoint Live in Microsoft Teams

PowerPoint Live in Teams gives both the presenter and audience an inclusive and engaging experience, combining the best parts of presenting in PowerPoint with the connection and collaboration of a Microsoft Teams meeting.

When you’re the presenter, you have a unique view that lets you control your presentation while staying engaged with your audience, seeing people’s video, raised hands, reactions, and chat as needed.

And if you’re an audience member, you can interact with the presentation and personalize your viewing experience with captions, high contrast slides, and slides translated into your native language.

Here’s how it works:  

Tip:  Are you an audience member? Jump down to learn more about how you can interact during the presentation.

Presenter view

Present your slides

If you're in PowerPoint for the web, select Present > Present in Teams .

Your slides will appear in the Teams meeting, with your Notes next to them.

Navigate through the slides

Use the navigation arrows to go forward and backward.

Use the thumbnail strip to jump ahead or backwards.

Select Go to slide to see a grid view of all slides in the presentation. Select one to jump to it.

Stay connected to the audience

One of the benefits of using PowerPoint Live to present instead of sharing your screen is that you have quick access to all your meeting tools you need to engage with the audience and to read the room in one view. This is especially true if you’re presenting from a single screen.

Turn Chat on or off to view what your audience is saying.

See audience reactions and raised hands in real-time.

Change the Layout of your presentation and choose how your live camera feed appears in your presentation, like Standout or Cameo . It helps the audience read your non-verbal cues and keeps them engaged.

Use the Laser pointer , Pen , Highlighter , or Eraser to clearly reference items on your slides.

Magnifying and panning

As you present, you can zoom in and out and pan around your slides to call attention to specific points and keep your presentation dynamic.

To zoom in or out on a slide, do any one of the following: 

Hover over the slideshow and pinch or stretch on trackpad.

Pinch or use the stretch touch gesture (on a touch-enabled device).

Press the + or – keys.

Hover over slide, hold down Ctrl key and scroll with mouse wheel.

In the More Actions menu, click the + or – buttons.

To pan around your slide, do any one of the following:

Press the arrow keys.

Click and drag using a mouse.

Click and drag on a trackpad.

Use one finger to touch and drag (on touch-enabled device).

When done zooming and panning, press  Esc to reset your screen. 

Audience view

As an audience member, you’re able to personalize your experience without affecting anyone else. Try these options to find what works best for you:

Note:  If presenters don't want people to be able to independently navigate through a PowerPoint file they are sharing, use the  Private view  toggle to turn it off.

Click any hyperlink on slides to get more context right away.

Interact with videos on slides to adjust the volume or jump to a timestamp and consume it at your own pace.

Use a screen reader to get full access to the slide content.

Switch to a high contrast view to make the slides easier to view if you have low vision. Select More options > View slides in high contrast .

Your viewing experience will be at a higher fidelity, letting you see crisp text and smooth animations. PowerPoint Live also requires significantly less network bandwidth than typical sharing, making it the b est option when network connectivity is a problem.

Independent magnifying and panning

You can zoom in and pan on a presentation slide without affecting what others see. Use your mouse, trackpad, keyboard, touch, or the Magnify Slide option as applicable. 

When done zooming and panning, press  Esc to reset your screen.   

Important: 

PowerPoint Live is not supported in Teams live events, CVI devices, and VTC devices.

If you're using Teams on the web, you’ll need Microsoft Edge 18 or later, or Google Chrome 65 or later, to see the presenter view.

Presenter view is hidden by default for small screen devices but can be turned on by selecting More options below the current slide and then Show presenter view (or by selecting the sharing window and then pressing Ctrl+Shift+x).

Meetings recordings won’t capture any videos, animations, or annotation marks in the PowerPoint Live session.

When you share from Teams, the PowerPoint Live section lists the most recent files you've opened or edited in your team SharePoint site or your OneDrive. If you select one of these files to present, all meeting participants will be able to view the slides during the meeting. Their access permissions to the file outside of the meeting won't change.

If you select Browse and choose to present a PowerPoint file that hasn't been uploaded to Teams before, it will get uploaded as part of the meeting. If you're presenting in a channel meeting, the file is uploaded to the Files tab in the channel, where all team members will have access to it. If you're presenting in a private meeting, the file is uploaded to your OneDrive, where only the meeting participants will be able to access it.

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