how to write application letter for transfer

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12 Best Transfer Request Letters Samples

Are you moving to another city or state but don’t want to quit your job? Does your current employer have a branch in your new location? You can request a transfer to continue your employment within the same company, as long as you have a valid reason. The same goes when changing your position or moving to another department without relocating.

A job transfer is an excellent chance for professional growth, as it uncovers career advancement opportunities. Asking to move to another role or location in a formal letter will supercharge your chances of approval.

Learn how to write a transfer request letter to ensure your manager takes you seriously and gives approval.

What is a Transfer Request Letter?

A transfer request letter is a formal document that an employee must submit when looking to relocate to another position, department, or branch within the same company. That branch can be in another city or state. You can submit the transfer request letter to your HR department or manager, stating the reason for the request and providing valid arguments to improve your chances of approval.

Relocating to another city or state opens the door to more career opportunities. However, you don’t have to leave your stable job just because you have to move. If commuting isn’t an option and you can keep your current employment in your new location, you can seize that opportunity by requesting a transfer.

That request can also help you switch to another position or department in your current location. Whether you seek new challenges or a lighter workload, you can express your desire to make the switch anytime.

Before submitting a request, talk to your manager or HR representative about the transfer. Ask if moving to another position or location is possible and gather the necessary information on career opportunities at a specific branch.

Informing them beforehand will eliminate surprises and confusion as they’ll expect your letter. They can also walk you through the process and explain your responsibilities in a new position or location.

Once you know what to do, write a transfer request letter to formally ask your manager or HR representative to consider your move.

Reasons for Requesting a Transfer

Here are some of the most prevalent reasons for requesting a job transfer.

Personal or family circumstances

These circumstances can be life-changing, including your spouse’s job relocation, an educational opportunity, a family illness, or your child’s admission to a school in another location. Shifting to another branch would eliminate the need to commute daily (if the distance allows) and help advance your education or be there with your family. Your employer might also approve your request if you’re moving to another city or state due to marriage.

Career advancement opportunities

Advancing your career to earn a higher salary is an excellent reason for asking for a job transfer. For instance, you can request to move from accounting to finance management or fill any other vacant position that helps you acquire new skills and grow with the company.

More exciting responsibilities

It’s not uncommon for a job to become mundane after years of performing the same daily tasks. If you’re unhappy with your current duties, you can ask to pivot to a position or department with new or additional responsibilities. Your employer will likely approve because they don’t want you to be discontent, negatively affecting productivity and overall performance.

Asking for more exciting responsibilities will show you’re eager to take on new challenges, which might secure you a raise.

Preserving job security

Corporate restructuring due to mergers, downsizing, changes in business direction, or new technology often leads to redundancies. Asking for a transfer if you suspect your job is at risk is a brilliant way to maintain your current employment. The key is to showcase your skills and achievements and make an irrefutable argument for taking a different position.

Workplace conflicts

HR professionals should try to resolve workplace conflicts, but their efforts don’t always bear fruit. Moving to another position, department, or branch might be the best solution if you constantly disagree with a specific teammate or experience problems with a supervisor.

Medical reasons

You can apply for a job transfer if your age or a health problem makes it difficult to continue working in the current position. Reducing your workload might accommodate your needs better and reduce the risk of underperformance, burnout, resignation , or termination .

Regardless of the reason, the format of the transfer request letter should resemble a resume cover letter . Highlight your experience, skills, and expertise and explain the benefits the company and the manager will experience from moving you to another position, department, or branch. One page would suffice the need.

What to Include in a Transfer Request Letter?

Here are the essential elements to include in your transfer request letter and examples to help you better understand how to write it.

The purpose of the letter

State why you’re writing the transfer request letter after formally addressing the recipient. Be concise and specific, mentioning that you would like to move to a particular position, department, or branch.

Dear Mr. Williams, I am writing to request a transfer from my current position as an account manager at Aspire Enterprises to the same or similar role at the company’s Seattle branch.

The reason for your request

You don’t have to go into detail to explain why you wish to transfer. Instead, you can outline the reason in one or two sentences.

My wife has been promoted to another position in Seattle, so it would be difficult for me to commute daily. Moving to our Seattle branch would enable me to continue my career at Aspire Enterprises.

My daughter has received an acceptance letter from Lakeside School in Seattle, so that we will move there in three months. Transferring to our branch in Seattle would enable me to stay close to my family and support my daughter’s education.

Your history with the company

Highlighting your experience at the company, dedication to the job, and significant accomplishments in your current role will show you’re an indispensable employee who brings real value to the company.

I have worked as an account manager in the sales department for the past seven years, gaining expert knowledge in the field and promoting Aspire Enterprises’ growth. I believe that my experience here would make me a valuable asset to the Seattle office. While on the sales team, I helped cut costs to 25%, increase efficiency by 56%, and improve customer satisfaction to 43%, thus contributing to the company’s bottom line.

Arguments for your decision

When making a case for your possible transfer, explain why it would be an excellent move, highlighting the mutual benefits. The reader should instantly understand why it makes sense for you to switch to the desired position, department, or branch.

I have shown excellent organizational and analytical skills as an account manager here. I am confident that my in-depth knowledge and experience would further boost productivity and revenue for the Seattle branch. I wish to continue my professional growth with Aspire Enterprises once my family moves to Seattle, investing the same enthusiasm and excellence into our branch there.

An appreciation note for your manager

A transfer request letter is a formal document that requires proper business etiquette. Show gratitude for working with your manager and colleagues, thanking them for contributing to your professional growth. Don’t forget to thank your manager for taking the time to read and consider your request.

Working here at Aspire Enterprises and learning from brilliant mentors and colleagues has been a pleasure. I am eager to continue the hard work and build relationships with our Seattle team. Thank you for taking the time to read and consider my request. I look forward to your positive response.

Your resume

Including a resume copy in your transfer request letter isn’t necessary. Still, it will remind your manager of your skills and expertise and serve as additional support for approval. If you attach your resume, mention it before the complimentary closing.

Please refer to the attached resume for more details on my qualifications.

Sincerely, Liam Davis Account Manager, Sales Aspire Enterprises 123 Business Road Boston, Massachusetts [email protected]

Sample Job Transfer Request Letter

Mrs. James Head of the Human Resource department Database technologies, California

{Date on which the letter was written}

From, Clinton, treasurer,

Sub: Requesting for transfer

Dear Mr. James,

I am writing to bring to your attention that I have been one of the best employees in your company for the past five years. I remained a committed and dedicated worker. Recently, my kids got admitted to a school in Atlanta. Getting admitted to St. Mary’s Convent is a chance, a one-time chance that is not worth wasting. This is the reason I am humbly requesting you to give me a transfer to our company branch in Atlanta. I would like to transfer next month when school starts.

If you transfer me to that branch, I will work hard without worrying about being away from my children. All my attention will be shifted to completing the tasks assigned to me in the right way.

I confidently believe that you will understand my position. I am looking forward to you considering my request and getting a positive response from you.

Free Templates And Examples

Tips for Writing a Transfer Request Letter

Here are additional tips for writing a letter to ask for a job transfer and improving your chances of getting the green light:

Use professional language

Professional language is necessary because you’re writing a formal business letter . Use correct grammar and spelling, avoid contractions (e.g., I’ve or I’ll), and include a formal greeting and closing.

Don’t be too casual

This tip nicely ties to the previous point, but it’s worth mentioning if you have a close relationship with your manager. Even if that’s the case, you should keep the request formal because your employer or other HR representatives might read it.

Forget about slang, text abbreviations (e.g., TBH – to be honest, LMK – let me know, etc.), inside jokes, and other informal words and phrases.

Research sample letters

Sample letters are fantastic inspiration sources when you don’t know where to start or how to format your request. Your reason for requesting a change in position, department, or location might be unique, but available samples can help you understand the ins and outs. You might also find an identical case and draw inspiration from it.

We offer free transfer request templates that you can customize to your needs. Download them to explore different cases and ensure you respect the formal formatting requirements.

Proofread your letter

Proofreading is crucial before submitting any business document. You wouldn’t want typos, grammatical or spelling mistakes , or formatting errors to hinder your chances of approval of your transfer request.

Quick Summary

• Discuss your transfer possibilities with your hiring manager or employer to inform them about your consideration and gather the necessary information.
• Write a formal transfer request letter explaining why you wish to move to another position, department, or branch.
• Highlight your accomplishments and the mutual benefits of your possible move to improve your chances of approval.
• Be professional, concise, compelling, and appreciative.
• Use samples or templates for inspiration and formatting guidelines, modifying them to your unique needs.

Frequently Asked Questions

How do i request a transfer.

You must write a formal letter to express your desire to pivot to a different position, department, or location. Address it to your HR manager and explain why the move would support your continued development and the company’s growth.

What are good reasons for a transfer request?

Valid reasons include life-changing personal or family circumstances, career advancement opportunities, more challenging and exciting responsibilities, workplace conflicts, medical reasons, and preserving job security.

What are the types of employee transfers?

They can be lateral, voluntary, and involuntary. A lateral transfer includes moving an employee to the same position in another department or location or a similar role with the same pay grade. A voluntary transfer includes an employee asking for a lateral move. Its involuntary counterpart involves reassigning an employee due to business changes like staff reductions or budget cuts.

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How To Write A Transfer Request Letter And Email (With Examples)

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Find a Job You Really Want In

If you’re looking to relocate or want new responsibilities in a new location, filling out an application for transfer by writing a transfer letter is the best way to start that process. When writing a transfer request letter state your desire to transfer, and explain why this change would benefit both you and your employer.

In this article, we will go over how to write a transfer request letter and email as well as provide a template and example letter at the end to aid in your writing process.

Key Takeaways:

A transfer request letter is a document you write asking to move to another position or location within the same organization.

Two of the most common reasons for writing a letter requesting a transfer are wanting a different role and wanting to stay at the company even though you’re relocating.

Explain what transfer you want, why you want to transfer, and why it would benefit the company.

What is a transfer request letter?

How to write a transfer request letter and email, transfer request emails formatting differences, transfer letter and email example, request letter for transfer template, tips for writing a transfer request letter, job transfer letter faq.

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A transfer request letter, or transferring letter, is an official document written by an organization’s employee requesting to be placed in a position at another office location within the same organization.

Transferring is usually discussed early on with a supervisor . You want to make sure that the company is informed about your plans so that, by the time you send your formal transfer request letter, they have been expecting it.

Employees typically address these letters to their supervisors or their human resources departments . The letters contain information on the employee’s request and reasons why the recipient should grant this request.

Employees write transfer request letters for varying reasons. Some include:

A need for new, more advanced roles, especially after company mergers and acquisitions.

Relocation, but still looking to work within the same organization.

A need for a lighter workload for health-related issues.

Issues with a boss or coworker.

Many organizations are excited to do what they can to retain current employees, and transferring is a realistic option for many.

In a perfect scenario, your organization will have an open spot to fill in the location you are moving to. In these scenarios, there may even be a separate internal application process. Transferring to locations that do not have open positions within your qualifications is more difficult, but not impossible. Especially if you have a compelling letter.

When writing your transfer request letter or email, you should start with a greeting with your name followed by “dear”, followed by the reason you are writing. Below are more detailed steps for the different parts of a transfer request letter or email.

Header and greeting. If you are sending in a physical letter, the first thing that is going to appear on this letter will be your full contact information , as well as the name of your recipient and the address of your workplace.

After this will be the word “Dear,” followed by either “Mr./Ms./Mx.” and the recipient’s last name, or the recipient’s first name if you have a friendlier relationship.

The reason you are writing. After your greeting, you will begin your letter with a statement on your desire to transfer, and the position and/or location you would like to transfer to. You should also describe briefly why you are looking to transfer to a new position .

Supporting evidence. Similar to a cover letter but a bit less involved, you will want to use the body of the transfer letter to give supporting information on why your transfer is a good idea.

Detail your experience with and dedication to this particular company, and present some compelling examples of what you would bring to the table along with your key accomplishments.

Conclusion. Be sure to close your letter with gratitude. You should thank the reader for their time, and you may also want to consider expressing gratitude for the great team you have worked with and the experiences you have had . Include a complimentary closing such as “sincerely,” or “regards,” to professionally end the letter.

Additional Documents. Mention any additional documents and be sure to attach them with the letter. This will include an up-to-date resume and any other documents you would like to have considered in your transfer decision.

When writing a transfer request email, you don’t want to use the same format as transfer letter format. To do this you want to use a relevant subject instead of a formal header. Those are just some of the differences when it comes to writing a transfer request email. Below are some of the other differences you should keep in mind.

Do not include a formal header. Emails have distinct formatting differences from physical letters. Though letters contain your contact information and the information of the receiver at the beginning, emails do not. Instead, just begin your email with a formal greeting.

Use a relevant subject line. The subject line of your email should give a brief description of what the letter is, for ease of organization. So, in this case, your subject line should indicate that this is a transfer request letter. You may also want to include your full name in the subject line.

Keep it professional. Even though you likely know the recipient of your letter well, you will still want to keep the email relatively formal. Remember that this is a statement of your desire to land a new job , and you need to present your best most professional self. Always use the correct formatting of greeting and closing, follow a clear objective, and proofread.

Put contact information at the bottom. After your signature, include all relevant contact information so that any recipient will be able to easily reach out to you and respond to your request. Include your email address, phone number, and any other way you would like to be contacted.

To help you write your transfer request, below are examples of a transfer request letter and email. Remember to tailor the letters to fit your specific needs.

Transfer Letter Request Example

Melissa Cook 8127 Bevel Rd. Carbondale, Pennsylvania 18407 624-789-8776 [email protected] April 11, 2021 Benjamin Snyder Marketing Director UBX 241 Cherry St. Scranton, Pennsylvania 18447 Dear Mr. Snyder, I am writing to formally request consideration for a transfer from my current role as digital marketing manager at UBX to marketing specialist at the Indianapolis, Indiana office of UBX. I am requesting this transfer because I am currently in the process of moving to Indianapolis to be closer to family. I have greatly appreciated my time working for UBX, and I have been able to grow my digital marketing skillset and make incredible connections at the Scranton office. I am excited to see how I can use my verbal and visual communication skills at the Indianapolis office to help achieve marketing and growth goals. I also believe this new role would allow me to continue growing and advancing in strategic communications planning. I have enjoyed my time at the Scranton UBX office and would love to continue helping UBX achieve its goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, Melissa Cook

Subject line: Emily Johnson transfer request Dear Mr. Peters, I hope this email finds you well. I am writing to formally request a transfer within XYZ Company to the San Diego location. After careful consideration and reflection, I believe that a transfer would be mutually beneficial for both the company and my professional growth. I have thoroughly enjoyed my time working at the Chicago location. The knowledge and experiences I have gained have been invaluable and I am grateful for the opportunities provided. However, I have recently identified a strong interest and passion for the San Diego location and firmly believe that a transfer would allow me to contribute my skills and expertise more effectively. I would be more than happy to discuss this transfer request further and provide any additional information or clarification you may require. Thank you for considering my transfer request. Sincerely, Emily Johnson

[Your full name] [Your home address] [Your phone number] [Your email address] [Date the letter was sent] [Full name of recipient] [Recipient’s job title] [Organization name] [Organization address] Dear [recipient’s name], I am writing to formally request consideration for a transfer from my current role as [your current position] at [organization name] to [position you would like to transfer to] at the [city and state or just city of office you would like to transfer to] office of [organization name]. I am requesting this transfer because [reason you are wanting to transfer/reason you are moving]. I have greatly appreciated my time working for [organization name], and I have been able to grow my [skill type] skill set and make incredible connections at the [city of current work office] office. I am excited to see how I can use my [skill type] skills at the [city of office you would like to transfer to] office to help achieve [goals you would help achieve]. I also believe this new role would allow me to continue growing and advancing in [skill type]. I have enjoyed my time at the [city of current work office] office and would love to continue helping [organization name] achieve their goals. I have attached my updated resume and portfolio for your consideration. Please do not hesitate to contact me with any questions. Thank you for your time. Sincerely, [your full name]

When writing a transfer request letter or email, be sure you do your research about know why you want to transfer. Below are additional tips you need to keep in mind when writing a transfer request letter or email.

Do your research and organize your plan. Think about why you are moving or wanting to transfer, and consider the timeline of this decision.

This is especially important if there is no job currently open and available for you to transfer to, you may need to think extra hard about this. Getting these facts and details sorted out will help you compellingly build your letter.

Consider why your employer would want to agree to this transfer. If you are a valuable member of their team, you will want to consider what possible benefits it may bring to them. You want to make a compelling argument why they would want to let you go.

A job transfer request letter is very similar to writing a cover letter. They are serving the same basic function, so write them in a similar fashion.

Use your established rapport to your advantage. You shouldn’t assume that you are guaranteed a transfer because you already work at the company, but keep in mind that you still need to be convincing and courteous. Consider the needs of this company and how you have been able to most effectively utilize your skills to meet these needs.

How do I request a transfer?

You request a transfer by writing a transfer request letter to your employer. To write a convincing and professional transfer request letter, you’ll need to do some research first.

What are good reasons for a transfer request?

Some good reasons for a transfer request are:

You’re relocating but want to stay with the company.

You have a desire to move to a different role.

You dislike your boss or team but want to stay with the company.

How do I write a transfer letter due to family reasons?

To write a transfer letter due to family reasons, you’ll want to be as open and honest as possible without going into too much detail, and you’ll need to make your case for why the transfer would benefit the company.

What are the types of employee transfers?

The types of employee transfers are lateral transfers, voluntary transfers, and involuntary transfers. There are a plethora of other more specific types of transfers, but these are the major three.

How do I accept a transfer letter?

To accept a transfer letter, you’ll write a letter to your employee in return. This letter will explain that their request has been approved and the details of their transfer.

How do you professionally request a transfer?

Writing a transfer request letter or email is how you professionally request a transfer. You should state the reason you are writing and provide information and supporting evidence as to why you want to transfer.

The Washington Post – How to Talk to Your Boss About Wanting to Transfer Offices

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Kate is a graduate of Brigham Young University, where she completed a degree in Comparative Literature with a minor in Mathematics. She lives in the Pacific Northwest and enjoys hiking and reading.

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WTO / Letters and Emails / Request / 20+ Transfer Request Letter Samples (Word, PDF)

20+ Transfer Request Letter Samples (Word, PDF)

A job transfer request letter is a formal notice from an employee to the organization when he or she wants to move from one part of the organization to another. An employee can also submit this letter when they want to move to a new organization of a similar nature.

For instance, an employee may want to switch from one particular department of an organization to another or they might want to shift to a different location for personal or any other reason.

Sample Letters

This letter serves as a formal and professional means of expressing your desire for a transfer and outlining the reasons behind it. By using samples, you can gain valuable insights into the structure, tone, and content required for an effective letter, ensuring that your request is articulated clearly and professionally.

What to Write in a Letter?

This letter would be quite similar to a cover letter . However, it is extremely important that when an employee is writing the letter, each point is clear. It would be preferable to have the entire information on just one page.

The following points would be useful:

• It is important to mention the strengths and abilities of the employee who is writing the letter.
• It is important to mention what benefit the transfer would cause to the division supervisor of the organization.
• It is important to mention what benefit it would bring to the organization.

To write a letter, consider the following points as well:

• In the very first sentence of the letter, mention the purpose of writing the letter.
• Mention the position for which the employee is applying.
• Mention position and name.
• Mention all the abilities and experiences.
• Mention how loyal the employee is to the company.
• Mention the reason for the transfer.
• Remember not to brag while writing the letter.

An employee should write this letter when they learn about the opportunity because the faster they apply, the better their chances of landing that particular position and getting the relevant transfer.

Given below is the letter template, which an employee can follow to write the letter:

Employee’s Name Employee’s Address City, State, and Zip Code

Insert a date here.

Company’s Name Hiring Person’s Name Hiring Person’s Title Company’s Address

City, State, and Zip Code

RE: Insert Subject Here

Dear Name of Person,

I have recently learned about the XYZ Position from my supervisor, Name, and I would like to submit my application formally.

I have maintained my position as a Sales Manager for the past five years and now I would like to take on a new role, as my background is in marketing and finance. I have the following strengths and abilities:

Mention Strengths and Abilities

Enclosed is my full resume. I am sure I will not disappoint you, as I am aware of the company’s rules and policies. You can reach me at 555-555-555. I would be glad to provide further information.

Employee’s Signature Employee’s Name Printed List of enclosures

A comprehensive set of formal sample letters is offered in this section, serving as valuable samples for those initiating transfer requests in various professional and personal situations.

Sample Letter 1 – Requesting Transfer for Professional Growth

Dear Mr. Thompson,

I hope this message finds you well. After three enriching years in the Marketing Department at Zenith Corp, I’ve developed a robust skill set in digital advertising and campaign management. My work on the successful “Innovate Tomorrow” campaign, which increased our web traffic by 40%, has been a highlight of my career.

I am writing to express my interest in the recently advertised position in the Product Development team. This role aligns perfectly with my aspiration to delve into product strategy and innovation. Given my background in understanding customer needs through marketing campaigns, I am excited about the prospect of applying these insights to product development.

I am fully committed to ensuring a smooth transition for the Marketing team and am prepared to train my replacement thoroughly. I look forward to the possibility of contributing to Zenith Corp in this new capacity and would appreciate the opportunity to discuss this further.

Thank you for considering my request.

Emily Carter

Sample Letter 2 – Requesting Transfer for Geographic Relocation

Dear Ms. Rodriguez,

I trust this letter finds you in good health. As a dedicated member of the Client Services team at Global Solutions for the past five years, I have greatly enjoyed working with our diverse clientele and spearheading initiatives like the “Client Connect” project, which enhanced client engagement by 25%.

I am writing to request consideration for a transfer to our branch in San Francisco. Due to family circumstances, relocating to San Francisco has become a necessity for me. I have noticed an opening in the Client Services team there, and I believe my experience with key accounts and regional clients will allow me to seamlessly integrate and continue delivering exceptional service.

I am committed to working closely with you to ensure a smooth transition, including providing comprehensive training to my successor. I would be grateful for the chance to continue my career with Global Solutions in this new location and would appreciate the opportunity to discuss how I can make this move beneficial for both the company and myself.

Thank you very much for your understanding and support.

Warm regards,

Jacob Martinez

The two sample letters you’ve provided are exemplary in their approach to requesting professional transfers, each serving as an excellent guide for similar correspondence.

In the first letter, focused on requesting a transfer for professional growth, the writer skillfully employs a professional tone and articulates her purpose with clarity. Her letter is a testament to the importance of succinctly highlighting personal achievements and skills. By mentioning her successful contributions to the “ Innovate Tomorrow ” campaign and the resulting increase in web traffic, the writer makes a compelling case for her suitability for the new role. This approach not only demonstrates her competence but also her understanding of the company’s goals and how her skills align with them. Furthermore, her expression of interest in the Product Development team is seamlessly tied to her current experience, illustrating a logical career progression. This clear connection between past experience and future aspirations is essential in such letters.

The second letter, to request a transfer due to geographic relocation, mirrors the strengths of the first. The writer’s emphasis on his longstanding commitment and contributions to the company, like spearheading the “ Client Connect ” project, establishes his value as an employee. His rationale for the transfer is clearly stated and personal, yet professionally presented. This balance of personal need and professional rationale is critical in such requests. Additionally, both letters include an offer to assist in the transition, showcasing the writers’ commitment to the company’s continuity and their sense of responsibility.

In summary, these letters are particularly effective as instructional guides due to their clear articulation of purpose, demonstration of the writers’ value and achievements, logical connection between past roles and future aspirations, and consideration for the company’s needs during the transition. They strike an ideal balance between professional courtesy, personal expression, and strategic career planning.

Reasons to Write the Letter

There are various reasons to write a transfer request letter. Given below are some of them:

• An employee is likely to write this letter when they would like to move to a different position within the same company.
• An employee may also write this letter when they are moving to a different city and would like to transfer the position. In this case, the company is the same as well.
• An employee might be interested in learning new skills and would thus write this letter.
• An aging employee might request a transfer to avoid work stress.
• An employee would like to face new challenges and would thus write this particular letter.
• An employee would like to work in a different branch of the organization to learn something valuable.
• An employee might want to avoid excessive traveling during work and would thus write the letter.

What is a Transfer Offer Letter?

This letter refers to a request or a message for the transfer of an employee. Employers can write to the employees informing them of the transfer. Similarly, an employee can write to the boss requesting it. Not everyone can write a favorable letter; you require proper guidance to do so. A poorly planned letter can make you look careless; that’s why you need to seek an expert’s help. There are no specific words to use in your letter; however, you must include your contact information, date, and the supervisor’s contact information.

Sample Offer Letters

Blank offer letter in pdf format.

An internal transfer message informs the employer of the employee’s wish to be moved to a different department within the same company. It is essential to write a letter stating all the reasons for requesting an internal transfer. Indicate the changes you expect to bring to the new department.

Transfer offer letter from employer to employee

Job Transfer Offer Letter Template

Offer Letter for Internal Transfer

Lateral Transfer Offer Letter

Internal promotion offer letter

Transferring an employee to a different department or location is difficult. Drafting a letter to your representative can help in making him understand that the transfer can be an opportunity for him to accomplish his goals. You can also state the reasons for moving the employee to another branch. The person responsible for the worker might have essential resolutions for such members to move.

Offer letter for position transfer

This letter is a stepping stone towards a bright and prosperous career. Templates written by professionals can provide useful guidance and tips to write an effective letter.

Templates can help you to save time and ensure consistency and clarity. A template provides the basis for a high-quality letter, but by adding your individual touches to your template, you can create a powerful letter that communicates your message professionally. you. Applying a sample job offer letter template made by professionals can make your work easier.

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Sample Transfer Letter To Another Branch: Free & Effective

In this article, we’ll guide you through the steps of writing an effective transfer letter, including customizable templates to get you started.

Key Takeaways: Understanding the Purpose: A transfer letter is a formal request for moving to a different branch within the same organization. Key Components: The letter should include the reason for the transfer, your qualifications, and how the transfer benefits both you and the company. Professional Tone: Use a professional and respectful tone throughout the letter. Template Usage: A provided template can be used as a starting point, but personalize it to reflect your situation. Follow-Up: After sending the letter, be prepared for a formal discussion with your supervisor or HR department.

Step-by-Step Guide to Writing a Transfer Letter

Step 1: understand the purpose.

• Primary Objective: The main goal is to communicate your desire for a transfer clearly and professionally.
• Personal and Professional Reasons: These may include career growth, personal development, relocation for family, or other significant reasons.

Step 2: Gather Necessary Information

• Current Position and Responsibilities: Outline your role and achievements in the current branch.
• Desired Branch Details: Research the new branch, its culture, and how your skills fit there.

Step 3: Structure Your Letter

• Opening: Start with a formal salutation and a clear statement of purpose.
• Body: Explain your reasons for the transfer, your qualifications, and how the move benefits both parties.
• Closing: End with a polite conclusion, expressing gratitude for consideration.

Step 4: Maintain a Professional Tone

• Respect and Formality: Keep the tone respectful and avoid overly casual language.
• Clarity and Conciseness: Be clear and concise, avoiding unnecessary details.

Step 5: Customize the Template

• Personalization: Adapt the provided template to reflect your unique situation and reasons for the transfer.

Step 6: Review and Edit

• Proofreading: Check for grammar, spelling, and clarity.
• Feedback: Consider getting feedback from a trusted colleague or mentor.

Step 7: Submit and Follow-Up

• Submission Method: Follow your company’s protocol for submitting such requests.
• Preparation for Discussion: Be ready to discuss your request in a formal meeting.

Sample Transfer Letter To Another Branch

[ Salutation: ]

Dear [Supervisor’s Name],

[ Introduction: ]

I am writing to formally request a transfer to the [desired branch name] of [Company Name]. As a dedicated [your current position] at the [current branch name] for [duration of employment], I believe that this move aligns with my career aspirations and the company’s goals.

Trending Now: Find Out Why!

The reason for my request is [state your reason – personal, professional growth, relocation, etc.]. In my current role, I have achieved [mention significant achievements or contributions], and I am eager to bring this experience to the [desired branch name].

[ Closing: ]

I am looking forward to the opportunity to contribute to [desired branch] and continue my growth within [Company Name]. Thank you for considering my request. I am available to discuss this further at your earliest convenience.

[Your Name]

Writing a transfer letter to another branch is a significant step in your career journey. By following these steps and using the provided template, you can craft a request that highlights your strengths, aligns with your personal and professional goals, and respects the organizational framework.

Tips for Writing a Transfer Letter

• Be honest but tactful about your reasons for the transfer.
• Highlight how the transfer benefits the organization, not just you.
• Maintain a tone of flexibility and cooperation.
• Keep it brief and to the point.

Transfer Cost Estimator

Frequently asked questions (faqs).

Q: What is a Request Letter for Transfer to Another Branch?

Answer : A Request Letter for Transfer to Another Branch is a formal written document in which an employee expresses their desire to be transferred from their current branch or location to another branch within the same organization. 

The letter outlines the reasons for the transfer request and highlights the benefits it would bring to both the employee and the organization.

Q: Why would someone write a Request Letter for Transfer to Another Branch?

Answer : There are several reasons why someone may write a Request Letter for Transfer to Another Branch. Some common reasons include seeking better career opportunities, a change in location for personal reasons, professional growth and development, proximity to family, or the desire to take on new challenges and responsibilities.

Q: How should the tone of the letter be in a Request Letter for Transfer to Another Branch?

Answer : The tone of the letter should be formal, polite, and professional throughout. Maintain a respectful and positive tone to convey your enthusiasm for the transfer and your commitment to the organization. Avoid any negative remarks or complaints about your current branch or colleagues.

Q: How long should a Request Letter for Transfer to Another Branch be?

Answer : A Request Letter for Transfer to Another Branch should be concise and to the point. Ideally, it should be limited to one page, keeping the content focused and relevant. Use clear and straightforward language to convey your message effectively.

Q: Is it necessary to mention accomplishments and supporting evidence in the letter?

Answer : Yes, it is highly recommended to mention relevant accomplishments and provide supporting evidence in your Request Letter for Transfer to Another Branch. This helps demonstrate your qualifications, skills, and expertise, increasing your credibility and the likelihood of your transfer request being approved.

Q: Should I follow up after sending a Request Letter for Transfer to Another Branch?

Answer : Yes, it is advisable to follow up after sending your Request Letter for Transfer to Another Branch. It shows your continued interest and proactive approach. 

Reach out to the appropriate individuals to confirm receipt of the letter and express your willingness to provide any additional information or answer any questions they may have.

Q: Can I request a specific branch for transfer in my letter?

Answer : Yes, you can request a specific branch for transfer in your letter. Clearly mention the name of the desired branch and explain why you believe it would be a good fit for your skills, career goals, or personal circumstances. 

However, be open to alternative options if the organization has specific guidelines or requirements for branch transfers.

Q: How long does it typically take to receive a response to a Request Letter for Transfer to Another Branch?

Answer : The time it takes to receive a response to a Request Letter for Transfer to Another Branch may vary depending on the organization’s internal processes and the availability of decision-makers. It is recommended to inquire about the expected timeline during your meeting or follow-up communication after sending the letter.

Q: What should I do if my request for transfer is denied?

Answer : If your request for transfer is denied, it is important to remain professional and respectful. Take the opportunity to seek feedback on the reasons for the denial and ask if there are any alternative options or suggestions for future transfers. 

Consider discussing your career goals and development plans with your supervisor or HR department to explore other opportunities within the organization.

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Sample Letters

Writing a Job Transfer Request Letter That Works

In this guide, I’ll share my unique experience and provide you with three effective templates , along with practical tips and real-life examples to ensure your job transfer request letter stands out.

Key Takeaways

Structuring Your Job Transfer Request Letter

1. opening paragraph.

Begin with a polite and professional tone, stating your current position, the position you are seeking, and the reason for the transfer.

2. Middle Paragraphs

Provide details supporting your request. Highlight your qualifications, experience, and how the transfer aligns with your career goals. Emphasize how your transfer will benefit the company.

3. Closing Paragraph

Conclude by expressing gratitude for the consideration and offering to discuss your request further.

Real-Life Example

When I needed to relocate due to family reasons, I crafted my letter to emphasize how my skills and experience would be an asset to the new branch. I also mentioned my willingness to assist in training my replacement, which demonstrated my commitment to the company’s success.

Tips from Personal Experience

• Be Clear and Concise : Avoid lengthy explanations. Keep your letter focused on key points.
• Highlight Mutual Benefits : Show how your transfer will benefit both you and the company.
• Be Professional : Maintain a respectful and formal tone throughout.
• Follow Up : After sending your letter, follow up with a meeting to discuss your request in person.

Example of a Persuasive Point

In one of my letters, I highlighted how my transfer would bring continuity to a major project underway in the new department, showcasing a clear benefit to the company.

Template 1: Career Advancement

[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Date]

[Recipient’s Name] [Recipient’s Title] [Company Name] [Company Address] [City, State, ZIP Code]

Dear [Recipient’s Name],

I am writing to formally request a transfer from my current position as [Your Current Position] to the [Desired Position] within [Department/Location]. Having worked with [Company Name] for [Duration], I have gained valuable experience and skills that I am eager to bring to this new role.

My experience in [specific skills or projects] has prepared me to contribute effectively to the [Department/Location]. I am confident that this transfer will not only aid in my professional growth but also add value to the company’s objectives.

I appreciate your consideration and am available to discuss this request at your earliest convenience.

Sincerely, [Your Name]

Template 2: Relocation

I am writing to request a transfer from my current position as [Your Current Position] to [Desired Position] at our [Location] office. Due to personal reasons, I will be relocating to [City, State], and I am very interested in continuing my career with [Company Name] in this new location.

With my [number] years of experience in [Your Current Department/Role], I am confident that I can seamlessly integrate into the team at [Location]. I believe this transfer will allow me to continue contributing to [Company Name] while accommodating my personal circumstances.

Thank you for considering my request. I am looking forward to discussing this further.

Template 3: Personal Circumstances

I am writing to request a transfer to the [Department/Location] due to [briefly explain personal circumstances]. I believe that a transfer to [Desired Position] would be beneficial for both the company and my personal situation.

My background in [specific skills or roles] has equipped me with the expertise required for the [Desired Position], and I am excited about the opportunity to contribute to [Department/Location] in new and meaningful ways.

I am grateful for your understanding and consideration of my request. Please let me know if we can schedule a meeting to discuss this further.

Final Thoughts

Writing a job transfer request letter can significantly impact your career trajectory. By following the guidelines and using the templates provided, you can create a compelling case for your transfer. Remember to be clear, professional, and persuasive in your approach.

Frequently Asked Questions (FAQs)

Q: what should i include in a job transfer request letter.

Answer : In my experience, a job transfer request letter should include a clear explanation of why you’re requesting the transfer, how the move benefits both you and the company, and any relevant achievements or qualifications that support your request.

Q: How should I format a job transfer request letter?

Answer : From my experience, I always use a formal business letter format, including my contact information, the date, the recipient’s contact information, a polite salutation, a concise body explaining my request, and a courteous closing.

Q: What tone should I use in a job transfer request letter?

Answer : Based on my past successful transfers, maintaining a professional yet positive and enthusiastic tone is crucial, as it shows your genuine interest and commitment to the new position and the company.

Q: How can I justify my job transfer request?

Answer : I find it effective to highlight personal growth opportunities, alignment with career goals, and any mutual benefits for the company, such as filling a skill gap or addressing a departmental need.

Q: Should I mention personal reasons in my job transfer request letter?

Answer : In my experience, it’s acceptable to briefly mention personal reasons if they significantly impact your work-life balance or productivity, but always frame them in a way that also shows how the transfer benefits the company.

Q: How long should my job transfer request letter be?

Answer : I typically keep my letters to one page, ensuring they are concise and to the point while covering all necessary details to make a compelling case.

Q: When is the best time to submit a job transfer request letter?

Answer : From my experience, it’s best to submit your request during annual performance reviews or when you know there are upcoming opportunities or vacancies that align with your skills and career goals.

Q: How can I increase the chances of my job transfer request being approved?

Answer : I always make sure to research the new role thoroughly, tailor my letter to show how my skills match the position, and discuss my intentions with my current supervisor to gain their support.

Q: Is it necessary to follow up on a job transfer request letter?

Answer : Yes, based on my experience, following up shows your continued interest and allows you to address any questions or concerns the decision-makers might have, which can significantly improve your chances.

Q: Should I address my current job performance in the transfer request letter?

Answer : Absolutely, I always highlight my achievements and how my performance in my current role has prepared me for the new position, demonstrating that I’m a valuable asset worth transferring.

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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

How to Write an Effective Transfer Request Letter + Samples

If you intend to relocate to a different state or city and your current workplace has a branch in your intended location. In that case, you can write a transfer request letter to your company’s management to seek a transfer to this other location. 

The first step to writing a transfer request letter is to speak with your manager or boss. After your meeting, you can proceed with writing your letter. 

A well-written transfer request letter drastically increases your chances of your request being approved. This article will discuss the step-by-step guide to writing a transfer request letter and include some samples to help you write your own letters. 

How to Write a Transfer Request Letter

Here’s a practical guide on how to write transfer request letters:

1. Begin with a formal greeting. When writing transfer request letters, you must remember that you’re writing professional letters. As such, your letters must follow all professional etiquette, including but not limited to a formal salutation. Since you’re writing the letter to someone familiar, you can use “Dear ‘Mr/Ms/Mrs’ (and the last name of the recipient)” An example of this is “Dear Mr. Frank”

2. Write the introduction: After the salutation, the next step is to write the purpose of the letter. In this section, state your name, position, and include the branch and location you want to transfer to. 

4. Briefly mention your work history: This section of your letter states how long you’ve been working with the company and your contributions. If you’ve had any significant achievements, include them in this letter section. 

5. Conclude the Letter: Your transfer request letter should end with you appreciating the recipient for their consideration. This is also the point to state that your CV is attached to the letter. 

6. Attach your CV: The sole purpose of including your CV in your letter is to remind the management of your skills and accomplishments. If you decide to include your CV, ensure it is a recent and updated version. 

7. Do not be overly casual: Granted, you’re sending the letter to someone you’ve worked closely with, but this doesn’t mean your letter should be void of all professionalism. 

How to Protest an Unfavorable Transfer Via Email

Examples of Transfer Request Letters for Various Reasons

Transfer request letter for relocation, transfer request letter for medical reasons, transfer request letter due to relocation of partner.

How to Write a Transfer Certificate Application Letter + Samples

Transfer Request Letter Continuation of Studies

Tips to ensure your transfer request is approved.

Discuss with your manager. Before writing a transfer request letter, it is important that you have a physical meeting with your manager first (if you work in person). This way, you can get the proper guidance you need to write your letter. 

If you can, it would also help your case if you reached out to the manager in the other location. This helps your case and makes the transfer process ultimately easier. 

There’s an unlimited number of reasons to request a transfer request letter. If your company doesn’t have a branch in the state you’re moving to, you could send a letter to your boss for permission to work remotely. This would be relatively easy if your company has a culture of hiring worldwide. 

We’ve included some samples to help you write the perfect transfer request letter. 

About The Author

Jim blessed, related posts, 9 tips you need to write and respond to emails professionally, 12 rules of writing emails professionally and effectively, how to write professional emails: 7 critical ingredients, 8 simple lessons for writing irresistible business to business emails.

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Transfer Application

Last Updated On March 18, 2020 By Letter Writing Leave a Comment

A transfer letter can be written in a working or educational environment. Some companies have several branches and offer transfer options to their employees. An employer may need or require to transfer to another location due to personal, work or family reasons.  A transfer application letter is written by an employee who wants to relocate from his/her current job location. 

Some companies require employees to fill out transfer application forms in addition to the transfer letter. It can be addressed to the human resource, the employer, or relevant authority in a company. A student can also write a transfer letter to relocate to another school for a given reason.

A transfer application letter is a formal notification to the relevant party of the reason for moving to a new location. This letter is important for documentation of the request for future reference. Such a letter helps the employer inform the employee of the possibility of approving the request so that proper arrangements can be made to ensure a smooth transition.

Tips for writing a transfer application letter

• Express appreciation to the employer for the time you have been working
• Describe your value to the company
• Explain sincerely why you want the transfer
• Address the letter to the relevant authority
• Use professional and polite language
• Ensure that the content is formal
• Be brief and concise

Transfer Application Templates

To transfer from one work station to another, you must inform your employer in a formal letter. Here are a transfer application letter template and sample letters for guidance.

_____________

Date (date on which letter is written)

________________

Sub:_________________________________________

Dear _________________,

My name is ____________ the parent of ____________ a class ____________ student in your school ____________. I wish to express my appreciation for the support you have given to my child for the ____________ years he has schooled here. The staff have also been dedicated in their work to help the students do well in school.

I hereby write to apply for a transfer of my child ____________ admission number ____________. I have got a new job in ____________ and I will relocate with my family by ____________. Since he is young and cannot be left alone in the city, I have decided to relocate him to a school near my new office.

I have discussed this issue with the class teacher so that the arrangements for transfer can begin. Kindly find the dully filled transfer application form for your reference. Please grant a transfer to ____________ so that we can finalize the travel arrangement by the latest ____________. I will highly appreciate your positive response.

Thank you in advance for your consideration.

Yours faithfully,

(__________________)

From, __________ __________ __________ __________

Date: _____ (Date on Which Letter is Written)

To, __________ __________ __________ __________ Subject: Transfer Application Letter. Respected ____(Sir/Madam),

I,____ (name), am working for your company, _____(name of the organisation), as a _____ (designation). With this letter, I wish to convey my request to you for a transfer at our ___(desired branch name) branch. This is because I am ___(reason) and ____(reason) is in the vicinity of the ____(desired branch name). I have made quite a few good memories and befriended all of my colleges at the current office branch. I will miss them dearly. I can’t help the circumstance. I have no other option but instead work at the ___(desired branch name). I solemnly swear to show the same performance as I have demonstrated here. I wish you will consider my request for this transfer and do the needful in anticipation of a favorable reply.

Thanking You.

Yours Sincerely, _____(signature). _____(name).

Transfer Application Samples

When your company is large enough for a transfer option, you can write a letter to request relocation. Have a look at our free transfer application letter that will help you write a polite request.

Ray Golden,

35 Chapel Lane

Murrells Inlet, SC 29576

United States

Date:____________ (Date on which letter is written)

Kristie Atkinson,

Brookhouse Secondary  

16 Mayfield Lane

Yorktown Heights, NY 10598

Sub; Request for transfer

Dear Madam Atkinson,

I am a student at Brookhouse Secondary school in my first year. I hereby write this letter to apply for a transfer to the Starts Secondary school in New Jersey. My father has been offered a leadership position in the local government of New Jersey and he has accepted the offer. My family will now relocate hence my request for a transfer.

Since I joined this school, it has been my home. This school has offered me an opportunity to realize my academic abilities as well as my skills in other extracurricular activities. I wish to express my sincere gratitude to the teachers and other staff for their support.

I have returned all the school materials I had borrowed to the school library. Kindly issue me with a transfer certificate with my name Ray Golden, admission number BSS/01/27943. Please provide the transfer at your earliest.

Thank you in advance. 

Yours Sincerely,

 Ray Golden

From, Niti Agashe, 1A, F-94, Fantasia Business Park, Thane, Maharastra, 400703.

Date: 20 March 2017.

To, Dhenuka Bhatti, AMEC Enterprise, 1, Kisan Nagar, Mumbai, Maharastra, 400604.

Subject: Transfer Application Letter.

Respected Sir,

I am writing to formally request a transfer for considering, from my position at the current branch to a similar position of the company located in Thane. My family is experiencing some difficulties which require me to be in closer proximity to them. I enjoyed working here at the Mumbai branch for the past five years, and appreciate the knowledge I have gained. I have held several positions at AMEC Enterprise, which gave me an excellent overview of how the company operates.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in Thane branch. While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in Thane city. Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for a prompt assistance in this matter. If you need any additional information, please get in touch in me.

Sincerely, Niti Agashe.

Transfer Application Email Formats

To move to a new work location, you must notify your boss of your decision in good time. Check out our transfer application letter in an email format that will help you write a professional request.

Dear Mr. Yates,

I am Sonya Kaufman, an employee with Cybernet Tech in the department of information technology. I have worked with your company for four years and it has offered me the best working environment to improve my skills. The period I have worked here has given me experience in new technologies in my profession and enabled me to interact with colleagues.

I hereby write to apply for a transfer to our new branch in New York. I believe this is going to be a great experience and I am up to a new challenge. Since the company has grown and looking to develop new software in the new branch, I want to be part of this dream. My work here and experience have equipped me to handle new responsibilities.

Additionally, my family lives in New York and this transfer will bring me closer to them. I assure you that this will not affect my job performance in any way. I will continue to be productive in the new office to achieve the objectives of our esteemed company.

Kindly find the transfer application form attached herewith for your reference. Please grant me a transfer to our new branch. 

Warm regards,

Sonya Kaufman

(Sir/Madam),

I am writing to request consideration for a transfer from my position at ___(branch name) to a similar position at the ____(company) located in ____(city branch name). My family is experiencing some difficulties which require of me to be in at a close proximity to them. I have enjoyed working here at ___(branch name) for the past ____(working years), and appreciate the experience I have gained. I have held several positions at ___(company name), which has given me an excellent overview of the company’s operations.

I am confident that my understanding, knowledge and strong communication skills would be an asset to the staff in ____(city branch name). While I do regret leaving my colleagues and friends here, I can not but help the situation. I feel I could contribute significantly to the potential company’s growth in the ___(location). Along with the letter, I’m enclosing my updated resume.

Thank you for your consideration and hope for prompt assistance in this matter. If you need any additional information, please contact me.

A transfer letter can be written by a student, an employee or parent who wants to relocate their child to a new school. This letter is important to inform the relevant party of the intention to transfer to a new position or location. In this letter, one should describe precisely the reason for the request, use formal content and polite language addressing it to the relevant authority.

Related Letters:

• Sample Loan Application Letter
• Sample Scholarship Application Letter
• Transfer Letter
• Change in Address Application Letter
• Job Transfer Letter
• Transfer Request Letter
• Property Transfer Letter
• Appraisal Transfer Letter
• School Transfer Letter
• Business Transfer Letter
• Employee Transfer Letter
• Confirm a Transfer, Promotion, or Relocation Assignment
• Acknowledgment Letter of Notification of Lease Transfer
• Marriage Leave Application Letter
• Application Letter to Bank Manager
• Corporation Application Letter
• Receptionist Application Letter
• Job Application Letter
• Application Letter by Fresher
• Application Letter for Referral
• Business Application Letter
• Credit Application Letter
• General Application Letter
• Good Application Letter
• Letter Of Intend Application

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Transfer Request Letter

Request letter maker.

There is no such thing as certainty; one day you wake up thinking you know what you want to do for the rest of your life, the next thing you know, you already want to do something else. This can be about your personal preferences or choices and it can also be about your professional life. Although you are still trying to figure out or planning your future and you might still be unsure, one thing remains certain: you want to do something worthwhile. It may not be through grand philanthropic way, you just want to make an impact, and with that comes in changes you necessarily have to make and face.

With all that being said, you have now realized that change is the only constant thing in the world. It may be changes that you voluntarily adhere yourself into or changes that are compulsory and you have no choice but to go through it. Once you start your professional career, it is common that you start determined and sure; however, through the course of time, you may find yourself doubting and wanting more. You may decide to pursue another career or widen your scope by trying something new; either way that is a welcomed change that will help you gain more experiences and knowledge.

That case in point, there will be times in your professional life that you may want to work on a new project, work for another department or division, or move into another location. But even though you want these changes, you still want to work for under the same organization or company. Therefore, you will have to make an official request to have the management transfer you to another project, department/division, or another location or branch. But, how do you make a professional and effective transfer request letter? Fret not, this guide is here to help you make a well-written and good quality transfer request letter.

Reasons for Writing a Transfer Request Letter

Although it’s quite obvious why individuals or employees write a transfer request letter, there can be other possible reasons for writing the said letter. As mentioned earlier, maybe the employee wants to put himself/herself to change or he/she thinks that it is the best professional measure he/she has to make. Listed below are the few possible reasons why there is a need to write a transfer request letter:

• Handle another position in the company
• Work with new challenges
• Improve skills and/or develop new skills
• Remove himself/herself from tensions within a team
• Requesting for a lighter load due to age or illness
• Want change in the type or nature of work such as excessive travel
• Personal reasons such as sudden family relocation
• Transfer and work in a different branch of the same company

Goals of a Transfer Request Letter

As much as you want you transfer request letter to be effective, there will be instances where you don’t really know what to write or hot to even begin writing the letter. However, setting up goals you need to achieve through your transfer request letter may help you with that. Here is a list on what your transfer request letter should be able to accomplish in order to deem it effective:

• Immediately state or explain the purpose of the letter in the first sentence
• State the position, division, team, or project that you are applying for
• Mention or state your name and current position you hold in the company
• Highlight and showcase your valuable experiences and abilities
• Show loyalty to the company by praising or complimenting the company on its goals and achievements
• Clearly explain why you want to advance or transfer in the company
• Show appreciation for the opportunities the company has given you

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How to Write an Effective Transfer Request Letter

Basically, your transfer request letter is your cover letter to advance your position, move from another team or division, or relocate to another branch in the same company. It is your letter that will help you sell yourself so that you may be able to transfer to the position, team, or branch you want to go to. You need to be able to communicate your purpose clearly and convincingly. Here is an easy guide you can follow to write an effective transfer request letter:

1. Follow business letter format

Since this letter will be addressed to your boss, it is only right to follow a professional format. In writing a transfer request letter, you should follow a business letter format so that the structure as well as the necessary contents are polished and clean. First, you should include a return address or your address and contact information as the sender of the letter; if following a business letter format, it should be placed on the upper left-hand corner of your paper. After leaving a single line, the date when the letter is made should be indicated. Skipping a single line, you should then include the receiver’s name and address. After that, you should start your letter with the salutation that would look like “Dear Mr. Smith,” this is the formal greeting of your letter.

2. Explain the purpose of the letter

Immediately after the salutation, you should state the purpose of you writing the letter. Since this is a transfer request letter, you should explain why you are writing the letter and why you are requesting for a transfer. Providing context behind your decision is very important as this will be one of the deciding factors that your boss will look into considering your request. The explanation of your purpose should be direct and straightforward; although there is a need to provide context, always stick to the point you are trying to make.

3. State your current position in the company

You should remind your senior of the current position you hold in the company. If available, state your employee number and a brief description of the responsibilities you have with that position. You can also emphasize the number of years you have been with the company.

4. Highlight skills and expertise

In relation to the previous step, you should highlight the skills and expertise you have that you developed through the line of work you have continuously done. You can also include a brief recount of the achievements you have gained while being the said position, this will help you get convince your employer that you are an asset and a way for you to let them know you are capable of new responsibilities. Aside from that, just like in a cover letter, showcasing your relevant skills and expertise will help you get the approval for your request.

5. Explain how the transfer will be beneficial

The benefit of the transfer should not only be limited to one party, mainly to you. You should be able to explain and convince your employer that the transfer will not only help you but also the company in the sense that you will be able help other employees with your expertise and can help impart your knowledge about how to achieve the goals the company has set for them. Aside form that, you can also make your employer realize that exposing you to other lines of work and making you experience new things while still being in the company will make you an exceptional employee that can help the company realize its goals.

6. Ensure clarity of points

To sum up your letter, you should briefly summarize and clarify the points you have made so far. You should make sure that you are able to explain your points and reasons clearly so that you can have a bigger chance of getting the approval that you want. Aside from that, reading through the letter especially if it’s quite long will move your employer’s focus, reiterating your points will remind your employer the main purpose why you wrote the letter in the first place. The conclusion of your letter should be a comprehensive summary of your entire letter.

7. Close the letter professionally

You should close your letter professionally, not only because it is what’s professionally right but more so because it is respectful. Use the appropriate complimentary close such  Sincerely, Respectfully, Yours,  etc. After your complimentary close, affix your signature above your signature line consisting of your name and position/designation.

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Be reminded that a transfer request letter is not only limited to employment transfer, it can also be used to request for payment from another party. However, this type of letter is mainly used for requesting transfer of employment. This will help you convince your employer so that you can get the approval for your transfer request. We hope that you learned about a transfer request letter with the help of this guide.

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Home » Letters » Request Letters » Request Letter for Transfer From One Location to Another – Sample Transfer Request Letter by Employee

Request Letter for Transfer From One Location to Another – Sample Transfer Request Letter by Employee

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• Sample Letter

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How to use live assistant, additional template options, download options, share via email, share via whatsapp, copy to clipboard, print letter, sample transfer request letter by employee.

To, The Human Resource Manager, ____________ (Name Of The Company), ____________ (Address)

Date: __/__/____ (Date)

Subject: Request for transfer in department

Respected Sir/Madam,

Respected, I am _________ (Name) and I am working for your Company/Institute for last _________ (Years) in _________ (Department). I work as _________ (Manager/ Officer – Mention Designation) and Employee ID issued to me is _________ (Employee ID).

With due respect, I would inform that I am shifting to _________ (Location) which is near to our company’s _________ (Office location) office. The reason for shifting is ___________ (Mention your reason – Family Issues/ Personal Reason/Spouse Transfer/Child Education). I would request you to kindly transfer me to the office located at ____________ (Location) as it is ______ (near to my new residence/any other reason) and it will make it easy for me to travel daily.

I shall be highly obliged if you kindly look into the matter and do the needful.

Thanking You,

Yours Truly/ Thankfully, ____________ (Signature), ____________ (Name), ____________ (Address)

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• A: A transfer request letter should include your name, current position, years of service, employee ID, reason for the transfer, and the desired location for transfer.
• A: Address the letter to the Human Resource Manager or the appropriate authority responsible for handling transfer requests within the company.
• A: Yes, it's important to provide a clear and valid reason for the transfer to help the HR manager understand the need for relocation.
• A: Yes, clearly state the desired location for transfer to ensure the HR manager can process the request accurately.
• A: Maintain a professional and respectful tone throughout the letter, expressing gratitude for consideration while clearly stating your request.

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How to Write a Transfer Request Letter

If you’re looking to make a change in your career, it doesn’t always mean looking for a new employer. If your company is large enough, you can move into a different position or to a new geographical location by sending a transfer request letter. 

We’ll explain some circumstances where it makes sense to ask for a transfer and share how to write a transfer request letter that will help get your move approved. 

What is a transfer request letter?

A transfer request letter is a written request to management asking for a change to your position, department, or location. 

You might request a transfer if you’re moving for personal reasons but want to remain with the company. Or, you might write a transfer request letter if you’re looking to try something new by moving into a different position from the one you currently hold. 

A written letter helps you make the case for why HR should give your transfer the green light. However, it shouldn’t be the first step in making your request. 

Instead, it should come after you’ve had a discussion with your manager to let them know you’re interested in a transfer. This conversation gives you the opportunity to gauge their feelings on a potential transfer, get feedback that might help you make a stronger argument, and ensure they’re not blindsided by your official request. 

Why it’s important

A transfer request letter serves two purposes. 

First, it acts as the official written documentation of your interest in a transfer. Copies should be provided to your manager and your HR department. 

Second, it functions as a cover letter emphasizing your skills and conveying how the transfer would benefit the company. If your company requires internal candidates to go through a full application process, your transfer request letter can kick-start the proceedings. 

When should you send it?

When you’re relocating.

Maybe life circumstances are taking you to a new city, but you want to remain with your current company. A transfer is the perfect win-win option if they have a branch in your new location. Your company will be happy to retain a good employee, and you’ll avoid the inconvenience of going through a job search on top of a move. 

When you want to change departments

In some cases, different departments within the same organization will have similar roles in their staffing charts. Take project managers, for example. The marketing department might use project managers to keep the company’s marketing campaigns on schedule, while the research and development department might rely on project managers to keep the company’s engineers on track. 

Transferring to a different department allows you to put your skills to use in a new context and with a different team, which can be a good way to change things up if your career is feeling a bit stagnant. 

When you’re looking to try something new

Professionals today rarely follow a straight and narrow career path. People are much more likely to try different things and work in a variety of positions over the course of their career than they were a few decades ago. 

Transferring to a new role–either one that’s parallel to your existing job or a new type of position entirely–is an ideal way to advance your career while remaining with a company you enjoy working for. 

What to include in a transfer request letter

A brief summary.

Introduce yourself and explain the purpose of the letter.

An overview of your history with the company

Describe your tenure and express your thanks to the company for the opportunities it has provided you.

The reason for your request

Give a general explanation of why you’re seeking the transfer.

The argument in your favor

Explain why the move would serve the interests of the company and how you’d contribute in your new role.

Your resume

This can be provided as an additional attachment.

What you should omit

• Extensive detail. Avoid oversharing irrelevant details, especially if you’re looking to transfer because of tensions on your existing team.
• Casual language . Don’t assume a transfer is a done deal just because you’re already an employee of the company. Your letter should be written in a professional tone, the same way you’d write a cover letter when applying for a new job.

Letter of request for transfer example – different position

Mr. Stanford, 

I’m writing to request a transfer from Essential Electric’s customer service department to its sales department.

I’m grateful for the many opportunities I’ve been afforded during my three years as a customer support representative. During that time, I’ve maintained consistently high call success rates and have exceeded team goals for cross-selling and upselling.

I learned of an open position for a junior sales representative and believe my knowledge of our customers’ needs would make me an asset in the role. I’m invested in the company’s mission to bring affordable, reliable utilities to the communities of Western Michigan and would be excited to continue to grow with the organization. 

I am attaching my resume for your review and look forward to discussing the opportunity with you further. 

Many thanks for your consideration, 

Jordan Petrosky

Transfer request letter example – different location

Ms. Smythe, 

I would like to inquire about transferring from Riverwood Development’s Orlando office to its Fort Lauderdale location. I will be relocating to South Florida to be closer to family there and would welcome the opportunity to remain with a company I greatly enjoy working for. 

During my six years as a business development specialist, I have established strong community ties that have served the organization in the form of new clients and beneficial partnerships. As a South Florida native, I would leverage my existing connections to forge new relationships in the Fort Lauderdale area that could help the company establish a stronger foothold in this rapidly expanding market. 

My timeline is flexible, and I’d be willing to assist in finding and training my replacement in the Orlando office if my transfer were to be approved. 

Thank you kindly for your consideration, 

Cassandra Jackson

Writing a professional letter that states your request and presents the benefits to your employer is an important step in transferring to a different role where you can find a new growth path within your current company.

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Applications , Letters , Request Letters

School Transfer Request Letter: Format & Sample Letters

Sometimes it is difficult for an individual whether he or she is a student or teacher to continue their education or teaching at a particular institution and they would need to move to a different school at a different location. They would need to write a school transfer request letter in order to inform about their situation and get the permission for relocation.

When a teacher or a student is writing the school transfer request letter, reading a sample letter can be of great assistance for them, as it would guide on what to include or omit from the letter. With the help of a sample, an individual would be able to follow the professional and relevant format.

Letter Format

The Principal,

XYZ School,

Date: Insert current date here

Subject: Insert Subject Here

Respected Sir/Madam,

With due respect, it is to say that (Insert the reason here). It is, therefore, a humble request to provide me with feedback on this matter so that I can arrange for the relevant documents.

Kindly consider my request. I need to move to the new city by the end of next month (Insert specific date here).

Thanking You,

Yours faithfully, (Name – Signature)

(Signature)

Elementary school transfer request letter

Dear Sir/Madam,

With due respect, it is to say that I, XYZ is a student of school ABC. My family is shifting to a different city due to my father’s new job and thus, I have to attend the LMN Elementary School in City Y. It is a humble request to provide me with feedback on this matter. It would assist me in gathering the required and relevant information for the whole process of transfer to the new elementary school.

Hope you would consider my request and assist me in the matter.

School transfer letter for a student

With due respect, it is to inform you that I, XYZ, is a student at ABC School. I would like to express my intention to move to a different institution in City X.

My father acquired a new job in City X and we are moving in three months. It would be great if you can send me the feedback regarding this matter, as it would assist me in the whole process of transfer to a new school. It is a humble request to send me the feedback as soon as possible.

School transfer letter from one branch to another for students

With due respect, it is to inform you that I, XYZ is a student at ABC School. My family is buying a new house at location Y and therefore, I have to transfer to the branch A of ABC School. Kindly provide me feedback on this matter, as it would assist in the completion and formalization of the process.

Hope you would consider my request. Thank you so much.

Sample application letter for transfer certificate from school

With due respect, it is to say that I, XYZ, with registration number 0000 is a student at ABC School. My father is shifting to city X due to his job and we as a family have to move with him. It is, therefore, a request to provide me the transfer certificate.

I will be highly obliged.

Final Words

School transfer letter for teachers

I, XYZ, am a teacher at ABC School. I had been working at the ABC School as an Elementary teacher for the past five years. I am writing this letter to express my desire to transfer me to LMN School in location Y, due to the following reasons:

-My mother in law has recently shifted back home and no one is there to take care of my baby. The daycare from the current facility is quite far from ABC School.

-Due to daycare being far from school, it is difficult for me to arrive at the right time to school. I have been punctual in the past but it is not working anymore as the distance from daycare is quite a lot.

Kindly consider my request for the transfer as it would be a great decision for my child.

School transfer letter from one branch to another for teachers

I, XYZ, am a teacher at ABC School Branch B. I am getting married on Sept 21, 2018, and my husband resides at location Y. The nearest branch of ABC School is Branch X. I am writing this letter to express my desire to transfer to Branch X. It had been an amazing experience to work as an elementary teacher at this branch for three years.

Kindly consider my request for the transfer as it would be of great assistance for my married life.

Transfer request letter for teachers due to spouse relocation

I, XYZ, am a teacher at ABC School. My husband is moving to City X and I have planned to move with him to the new location. It is a request to provide me with feedback on this matter, as it would assist me in the completion of the transfer process.

I request you to transfer me to branch B of ABC School in City X. It would be a great opportunity for my career.

Looking for your approval,

Reading samples can help a person to write the professional school transfer request letter and find the right formats.

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