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How to ask for a letter of recommendation (with examples)

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What are letters of recommendation typically for?

Letters of recommendation vs. references, steps to ask for a letter of recommendation, who to ask for a letter of recommendation, what is the fastest way to ask for a letter of recommendation, how to ask for a letter of recommendation via email, tips for requesting a letter of recommendation, letter of recommendation request samples.

Although it’s not always required, a recommendation letter can increase your chances of being hired for your dream job.

But do you know how to ask for a letter of recommendation? And who to ask?

Asking for a letter of recommendation can be quite daunting, especially if you haven’t done it before. You want to ask someone who will be honest and highlight your best attributes and accomplishments.

Here’s how to confidently ask for a letter of recommendation and some examples to use.

A recommendation letter is written by someone who can recommend your professional or academic performance. Because the writer is personally recommending you, the letter can add favorable weight to your reputation. It shows that you have the personality, character traits, and abilities to succeed in the program or role you’re applying for.

Most letters of recommendation fall under two categories: employment and academic recommendation letters.

Employment recommendation letters are typically used to apply for a new job or to help you get a promotion . They are sent to potential employers or hiring managers in addition to your job application.

Because letters of recommendation help make a good first impression , they can create opportunities for your career development and 5 year plan . A well-written letter can give you that confidence boost you need to overcome job search depression and nail your dream job.

Academic recommendation letters are usually for college applications, scholarships, or fellowship programs. They are often sent to admissions officers as part of the application process. These letters provide additional information about your academic achievements and talents.

Most selective colleges and universities require one to three recommendation letters with your application . They are usually written by a guidance counselor or teacher. 

In this article, we are going to focus on letters of recommendation in a career setting.

While they may sound similar, references and a letter of recommendation are not the same things.

A reference letter is more general in nature than a letter of recommendation. It is a broad assessment of skills and experience. Reference letters are usually addressed "To Whom It May Concern" rather than a specific person.

Potential employers will often ask for a list of references in addition to your resume to determine if you’re a good fit for a role . According to a recent survey, 94% of employers conduct at least one kind of background check .

Each reference should include the contact information of people who have agreed to vouch for your character and skills. For references, you can ask former employers, supervisors , business contacts, mentors , clients, teachers, lecturers, or faculty members. 

A letter of recommendation also covers a person’s work ethic, attitude, and suitability for what they are applying for. It is a unique letter written based on the writer’s personal experience with you.

A good letter of recommendation is often stronger than a reference because the writer is recommending you for a certain job or program. These letters are addressed to a specific recipient, such as the hiring manager of a company.

Choosing the right person to write your letter of recommendation is essential. While it’s ideal for them to be a professional in their field, what’s more important is their relationship with you . Choose someone that has an understanding of your personality and career aspirations . 

Depending on your situation, you could ask a manager , supervisor, teacher, or coach. While they may know you best, family members and close friends aren’t a good idea, as they have an emotional bias.

It’s also important not to ask the same person to be both a professional reference and to write a letter of recommendation. This is because they serve different purposes.

It’s also preferable to have a diverse group of people vouching for your abilities. If the same person writes your letter of recommendation and acts as a reference, this could appear as though you do not have enough people willing to attest to your skills and personality.

Now that you understand what defines a recommendation letter, let’s focus on the next step in the learning process: how to ask for one.

• Make a list of possible people to ask
• Reach out to the person, followed by a formal letter
• Provide enough time
• Send your resume or brag sheet
• Provide other necessary details
• Send a thank-you letter

Let’s look at what each step entails.

1. Make a list of possible people to ask

Before you dive in and send your request, think about who would be the best person for the task. Make a list of your networking connections that are close to you. Remember, they should know you well enough to speak to your character on a personal level.

2. Reach out to the person, followed by a formal letter

If possible, it’s best to have an in-person conversation with the person you’d like to write your letter of recommendation. Writing a letter of recommendation requires time and effort, so you should put in some effort to connect with them , too.

If you can’t ask in person, the next best thing is to give them a call or send a friendly email. We’ve covered how to ask for a letter of recommendation via email below. 

Once you’ve made that initial connection, email a formal written request. This way, you can include all the necessary details, and you’ll have a paper trail of the request.

3. Provide enough time

Most professionals have busy schedules and many priorities to consider. Even if they are eager to write your letter of recommendation, you should give them ample time to write it. The last thing you want is a rushed letter.

4. Send your resume or brag sheet

Make it easy for the person writing your letter by sending them your updated resume or ‘brag sheet.’ A brag sheet is a list of relevant and transferable skills and accomplishments that you would like highlighted.

Sending these documents won’t just make the writer’s life easier. It will also prevent them from leaving out any important details that they may not have been aware of. 

5. Provide other necessary details

Give detailed information about the job or program you are applying for. This includes logistical information like who to address the letter to and the letter due date. 

6. Send a thank-you letter

A little bit of gratitude can go a long way. Express your appreciation by sending a thank-you letter or email to the person writing a letter of recommendation for you.

Another great way to show your appreciation for their act of kindness is to keep the writer of the letter updated. Keep them in the loop about your future endeavors so they know the impact their letter made.

Deciding who to ask for a letter of recommendation is a crucial part of the process. 

They need to be someone who knows you well. They also need to have neutral judgment and have some professional gravitas in your field. 

You might be tempted to ask someone who simply holds a lot of power . But it is more important that you pick someone who has personal experience with you as an individual.

The intention for your letter of recommendation is also a determining factor when choosing who to ask. 

Academic letters would be best written by a teacher or lecturer. Professional or career-based letters are best left to trustworthy colleagues, supervisors, or managers. 

Start to narrow your list of potential candidates down until you are left with just two or three. Then, you can ask those around you for objective guidance about who would be best suited for the task.

If you are between jobs or competing with others for a certain position, you might feel stressed and pressed for time. 

If you work or study in the same property as them, making a scheduled appointment and asking them in person would be the fastest way. 

If that isn’t possible, asking via email is the quickest, most efficient way to reach them. You could also call them to request the letter, then follow up with the details in an email.

Requesting a recommendation letter via email is different from asking in person because of the lack of eye contact and human interaction . You will need to be even more clear and deliberate about your request. 

If you are wondering how to ask for a letter of recommendation via email, we’ve got you covered. 

Here are some top tips for compiling a solid recommendation letter request via email:

• Use a concise subject line. You want the recipient to know exactly what to expect from your email. Avoid emojis, excessive punctuation, and long-winded statements.
• Make them aware of who you are. Advocate for yourself by announcing who you are clearly and confidently at the beginning of the email. If there’s a chance they don’t remember you from previous interactions, make sure to remind them of your connection.
• Be friendly but direct. This is a professional request for something that could drastically alter the trajectory of your career path . Be straightforward without compromising on affability.

• Make it as easy as possible for them. You can show your respect for their time and energy by doing everything you can to make their job easy. Don’t leave the research up to them. For example, you could share your personal vision statement with them so they are aware of what you want to do and why.
• Attach the necessary information. The last thing you want is to appear disorganized. Triple-check that all of the necessary PDFs and documents are attached before hitting send. This includes documents like your resume and the job description of the position you are applying for.
• Be honest about your timeline. Ensure the person you ask knows the application deadline and when you hope to submit the letter. Even if you’ve left it to the last minute, it’s best to be honest. This way, they can politely decline if they aren’t comfortable writing the letter in time.

Asking someone for a letter of recommendation can be daunting because so much of your future relies on it. But the fact that you are here and doing the research is already an indication that you are taking it seriously.

Use this list of tips to help you feel more prepared.

• Don’t leave it to the last minute . A slap-dash request rarely conveys competence. Manage your time efficiently so that the letter writer has plenty of time to write a good recommendation.
• Preferably ask in person . When possible, request a letter of recommendation in person. This may allow for better communication through body language .
• Show appreciation . It is important to acknowledge that they are doing you a favor.

• Use a bit of flattery . There is nothing wrong with using a touch of flattery to amplify your chances of success.
• If they aren’t comfortable, ask someone else . If they are too busy or simply don’t want to assist, be understanding and move on to the next person on your list.
• Be graceful if they decline . Even though it can be disappointing, try to be accepting and understanding about a declined request.
• Be clear about what you need . Avoid a disappointing letter of recommendation by clearly stating what you would like the letter to include.
• Use professional and confident language . Avoid slang and being over-familiar. Pull out the stops and be your most professional self.

Below are two different examples for recommendation letter requests. Let’s first take a look at a professional example:

Dear Mr. Collier,

I am writing to ask if you would be willing to write a letter of recommendation in support of my application for Head Manager at JHI Associates. The hiring manager has asked me to provide a letter of recommendation from someone who knows me on a professional level and can speak to my skills and achievements.

Since we have worked together for several years, I believe you can provide some insight into my qualifications as an ideal managerial candidate. I learned a lot from you while working at Collier Caller Services. With this in mind, I think you would be a great person to vouch for my interpersonal and decision-making skills.

Please let me know if you are comfortable endorsing my candidacy for a managerial role. Should you be willing, I can provide you with all the necessary information to help you write your recommendation. 

I have attached my resume to bring you up to date with my experience and professional accomplishments.

Thank you in advance,

Mary Jackson

Now, let’s take a look at an academic example.

Dear Professor Jameson,

I thoroughly enjoyed your Mathematics class last semester, and I learned so much. In fact, it confirmed my belief that pursuing a career in accounting is the right choice. I’m hoping that you feel you got to know me and my academic abilities during the semester because I’d like to ask you to write a recommendation letter.

I’m working toward a scholarship that’s awarded by ACME Accounting. I have enclosed my cover letter to the scholarship committee and a copy of my application. I’ve also included a summary sheet of my achievements in your class and those outside the classroom to refresh your memory.

Could you please let me know if you are comfortable endorsing me for this scholarship? If need be, I would be more than happy to answer any questions or provide additional information that would help you write your recommendation.

Thank you for all your support and for taking the time to review my request.

Jenna Smith

Some of the most important parts of a recommendation letter request include the following elements:

• Formal greeting : Dear Name
• Statement of intent : I would like you to write me a letter of recommendation
• Offering specific details : It is for X Program or X Employment Position at X University/Business
• Purpose of letter : It will allow me to graduate/find employment
• Reason why you are asking them : We have X years of working experience together
• Affirmation of ambition : I am confident in my ability to reach this goal
• Gratitude : Thank you for your time
• Signature : Your Name

Drafting a request for a letter of recommendation may feel a little overwhelming. But keep in mind that it is a common practice in professional settings.

Ready to ask for a letter of recommendation?

Despite its ability to influence your career path , knowing how to ask for a letter of recommendation is not something everyone is taught. It’s normal to feel awkward about asking for a recommendation letter, especially if it’s from a boss if you are leaving your job .

However, it’s important to remember that most people are more than willing to oblige if you ask nicely, especially if you have a good relationship with them.

A strong letter of recommendation can help you stand out from other applicants during a job search. It can also reinforce your social capital in the corporate or academic world and increase your confidence in yourself.

All of these things are important for professional development.

If you’d like to take your career and individual transformation to the next level, BetterUp can help. Get in touch with us today to find the right expert coach for you.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

Character references: 4 tips for a successful recommendation letter

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How to Ask for a Letter of Recommendation (With Templates)

Take these tips from career experts and hiring managers on who and how to ask for a letter of recommendation.

A letter of recommendation is a formal document written by someone who can speak highly of an individual based on their abilities or qualities as a student or professional. It is often required when applying to college or graduate school, and can even be used as a vehicle for a promotion at your job. 

When done right, a letter of recommendation can give you an edge in the college application or job selection process — so knowing how to ask for one is a crucial skill.

How to Request a Letter of Recommendation

• Get confirmation from the person you are asking to write it.
• Make the process of writing it as easy as possible.
• Express gratitude to the person who writes it and provide them with an update on the outcome of the application.

What Is a Letter of Recommendation?

Letters of recommendation attest to your strengths, capabilities and attributes and are written by someone who is familiar with your work in a company or educational setting. The purpose of the letter is to help you get a job or secure admission into a college or academic program of your choice.

A letter of recommendation can also help when moving into leadership or other opportunities at your current employer, said Blake Tomlinson, senior talent acquisition manager at cybersecurity firm BeyondTrust . In this case, they are the most effective when targeting a particular position, rather than trying to serve as a one-size fits all for every role.

Letter of Recommendation vs. Reference Letter

Requesting a letter of recommendation shouldn’t be confused with asking someone to serve as your reference .

Letters of recommendation are often used to vouch for an applicant during college, graduate school or research position admissions, while reference letters are often used in the job application process to ensure a candidate meets proper qualifications.

“When you ask someone to be a reference, it’s simply saying that you’re available to speak about the candidate to an organization,” JR Keller, assistant professor of human resource studies at Cornell University , told Built In. “Asking them to write a letter of recommendation is a bit different. It’s much more proactive.”

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Who Is Qualified to Write a Letter of Recommendation?

Teachers or professors.

For letters of recommendation to a college or graduate school, select teachers and professors who are familiar with your classroom participation, class projects or office-hour visits.

“You want a professor who has a taste of the kind of person you are, rather than just knowing you as a name on a class roster,” said Sarah Sikowitz, a director in Career and Professional Development at Harvard Business School .

Managers or Supervisors 

A former manager can write a letter of recommendation with specific outcomes of a project and how well it was executed or even how you tackled certain hurdles at work.

“You should ask your current or former direct manager or supervisor, someone who actually saw your work, your metrics, your performance on a day-to-day, week-to-week, month-to-month basis and who is in a position to assess you,” Zafar Choudhury, a senior recruiting leader at Amazon Web Services , told Built In.

Coworkers or Team Members 

It’s wise to have a number of people in mind outside of your manager that you can approach for a letter of recommendation, including coworkers, team members or people in your professional network that you’ve worked with. For example, if you don’t land the job and need another targeted letter for a different prospective employer, you don’t want to have to go to the same person each time to write another letter, said Kevin Susman, vice president of brand and communications at Matrixx Software . 

Vice Presidents or Executives 

A letter of recommendation from a vice president or other high-level executives may catch the attention of recruiters or hiring managers who skim through applications in a matter of seconds, said Victoria Neal, HR Knowledge Advisor with the Society for Human Resource Management (SHRM) . 

At the same time, though, a letter from an executive might be complimentary but vague, and not be able to highlight specific project outcomes or day-to-day challenges like a direct manager would.

How Do You Ask for a Letter of Recommendation?

Ask your recommender at least a month before it’s due.

Make the request for a letter of recommendation at least a month before it is due, but ideally as soon as possible.

Additionally, give professors and former work associates at least a week to make up their mind whether they want to write you a letter of recommendation on your behalf, Tomlinson said. Other career experts also noted to give people an easy out when inquiring about their willingness to write a letter of recommendation.

Ask In-Person, By Phone or By Email

Tomlinson recommends making a letter of recommendation request in-person whenever possible, but asking over the phone or by email can be effective as well. 

Asking for a letter of recommendation either verbally or in writing both have its pros and cons. In-person or over the phone requests make it easier to get a read on whether your recommender would feel comfortable writing one for you. Email requests could give them more time to consider instead of putting them on the spot.

Tell Your Recommender Why You Chose Them

Let the recommender know why you have chosen them — maybe it’s because you really enjoyed working with them or you knocked it out of the park on a few projects with them and you want to highlight those successes, Tomlinson said.

Keep the Request Detailed, But Short

In your initial email request, be sure you include all the necessary details and make it as easy as possible for your recommender to write the letter, but also keep it concise, said Rachel Amos, director of career services and employer relations for Carnegie Mellon University ’s Information Networking Institute. You’ll want to briefly tell them why you need it and what it’s for, plus any deadlines or instructions on how to send it.

In general, it’s helpful to provide a list of talking points, career accomplishments as well as a copy of your resume and the job description. If you’re asking a teacher or college professor for a letter, it’s important to include your GPA, accomplishments in their class and other classes, and extracurricular activities. 

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Work-Related Letter of Recommendation Template

Dear [person’s name],

I hope all is well with you. I’m currently interviewing at [company] for the position of [position] and wanted to inquire if you would be willing to write a strong letter of recommendation on my behalf.

It’s been [X weeks, months or years] since we worked together at [company], when I was a [former role] and you were my [former role]. I remember this time fondly and truly enjoyed working with you and the work we did.

As my former [role], I believe you can speak to my skills in [select your skills that match up to the ones sought in the job description] and experience in [select your qualifications that match up to the ones sought in the job description] with specifics and examples. 

I have included a copy of my resume, a list of my accomplishments and the job posting for your reference. Additionally, if you would prefer, I could write a draft of my letter of recommendation for you to review and approve or adjust if needed. Please let me know if this is your preference.

I would greatly appreciate it if you could write and return the letter of recommendation to me by [name a date at least two weeks before you plan to use it]. This will provide me enough time to forward it onto the recruiters and hiring managers at [company].

I am extremely grateful you would consider taking time out of your day to write a letter of recommendation on my behalf. Your willingness to do this means a great deal to me. 

If you have any questions or need further information, please don’t hesitate to contact me.

College-Related Letter of Recommendation Template

Dear [Professor or Dr.] [person’s name],

I hope all is well with you. I’m currently applying to [college or program] where I hope to study [major] and I wanted to inquire if you would feel comfortable writing a letter of recommendation on my behalf.

I truly enjoyed having you as my [advisor or professor] in [subject] when I attended [college]. It’s been [X months or years] since I [attended your classes or had you as an advisor] and truly enjoyed that experience and gained valuable knowledge.

I have included a copy of my resume, a list of my accomplishments and personal background, which I hope will be of value when writing the letter of recommendation and providing specific examples of my talents and abilities in and outside of the classroom.

The deadline to submit the letter of recommendation is [deadline date]. Please submit the letter of recommendation per the instructions of the [college/university or program]. 

I am extremely grateful you would consider writing a letter of recommendation on my behalf. It means a lot to me that you would take time out of your busy schedule to help me. 

What to Avoid When Asking for a Letter of Recommendation

8 steps to avoid when asking for a letter of recommendation.

• Don’t ask for a letter of recommendation at the last minute.
• Don’t text your request asking for a letter of recommendation.
• Don’t send a poorly written, incoherent request to write a letter of recommendation.
• Don’t forget to say why you are asking for a letter of recommendation.
• Don’t forget to give a deadline of when the letter needs to be submitted.
• Don’t ask someone to write a letter of recommendation who isn’t familiar with your work or academic performance.
• Don’t constantly nag the letter writer to submit the document, though it’s okay to send one or two reminders.
• Don’t rewrite the letter of recommendation.

Don’t Make a Last Minute Request

“One thing to avoid is asking for a letter of recommendation and telling them it’s due by tomorrow. It shouldn’t feel like a last minute request,” Keller said, noting professors should ideally be given at least a one month notice.

Don’t Request a Letter Over Text Message

Not only should you avoid sending the request by text, but also be careful to send requests that are poorly written or contain typos, Keller said.

Don’t Leave Out Why You Need a Letter 

There shouldn’t be any confusion around why you’re reaching out for a letter of recommendation, Tomlinson said, adding, “Inform the writer of your motivation. I wouldn’t leave it open for interpretation.” 

Don’t Ask Someone Who Isn’t Familiar With You or Your Work

Never ask people to write a letter of recommendation for you if they are not familiar with your work. 

Don’t Rewrite the Recommendation Letter

If someone has taken the time to write a letter of recommendation, don’t re-write the letter either, Susman said.

“Be cognizant of the fact that you’re making an ask of someone,” he added. “And, frankly, they are putting their reputation out there for you and you should treat it with respect.”

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Signs Someone Won’t Write a Letter of Recommendation

Your recommender doesn’t know you well enough.

On some occasions, people have asked Susman to write a letter of recommendation where he felt uncomfortable with their request. Those feelings stemmed from not knowing the person well enough to write the letter of recommendation and he had to turn them down.

“The best letter of recommendation is going to be from somebody who can say the most about you,” Amos said.

Your Recommender Keeps Rescheduling Your Request 

If the person who you’ve asked to write a letter repeatedly reschedules your meeting to discuss your request, it’s time to look for alternative options.

“If they drag their feet on responding back to you, they’re probably not a good person to ask for a recommendation,” Choudhury said. “They are either too busy or reluctant because their experience with you wasn’t great.”

Your Recommender’s Company Doesn’t Allow Letters of Recommendation

If a former manager or executive at a company where you worked declines your request for a letter of recommendation, it could stem from the company’s policy that prohibits writing letters of recommendation on corporate letterhead or from a company email account, Susman said. If that is the case, inquire whether a personal letter of recommendation can be written. 

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When to Send a Letter of Recommendation in an Interview

In a job application process, some career experts advise uploading the letter of recommendation at the same time you upload your resume and work samples, while others suggest including it with a thank-you note after the final round of interviews.

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How to Show Appreciation for a Letter of Recommendation

Thank your recommender for their time and effort.

It sounds simple but it’s a step that’s often overlooked. You should not only thank the person for their willingness to write a letter of recommendation but also thank them after they have written it.

Update Your Recommender on Your Application Outcome

It’s important to loop back with the person who wrote your letter of recommendation to update them on the final outcome of your job interview or college admissions effort.

“When you get your answer whether you’ve been admitted or not admitted, hired or not hired, follow up with this person and thank them again,” Sikowitz said. “I think it’s just a really nice way to close the loop.”

Frequently Asked Questions

How to ask for a letter of recommendation.

When asking for a letter of recommendation from someone: 

• Ask them in-person, by phone or by email at least a month before the recommendation is due.
• Explain what you need the recommendation for and why you chose them to provide one.
• In an initial email request, briefly provide details about your recommendation letter, such as deadlines, delivery instructions and any information to help them write about you (accomplishments, projects, GPA, copy of resume and job description if applicable).

Is is okay to email to ask for a letter of recommendation?

It is okay to email someone to ask them for a letter of recommendation, especially if you have only interacted with this person remotely. However, it is suggested to ask for a recommendation in-person or over a phone call if possible.

Recent Job Search Articles

How to Ask for a Letter of Recommendation (and Actually Get One)

You’ve found your dream company. Even better? They’re currently hiring for a position that’s perfect for you. You’ve already tackled all of the application basics: You did your research, tailored your resume , wrote an impressive cover letter , and even sent the department head a friendly LinkedIn request. Almost there.

There’s one more way you can stand out and elevate yourself above the competition. We have three words for you: letter of recommendation.

Is it common for employers to ask for letters of recommendation?

Honestly, it’s rare that you’ll be explicitly asked to hand one of these over. It’s much more likely that you’ll be asked for references. There are exceptions, says Tara Padua, a Muse Career Coach , like “junior roles where someone lacks experience or senior roles where character is as important as skill set.”

Should you have these letters in your back pocket anyway?

You might be thinking: If these letters aren’t an expectation, why would I go through the trouble of getting them? Well, just because an employer won’t demand them doesn’t mean you can’t use them to separate yourself from the job search competition .

“If you have a letter, hiring managers could get more of a sense of your skills if they aren’t able to connect live with your former supervisors for whatever reason and only get the basics from HR,” explains Kelly Poulson , another Muse Career Coach.

Beyond giving you the opportunity to emphasize what makes you a no-brainer for that role, these letters can also serve as an awesome confidence boost. “It certainly doesn’t hurt on days when you’re doubting yourself to have something to refer to that reminds you of how valued you truly are,” Poulson says.

Check out these amazing open jobs on The Muse and land more interviews »

How to ask for a letter of recommendation

You might be convinced of the power of a solid letter of recommendation—but that doesn’t necessarily mean asking is any easier. Fortunately, there are ways to make this request a little less nerve-wracking.

1. Choose who you're going to ask wisely

First things first, think carefully about who you’re asking. Poulson warns that you don’t want to request too much of any one person—meaning you might want to stay away from your references when thinking about who to ask for a letter. “Be mindful of your asks and pick folks to write letters who likely won’t be doing calls as well,” she adds.

While a letter of recommendation from someone who’s high up the ladder can be impressive, make sure that you’re asking people who actually know you and your work. “Having a senior person write a generic letter of recommendation without any real knowledge of you and your skills will produce the opposite effect,” Padua says. And even if it doesn’t hurt, it won’t help.

2. Make sure you have a good connection

Asking for a letter of recommendation is essentially asking for a favor, so it's best to request it from someone you had a good connection with. This could be a former employer who supported or mentored you, or if you're an intern or entry-level candidate, a professor whose class you excelled in.

In terms of actually making the ask, Poulson shares that a little bit of flattery can go a long way. “Start out with how much you’ve enjoyed working with them and how much you value their opinion,” she says. It's also advisable to ask more than one person for a recommendation, just in case your first choice refuses or faces an unexpected situation that prevents them from following through.

3. Try to make your request in person first

Before sending an email, it's considered polite to ask for a letter of recommendation in person first—especially if it's someone you see regularly, like a teacher or professor.

Here's how to ask for a letter of recommendation in person:

• Invite them for lunch or coffee
• Explain what you're applying for
• Explain why you're asking them for this letter
• Provide any additional information they ask for
• Inform them that you'll send an email with more details

Granted, some people change cities after finishing school or reallocate for a better job opportunity, so it's possible that your best contacts do not live near you. If that's your case, you can skip this step and ask straight through email.

4. Send an email with all the necessary information

Make the process of writing the letter as painless as possible by empowering them with the information they need. “Make it easy for the person to recommend you,” Padua says. “Tell them specifically what you would like to highlight.”

That might mean looking back at your work ethic or impact on the team in a previous position, or emphasizing a specific skill set that matches the type of roles you’re targeting in your search. Whatever it is, make sure you’re clear about what you’re looking for.

5. Give them enough time to write the letter

Be clear about your timeline. Remember, you’re asking this person for a favor, so you need to be realistic with your expectations. It’s smart to give contacts at least a week (but ideally more) to get the letter drafted and returned to you.

6. Send a follow-up email close to the deadline

If it gets close to the deadline to send the letter—let's say three or four days before the final day—you should send a follow-up email with a gentle reminder. Take this opportunity to also ask if they need any more information to craft the letter and provide additional details about yourself that might be helpful.

How to ask for a letter of recommendation via email: Examples

An email asking for a letter of recommendation should include three key elements:

• why you're reaching out
• why you're choosing this particular person to recommend you
• the information they need to write the letter—if they've already agreed in person

If your initial contact is through email, first ask if they're comfortable recommending you, and upon receiving a positive response, follow up with the necessary information in a second email.

Take a look at these two examples:

Example #1: How to ask a professor for a letter of recommendation

Dear Professor Peterson,

I hope you’re having a great day!

I’m reaching out because I’m applying for an entry-level copywriter position with Qwerty Company and am gathering a few letters of recommendation to support my application.

As you know, I've always enjoyed your literature classes over the past two years and have admired your work. You've also complimented my writing skills before. With that in mind, I thought you’d be a great person to write me a letter of recommendation and vouch for my abilities, accomplishments, and behavior at school.

I know how busy you are, so if it would help, I’m happy to provide some additional background information about me and my school projects to make writing this letter a little easier.

Would you be comfortable writing a letter of this nature for me? Please let me know if you have any questions.

Kind regards, Anna Harvey

Example #2: How to ask an employer for a letter of recommendation

Hello Catherine,

I hope you’re well.

I’m contacting you because I’m applying for a software engineering position with a tech company and am gathering a few letters of recommendation to enhance my application.

I had an amazing experience working with you at The Tech—particularly when we collaborated on developing the company's new app. With that in mind, I thought you’d be the perfect person to vouch for my expertise in software architecture and my ability to lead complex projects.

Would you be comfortable writing a letter of recommendation for me? I understand you have a busy schedule, so I’m happy to provide some additional talking points and information to make writing the letter easier.

Please let me know if you have any questions about this, Catherine. Let’s catch up over coffee soon—my treat!

Best regards, Anna

How to ask for a letter of recommendation: Template

I hope you’re having a great week!

I’m reaching out because I’m applying for [type of role] with [type of company] and am pulling together a few letters of recommendation to emphasize why I’m a qualified fit for this kind of position.

I really enjoyed our time working together at [Company]—particularly when we were able to collaborate on [project]. With that in mind, I thought you’d be a great person to vouch for my expertise in [key skill area] and my ability to [impressive result].

I know you’re busy. So, if it’d help, I’m happy to pass along some additional talking points and information to make writing this letter a little easier.

Would you be comfortable writing a letter of this nature for me? Please let me know if you have any questions about this, [Name]. Let’s catch up over coffee soon—my treat!

All the best, [Your Name]

Don't hesitate, ask

No, letters of recommendation aren’t a job search staple the way your resume or your cover letter is. But, that doesn’t mean you can’t use them to your advantage.

If the only thing holding you back is the fact that asking for these letters can feel more than a little awkward (believe me, I get it), take a deep breath, use these tips and this template, and just send that email.

You’ll be armed with an impressive letter or two in your back pocket that you can use to prove to employers that you’re the candidate they’ve been searching for.

How To Ask For A Letter of Recommendation (Templates Included)

Mike Simpson 0 Comments

By Mike Simpson

How to ask for a letter of recommendation. It’s a question that plagues students and job seekers alike.

Because having one is sometimes a necessity. It can be a requirement for college applications or may make all of the difference when you’re trying to land your dream job.

The trick is, asking for a letter of recommendation is, well, awkward, and often anxiety-inducing. You’re essentially requesting a formal declaration from someone that you have what it takes to thrive in the job or at that school. You’re asking someone to put themselves on the line for you. That’s a big deal.

But that doesn’t mean you shouldn’t ask for a letter of recommendation. You just need to approach it the right way. If you want to make sure you handle the situation properly, here’s everything you need to know.

What Is a Letter of Recommendation?

Okay, before we dig into how to ask for a letter of recommendation, let’s pause for a moment and talk about what one even is. While we’ve covered letters of recommendation in-depth before, here’s an overview.

In the most basic sense, it’s a short document, formatted like a letter, where one person describes the capabilities of another. Usually, they are written by people who know you on a professional or academic level. That way, they can describe what you have to offer and why the employer or school should consider you.

Letters of recommendation are most frequently used when you’re applying to college or graduate programs. Schools may get hundreds (if not thousands) of applicants, only accepting a small fraction. For example, Harvard’s 2020 admission rate was a measly 4.9 percent , admitting just 1,980 candidates out of 40,248 applicants.

Yikes, right?

Letters of recommendation help admissions committees decide who to welcome into the school. That’s why there’s usually space to include one, including on the Common App . At times, submitting at least one is recommended, if not outright required.

However, you may use letters of recommendation in your professional life, too. While they aren’t usually required, they can make it easier to stand out as a candidate.

It’s not entirely unlike a referral in that regard. You provide the letter with your application, usually well ahead of when standard reference checks occur. The main difference between the letters and referrals is that the person recommending you doesn’t necessarily have to have a connection to the employer.

Another key point to understand before you worry about how to ask for a recommendation letter is that who you approach matters. You want to focus on professors, past managers, or former colleagues who are well-respected and a degree of related expertise.

That means you need to be strategic about who you approach. For example, if you’re trying to get into medical school, you’re usually better off asking for a letter from hard sciences or pre-med professor instead of your art history instructor. On the professional side, choosing a manager or coworker who works in – or at least understands – your field is often wise, as they may be better equipped to discuss your capabilities.

Now, there are situations where you may need to ask a friend for a letter of recommendation. For example, if you’re asked for a character reference , a friend might do the trick. Beyond that, though, you may be better off with a professor, manager, or colleague.

Common Mistakes When Asking for a Letter of Recommendation

Avoiding certain missteps is a must when you’re asking for a letter of recommendation. You need to take steps to ensure the document shows you in the best light.

First, one big mistake to avoid is not giving the writer an overview of the letter’s purpose. For college admissions, let the professor know where you’re applying and what program you’re trying to get into. For job applications, discuss the nature of the role you want to land.

Another major misstep is rushing the writer. Ideally, you want to give them enough time to create a great narrative, so try to make sure you can give them at least a week.

Additionally, not discussing what the writer will include in the letter is a big no-no. You want to get an idea of what they are going to talk about, particularly which examples they are going to use to highlight your capabilities. That way, you know what to expect, for one. For another, you have a chance to remind the writer about relevant accomplishments and standout moments, ensuring they don’t overlook a critical point in your academic or professional career.

Now, if you’re asked to write it yourself (and they say they’ll just sign it after), don’t necessarily run away screaming. This is actually an opportunity. Plus, if a manager or professor is incredibly busy, it can be common practice.

If that happens to you, seize the chance to really showcase what you want the school or employer to know. Remember, if the professor or manager is worth their salt, they’ll review the letter before signing it, ensuring they agree with what you shared. After all, who wants to stake their name or reputation on something they didn’t review? Almost no one. So, if they sign, it means they agree with what’s in the letter.

Finally, no matter what, don’t forget to say “thank you” to the person honoring your letter of recommendation request. They are doing you a favor, and that deserves some appreciation. If you don’t thank them, they may resent you after. And, you know what that means? No more letters of recommendation for you!

How to Ask for a Letter of Recommendation

When you’re trying to figure out how to ask for a letter of recommendation, you need to consider who’s writing it. Each situation calls for a different approach. So, with that in mind, here’s a break down of how you should handle a letter of recommendation request based on who you’re asking.

Asking for a Recommendation from a Friend

1. start with some kind words.

Before asking a friend for a favor, it’s smart to initiate the conversation or start the email with some kind words. Let them know that you appreciate them and value the relationship.

2. Let Them Know What You’re Trying to Accomplish

In most cases, your friends want you to reach your goals. Spend a few moments letting them know what you’re trying to achieve. For example, are you trying to get into a highly competitive college program? Are you hoping to land your dream job?

This gives your friend some insights about the favor before you’re actually asking for a letter of recommendation.

3. Tell Them How a Letter of Recommendation Relates Your Goal

At times, a friend may not immediately understand how a letter of recommendation can help you achieve your goals. Before you ask them to write anything, tell them why a letter of recommendation is important. That way, they understand why you’re approaching them and why it matters.

4. Describe the Kind of Letter You Need

In most cases, if you’re approaching a friend, you’re going to be requesting a personal letter of recommendation – essentially, a character reference. So, take a moment to tell them what kind of information the letter needs to contain.

Now, this shouldn’t involve you telling them what to say. You technically haven’t asked for the letter yet, so don’t jump the gun. Instead, you should use a descriptive approach, outlining the kind of content involved.

5. Make the Request

Once you’ve gone over the basics, ask your friend to write the letter of recommendation. As you do, let them know that you value their perspective and feel that they could do well at it. Appreciation and admiration go a long way here.

However, also make it clear when you need the letter finished. That way, they can determine if they can actually write one before your deadline.

6. Invite Questions

After you you’re done asking, let them know you’d be happy to answer additional questions. The goal here is to give them a chance to express any concerns, allowing you to address them.

7. Accept Their Decision

If your friend says, “yes,” that’s great. You can go over any details that may need to be covered and let them know that you’re always there to offer input if needed.

However, if you’re friend says, “no,” accept that. Pressuring them to do something that they aren’t comfortable with isn’t a smart move. Plus, that could actually hurt your relationship.

8. Say “Thank You”

Whether you got a “yes” or “no,” say, “thank you.” It’s the polite thing to do.

9. Send an Informational Email

If your friend agreed to write the letter, send a quick informational email. Express your appreciation and provide additional details. This could include an overview of the job or grad school program, for example, as well as the deadline.

10. Follow Up, If Necessary

While your friend may send the letter of recommendation back fast, it’s also possible they won’t. Plan to follow up a day or two before the date you both agreed to if you haven’t received it back.

Now, when you follow up a couple of days before the deadline, don’t be demanding or ask if it’s ready directly. Instead, ask them how it’s going or find out if they are running into any difficulties. That approach is a tad more subtle, acting as a reminder without coming off as pushy.

Asking for a Recommendation from a Coworker

1. start the conversation off right.

Similar to when you want a colleague to be a job reference, it’s best to start with a conversation. However, you don’t want to come out of nowhere with your request. When it comes to asking for a letter of recommendation, it’s always best to start elsewhere.

Spend a moment expressing your admiration for them as a professional. Let them know you respect their skills and experience, as well as their perspective. This sets the stage. You’re telling them that you think they are amazing, and that makes a difference.

2. Discuss Why You Need a Letter of Recommendation

Before you actually request a letter of recommendation, let them know why you need one. It’s another setup step in the discussion, giving them insights about what you’re trying to accomplish and why the letter is important.

3. Make the Initial Ask

Once you’ve outlined what the letter is for, ask if they would write one for you. Additionally, let them know when you would need it by, essentially setting a deadline. This lets you know if they are open to taking on your request based on your timeline.

4. Discuss Some Talking Points

If your coworker says, “yes,” thank them first. Next, spend a moment discussing some potential talking points. Let them know what kind of information you’re hoping they can share, especially examples that highlight your capabilities.

5. Plan for Follow-Up

After the conversation, make a plan for following up. Let them know that you’re going to send an email asking for the letter of recommendation, as well as some additional documentation.

For example, you might include a link to the job ad, an overview of projects you’ve worked on together that they can speak to, and a copy of your resume. That way, they can speak to points that really pack a punch.

6. Send the Email Asking for a Letter of Recommendation

After your conversation, send the email asking for the letter of recommendation quickly. As you craft the message, review the main points from your discussion, including how much you respect them, what you’re asking for, why you’re requesting it, and the supporting documentation.

Make sure to thank them at the end. Additionally, restate the date you need it back by as a reminder.

7. Plan for Follow Up

It’s wise to touch base with your coworker a few days before you need the letter back. As with letters of recommendation from friends, your goal should be to find out if they’ve made progress, run into trouble, or have any questions. That way, you’re giving them an indirect reminder, and the tone stays curious and helpful.

8. Showcase Your Appreciation

Once you have the letter of recommendation in-hand, let them know you appreciate their effort. If they send the document to you in an email, respond immediately, and express your gratitude. If they deliver it in person, thank them right away.

Asking for a Recommendation from a Professor

1. review any relevant policies.

Before you worry about how to ask a professor for a letter of recommendation, spend a moment reviewing any relevant policies. Some professors discuss their willingness and availability openly in the syllabus and may include strict instructions about how a student has to proceed.

Additionally, the professor may have separate guidelines, standards, or requirements for how to ask for a letter of recommendation for graduate school and how to request one for employment purposes. If you don’t read through the policies, you may end up shirking the rules. And, if that happens, there’s a good chance the professor is going to refuse your request purely because you didn’t follow the policy.

2. Make an Appointment

Most professors have dozens, if not hundreds, of students at any given point in time. Plus, they typically have only a limited amount of time between classes and may have to get to a different room between each one.

Blindsiding them in the hall or as you exit class is a bad idea. The professor is likely busy and may not remember that you were the one who asked if they are distracted by other responsibilities.

That means, if you want to ask for a letter of recommendation, your best bet is to make an appointment. That way, you have their full attention for a set amount of time.

3. Be Straightforward

One benefit of approaching a professor for a letter of recommendation is that they are expecting to be asked. It’s normal for students to request them for grad school applications, internships, and jobs. What does that mean for you? That you don’t have to beat around the bush.

While you can certainly take a moment to express your admiration for their know-how and imparting their wisdom on to you, focus on getting to the point while extending basic courtesies, like “please” and “thank you.”

Find out if they’d write you a glowing letter of recommendation, “glowing” being the operative word. If they are quick to say “yes,” they probably have some nice things to say about you. If they hesitate or balk, take that as a sign that they may not feel confident about your abilities.

4. Tell Them the Kind of Recommendation Letter You Need

If they are open to providing a letter of recommendation, let them know what it’s for. Different approaches are needed for grad school applications, internships, and jobs. If you don’t tell them what type you’re requesting, they may take the wrong angle.

5. Discuss the Deadline

It’s also crucial that you tell the professor the deadline for your letter during the conversation. If it’s a few weeks away and the professor is open to writing the letter, that should be fine.

However, if the deadline is tight, they may not be able to meet it. That’s why you need to be open about the timeline. If it doesn’t work for them, they can tell you immediately. Then, you can approach a different professor.

6. Send a Follow-Up Email

At the end of your meeting, let the professor know that you’ll send a follow-up email with any relevant supporting materials and instructions about how the letter needs to be delivered. It isn’t uncommon for grad school applications to require the professor send the letter directly to the school, so you’ll need to share those details.

As for other supporting documents, that could include transcripts, an overview of which of their classes you attended, copies of your work from that class, a description of the graduate school program you want to join, or similar information. The idea is to give the professor everything they need to speak to your capabilities.

Make sure you close by expressing your thanks. Even though this is a normal request for many professors, that doesn’t mean it still isn’t a favor. Professors aren’t required to write letters of recommendation, so make an effort to showcase your appreciation.

7. Plan for More Follow-Up

As with all letter of recommendation requests, plan to follow up as the deadline gets closer. If you gave several weeks’ notice, send a follow-up email (replying to the original email request) about one week out, asking if they need any additional information. That serves as a subtle reminder

8. Express Your Gratitude

Once the letter is sent or in your hands, express your appreciation. Additionally, if the letter helped you achieve a goal, like landing an internship or spot in grad school, thank the professor again at that moment. Let them know that they helped you move forward and that you won’t forget what they did.

Three Examples of Asking for a Recommendation Letter

If you’re sending an email asking for a letter of recommendation or following up on a conversation, here are three examples that can serve as guides, each targeting a different recipient.

1. Example Email for a Letter of Recommendation from a Friend

First, I wanted to say thank you for being an amazing friend. You’ve always been there for me, and I genuinely value the relationship we’ve built over the years.

As you know, I am applying to college. Along with my application, I need to be able to provide a character reference. Since you know me so well, I wanted to ask if you’d be willing to write me a letter of recommendation by [date], as that would give me enough time to include it in my application.

If you have any questions about what to include, I am more than happy to answer them. Thank you again for considering my request.

[Signature]

2. Example Email for a Letter of Recommendation from a Coworker

Dear [Name],

I wanted to say that I genuinely admire your skill and expertise. It was a pleasure working with you at ABC Company, and I truly valued the relationship we were able to build, particularly while we were handling the electronic filing system transition project.

I’m currently working on forwarding my career and found an opportunity with XYZ Company that I feel is an exceptional fit. Based on our past experience as coworkers, I wanted to ask if you’d write me a letter of recommendation as I feel you are particularly well-equipped to discuss my relevant skills and experience.

I’ve included an overview of the position, as well as some highlights from our time together. I’d also be happy to answer any questions or discuss potential talking points further. As long as I receive the letter by [date], I can include it with my application.

Thank you again for considering my request. If there’s anything else you’d like to know, please reach out.

3. Example Email for a Letter of Recommendation from a Professor

Dear Professor [Name],

Thank you for being an exceptional teacher. I genuinely appreciate the care and attention you put into each class and feel that my experience with you not only ensured I fully understood the subject but also ignited my passion for the field.

Currently, I am preparing to apply to graduate schools. As part of my application, I need to provide a letter of recommendation from a past professor by [date], and I wanted to ask if you’d be able to write me a glowing recommendation.

I’ve included an overview of the graduate program, past examples of my work from your classes, as well as delivery instructions for the letter. If you require additional details, I am happy to provide them.

Thank you again for all you do for your students and for considering my request.

Putting It All Together

With all of the information above, you shouldn’t be wondering how to ask for a letter of recommendation any longer. Use the tips to initiate conversations and send emails, ensuring you approach it properly and can get what you need.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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How to Ask for a Letter of Recommendation (Top Tips and Examples)

The best way to ask for a recommendation letter is face-to-face. Find some alone time to talk and give context before making the ask. Then, write…

There’s no greater proof of your level of skill and attitude than to have someone at a higher position do the talking for you. 

A recommendation supports your application for both educational programs and a new job position. In either case, you’ll have to know how to ask for a letter of recommendation from your professors or managers.

And you usually only have one shot of making the ask. So, you need to make sure it’s perfect the first time around! 

In this complete guide, we’ll go through the best way to request a recommendation letter. We’ve also included example scenarios and emails so you know exactly what to say to maximize your chances of getting a yes. 

What Is a Letter of Recommendation? 

A letter of recommendation is a formal document written by someone who can vouch for your skills and qualifications. This supports your application for a job, school, or scholarship. 

Having someone recommend you is a powerful way to showcase your abilities. For both professional and academic settings, a letter of recommendation can increase your chances of a successful application. 

Typically, a letter of recommendation is written by someone who has had firsthand experience observing or working with you. 

The Difference Between a Letter of Recommendation and a Job Reference Letter

A letter of recommendation is from someone recommending you for a particular opportunity, while a job reference letter is more general.

• Content: Letters of recommendation highlight specific strengths, abilities, and achievements. Job references provide an overview of your professional skills and experience. 
• Audience: A letter of recommendation addresses a specific person or organization, whereas a job reference letter is usually for a range of job opportunities. 

Both are still forms of proof of your character and skills. Moreover, a recommendation letter and reference don’t belong on a resume . 

When to Use a Recommendation Letter and Job Reference

Use a letter of recommendation when:

• It’s an essential part of the application process for a specific job or academic program
• You want to highlight your skills and experience in a particular field or industry

Use a job reference when: 

• Your employers ask you for them
• To verify your work experience for a job application

Why You Should Get a Letter of Recommendation

The short answer is to stand out from other applicants and increase your chances of success. 

Hearing positive things about someone from another professional with a credible work history is pretty compelling. It’s almost the same as word of mouth—you’re more likely to take an interest in something when other people suggest it. 

A recommendation letter is effective because a prospective employer or institution will get insight into your background from a respected individual. 

The more credible the person giving you a recommendation letter, the more it works in your favor in showing you’re a highly capable person. 

Here are the benefits summed up: 

• Strengthen your job application for competitive roles by having a professional who can vouch for your level of skill
• Gain admission to competitive schools or programs as recommendations can be a requirement for the application process 
• Boost your chances of securing scholarships or financing by having a professional advocate for you

Who Can You Ask for a Letter of Recommendation? 

The best people to ask for letters of recommendation are people with professional experience.

Ideally, they’re people who are more senior to you and know you well enough to share specific examples of your academic or professional achievements . They can attest to your skills, knowledge, and character. 

Here are the types of people to consider asking: 

• Supervisors 
• Volunteering or Community Leaders

Friends and family are the only types of people you shouldn’t add to your hit list of potential recommenders. Sure, they might have a lot of nice things to say about you but they can be biased. 

Hence, a recommendation from friends or family isn’t as trustworthy when it comes to helping an employer get a fair assessment of your abilities.

How to Ask for a Letter of Recommendation

Once you have a list of people to ask, follow these steps: 

• Find some 1:1 time to talk
• Give context about your situation
• Ask directly for a recommendation
• Don’t make them feel trapped
• Be clear on what you need
• Follow up with an email
• Mention any revisions you’d like to make
• Show appreciation

Make your request direct and clear so the person knows exactly what you want. Hiding behind the curtain when asking for any favor will only make your request unclear and show a lack of confidence. 

1. Find Some 1:1 Time to Talk 

The best time to catch your potential recommender is when they’re alone and have a few minutes to spare for a quick conversation. 

Asking for a favor in person is much preferable than over an email. 

Most people’s emails, especially your seniors, are flooded with promos and all sorts of messages. Your chances of getting noticed or a reply by email are far less than if you were to make the approach face-to-face. 

Here are a few ideal scenarios of when to approach:

• After a successful project where you’ve achieved a significant milestone
• During a scheduled 1:1 check-in meeting after getting positive feedback 
• At the end of class, once all students have left the room

If you’re a former employee or student and finding 1:1 time to talk in person isn’t an option, you can skip ahead of this guide to the section where we discuss how to write an email requesting a recommendation. 

2. Give Context About Your Situation 

The person you’re asking is another human, not a tool. What we’re getting at here is to not approach and immediately ask for a recommendation letter because you somehow deserve it. 

Instead, show acknowledgment and then build up your request without wasting their time by sharing some context about your situation:

• Mention what you’ve been up to lately, like having just completed your resume for an internship
• Give a specific compliment on something that they’ve done for the day or in general
• Share a goal that you’re working towards

Here’s an example: 

Hi Bob, your presentation earlier today was lovely. It was exciting to me as I’m looking to apply for [Job Position or Course] at [Company or Institution]. That said, I thought I’d let you know that I’m currently making an application and I was wondering if…

3. Ask Directly for a Recommendation 

Now that you’ve built up your request, it’s time to ask. 

You can make a request upfront. Or, you could go for a more friendly approach by asking them almost open-endedly, e.g. “I was wondering if you would be willing to write me a recommendation letter to support my application.” 

Here are a few more examples of ways to ask for a recommendation upfront: 

• Would you be open to writing me a detailed letter of recommendation? 
• I’m currently applying for [Job Position or Course] at [Company or Institution], and I believe your support in writing me a recommendation letter would be invaluable. Would you be open to this?
• Your input means a lot, so I was hoping you could write a letter of recommendation for me. 

4. Don’t Make Them Feel Trapped

Giving someone a way out whenever asking for something reduces pressure, guilt, and feelings of obligation. This is key for maintaining a positive relationship so it doesn’t feel too awkward the next time you ask for a favor. 

Removing feelings of obligation also makes it clear you’re respectful of their time. And generally speaking, empathy goes a long way. 

Here are a few examples of what you could say: 

• I completely understand if this isn't something you can take on right now. Your honesty is important to me, and I value our relationship regardless of the outcome
• If not, no worries, I completely understand
• I completely understand if this isn’t doable right now, but either way, I really appreciate your consideration
• I completely understand that you have a lot on your plate right now, so no worries if not but I thought it’d be worth shooting my shot
• If now’s not the best time and you would prefer me to ask at a later date, please let me know 

5. Be Clear On What You Need

Make the process as simple as going from point A to point B. 

Have everything prepared so that it’s easy for the recommender to do what you want them to do. Make sure you have everything they need to help them write the letter of recommendation, such as the following: 

• Cover letter
• A list of professional skills or experience you want them to highlight
• An outline for the letter to minimize thinking time
• Specific details about the opportunity that are relevant

Simplify the entire process as much as you can and be helpful. Don’t make them have to figure things out too much. 

6. Follow Up With an Email

There’s no harm in giving your recommender a little nudge on the shoulder about your request, the same way as you would after an interview . 

People can easily overlook things since life gets busy. Sending a friendly reminder can help them stay on top of your request and ensure it’s completed before the deadline. 

On that note, if you haven’t mentioned the deadline already, your follow-up email allows you to do so. You can also clarify any further details that may help in writing a stronger letter such as relevant certifications , accomplishments, or skills that you’ve developed. 

7. Make Revision Requests if Necessary

Happy with the first draft and everything’s good to go? Well, that’s the ideal outcome. 

The first version they’ll send you is usually more than good enough to use for your application. If you’re not completely satisfied with it, you can politely request the revisions you’d like your recommender to make to improve the letter. 

However, your recommendation letter is an honest outlook on your skills and character. So, only ask for up to one round of revisions without going overboard by pointing out every tiny detail. 

8. Show Appreciation

Once everything’s done and dusted, genuinely thank your recommender for their time. 

Remember, they didn’t need to write a letter for you. It was a decision they made and did in their spare time. 

Whether it’s a teacher, client, or manager, they’re not compensated for doing you such a favor.

Make your appreciation and understanding clear. Send them a message thanking them for their support and emphasize how much their contribution means to you. 

You can even take it a step further by sending them a personal gift or a handwritten thank you note. Other ways of giving thanks include reciprocating their kindness by doing things like sharing a few helpful resources or helping out with a project. 

Example Dialogue 1: Asking Your Manager for a Recommendation 

In this example dialogue, Chris is your manager. 

You: Hey Chris, I hope you’re not too busy. Do you have a moment?

Chris: Of course, what's up?

You: Well, I've spent some time thinking about my career development and I thought you’d be the best person to approach for this, so I was wondering if I could ask you for a favor. 

Chris: Sure. What is it?

You: I was wondering if you would be open to writing me a recommendation letter. Your insights on my skills and experience mean a lot and I would appreciate your support in my career growth.

Chris: No problem, I'd be more than happy to help. Can you tell me a bit more about the opportunity and what you'd like me to highlight in the letter? (This is the ideal scenario where they ask you what you want them to highlight but may not always happen.)

You: Yes, absolutely. It's [briefly describe opportunity]. I think it would be great if you could highlight [mention key skills or achievements]. I can also share some more details and send you a copy of my resume over email.

Chris: Sounds good. Please feel free to send me an email with the additional information and I’ll do my best to write you a strong letter of recommendation by the end of this week. 

You: Thank you so much, Chris. I really appreciate your support.

Chris: No worries, I’m here to help you succeed. I’ve always been impressed with your work ethic and how organized you are. 

You: I’m really happy to hear that, Chris. Thanks again! 

Example Dialogue 2: Asking Your Teacher or Professor for a Recommendation

Student: Hi Professor, do you have a moment? 

Professor: Of course, what can I do for you? 

Student: I was looking back at what you said a few days ago in your career advice presentation about [specific topic] and it made me realize the direction I want to take as a professional. So, I was hoping I could ask you for a favor if you’d be open to it? 

Professor: I’d be happy to help in any way I can. What is it? (Ideally, your teacher or professor shows no sign of friction when making the ask.) 

Student: I’m looking to apply to [Job Position/Program] at [Company/Institution] and I wanted to ask if you would be willing to write me a letter of recommendation to support my application. 

Professor: Interesting. Would you mind telling me a bit more? 

Student: Sure, they’re in the field of environmental science, and they’re looking for candidates with strong research and analytical skills. Seeing that you have firsthand experience with my abilities since you saw how I did in our [Name of Project] research project, I’m confident that your insights would make for a solid recommendation. 

Professor: I see. Well, I have been impressed with your dedication to the research project. I’d be happy to help. 

Student: Great, I’m really happy to hear that! I can also send you an email with a copy of my resume and an outline of the recommendation letter in case that would help. 

Professor: That would be great. Please send it over and I’ll get back to you as soon as I can. 

Student: Thank you so much, Professor. I really appreciate your teachings and support. 

Professor: You're welcome. Let me know if there's anything else I can do to help.

Student: For sure, thanks again. Have a lovely day!

Professor: You too! 

How to Increase Your Chances of Getting a Yes

The best way to increase your chances of getting people to agree to your request is by doing the following: 

• Make sure you have a positive relationship
• Strike when the timing is right
• Ask twice the amount of time before your deadline
• Make the process as easy as possible
• Show sincerity by personalizing your message

In summary, it’s all about respecting the other person’s time throughout the entire process and personalizing your message. 

Make Sure You Have a Positive Relationship

The people you ask for a recommendation should be those you have a positive relationship with. If you don’t get along well, the odds are against you. For instance, your chances of getting a yes from your professor in education are low when you always sleep in their class. 

Or if you haven’t had enough time to get to know each other, they’re more likely to shoot down your request simply because they don’t know about you well enough. 

Ideally, you’ll have known each other for a few months or the past academic year. This is also important for clarifying to them why you believe that they’re the right person to write you a recommendation letter. 

Strike When the Timing Is Right

Have some social awareness because the people you’re asking are people, too. This means not requesting at certain times like the following: 

• You messed up the other day at work and haven’t made up for it
• In the middle of class or an extracurricular activity  
• During lunch break while they’re in the middle of munching food
• They have a busy schedule with limited availability, and they’re visibly stressed

It’s not your best bet to ask if even the person is not in the brightest mood. 

Be mindful of the potential recommender’s workload and availability. Making the ask during busy periods will only get lost in the shuffle. 

Ask Twice the Amount of Time Before Your Deadline

If you’re a student, asking way ahead of time will impress your teacher with how organized you are.

The worst thing you could do is add pressure by pushing deadlines. Avoid last-minute requests.

Respect your recommender by giving them plenty of time for preparation. It’s on you if you don’t give them ample time and notice to complete your letter before your application deadline. 

Make the Process as Easy as Possible

You’re already asking someone to take some time out of their day to do you a favor. 

Don’t make them have to use up more of their time figuring out how to do what you’re asking them to do. At some point, they might even just give up because it’s not worth the hassle or effort. 

That said, be organized and have everything you need for them ready. 

Give them a copy of any helpful resources such as your resume and cover letter. And feel free to share an outline of a recommendation letter structure they can follow so that it’s easier on their end to fulfill your request. 

Show Sincerity by Personalizing Your Message

It obviously means a lot to you when you have someone’s support. Equally, it means something to them when they know they can help you out and make a positive impact. 

But it also means a lot to your recommenders when you show you’re thoughtful of them. 

Your potential recommendation letter writers aren’t like a water fountain you go to only when you’re thirsty and need a drink. They’re people with feelings and a willingness to do things. 

In other words, there are things that do and don’t appeal to them. If you know what these things are, use them to your advantage by personalizing your message. This also helps strengthen your relationship. 

Here are a few example strategies: 

• Gift your recommender a show of thanks, such as an Amazon gift card or their favorite coffee
• Cater to the person’s ego by highlighting their expertise and why you believe they’re the best person you could possibly ask 
• Do research into their professional background and mention specific career achievements you’re inspired by to show you’re genuinely interested in them

How to Write an Email Asking for a Letter of Recommendation

Here are the steps to asking for a recommendation over email: 

• Write a concise email subject line
• Address the recipient professionally

Show acknowledgment

• Make a direct formal request
• Highlight why you believe they’re the right person 
• Explain what you need 
• Thank your recipient
• Formal closing 

There’s a high probability that the person you’re reaching out to has a packed schedule with lots of different things going on in his/her mind. It shouldn’t have to feel exhausting to try to understand what your email is about. 

Write a Concise Email Subject Line

All the email subject line really needs to include is the fact it’s about your letter of recommendation. Besides that, you could mention your name so the recipient knows immediately who the email is coming from. 

Here are some examples of strong subject lines:

• Request for Letter of Recommendation: [Your Name]
• About My Recommendation Letter Request
• Letter of Recommendation: Please See Details Attached
• Formal Recommendation Letter Request
• Important Request: Letter of Recommendation
• Request for Letter of Recommendation 
• Recommendation Letter Request

Address the Recipient Professionally

Greet the recipient of your email professionally because you’re making a formal written request for a recommendation. 

Use one of the following opening salutations: 

• Dear [Name]
• Hello [Name]
• Good afternoon [Name]

However, never use the recipient’s first name when emailing a teacher or professor. Use their last name, e.g. “Dear Ms. Middleton” and “Hi Ms. Middleton.”

Add a personal touch to your email by acknowledging the recipient. This step is especially important if you didn’t have the chance to speak to them beforehand in an online meeting or face-to-face.

With that in mind, there are three ways to show acknowledgment: formal, casual, and personal.

• I hope this email finds you well.
• I hope you are doing well.
• I hope you’re having a great day.
• I hope your week is off to a great start.
• Thanks for taking the time to speak with me the other day. 
• I hope you’re doing well. I want to keep this email short as I'm aware you must be busy with [upcoming event or project].

If it’s been a long time since you’ve last been in touch, you can use one of the opening lines below: 

• I am reaching out to you as a former employee of [Company Name], where I worked under your supervision as a [Job Title]. 
• I hope this email finds you well. My name is Jeff and I was a student in your [Course Name] class [Semester and Year] at [Institution]. 

Make a Direct Formal Request 

Explain the purpose of your email by getting straight to the point with a formal request. 

Be direct and specific about what you’re asking for. Hiding from the main purpose of reaching out will only make your request less agreeable if you’re not making it clear what you’re after. 

Here are some examples of making a formal request via email:

• I am writing to request a letter of recommendation in support of my application to [Job Position or Course] at [Company or Institution].
• I am reaching out to ask if you would be willing to write a letter of recommendation to help me in my application for the [Job Position or Course] at [Company or Institution].
• Are you open to writing a letter of recommendation to support my application for the [Job Position or Course] at [Company or Institution]?

Highlight Why You Believe They’re the Right Person

Nothing wrong with giving the recommender flowers. Compliments and shameless flattery go a long way for a few reasons:

• Proof that you’ve put thought into your decision and that you’re not just sending out random requests
• Jog the person’s memory by gently reminding them of your interaction in case they forgot
• Make the person you’re asking feel valued and appreciated, hence making them more likely to say yes

Bring up specific instances where the person has helped you in your academic or professional career. Or take it a step further by mentioning specific career highlights or accomplishments from their professional background. 

Explain What You Need 

Be clear and concise with what you want your recipient to do. 

Guide the recipient through what you want them to do by outlining the steps for them. Make their life easier by being transparent with the details to fulfill your request. Include any particular coursework or projects that you want them to highlight. 

Here are some examples: 

• I would be grateful if you could write a standard letter of recommendation highlighting my skills and experience in [Industry/Field].
• Please feel free to use the recommendation letter outline attached to this email to assist with the writing process. 
• I would appreciate it if you could complete the attached recommendation form and submit it by [Date].

Thank Your Recipient 

After all has been said (and soon to be done), thank the recipient for their time and consideration. Leave a lasting impression by showing courtesy and that you genuinely value their input and support. 

Here are some examples:

• Thank you for your time and consideration. 
• Your time and expertise is greatly appreciated. 
• I would be greatly honored if you would accept my request to write a recommendation letter to support my application.  
• Thank you once again for taking the time to consider my request. 

Formal Closing 

Finally, end your email by writing a formal closing followed by your full name. 

You can also drop your contact details and personal information so the recommender knows how to get in touch. 

Here are your best options for a formal email closing: 

[Your Name]

• Best regards,

5 Email Examples Asking for a Letter of Recommendation 

The best email example shows that you’ve put thought into your decision to reach out. With that in mind, feel free to use any of the following email templates to request an effective recommendation letter. 

Manager or Supervisor

Past or current client, teacher or professor, how to follow up when you get no response .

Wait at least three days before sending a follow-up email. 

In most cases, the people you’re asking have a busy schedule. They might or might not have seen your initial message. Some may have simply forgotten to respond and get back to you, so a friendly reminder does the trick. 

If you still haven’t heard back after at least three follow-up emails, it’s best to move on and pour your efforts elsewhere. 

Email Follow-up Example 1

Email follow-up example 2, email follow-up example 3, how to reply after a positive or negative response.

If you get a reply, you’re usually in one of two scenarios: 

• You get a positive response with a recommendation letter attached
• You received a negative response declining your request

Below, we’ll go through how to reply in either situation with examples. 

Scenario 1: Positive Reply With a Recommendation Letter Attached

Kudos to you if your recommender gets back to you with a letter attached! 

Now, there are two ways to reply: 

• Send a sincere thank-you note for their support
• Request for revisions

From there, keep them updated with your application process. If you ultimately succeed and land the position, let them know how they contributed to your success. 

Email Response Example

Scenario 2: negative reply declining your request.

Unlucky. There are all sorts of reasons someone would decline your request. 

Regardless, the only way to respond in this situation is to message back graciously and thank them for their consideration. Stay positive and keep moving forward by reaching out to others who can support your application.  

Have Your Resume Ready in Minutes

You’ll need to have everything prepared before making a recommendation request so it’s easy for the other person to do what you’re asking them to do. 

And coming in prepared means you’ll need to have a completed resume. 

If you’re struggling to get your resume done, you can use Rezi AI Resume Writer to speed up the process by letting it write tailored bullet points for you: 

• Enter your job title/role.
• Press “Generate Bullet.” 
• Either add the bullet point to your resume by clicking “Apply Suggestion” or click “AI Writer Generate” to try again. 

You can get started here for free . 

Or, watch the short clip below to see Rezi AI in action: 

A letter of recommendation attests to your skills, knowledge, and character. It’s an effective way to improve your chances of a successful application. 

To raise your odds of getting a positive response and the best possible letter, prepare everything the recommender would need. If they have to do more than just write you a letter, they’re more likely to turn you down. 

And remember, they’re not paid whatsoever to do this. Their core motivation is usually to help you out, so be sure to show your sincere gratitude when they agree to give you their support.

Astley Cervania

Astley Cervania is a career writer and editor who has helped hundreds of thousands of job seekers build resumes and cover letters that land interviews. He is a Rezi-acknowledged expert in the field of career advice and has been delivering job success insights for 4+ years, helping readers translate their work background into a compelling job application.

How to Ask for a Letter of Recommendation

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What is a letter of recommendation?

How to ask for a letter of recommendation, template for how to ask for a letter of recommendation, example of how to ask for a letter of recommendation.

Whether you are applying for college or looking for a new job, or even your first job, a well-written letter of recommendation can add substantial merit to your application. It allows someone to validate your qualifications and skills and allows a potential employer to hear first-hand how well you qualify for a new role. Getting a letter of recommendation can take time and thoughtfulness in selecting the right person and giving them the necessary information to write an effective letter. In this article, you can learn what a letter of recommendation is, how to write a letter requesting one, and review a template and example to make it easy to write your own request.

A letter of recommendation is a document written by a current or former colleague, previous employer, client, teacher or someone else who can attest to a person’s work or academic performance. The goal of the letter is to confirm the skills and qualifications of the person who is being recommended. A letter of recommendation is typically used to add merit to a job or college application. 

The best letters of recommendation are from people who:

• Have the time to create a well-written letter that will impress a potential employer
• Have worked with you directly or are familiar with your work and feel strongly positive about it
• Hold a position of authority that will mean something to the hiring manager

Here are the basic steps you can use when asking someone to write a letter of recommendation for you:

1. First, think carefully about who you are asking for a recommendation

Before you actually make your request, first think carefully about who you’re asking to write a letter of recommendation. Because you don’t want to request too much of any one person, it’s a good idea to avoid asking someone who’s already on your list of references. Also, while asking someone who has high seniority may be impressive, they also need to have real knowledge of your abilities and qualifications. 

2. Second, be complimentary and express gratitude

It’s generally a good idea to start out by letting them know how much you enjoyed working with or for them (or if it’s a professor, how much you enjoyed their class). Flattery is also a good way to start, although it should be authentic. Let them know that you value their opinion and that you learned a great deal in the time you spend with them, that they have been influential in shaping your career. 

3. Third, tell them what you’re applying for

Tell them exactly what you’re applying for and why you need the letter. Share with them why you’re excited about the opportunity and how they can help add weight to your application.

4. Fourth, remind them of your history

While you should ask someone who has real knowledge of you and your skills, in some cases (especially in the case of a college professor), they may need a little reminder of what you did together and the accomplishments you achieved while working with them. If you’re asking a professor, you may want to include research papers or other work you completed under their instruction.

5. Fifth, make it easy to recommend you

The more work you can do for the person you’re asking, the more likely they are to say yes—and the better the end result will be. Tell them specifically what you would like them to highlight about your abilities. This could mean reflecting back on your work ethic or the impact you had in your team. It could mean emphasizing a specific skill set that is needed for the job for which you are applying. Don’t hesitate to remind them of specific achievements if you would like them included in the letter.

6. Sixth, be clear about a timeline

Try to give them as much notice as possible before you make your request. If you are asking for a recommendation from a college professor and know you will be applying for jobs at a specific date, you may be able to give them five or six weeks. If you are applying for a specific role and have only a short window in which you can apply, you may need the letter back within a week. Regardless, be very clear about when the recommendation letter is due.

7. Seventh, include a resume

Include your resume to make it easy for them to see what other accomplishments and experiences you have had since last working together (or since you took a class with them).

8. Eighth, express your appreciation

Let them know you appreciate their consideration, whether or not they write the letter. Let them know you appreciate their time and offer additional thanks for everything they taught you.

Here is a template to help you put together your own request for a letter of recommendation:

Dear Mr./Ms. [Name],

I greatly enjoyed [your class/working with you] and feel your guidance and mentorship has had a huge impact on my career. I am applying for the role of [job] at [Company] and part of the application requires a letter of recommendation from someone who can verify my work habits, skills and accomplishments. Based on the years we spent working side-by-side, I believe you can provide an honest, detailed and effective recommendation on my behalf. 

I would appreciate if you could write a letter of recommendation highlighting my positive work habits, specifically touching on [include a specific achievement you had while in the organization]. The deadline for submitting the letter is [date]. If you are unable to write the letter or if the deadline is too short, please let me know as soon as possible. 

I’m including my resume so you can see what other experiences I’ve had since we worked together. Please let me know if there is any additional information that would help you add more detail. 

Thank you in advance for your time and efforts.

Sincerely, [Your Name] [Your phone number] [Your email address]

Here is a sample of a request for a letter of recommendation:

Dear Ms. Tran,

I learned so much during the time that we worked together at Symphony. In fact, it was because of your mentorship and guidance that I realized how much I loved the marketing industry. I am applying for the role of Marketing Specialist at Gold Coast Marketing and am required to include a letter of recommendation from someone who can attest to my work ethic, skills and achievements. Because of the years we worked closely together—particularly the time we spent on the Dodson campaign—I believe that you can provide an honest and detailed recommendation on my behalf.

I would appreciate if you could highlight my positive work habits, the role I played on both the Dodson campaign and my contribution to the goal of doubling our website traffic. The deadline for submitting the letter is October 15, 2019. If you are unable to write the letter or if the deadline is too short, please let me know as quickly as possible. 

I’m including my resume so you can get a better understanding of the experiences I have had since working together. Please contact me via phone or email if you need any other information.

Thank you for your consideration and support. 

Sincerely, Rachel Young 555-321-9785 [email protected]

How to Ask for a Letter of Recommendation (Templates + Examples)

3 key takeaways

• A well-structured email can help get your letter of recommendation request accepted. 
• Getting a great letter of recommendation from the right person can support your academic and professional career.
• Teal’s AI Resume Builder and job email templates will help your application stand out.

Gone are the days of the generic reference list on a resume . Many hiring managers prefer a recommendation letter in addition to a list of references.

Your role as the job seeker is to ask for a letter of recommendation. Doing so effectively will improve the strength of your application.

This article will help you approach the right person, at the right time, with the right message—with examples and templates to guide you along the way. 

Struggling to land interviews with your resume?  Get started with Teal’s AI Resume Builder for free.

Why do you need a letter of recommendation?

A letter of recommendation is a formal document written by someone who can attest to your abilities, work ethic, and specific achievements. It’s typically created for a job application, college application, or other formal process.

When someone else can vouch for you, it holds a lot more weight with employers than your own self-assessment. A bad, generic, or neutral recommendation can sink your application.

This is why it’s crucial to get a “yes” from the right person who can speak highly of your job-specific abilities.

The letter of recommendation is not to be confused with a general reference letter. Need more help deciphering the difference? Check out this blog post on a reference letter vs a  recommendation letter .

Who to ask for a letter of recommendation

Your letter of recommendation should be written by someone who can provide insights into your work style, skills, and character. 

Here’s who to ask for a letter of recommendation, depending on the goal:

For a job opportunity

• Former managers or supervisors, ideally someone with a job title relevant to the opportunity.

For a university program

• Former teacher, professor, or guidance counselor, ideally in the same field as the program
• Former or current colleague, if you’re entering or returning to school

For residency or fellowship

• Physician and faculty, ideally in your chosen specialty
• Physician you worked with during rotations
• Physician who supervised your residency

Tips on who to ask for a letter of recommendation

• Make a list : Have backups in case your top choice doesn’t get back to you in time.  
• Focus on quality : Only ask people you are sure will leave you a positive reference. It’s better to have someone less “ideal” who gives a glowing review than someone with an impressive job title who writes a generic letter.
• Prepare a summary : Keep in mind the letter writer may not know how to write a letter of recommendation —or they don’t have time. To lessen the burden, you can create a list of your achievements using Teal’s AI achievement generator to send to them.

How to ask for a letter of recommendation (template)

You know who to ask, so now you may be wondering how to formally ask for a letter of recommendation. There are two scenarios in which you may ask someone: in person or via email. Here’s how to ask for a letter of recommendation from your employer, teacher, or mentor. 

How to ask for a letter of recommendation in person

It can be nerve-racking to ask acquaintances for something this important in person. Preparing ahead of time can help you feel more confident. 

Consider the following letter of recommendation template to get started:

I wanted to speak with you briefly about a new opportunity. I'm currently in the process of pursuing/applying to [describe your journey e.g., applying to medical school, applying to jobs]. As you know, I value your expertise, and have come to rely on your insights throughout [brief description of your relationship/time together].  As I prepare to interview for [specific role/moment, e.g., application at X University, position at Y], I need a letter of recommendation. Would you be willing to write one for me? I understand if you're unable to commit due to your busy schedule, but your support would mean a lot to me.

How to ask for a letter of recommendation via email

If the person you plan to ask for a recommendation no longer lives in the same area, email is your best option for quick, professional communication. Email a formal written request to each individual who you feel confident would provide a positive letter of recommendation.

Dear [Recipient's Name], I am writing to request a recommendation letter from you for [specific purpose]. I have greatly valued your [specific trait] and I believe that your perspective on my [skills/achievements/characteristics] would provide valuable insight for [the opportunity or career path I am pursuing]. [Optional: Briefly mention why you are seeking this opportunity and how it aligns with your personal qualities and aspirations.] I have attached my resume/transcripts to the email, along with a description of the opportunity. I understand this task can be time-consuming, so if there are specific aspects of my performance/character that you would like me to highlight, please let me know. The deadline for submission is [specific date].  Thank you very much for considering my request. Your support continues to be deeply appreciated. Warm regards, [Your Name] [Your Contact Information]

How to ask your boss for a letter of recommendation

Asking an employer—boss, manager, or supervisor—is a common request. Reference the example below and create your own request.

Dear James, I hope this email finds you well. I am reaching out to you to request a letter of recommendation for my application to the Creative Lead position at Walt Disney. Throughout my time at Creative Co., I greatly valued your open-door policy, hands-on approach, and your ability to foster creativity within our team. Your leadership style challenged me to think outside the box and brought out the best in my creative abilities. As my most recent superior, I believe you could offer insight into the range of key skills needed for the Creative Lead role, particularly highlighting my ability to foster teamwork within cohesive campaigns. The deadline for submission of the recommendation letter is Friday the 20th, so I would be grateful if you could provide a review at your earliest convenience. Thank you very much for considering my request. Your guidance and support have played a significant role in shaping my professional journey. Warm regards, Mike Ruiz

How to ask a professor for a letter of recommendation

If you haven’t yet entered the workforce, you may want to ask a teacher, professor, or guidance counselor for a recommendation letter to assist your entry-level job application. 

Here’s how to ask a teacher for a letter of recommendation:

Dear Professor Gold, I hope this email finds you well. I am reaching out to request a letter of recommendation for my application to the position of Payroll Administrator at Balanced Business in Pasadena, California. During my time at Obsidian University, I found that your ability to break down complex economic theories with passion and ease left a lasting impression on me. As I transition from academia to the workforce, I am excited to apply the knowledge I gained from your classes into the real world. I believe that your perspective on my technical skills would add an invaluable weight to my application. Attached to this email, you will find a job description and my cover letter. The deadline for submission of the recommendation letter is Monday, June 30. Thank you very much for considering my request as I embark on my career journey. Warm regards, Michael Day

How to ask for a letter of recommendation for college

College applications typically require one to three recommendation letters. 

Here’s how to ask for a letter of recommendation for college or graduate school:

Dear Mrs. Alba I trust this email finds you well. I am reaching out to request a letter of recommendation for my application to the Biology Program at Oregon State University. Throughout my academic journey, your mentorship has been invaluable to me. Your dedication to safeguarding marine life through climate change inspired me to pursue a career in marine biology. I have attached my transcripts, test scores, and a description of the course descriptions for the academic year to provide you with more context. The due date is June 18, so I would be grateful if you could deliver before then at your earliest convenience. Thank you very much for considering my request. I am truly grateful for your support in this next step of my studies. Warm regards, Jake J. [Your Contact Information]

How to follow up on a letter of recommendation request

Always thank the person writing for their time. Considering that the final recommendation letter will be sent via email, email is an appropriate way to follow up on a request for the letter.

Use the example below to create your own thank you note.

Dear Mr. Evans, I wanted to express my sincere gratitude for taking the time to write me a recommendation letter for my college applications. Your invaluable endorsement of my endeavors mean a great deal as I pursue an MFA at Chapman University. Thank you again for your kindness and support. Please let me know if there's anything I can do to reciprocate your generosity. Warm regards, Nancy Berry 

When to ask for a letter of recommendation

Ask for a recommendation when the specific opportunity has arrived. Here are a few examples of when you may consider acquiring letters of recommendation:

• When applying for a role at a new company
• When applying for an internal promotion
• For your college application

Tips on when to ask for a letter of recommendation

• Ask early to give plenty of time to respond—such as two weeks before the submission due date. 
• Don’t ask too much of the same person. For example, don’t ask for a LinkedIn recommendation and a letter of recommendation at the same time. 
• Ask when you are leaving an opportunity and your skills are fresh in the person’s mind, such as leaving a job or at the end of a semester.

How to use AI to write a letter of recommendation

To make sure you walk away with a good recommendation letter, provide the letter writer with key points to include using Teal's AI Resume Achievements feature. Teal's AI will help you craft metric-rich accomplishments that stand out.

Use these achievements to not only write recommendation letters but also highlight accomplishments on your resume for a stand-out application.

Remember to also send your resume to the letter writer to ensure it aligns with your resume. This will help them easily craft a strong letter of recommendation that appeals to the job description or program requirements.

Propel your academic and professional career with recommendation letters

Whether it's to a professor, guidance counselor, or old boss, you’re now equipped with the etiquette knowledge and templates to request a recommendation letter. 

The task can seem daunting—but it’s well worth the time investment. Remember, providing the person with a “brag” sheet of your achievements can help them write a great letter for you. ​​You can use Teal's AI Resume Achievements feature to create those achievements for your brag sheet and your resume in a matter of seconds.

Sign up for Teal for free to create a resume today.

Frequently Asked Questions

How late is too late to ask for a letter of recommendation.

A same-day or even same-week recommendation request may be too late. Try to give the person two or more weeks to complete your request. 

How do you ask for a recommendation via email?

Open with a clear request, followed by why you’ve chosen this particular person. Conclude your email with any additional information to help them complete your request.

How do you follow up on an email asking for a recommendation letter?

In a follow-up email, be sincere, gentle, and respectful of the letter writer’s time. You can include something similar to “I know you’re busy. I just wanted to remind you that the upcoming deadline for [application summary] is [date].”

Is it okay to email asking for a letter of recommendation?

While in-person is best, it is perfectly acceptable to ask for a letter of recommendation via email.

How do you ask for a recommendation in one sentence?

Every letter will include one formal sentence, along the lines of “Would you be willing to write me a letter of recommendation for [specific purpose]?"

Kaleena Stroud

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How To Ask For A Letter of Recommendation Via Email (With Samples)

• How To Ask For A Letter Of Recommendation
• Letter Of Recommendation Over Interview
• Ask A Professor For A Recommendation
• Thank You For Reference
• Ask A Friend For A Reference
• Reference Request Email
• Best Regards In Email
• Letters Of Support

Find a Job You Really Want In

It’s likely you’ll find yourself needing a letter of recommendation from a past supervisor somewhere along the process of being hired by your new employer.

A recommendation letter acts as your professional character witness. It’s a testimonial from a trustworthy source about your work ethic, skills, and reliability. The goal is advocacy; to have one more person saying you’re more than qualified for the job position.

Key Takeaways:

Give your referee plenty of notice when asking for them to write a letter of recommendation.

You should ask a professor , an academic advisor, a supervisor at an organization you volunteered at, or an administrator at an internship when asking someone to write you a recommendation letter.

How to ask for a letter of recommendation via email

How to ask for a letter of recommendation via email template, how to ask a professor for a letter of recommendation via email sample, how to ask a former boss for a letter of recommendation via email sample, how to ask a supervisor for a letter of recommendation via email sample, who to ask for a letter of recommendation, how to ask for a letter of recommendation via email tips, how often do employers ask for letters of recommendation, how to ask for a letter of recommendation faq, final thoughts, expert opinion.

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Follow these steps to go about requesting a letter of recommendation .

Give advanced notice . Before you write a word of your email, refer back to that infamous saying, ‘timing is everything’. Turns out, everything includes requesting recommendation letters.

Give your referees as much notice as possible to write you a killer recommendation before your application deadline. Aside from being more considerate, giving advance notice also gives your recommender more time to make sure they incorporate all of your great qualities.

Use a concise subject line . The subject line is the first thing your referee will see in their myriad of emails. Get to the point, and let them know who you are. For instance:

Letter of Recommendation Request for Sally Jones or Reference Letter for Sally Jones

Paragraph 1 – remind them of who you are. Whether you’re requesting a reference letter from your former supervisor or a college professor , they’re busy and have worked with a lot of different people. Re-introduce yourself. Remind them of who you are and how you knew each other.

When requesting a letter from a former teacher , it may be helpful to include the semester and exact course you took with them. If your recommendation is coming from a former employer or volunteer supervisor, tell them which location, when you worked there, and what your position was.

Don’t be afraid to make note of some of your accomplishments in your time working with them, in a humble and appreciative way. You can even attach a previous assignment that went particularly well. Let them know how much you enjoyed your time working with the company, or being in their class. It’s helpful to give a refresher, especially if it’s been a while.

Paragraph 2 – politely make your request and be aware of tone. By the end of your first paragraph, it’s been established who you are to the recommender.

The second paragraph should be about putting your request out on the table. Asking for your recommendation letter should be direct, but friendly. Mention the opportunity that you’re submitting the letter for, and explain how their input would be valuable.

You went through a list of past advisors, professors, and bosses before deciding to reach out to them. Tell them why you want a letter from them, specifically.

While you’re saying all these things, though, make sure it’s coming from a genuine place. Keep away from language that seems inauthentic or obnoxiously praising. Be real with them and keep it professional. Think about how you would feel reading the request if you were the recommender.

Make sure to address how they can deliver the letter of recommendation once they’re finished.

Keep it short and thank them . This may sound like a lot of information and reminding to do, but try to be as succinct as possible. A sentence or two for every point you want to get across will probably do the trick.

Be sure to express your gratitude . Thank them for the experience in their class or job and everything you learned. Close your letter by thanking them for considering your request, and sealing it with a professional sign-off .

Dear [Recipient Name], I’m writing to request a letter of recommendation from you regarding the time I spent working with you at [Company Name]. Between [Date] to [Date], I worked under your supervision as a [Job Title] at the [Company Branch Name/Location]. I’m in the process of applying for a [Job Title] position. I believe that your insight on my [skill 1] and [skill 2] could improve my chances of being offered a job. Your opinion is very valuable to me because of [reason you value recipient’s opinion]. If you can find the time to write me a recommendation and can speak to my [skill 3], I’d greatly appreciate the recommendation. I’d be happy to send you any additional information you need. Thank you again for all your help, [Your Full Name]

Subject Line: Letter of Recommendation Request for Sally Jones Sally Jones 867 N Front St San Francisco, CA , 94103 (845)-616-3456 [email protected] September 2, 2020 Mr. Thomas Allen Professor Golden Gate University 4128 College Dr. San Francisco, CA, 94103 Dear Professor Allen, My name is Sally Jones. I was your student in Business Marketing 101 for the Fall 2019 Semester. You may remember me from my final paper, “Ethics in Marketing”, which I’ve attached below for your consideration. I thoroughly enjoyed my time in your class, so much that it inspired me to begin a career in marketing after graduation. I am contacting you today to request a letter of recommendation on my behalf. I am currently in the early process of applying for a position as Junior Marketer at Chance Financial. I feel your input on my strengths and work in your class would be helpful in making me an ideal candidate. If you decide to write the recommendation, the final version can be sent to: [email protected] Thank you for taking the time to read my email, consider my request, and for everything I learned in your course. Sincerely, Sally Jones

Subject Line: Professional Recommendation for Sally Jones Sally Jones 867 N Front St San Francisco, CA, 94103 (845)-616-3456 [email protected] September 2, 2020 Mr. Andrew Baxter Branch Manager Lexington Clothing Co. 899 Lexington Ave. San Francisco, CA, 94103 Dear Andrew, I’m reaching out to request a letter of recommendation from you regarding the time I spent working at Lexington Clothing Company. Between 2015 to 2018, I worked under your supervision as a retail salesperson at the Northern Branch. I’m in the process of applying for a few different sales positions. I believe that your insight on my work ethic and reliability could improve my chances of being offered a job. Your opinion is very valuable to me because of how long we worked together and how much I learned under your supervision. If you can find the time to write me a recommendation and can speak to my skills as a salesperson, I’d greatly appreciate the recommendation. I’d be happy to send you any additional information you need. Thank you again for all your help. Sincerely, Sally Jones

Subject Line: Letter of Recommendation for Sally Jones Sally Jones 867 N Front St San Francisco, CA, 94103 (845)-616-3456 [email protected] September 2, 2020 Mrs. Lydia Green Volunteer Manager ASPCA 415 Elk Dr. San Francisco, CA, 94103 Dear Lydia, My name is Sally Jones. I volunteered at the San Francisco ASPCA on Elk Dr. under your supervision about three years ago. I volunteered as an animal caretaker from 2015 to 2017. I am emailing you to request a letter of recommendation. I’m applying to the School of Veterinary Medicine for the Fall of 2021. This is an amazing opportunity to pursue my dreams of becoming a veterinarian . I feel you would be the perfect person to write me a letter of recommendation because you know firsthand how important animals are to me. Your perspective can be a really important part of my admission. Please let me know what you decide. Recommendation letters are accepted through the university website: VetinarySchoolofMedicine.edu/Recommendations I really appreciate having your guidance while volunteering with the ASPCA. Thank you for taking the time to consider my request. Sincerely, Sally Jones

To know who to ask for a letter of recommendation, you should know if it will be a professional or personal references. When applying for a new job, it’s strongly preferred that references be professional. Even though your best friend may have a lot of great things to say on your behalf , it’s best to keep it to individuals who can attest to your work skills.

Although you should steer clear of family and friends, ‘professional references’ doesn’t necessarily mean only your last boss . A character reference can come from anyone who knows you in a professional atmosphere. For example:

A professor that you really clicked with in a related subject

An academic advisor

A supervisor at an organization you volunteered with

An administrator at an internship

The person you choose to request a recommendation from should be someone who’s worked with you directly and can attest to your experience. A recommendation letter from a company superintendent who you barely spoke to, or a job that you haven’t worked at in 8 years may not add value to your application.

Before sending out your request, you should take a moment to evaluate what this person is going to say about you. They may be perfect on paper, but if they have negative comments or simply nothing positive to add, it could seriously hinder your resume. Request a letter of recommendation from a person who knows your work and will emphasize your strengths .

Here are tips to follow when it comes to asking for a letter of recommendation via email:

Follow up. After sending your query, follow up with the recommender after a reasonable amount of time. Keep in contact before they submit the reference, and follow up again after it’s been submitted.

Thank them throughout the process for the effort of writing a letter for you. Remember, they took valuable time out of their schedule to accommodate your success or increase your chances of getting a job.

Don’t ask for too much. It’s best to avoid also asking for a recommendation letter if you’re asking someone to serve as a reference. It’s a big responsibility to ask of one person, and having a reference and recommendation letter from the same person makes each count for a little less.

Choose an impressive person (that you actually know). We know you’re tempted to go for the highest-up person you ever said “hello” to, but it’s always better to select someone who knows you well over someone with an impressive title who can’t do more than write you a generic recommendation letter.

Make it easy for them. Imagine you received an email out of the blue asking you to write a few hundred words on a topic. Your may be stressed and think “I don’t know what to write”. It’ll be the same concern of your potential recommender so be sure to make it easy for them and give them the proper information.

With that in mind, make their job easy. Don’t include all of this in the initial email you send, but, if they agree, be prepared to send them another email outlining exactly what you’d like them to write about. Distill the job description down into important skills and qualities you’d like highlighted and send them a copy of your resume and cover letter .

Be clear about your timeline. Don’t be vague about when you need the letter. Unless it’s a general recommendation letter that you’d just like to keep in your back pocket for when the time arises, there’s probably a deadline involved. Whatever your deadline is, move it up one or two days for your recommender, to give a bit of cushion time if things don’t work out.

Be graceful if they decline. Requesting a recommendation letter doesn’t guarantee that you’ll get one. There’s always a possibility that the recommender will be too busy, or simply uninterested, to write a professional recommendation for you.

Accept it for what it is. Thank them for taking the time to consider it and move on to the next potential person on your list.

Always have a network of people that you can consider for recommendation letters. There are multiple supervisors out there who have excellent things to say about your skills and will be more than willing to write you a letter of recommendation.

Employers don’t often ask for letters of recommendation. Instead, they’ll typically ask for a list of professional references that they can contact if and when necessary.

However, that doesn’t mean that recommendation letters can’t become an excellent part of your job search toolkit . Hiring managers and recruiters like to see recommendation letters, even if they don’t often require them, because they give a greater sense of your past job performance from a third party.

Plus, if you ask for one soon after leaving a company, the person writing your recommendation letter will have all the great information about you fresh in their mind.

Additionally, recommendation letters serve as a great confidence booster when you need a pick-me-up. While most companies want to receive recommendation letters directly from the source, you can ask your recommender to also send you a copy. Read it over before your interview and you’ll feel like a million bucks walking into the room.

Is it OK to ask for a recommendation via email?

Yes, it is OK to ask for a recommendation via email, but it’s recommended to ask in person. When you ask over email, be sure that you are asking someone who has worked directly with and can attest to your experience. Make sure you give advance notice when you are asking someone and be polite and aware of your tone in the email.

How do you politely remind someone about a letter of recommendation?

Greet your recipient in a positive tone and explain why you’re following up when reminding someone about a letter of recommendation. Make sure you also provide the recipient the important information such as deadline and what position you are applying for so they are able to remember. It’s important to share your gratitude when writing this email.

A letter of recommendation will usually be required when submitting a school application . Beyond needing a good recommendation for your college applications, though, they can be very helpful in getting your job application pushed to the top of the pile.

While an employer might not always explicitly ask for a recommendation, positive feedback from a previous position will always improve your candidacy.

Why just meet the expectation when you could exceed it?

Submitting a letter of recommendation with your resume sets you apart from the rest of your competition. Its content has the capacity to propel you into landing the job.

How To Ask For Letter of Recommendation Over Email

Kelly Williams Career Strategist and Owner of Expert Resume Solutions and Security Cleared Careers

Who should I ask?

It is good practice to ask individuals who have supervised or evaluated you in an academic or professional setting. Avoid personal references (family, friends, etc.) unless the target application specifically indicates that would be acceptable.

When should I ask?

Approach your evaluators early on by giving them a minimum of two weeks notice to fulfill your request. By taking this approach you are more likely to receive a favorable response to your request, while also increasing the likelihood of receiving a quality and personalized letter.

How should I ask?

Always try to meet face to face to request a letter of recommendation, but if this is not possible send an email and follow up with a phone call. Be sure to explain why you are asking this individual to write you a letter, and be specific when explaining if there is anything in particular you hope they could cover in the letter. This will help the evaluator focus their comments on what is most relevant for your target opportunity.

Jerome Imhoff Career Coach Resume Writer

It’s important not to underestimate the power of a strong letter of recommendation especially since so many companies are now hesitant to respond to requests for references and often have policies against providing anything more than a verification of employment. I think it’s also helpful to assist the person writing the letter know what you as the job seeker consider important to mention, for example highlighting a special project you contributed to, showcasing your leadership skills, or commending your willingness to go the extra mile for a client.

Natausha Slaughter Career Business Strategist

Choosing the “right” person to write your Letter of Recommendation is vital. This gives insight into the applicant’s ability to communicate and make sound decisions based on the person(s) selected to write a recommendation.

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Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

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• Applying to graduate school

How (and Who) to Ask For a Letter of Recommendation

Published on October 30, 2020 by Lauren Thomas . Revised on June 1, 2023.

Letters of recommendation often make or break a graduate school application . It’s important to think carefully about who to ask and how to do it.

Ideally, you should approach former supervisors who know you and your work well, and can advise you. Different programs require different types of recommendation letters, but the process of requesting them is similar.

Follow these five steps to guarantee a great recommendation, including program-specific tips and email examples.

Table of contents

Step 1: choose who to ask, step 2: reach out and request a meeting, step 3: ask for a letter of recommendation, step 4: share your resume and other materials, step 5: remind your recommenders of upcoming deadlines, other interesting articles, frequently asked questions about recommendation letters.

Your first step is to decide who you’ll ask to write a letter for you. Ideally, this should be someone who you worked with outside of just the classroom context—for example, a former professor who supervised your research.

It’s important to ask someone who knows you well, even if they are less well known than other professors at your institution. Graduate admissions committees want to get a good sense of your ability to perform well in their program, and this is difficult to accomplish if your recommender only knows you as a face in the crowd.

Who you should ask also strongly depends on the type of program that you’re applying to. Different programs prefer different qualities in their admitted students, and thus weigh types of recommenders differently. Take a look at the program-specific tips below.

For research programs (MPhil, DPhil, PhD , Research Master’s), graduate admissions committees are looking for evidence of your potential as a future researcher.

Since this is tricky to assess from test scores and transcripts, letters of recommendation are often the most important part of a graduate research program application.

Your letter should thus be from someone who can speak to your skills as a researcher. This could be, for example, a professor who supervised you on an independent research project, or the head of a lab that you worked in as an undergraduate.

If you worked as a full-time research or lab assistant after undergrad, ask your managers, who are usually full-time researchers themselves and therefore experts on what makes a good researcher.

Unlike most graduate programs, business schools are less interested in your undergraduate academic performance. Instead, they try to assess your potential to succeed in the workplace, particularly in managerial or leadership positions. The same applies to public policy and other professional programs.

Ideally, your letters of recommendation should come from current supervisors at your work. If this isn’t possible, you should ask coworkers who are senior to you and know your work well.

Although business schools normally prefer candidates with several years of experience, current undergraduates sometimes apply as well. In this case, you should ask internship supervisors or—as a last resort—professors who know you well.

Medical schools look for evidence that you are academically prepared for the study of medicine and that your character is well-suited to becoming a doctor. Admissions committees in medicine prefer academic references, but they also require a few extra steps.

Firstly, while graduate programs usually require two or three recommendation letters, medical schools often ask for more—you may have to submit up to six letters, some of which should be from former professors in the natural sciences.

In addition, many schools recommend that you submit a letter from the premedical advisory committee at your undergraduate institution, which summarizes your overall suitability for medical school. Be aware that deadlines for materials for these letters are very early—often the spring of the year before you are due to start medical school.

Finally, if you’ve worked on any research projects, you should submit a letter from your supervisor. Medical schools view research competence as a plus.

Law school letters of recommendation should mostly be from former professors or other academic supervisors.

You should only use non-academic recommenders if they can directly speak to your suitability to study law—for example, if you regularly work with lawyers, or if your job involves skills like critical reading or research that are relevant to legal practice.

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The next step is to get in contact with your potential recommender. If you haven’t talked to them in a while, begin your email with a quick reminder to jog their memory. Be friendly, direct, and concise.

If possible, it’s best to plan a meeting to discuss your request. However, if this isn’t practical (for example, if you’ve moved far away from your undergrad institution), you can skip this step and head straight to the third.

Hi Professor Smith!

I hope that everything is going well with you and that you’re still enjoying teaching your seminar on the post World War II international order. I thoroughly enjoyed taking it with you last year as a junior.

I’m currently thinking about what I want to do next year, which will hopefully involve graduate work in political science, and was hoping to meet with you to discuss your thoughts on graduate school. Do you have any time over the next few weeks to meet?

Make your request during your meeting or, if necessary, via email. Let them know what sort of programs you are applying to and when the deadlines are. Make sure to give your recommenders plenty of time!

Instead of just asking for a recommendation letter, specifically ask if they can write you a strong recommendation . This allows your recommender an “out”—for example, if they don’t feel they know you well enough. A bad or even lukewarm recommendation is the kiss of death for any application, so it’s important to ensure your letters will be positive!

If they say they can’t give you a strong recommendation, don’t panic. This gives you the opportunity to ask someone else who can provide you a better recommendation.

Hi Professor Jones!

How are you? I hope everything is going well and you’re still teaching Introduction to Labor Economics to eager students!

I’ve been out of school for a year now, working as a full-time research assistant in New York City. Come this fall, I’m hoping to apply to a few programs for graduate school, mostly doctoral programs in Economics.

Since I took two economics classes with you (Introduction to Labor Economics in Spring 2018 and Industrial Organization in Fall 2019), I was hoping that you might agree to serve as a letter writer for my graduate program. I wanted to highlight my work in labor economics, since that’s what I’m hoping to study in graduate school. Also, since I loved your classes, I thought you might be a good person to ask!

The letters of recommendation would be due to each individual program’s website in December. I understand, of course, if you’re too busy this summer or if you don’t feel that you would be the best fit to write a letter. My goal is simply to paint as complete a picture as possible of my undergrad career at Western. If you’d like, we can also discuss this on the phone.

I look forward to hearing back from you!

You should send your resume or CV to your recommenders, along with any other material that might jog their memory or aid in their recommendation.

For instance, you may want to send along your statement of purpose or writing sample if one is requested in your application. Admission committees are looking for a cohesive story that the letters of recommendation, personal statement , and CV work together to tell.

You should also check whether the school provides any prompts or guidelines for recommenders. Many programs want your recommenders to comment on your potential to serve in the specific role the graduate program prepares you for. See the program-specific tips below.

Finally, you should send an email to your recommenders a few weeks before the letters are due, reminding them of the deadline and asking if there is anything else you can send them to assist in writing the letter.

If any materials are late, programs will often reject your entire application, so it is imperative that your recommenders get their letters in on time. However, you should also keep in mind that your letter writers are probably quite busy, so don’t send too many reminders!

Dear Professor Jones,

Hope the semester is going well! Thank you again for agreeing to serve as my recommender. I just wanted to send you a quick reminder that recommendations for Program X, Y, and Z are due in two weeks, on December 15. Please let me know if you need anything else from me, and thank you again!

If you want to know more about college essays , academic writing , and AI tools , make sure to check out some of our other language articles with explanations, examples, and quizzes.

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Choose people who know your work well and can speak to your ability to succeed in the program that you are applying to.

Remember, it is far more important to choose someone who knows you well than someone well-known. You may have taken classes with more prominent professors, but if they haven’t worked closely with you, they probably can’t write you a strong letter.

This depends on the program that you are applying for. Generally, for professional programs like business and policy school, you should ask managers who can speak to your future leadership potential and ability to succeed in your chosen career path.

However, in other graduate programs, you should mostly ask your former professors or research supervisors to write your recommendation letters , unless you have worked in a job that corresponds closely with your chosen field (e.g., as a full-time research assistant).

It’s best to ask in person if possible, so first reach out and request a meeting to discuss your graduate school plans.

Let the potential recommender know which programs you’re applying to, and ask if they feel they can provide a strong letter of recommendation . A lukewarm recommendation can be the kiss of death for an application, so make sure your letter writers are enthusiastic about recommending you and your work!

Always remember to remain polite. Your recommenders are doing you a favor by taking the time to write a letter in support of your graduate school goals.

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Letters of recommendation are an important admissions factor. This is because they can help personalize the admissions process by providing key insights into how you are perceived by your teachers, coaches, and advisors. 

College admissions committees want to admit high-achieving, thoughtful, professional students. Letters of recommendation can help demonstrate whether or not you fall into these categories. This is why it is important to know who to ask and how to ask for a letter of recommendation during your senior year of high school .

If you are currently in your junior year of high school, do your best to foster thoughtful, professional relationships with faculty members and teachers so that when it’s time, you will be able to include a detailed, genuine reference letter as part of the college application.

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What is a letter of recommendation?

A letter of recommendation is a personal, professional, or academic reference often sent along with a college or job application. The purpose of a letter of recommendation is to personalize your application. They also demonstrate that you have a supportive community of people who believe in you and are happy to advocate on your behalf.

During a job search, make sure to touch base with your letter writer to provide them with job descriptions, your cover letter, company names, potential employers, and any known details about the hiring manager. If you are wondering how to ask someone for a letter of recommendation or how to draft a letter of recommendation request email, read on!

How important is a recommendation letter for your college application?

An impressive high school GPA, high SAT and ACT test scores , and a robust schedule of extracurriculars and clubs are all key factors in your college applications. A strong letter of recommendation for college admission, however, adds further credibility to your application. 

If you are applying to the Ivy-leagues or other highly-selective colleges, a glowing recommendation letter may be exactly what you need to stand out! Keep this in mind during the college application process as you formulate your letter of recommendation requests and research how to ask for a recommendation letter.

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Who to ask for a letter of recommendation?​

As you prepare your college applications or search for a new job, consider your letter of recommendation requests carefully. Of your teachers, coaches, mentors, previous employers, school counselors, and advisors, who can speak best to your overall character, work ethic, and academic abilities? Who do you trust most to advocate for you?

Many colleges ask for several letters of recommendation as part of the admissions process. Plan ahead and make sure you ask for references as early as possible. This will help ensure that you remain organized and on track this application season.

An important first step is asking for a letter of recommendation by email. In this article, we will review several effective email templates, as well as several successful examples of college letter of recommendation requests.

How to ask for a recommendation letter that will successfully boost your application: 5 actionable tips

If you are wondering how to ask a teacher for a letter of recommendation, read on! It can feel intimidating to know how to ask for a letter of recommendation for college. This is why it’s important to feel prepared and to know what to expect.

Before you move forward with your recommendation requests, review these 5 helpful tips on how to ask a teacher for a letter of recommendation for your college applications or how to ask a professor for a letter of recommendation for grad school.

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Colleges and universities often require two to three letters of recommendation as a part of the admissions process. Plan ahead and actively reflect on who is best suited to write you a detailed, genuine letter of recommendation. Teachers, coaches, mentors, academic advisors, and high school guidance counselors are all good choices!

Give your references as much notice as possible. College application season is a busy time for teachers, too. They likely have other letters of recommendation to write. Respect their time and schedule by asking for recommendations early. Sometimes teachers can feel overwhelmed and will only agree to write a certain number of college recommendations. This is another reason why it is important to plan ahead and ask for references early. Tweet

Ask your potential references in person before sending an email

Try your best to ask your potential references in person before sending them an email. This is especially important if you routinely interact with your potential reference or have the ability to see them easily. Sending letters of recommendation request emails is useful and practical; this is because teachers can easily refer back to them. Your initial request, however, should ideally be made in person. Not only does this feel more personal, but it will more likely be successful. An email can be overlooked or ignored, whereas an in-person request cannot.

Provide guidance & key details

Your references must have a clear understanding of what your expectations are moving forward. Provide them with key details — such as a list of the schools you are applying to, your prospective major, your list of extracurricular activities , a brag sheet, the letter of recommendation deadline, as well as where to send the letter once it has been completed. 

If possible, schedule a time to sit down with them to discuss your goals, ambitions, as well as your reasons for applying to each college face-to-face. Check in to make sure they have all of the information they need to write a successful letter of recommendation. You may even consider sharing your college essay with them. Overall, when considering how to request a letter of recommendation, remember, the more details they have the better! 

Make sure to follow up

It’s professional and polite to follow up with your references after you submit your college applications. Let them know which schools you got admitted to so that they can celebrate with you! Your teachers have worked hard on your behalf and are personally invested in your success. Acknowledge this by keeping them up-to-date about your applications.

Send thank you notes

When asking for a letter of recommendation, remember, your references are doing you a favor. Express your gratitude! Send them a thank-you note afterward. Not only will your references appreciate you taking the time to thank them, but it will likely improve their opinion of you. This will come in handy if you need to list them as a reference again in the future!

How to ask for a letter of recommendation via email: Sample emails

It can feel intimidating to reach out to someone via email for a personal reference. This is why it’s important to be prepared and to know what to expect. Asking for a letter of recommendation samples can help you feel prepared and write professional emails. Compare and contrast several sample requests for a letter of recommendation from professors before drafting your own email.

Below are several examples of a successful letter of recommendation request email. Use each letter of recommendation request sample as a guideline as you move forward with your applications.

Free customizable letter of recommendation request template

Review how to ask for a letter of recommendation via email samples carefully before continuing. Then use the template below to help you get started and draft a professional email. Feel free to customize and personalize the message!

Hello [name],

I’m reaching out because I’m applying for college and am in the process of organizing my written application materials. Are you willing and able to write me a letter of recommendation?

I really enjoyed taking your class on [blank]. Your assignments helped me with [blank] and [blank]. During college, I plan to study [blank]. Therefore, I was hoping you could speak to my ability to [blank] in your college recommendation letter. 

Please let me know if you have any questions and if you are available to provide me with a reference. 

[Your Name]

5 common mistakes to avoid when asking for a letter of recommendation​

A detailed, genuine letter of recommendation can enhance your college applications greatly, especially if you are applying to Ivy League colleges , but a generic or negative letter of recommendation can be damaging. Here are 5 common mistakes to avoid when asking for a letter of recommendation.

How to Get Into an Ivy League School

Asking the wrong person.

If you did not receive high grades in a class or were consistently tardy or absent, do not ask this teacher for a recommendation. Reflect thoroughly and honestly on your interactions with them. Were you a good student in their class? Did you consistently submit high-quality work? Will they have positive things to say about you?

If possible, also avoid asking teachers or professors who you have not seen or interacted with in several years. Ideally, you want detailed letters of recommendation. This may prove to be difficult if you have not seen your potential reference in several years.

Procrastination

It’s important to be respectful of your teachers’ time. If you do not give your references enough notice to plan ahead, they may decline your request for a recommendation or miss the deadline. Avoid these potential stressors by planning ahead and avoiding last-minute requests. Give your references plenty of time to write a good letter.

Disorganization

Make sure you are organized! Make a list of deadlines. Send your references gentle but persistent reminders as deadlines approach. Avoid procrastination and disorganization. Make sure you know how many letters of recommendation you need for each school you are applying to, when they are due, and how to submit them.

Being vague

Avoid being vague and give your references as many details as possible. If you know what you want to study, make sure to tell them! Similarly, if you are passionate about attending a certain school, tell them why.

You do not want a generic reference letter, especially if you are applying to competitive schools. Be as specific and as detailed as possible. Provide them with copies of your application materials and your updated resume and Linkedin (if applicable). Be clear about what your hopes and expectations are for their letter of recommendation.

Not following up

It’s important to follow up to let your teachers know how your applications are progressing and to say thank you. Also, if you do not follow up, you risk possibly being forgotten… Teachers are incredibly busy at this time of year, so follow up to make sure they are prepared to meet the earliest deadline. On the off chance that your reference can no longer write you a letter of recommendation, it’s important to have given yourself enough time to find an alternative reference.

Key takeaways from how to request a letter of recommendation

Letters of recommendation can be powerful application factors. College admissions officers want to admit students who are capable of academic success. By fostering close, professional relationships with past and current teachers, you increase your chances of receiving thoughtful, professional recommendations. 

When requesting a letter of recommendation, make sure you plan ahead, provide your references with ample time, stay organized, clearly outline your expectations, provide all the necessary details and information, follow up with your references, and provide gentle reminders as application deadlines approach.

FAQs related to requests for letters of recommendation

Still have questions about letters of recommendation? Read on for some frequently asked questions and answers.

What do you do at a high school internship?

High school internships allow students the opportunity to apply their knowledge and skills in a professional setting while still in school. These internships offer carefully planned and monitored work experience with the goal being to gain additional knowledge from on-the-job exposure.

How to find an internship for high school students?

There are many avenues that you can take to find the perfect internship for you. Internships can be found just as easily as jobs. Our recommendation is to simply do your research on indeed or LinkedIn. Find something in your area that is perfect for you. 

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This depends on the situation. Typically, an internship isn't about the money, but more so the experience that you gain from the company. With that being said, paid internships aren't impossible to find but they are not too common. It all depends on the research that you do. 

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The benefit of an online internship is not having to worry about commuting to the workplace and if it is paid you'd save on the expense of not having to drive. 

What is the minimum age for an internship?

The minimum age of a working minor is 15, but they are not allowed to work more than 5 hours a day. If you are 18 and over applying for an internship, then you are allowed to work a more structured job. 

Can you get an internship while studying at high school?

Juggling both a job and school can be a more difficult task to handle, but again, it is not impossible! You have to be able to manage your time appropriately and make sure not to get behind in school. 

• September 22, 2020

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Sat / act prep online guides and tips, how to ask for a letter of recommendation: complete guide.

Letters of Recommendation

Asking someone to write you a letter of recommendation can feel almost as daunting as asking that special someone out to a movie. You're putting yourself out there, just hoping they like you back enough to say yes! Luckily, most of your teachers are well accustomed to writing letters of recommendation for students and are glad to support you in your academic goals.

Plus, who wouldn't want to recommend you for college? You're great.

To ensure your request goes as smoothly as possible, you should be thoughtful about who and how you ask. This guide will go over the steps on how to request a recommendation letter for your college applications successfully (though this guide works equally well for applications for graduate school and jobs). First, let's briefly go over what you need to know before making your request.

What You Should Know Before Requesting a Recommendation Letter

Before you pop the question, make sure you thoroughly understand the purpose of recommendation letters in your college applications. Along with your college essay, they should help personalize your application and tell a story about who you are as a student and person.

While other parts of your application display your grades, activities, and other accomplishments, letters of recommendation can go beyond the resume and help you come to life in the eyes of admissions officers. Recommendation letters can speak to your academic potential, character traits, and personality, as well as about how you've connected with others in the school community over the past few years.

Because reference letters have this important function of revealing aspects of your personality and giving insight into your character , you should choose someone who knows you well and can give specific anecdotes about you. You might also have learned through word of mouth which teachers write the strongest letters. Sometimes seasoned faculty members have written a lot of letters over the years, and may have established solid reputations with admissions officers at certain colleges.

Some colleges require one teacher recommendation, while others ask for two. Most schools also require a letter of rec from your counselor. This guide will discuss how you can request strong recommendations from both your teachers and your school counselor. First and foremost, make sure to ask well in advance of your deadlines.

Don't make your teacher feel like a hamster racing on the wheel of time.

When Should You Ask for a Letter of Recommendation?

The first step in requesting a letter of recommendation involves timing . Even for seasoned teachers and counselors, each individual letter takes time and thought to do well. I recommend asking your recommenders at least a month before your application deadlines. In some cases, even earlier is better.

Some teachers put a cap on how many requests they take. If they have a first come, first served policy, then you should ask even earlier than a month before your deadlines so you don't miss out. A lot of teachers get inundated by the end of the semester , when they might be already busy getting exams scored and grades completed, not to mention spending time with friends and family over winter vacation. Because of this, it's a good idea to ask your recommenders early in the semester, like in September.

Junior year teachers are often a good choice, because they had you recently and for a full year (whereas your senior year teachers might not know you that well yet). It can also be a good idea to ask your junior year teachers at the end of junior year , when you're fresh in their mind from being a student in their class all year (also a good idea if you have early decision deadlines). It gives them an entire summer to work on your letter. Just make sure to politely remind them a few weeks before your deadlines, if they haven't submitted your rec letter by then.

Once you've figured out who you're asking and when, how can you frame your request in a positive way? First, I'll talk about how to ask a teacher and then how to ask your counselor , as the process and your relationships with these people is probably a little different.

Make your request in person, so you don't end up with a letter like this.

How to Ask for a Letter of Recommendation from a Teacher

How are you going to approach your request? What should you say? What information do you need to give your teacher? As long as you've prepared yourself in these three aspects, you're all set to make your request. Let's break each down one at a time.

How to Make Your Request

In person . I highly recommend asking for your recommendation face to face. Depending on your teacher's schedule and school culture, it may be appropriate to email your teacher to set up an appointment or meeting. Asking for a letter of recommendation solely over email could be interpreted as impersonal, distant, and less mature, an impression you don't want to make in the mind of a recommender.

I also wouldn't recommend asking during class time, but instead find time during a free period, after school, or whenever the teacher has free time to meet. The request may be short, but you still want to create space in case your teacher wants to further discuss your plans.

What to Say

While it can feel scary and vulnerable to ask a teacher for this favor, remember that teachers, especially ones that have juniors and seniors, expect this . In fact, it's part of their job description. Likely all of these teachers write letters of recommendation for students every year and want to help you succeed and continue on in your education. It may also help you to remember that a lot of teachers know what it's like to be on the other side of this process, as they usually undergo observations and evaluations every year.

The best way to calm your nerves and ensure the conversation goes smoothly is to prepare what you'll say. I recommend phrasing your request simply and directly, without a lot of "ums," "likes," or "I forgot what I was about to say, so let's take a raincheck—how about next Thursday?" Something like this could work:

"I really enjoyed your class. I've learned a lot from you and feel like you've gotten to know me well. I'm apply to College X for next year and would be really flattered if you could write me a strong letter of recommendation for my application(s)."

Note the phrasing of a strong recommendation. You want to make sure your teacher can write you a strong and compelling letter, not a generic one. If, worst case scenario, your teacher declines or seems hesitant, simply thank them and ask somebody else. You wouldn't want a weak letter that wouldn't help, or could even hurt, your application. You want to find a recommender who will agree to write a letter for you without reservation.

If you've asked someone who knows you well and agrees to provide you with a letter of rec, then it's a good idea to share some further information with him/her. In a lot of schools, they call this a "brag sheet."

The "brag sheet" isn't really about bragging, not even backdoor brags.

Information to Give Your Teacher(s)

First off, your teachers need to know the logistics . When are your college deadlines? How do they submit the letter of rec? In most cases, your early decision deadlines will be in October and your regular decision deadlines will be in early January. Typically, writers upload their recommendations through the Common Application or, if your school uses it, through Naviance.

Beyond the requirements, I strongly advise providing your teacher with your brag sheet, or your reflections on who you are and what you value. Usually the guidance office distributes these to juniors and seniors, inviting students and parents to comment on it. The more detailed and thoughtful you are about your values, goals, and accomplishments, the more useful your brag sheet will be to the writer. While you might not be used to or all that comfortable writing about yourself, you should take the time to reflect deeply about what you care about and what experiences have been especially meaningful in your life.

This will help your teacher add further dimension to your recommendation, as well as help differentiate you from other students they're writing about. In a perfect world your recommenders are bursting with fun and poignant anecdotes to share about you in their class, but in reality most teachers could use your help to complement what they plan to say .

I would recommend going into your request ready with your completed brag sheet. If the teacher agrees, then you can pass it over. Be ready to have a discussion on it if the teacher wants to hear your thoughts.

In addition to giving revealing insights about your character and interaction with other students, your teachers are the best authorities on your academic performance and potential.

Your counselor, on the other hand, can speak more to your role in the school community and growth over your years in high school . Because your relationship with your counselor is different from that with your teachers, you may approach your recommendation request differently.

How to Ask for a Letter of Recommendation from your School Counselor

Almost all colleges that require recommendations want one from your school counselor. This recommendation is usually called the "secondary school report." While you can choose which teachers to ask for reference letters, you probably don't have a decision to make when it comes to the counselor letter of rec. Lots of students have the same counselor throughout their four years of high school.

You also probably don't have to ask the same way you do with your teachers, as your counselor expects to write recommendation letters for all students on his or her caseload who are applying to college. With this recommendation, it's less about the request and more about how you can help your counselor write the strongest reference letter possible.

In some high schools, especially big ones, students don't always get to know their counselors very well. If that's the case for you, then your brag sheet, as well as face to face meetings, is especially important for sharing who you are and what your goals are. If you have a passion for environmental biology, tell your counselor all about it. If you can't wait to join your college's newspaper and report on important events around the community, share that. The more your counselor knows about you and what sparks your interest, the more life they can breathe into your recommendation letter.

Most counselors will schedule at least two college meetings with the students on their caseload, one in the spring of junior year to discuss college planning and one in the fall to talk about how your applications are going. If you're applying early action or early decision, you should let your counselor know in the spring of junior year, or at least at the very beginning of senior year.

The best recommendation letters don't just use vague descriptions that could apply to anyone. They prove their assertions by relating specific stories. If you haven't had a ton of interactions with your counselor, it's especially important to include significant experiences and challenges on your brag sheet , as well as to get to know your counselor in meetings. For most schools, you can schedule a meeting with your counselor, so don't feel like you have to wait for him or her to call you down to the office.

Reference letters for college are a big part of a counselor's job, and they can get especially busy with them around deadlines. Ask your counselor early and meet with him or her so you can make a strong impression, show how important your applications are to you, and jumpstart their letter writing. The more specific you are and the more you share with your counselor, the stronger and more colorful his/her recommendation letter will be.

Just like with your teachers, it's up to you to tell your counselor when your deadlines are and any special requirements they need to complete. After you've spoken to your recommendations and obtained their support, what are the next steps?

Next Steps After Your Recommendation Request

It's always a good idea to follow up with your recommenders a week or two before your deadlines with a polite reminder. In this reminder, you could thank them again for providing you with a letter of rec, express your excitement about your future plans, and invite them to contact you if they need any more information from you. If you word it this way, then it won't feel like you're asking why they haven't uploaded their letter yet (unless they have, in which case, thank them again!).

Some teachers will let you see your letter before submitting it and invite your revisions or feedback. This is totally up to the recommender, and not actually common in admissions procedures (usually letters are expected to be confidential ). If your teacher doesn't offer to show it to you, I wouldn't advise pressuring her to. This could indicate that you don't trust her to write a strong letter—and if that's the case, you should ask someone else, anyway!

Most letters will be submitted online , but in the rare case that your teacher wants to mail it, you should provide her with a pre-addressed, pre-stamped envelope. After all's written and submitted, write your teachers and counselor a thank you note. Once the decisions start rolling in, let them know where you got in!

If you take just a few points from this article, these are the most important ones to remember.

Key Takeaways for Recommendation Requests

• Ask a teacher (or two) who knows you well and in whose class you excelled. The better relationship you have with your recommender, the more insightful your recommendation letter will be. It helps if the teacher is known to be a strong writer, too!
• Request your reference letters in person. This adds a personal touch and shows respect.
• In addition to telling your recommenders your deadlines and important logistics, give them thoughtful reflections on your values, goals, and accomplishments on your brag sheet. Take time with this, as it could be a huge aid as your recommenders write your letter.
• Thank them for helping you apply to college, and let them know where you end up!

Perhaps the most important takeaway is that letters of recommendation are important, as are the connections you have with your teachers and counselor in high school. Approach this part of your application with a plan, and express your appreciation of your recommenders' role in helping you get into college. All this commitment and goal-setting is definitely the kind of thing you could put on a brag sheet.

What's Next?

In order to add recommenders to the Common Application, first you have to respond to the FERPA waiver . Read all about what it means and how it affects your right to access your letters of recommendation.

College admissions get more and more competitive every year, so you want to present yourself with the best application you can. Read about how to build a versatile college application here.

Did you know that a couple schools ask for recommendations from peers , and some students send them along as supplements? Read the complete guide to peer recommendations here .

Rebecca graduated with her Master's in Adolescent Counseling from the Harvard Graduate School of Education. She has years of teaching and college counseling experience and is passionate about helping students achieve their goals and improve their well-being. She graduated magna cum laude from Tufts University and scored in the 99th percentile on the SAT.

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How To Write a Letter of Recommendation [Template, Examples]

• June 24, 2024
• In Resumes & Cover Letters

Writing a letter of recommendation is a powerful way to support a colleague, employee, or student as they pursue new opportunities. Whether you’re recommending someone for a job, a scholarship, or a degree program, your words can have a significant impact on their future.

What is a recommendation letter

A letter of recommendation is a formal document written on behalf of an applicant by someone who can attest to the applicant’s academic or professional performance. This letter is usually sent to an admissions officer or hiring manager who is evaluating the candidate for admission, employment, or a scholarship. Letters of recommendation provide an overall statement of the applicant’s skills, achievements, and why their previous success means they will also add value in their next role.   These letters are important for hiring managers see the applicant’s capabilities and achievements from the perspective of someone who has worked closely with them.

How to format a letter of recommendation

When formatting a letter of recommendation, it’s important to follow a structured approach to ensure that the letter effectively communicates the candidate’s qualifications and suitability for the role. Here’s a breakdown of the key sections to include:

• Greeting: Address the recipient by name if possible, using “Dear Ms./Mr.” to establish a respectful and personalized tone.
• Introduction: Provide an introduction that outlines your relationship to the applicant, offering context for your recommendation.
• Recommendation: Highlight the candidate’s qualifications and what makes them a good fit for the role. Offer specific examples of their skills and qualifications that align with the position.
• Closing: Provide an overview of why you recommend the candidate, summarizing the key points of the recommendation.
• Signature, Contact Information: Conclude the letter by providing your signature, email address and phone number, allowing the recipient to follow up if needed.

It’s important to note that different organizations may have specific requirements for recommendation letters, so it’s advisable to inquire about any additional guidelines from the requester. Additionally, following the requested submission instructions and deadlines is crucial to ensure the effectiveness of the recommendation letter  

Tips for writing a standout letter of recommendation

When writing a letter of recommendation, it’s essential to ensure that it captivates the attention of its readers and effectively reflects the individual being recommended. Here are some indispensable tips to guide you in creating a truly standout letter of recommendation:

1. Understand the purpose

Before you begin writing, it’s crucial to understand why you are being asked to write the recommendation letter. Whether it’s for academic reasons, a job application, or a personal character reference, knowing the purpose will guide the tone and content of the letter.  

2. Provide concrete examples

Strong recommendations offer specific and personalized examples of the individual’s work or performance. Highlighting standout achievements, such as a top-performing project or academic performance, can significantly strengthen the recommendation.  

3. Be positive and accurate

It’s essential to maintain a positive tone throughout the letter while ensuring that the information provided is accurate and truthful. The letter should demonstrate that the individual would be an asset to the company, school, or program for which they are applying.  

4. Customize the letter

Tailoring the letter to the specific job or opportunity can make it more impactful. Consider the unique qualities or passions of the individual and how they align with the position or program they are applying for.  

5. Keep it concise and clear

Aim for a letter that is concise and to the point, typically one to two pages in length. Using active voice instead of passive voice can make the letter more powerful and easier to understand.

Letter of recommendation templates

Letter of recommendation sample for employee.

Recommendation letter template employee Download it here →

Letter of recommendation sample for student

Recommendation letter template student Download it here →

Letter of recommendation example

Subject: Letter of Recommendation for Emma Bradley

Dear Ms. Johnson,

I am writing to highly recommend Emma Bradley, who has been an invaluable asset as an assistant in my office for the past several years. Emma’s outstanding dedication to her work, her impressive productivity, and her positive outlook have greatly influenced our company during her time with us.

Emma has consistently demonstrated an exceptional level of productivity, setting a standard for quality and accuracy that is truly commendable. Her ability to handle a high volume of work while upholding stringent standards is a testament to her dedication and proficiency in her role. Emma’s positive and capable attitude, along with her friendly and approachable nature, has made collaborating with her a delightful experience. Her positive energy, engaging personal style, and strong organizational skills have enabled her to effectively interact with both clients and colleagues. She has proven to be adept at coordinating events and maintaining the efficiency of our office.

Beyond her day-to-day responsibilities, Emma consistently demonstrates proactive behavior in anticipating and addressing administrative needs. Her willingness to go above and beyond the expected parameters of her role reflects her initiative and commitment to excellence.

I wholeheartedly recommend Emma Bradley based on her intelligence, work ethic, and strong communication skills. I am confident that she will continue to excel and add significant value wherever she chooses to work.

Please do not hesitate to reach out if you require any further information regarding this outstanding young woman.

Sincerely, Brian T. Cropper Chief Executive Officer The Office Group

How to ask for a letter of recommendation

First, carefully consider the person you’re asking. Approach individuals who are familiar with you and can attest to your abilities and personal qualities. Avoid requesting too much from any one person and ensure that they have a good understanding of your work and abilities.

When reaching out to request a letter of recommendation, be clear and direct in your communication. Clearly state the purpose of your request and why you are asking the specific individual for the recommendation. Avoid being overly formal or including excessive small talk, as this may come across as insincere. Providing context for the request can be helpful. For example, if you’re applying to graduate school or a specific job, explain why you believe the individual’s recommendation would be valuable in that particular context. Highlight specific instances where the person has inspired you or provided valuable guidance.

Lastly, timing is key. Ask for a letter of recommendation well in advance of any deadlines to allow the individual enough time to craft a thoughtful and well-written recommendation.

FAQ: Letter of recommendation

Q: what is the purpose of a letter of recommendation, q: what are the different kinds of letter of recommendation.

• Academic Letters of Recommendation
• Employment Letters of Recommendation
• Character Letters of Recommendation

Q: Who should write the recommendation letter?

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Recommendations

Recommendations and references have a similar role in a selective process. Recommendations are usually formal, confidential letters provided to a graduate school or other academic-based program, while references are used by employers to confirm qualifications before making an offer.

Letters of Recommendation

Letters of recommendation provide a detailed and persuasive argument for why and how the subject of the letter (you) should be admitted to the program you are applying for.

Typically, letters of recommendation are used as part of an application, most often for advanced degree programs but also for selective programs like fellowships, scholarships, or experiential learning. For example, a letter of recommendation is required for applications to the Yawkey Nonprofit Internship Program.

These letters are usually sent directly to the admissions office or selection committee rather than provided to the applicant. Some recommenders also choose to provide a copy to the person they are writing the letter about.

Ask people who can write about your relevant strengths and who will submit a recommendation on time.

You may need to ask different people, depending on what you are applying for. Some applications may require a personal recommender as well as an academic or professional one.

• Ask those who know you well: They will be able to write a more comprehensive and detailed letter.
• Ask those who can write a strong and relevant recommendation: You want a recommender who thinks highly of you—particularly in areas relevant to what you are applying for.
• Ask those who can submit the letter on time: A glowing letter that arrives late won’t help you.

In order to plan ahead, have an honest conversation with the people you would like to ask for a recommendation well in advance of starting your application.

• Could they be a strong recommender?
• If not, what steps can you take to improve or to help them get to know you better?
• What are the qualities or criteria that they use to determine whether they can provide a strong recommendation?

When to Ask

Ask at least three weeks in advance of the submission date.

Give them plenty of time to make a decision about writing the letter and so that it is as persuasive as possible. Make sure they are aware of the official deadline in addition to your timeline, especially if you would like them to submit the letter early.

Ask in an email.

Wait for an Honest Answer

The person needs time to consider your request. You want all recommendations to be strong ones. If someone you ask feels as though they cannot write a strong recommendation, it is better that they decline, so that you can ask someone else.

Package the Details

You should include all of the necessary details as well as additional helpful information all in one place. This makes it easier for them to reference what they need to know and make a decision. If the topic initially comes up during a meeting or conversation, send a follow-up email as a formal request and so that you can provide all of the details they will need.

• What you are applying for
• Any requirements in content or format
• Timeline—your preferred timeline and/or the actual deadline
• How and/or where to submit the letter

Additional Suggestions

• Why you chose them as a recommender, either generally or for a specific program
• A copy of your resume
• A copy of items that speak to why you are applying, either for the field generally or for a specific program, such as a personal statement or application essay
• Anything else that helps

Request: Write a Letter of Recommendation

Dear _____________, I hope you are doing well. I wanted to let you know that I was really inspired after _____________, and it has led me to decide to pursue ___________. I am in the process of applying for ________. My application requires a recommendation letter from a ______ [their role: professor, former or current supervisor, etc.] and since __________ [the reason you are asking this person specifically], I was wondering if you would be willing to write a strong recommendation about me for my application. If so, the application is due __________, which allows four weeks to complete the letter. I would also be happy to meet with you if you would like to learn more about why I am applying to ____________ and what skills make me a good fit for it. Thank you in advance for your consideration, and I look forward to hearing back regarding your decision. Best, Your Name

After Asking

It is your job to prompt your recommender to write and submit the letter on time. If needed, send a gentle reminder a week before the deadline and ask if they need more information.

After your recommender submits the letter, be sure to follow up and thank them.

Follow-Up: Deadline Reminder

Dear _____________, Thank you again for agreeing to write a recommendation letter for my application to ________. I wanted to check in as the deadline is ________, just one week from today. Please let me know if there’s any additional information that would be helpful to you in writing the letter. Best, Your Name

Asking for Future Applications

If you think you might need letters of recommendation in the future, it is better to request them while you are still at BU and have good relationships with faculty or others you want to ask. Dossier service platforms like Interfolio will keep the letters confidential until you are ready for them to be submitted to an admissions or selection committee.

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Asking for a recommendation: email and cover letter templates.

You’re an excited high school senior ready to embark on the scary but thrilling journey of college applications, when you encounter something known as the Common App. As daunting as all of the sections of the Common App might seem, if done right, the application can help ease the process. With this e-book, we will take a closer look at every section and provide tips for filling out each one.

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USP Letter of Recommendation Guidelines

Choose a faculty (or in some cases advisor) who knows you well. Ideally the person writing your letter of recommendation will know your work in a variety of contexts. The more your recommender knows about you the more specific the letter of recommendation will be. You may find the following questions helpful when deciding who to ask for a letter of recommendation:

Does this professor know my name?

Have we spoken outside of class?

Have I taken more than one class with this professor?

Can they speak to my knowledge and skills?

The answer to all of these questions does not necessarily need to be yes. They are designed to get you thinking about how much the professor can write about you as a student, researcher, and/or leader.

When to Ask

A general guideline is to ask for a letter of recommendation at least two months in advance. Please do not wait until the last minute to ask for a letter of recommendation. Generally, if the recommender has more time to write the letter, it will be of higher quality. Asking earlier also gives you time to find a backup recommender if your first choice is unable to write a letter on your behalf.

Often the easiest way to ask for a letter of recommendation is through email. You can also request a meeting to ask in person, which may be helpful if you haven’t taken classes with the professor for some time. If you send an email, include your name and “recommendation request” in the subject line. 

What to Include

When emailing a professor for a letter of recommendation, there are several things that a recommender might find helpful. Consider providing the following for your recommender:

Your full name and contact information

A brief description of the opportunity you are applying to

Information about why you are applying to this particular opportunity

Your resume

A draft of your cover letter and/or statement of purpose

A list of the course(s) you completed with that professor (by name and quarter) and a summary of your performance in it/them. You may wish to highlight and summarize one or two assignments per class that are exemplars of the caliber of your work.

Any details about what you would like them to highlight in their letter. 

For graduate school applications, include a list of all the programs where you are applying along with their deadlines.

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How To Apply For College: Forbes Advisor’s Application Checklist

Updated: Jan 2, 2024, 1:26pm

Applying for college can be a lengthy, stressful and complicated process, with lots of moving parts and deadlines. Filling out an undergraduate application typically involves gathering documentation, taking standardized tests, writing essays and asking for letters of recommendation, among other steps. It’s easy to get overwhelmed.

To help you stay organized, we’ve put together this college application checklist. Here, we round up all the materials you need and the dates by which you need them. We even provide a printable version of this checklist to guide you as you work through this process.

Why You Can Trust Forbes Advisor Education

Forbes Advisor’s education editors are committed to producing unbiased rankings and informative articles covering online colleges, tech bootcamps and career paths. Our ranking methodologies use data from the National Center for Education Statistics , education providers, and reputable educational and professional organizations. An advisory board of educators and other subject matter experts reviews and verifies our content to bring you trustworthy, up-to-date information. Advertisers do not influence our rankings or editorial content.

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Save This Checklist

Keep track of your most important application tasks and deadlines with the simplified PDF version of this checklist. Save it to your phone or print it out for easy reference. (If you print it, make sure to choose the “fit to paper” scale option!)

Forbes Advisor’s College Application Checklist 

Before you start.

You can’t begin the application process until you’ve made a plan. Start by narrowing down your prospective schools. Know where you’re applying, what each application entails and the due dates you need to meet.

Decide About Early Decision

It’s important to determine whether you plan to apply for early decision or early action at any school. As the name implies, early decision often involves an earlier due date for your application.

Early decision comes with perks—admission rates for early-decision applicants tend to be higher, for example, and you learn about your admission decision more quickly—but this method comes with strings attached, too. For example, if you are admitted on early decision, you may have to give your response before learning whether other colleges have also accepted your applications, and you may have to withdraw your applications to other schools.

Get a Jump Start on Standardized Tests

You should prepare for and take the SAT early on since many students take the SAT multiple times. If you plan to take the ACT more than once, consider taking the ACT early on as well. And make sure to sign up for the Common App , which allows you to use a single form to apply to multiple colleges.

Your Checklist

• Know which schools you’re interested in
• Take the SAT
• Know if you plan to apply for early decision
• Mark down all college application due dates
• Sign up for the Common App

Two Months Before College Applications Are Due

A couple of months before your deadlines, things are getting down to the wire. If you’re submitting standardized test scores, it’s time to make sure your results are up to snuff. If you plan to take the ACT , now is the time to do it. And if you weren’t satisfied with your earlier SAT scores , it’s time to retake that test as well.

• Take the ACT
• Retake the SAT (if applicable)

Four Weeks Before College Applications Are Due

Most undergraduate applications require letters of recommendation , at least one of which must come from an academic source. You could ask a teacher, a school counselor or another faculty member to write your recommendation letter.

Keep in mind that these individuals are busy professionals who may be writing multiple letters of recommendation for other students, so it’s important to give them at least a few weeks to complete this task.

• Ask for letters of recommendation

Several Weeks Before Applications Are Due

Not all universities ask applicants to submit essays, but this is a common requirement for many. If you’re applying to schools that require college essays , you’ve probably been working on yours for a while—potentially even as assignments in your English class.

In the weeks leading up to your application deadlines, it’s time to polish up those essays and get them ready for submission. Gather feedback from trusted peers, teachers and mentors, and make edits as necessary. Make sure your essays answer the prompts, comply with word count requirements and are free of grammatical errors.

• Complete college essays

The Week Before Applications Are Due

At this point in the application process, it’s time to gather all the materials required for your college application. These may include the application forms themselves, preliminary transcripts, test scores and essays. Make sure your letter-writers have finished your recommendation letters as well.

Once all your documents are in order, there’s no need to keep waiting—submit those applications.

• Gather letters of recommendation and required materials
• Submit all applications

Before, During and After Applying to College

Applying for college and applying for financial aid are separate processes. Before, during and after your college application process, you should be researching scholarships and grants to help you pay for your education.

Unlike student loans, scholarships and grants do not require repayment. These forms of aid may be need-based, merit-based or use other identifying characteristics, like ethnicity or religion. If you qualify for a scholarship or grant, make sure to apply—these awards can add up to make a big difference.

• Apply for scholarships and grants

During October

We recommend submitting the Free Application for Federal Student Aid (FAFSA®) regardless of whether you think you will qualify for financial aid. The factors determining aid eligibility are complex, so you may qualify for a federal student loan even if it seems unlikely to you. Many states use the FAFSA to determine eligibility for state-level student aid as well. Some aid is distributed on a first-come, first-served basis, so submitting the application in a timely manner is wise.

Also by October, you should know whether you will be registering to take any AP exams. The College Board usually requires all AP test-takers to register for their exams by November 15, but your high school may impose an earlier deadline for registration. Make sure you know and are on track to meet those deadlines.

• Gather materials and submit the FAFSA
• Know when to register for AP exams

By May, you should have received responses for all your college applications. Of the schools that granted you admission, you should have narrowed down your options and decided where you’d like to attend. Now, it’s time to make it official.

Note that if you were accepted to a school on early decision, you will have to complete this step of the process much earlier in the year—usually by February.

• Accept an offer of admission
• Decline offers of admission from schools you will not attend

During June and July

By this point, you’ve accepted admission to a college and you’ve graduated from high school—but we’re still going. Now that you’ve officially wrapped up your high school career, it’s time to tackle these last remaining tasks: submitting AP scores and official transcripts.

Send these materials in June if possible, and check with your prospective college for its specific deadlines—they are usually in early or mid-July.

• Submit AP scores (if applicable)
• Submit final transcripts
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Letter of Recommendation Samples for Academic and Professional LORs

Updated On Jun 20, 2024

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Purpose of a Letter of Recommendation

Letter of recommendation format, how to write a strong letter of recommendation, academic lor sample, professional lor sample, common mistakes to avoid in lors.

A Letter of Recommendation (LOR) is a crucial document that can significantly impact an applicant’s chances of securing admission to academic programs and job opportunities. This guide will help you understand what makes an effective Letter of Recommendation (LOR) and provide tips for writing one that stands out. We will cover the essential letter of recommendation format and include a detailed letter of recommendation sample to illustrate key points.

A Letter of Recommendation is written by someone who knows the applicant well, such as a professor, employer, or mentor. The purpose of this reference letter is to provide a comprehensive evaluation of the applicant’s abilities, character, and potential. It acts as a testament to the applicant’s qualifications, offering insights that grades and resumes alone cannot convey.

The generic letter of recommendation format is as follows:

Writing a great Letter of Recommendation (LOR) is the key to a successful admissions journey. Let’s learn some tips to make yours shine and help the applicant stand out!

1 Be Specific: Don’t just say the person is good; give examples. Talk about specific times when they showed their strengths, like solving a tough problem or leading a team project.

2 Be Honest: Tell the truth, but be nice about it. If they are really good at something, say so. If they need to work on something, say that too, but in a helpful way.

3 Be Professional: Write like you would for an important email or letter. Use proper grammar and polite language. Follow any rules the school or company gives you.

4 Tailor the Letter: Make the letter fit the person and the job they want. Talk about how their skills match what’s needed for the program or job. It shows you care and makes the letter more powerful.

Now that you’ve learned some essential tips for crafting a standout Letter of Recommendation (LOR), let’s explore examples tailored for academic pursuits and job applications.

If you’d like feedback on your LOR, take advantage of our free evaluation service.

A Letter of Recommendation (LOR) for academic purposes is a key document for students applying to educational programs or scholarships. Let’s explore a sample LOR designed for academic pursuits, showcasing its importance and impact.

Dr. Jane Smith Professor of Biology University of Science [email protected] June 11, 2024

To Whom It May Concern,

I am writing to recommend Emily Johnson for admission to your graduate program in Environmental Science. I have had the pleasure of knowing Emily for the past three years as her professor and research advisor. During this time, she has demonstrated exceptional academic abilities, a strong work ethic, and a genuine passion for environmental science.

As a student in my Advanced Ecology class, Emily consistently ranked at the top of her class. Her performance was particularly notable in her research project on the impact of climate change on local ecosystems. Emily’s project was not only thorough and well-researched but also showcased her ability to apply theoretical concepts to real-world problems. Her findings were so impressive that they were published in our university’s undergraduate research journal.

Emily’s dedication extends beyond the classroom. She has been an active member of the university’s Environmental Club, where she organized community clean-up events and educational workshops. Her leadership and commitment to environmental advocacy have had a positive impact on both the university and the local community.

In the research lab, Emily has proven to be an invaluable asset. She worked on a project funded by the National Science Foundation, studying the effects of urbanization on biodiversity. Emily’s meticulous attention to detail, combined with her analytical skills, contributed significantly to the project’s success. Her ability to work independently and collaboratively makes her an ideal candidate for graduate study.

In conclusion, I am confident that Emily Johnson has the academic prowess, research skills, and dedication necessary to excel in your graduate program. She has my highest recommendation, and I am certain that she will make significant contributions to your institution. Please feel free to contact me at [email protected] for any further information.

Dr. Jane Smith Professor of Biology University of Science

A Professional Letter of Recommendation (LOR) is a formal document written by a supervisor, manager, or academic mentor to endorse a candidate’s application for higher education or employment opportunities. In the context of students applying for MBA or MS courses, these letters highlight the applicant’s academic achievements, professional competencies, and personal qualities that make them a suitable candidate for advanced study.

Dylan Thompson Senior Team Leader Global Solutions Ltd. 789 Park Avenue Metro City, USA [email protected] 14 June 2024

Admissions Committee Graduate School of Business Harvard University Cambridge, MA 02138 USA

Dear Members of the Admissions Committee,

I am delighted to write this letter of recommendation for Svea Larson, who is applying for admission to your esteemed MBA program at Harvard University. I have had the privilege of working closely with Svea as her manager at Global Solutions Ltd. for the past four years.

Svea has consistently demonstrated exceptional leadership abilities, strategic thinking, and a strong commitment to professional growth during her tenure at our organization. She has been instrumental in spearheading several high-impact projects, including the Efficiency Optimization Initiative, which resulted in significant improvements in operational efficiency and client satisfaction.

Beyond her impressive professional skills, Svea possesses outstanding interpersonal skills and a natural ability to collaborate effectively with diverse teams. Her proactive approach to problem-solving and her ability to inspire and motivate her colleagues have earned her the respect and admiration of everyone she works with.

Harvard University’s MBA program is renowned for its rigorous curriculum, distinguished faculty, and commitment to fostering future business leaders. Svea’s academic achievements, coupled with her practical experience and leadership qualities, make her an ideal candidate for your program. I am confident that she will thrive in your challenging academic environment and make valuable contributions to the university community.

I wholeheartedly recommend Svea Larson for admission to Harvard University’s MBA program. Should you require any further information, please feel free to contact me at (123) 456-7890 or [email protected].

Thank you for considering Svea’s application.

Dylan Thompson Senior Team Leader Global Solutions Ltd.

Now that you’ve seen examples of both academic and professional Letters of Recommendation Samples, it’s essential to understand common mistakes to avoid when writing one. Let’s explore some of these mistakes to enhance the impact of your recommendations.

1 Generic Content: Avoid using generic language or template-like phrases that fail to highlight the candidate’s unique qualities and achievements.

2 Lack of Specific Examples: Provide specific examples and anecdotes to support your claims about the candidate’s skills and abilities, rather than making vague statements.

3 Exaggeration or False Information: Ensure all information provided in the LOR is accurate and truthful. Exaggerating the candidate’s qualifications or including false information can damage their credibility.

4 . Ignoring Instructions: Follow any specific guidelines or requirements provided by the recipient of the LOR, such as word count limits or formatting preferences.

5 Lack of Professionalism: Maintain a professional tone throughout the letter, refraining from using informal language or including irrelevant personal anecdotes.

6 Ignoring Confidentiality: Respect the candidate’s privacy by refraining from disclosing sensitive or confidential information without their consent.

7 Poor Structure and Organization: Present the information in a clear, organized manner, with a coherent structure that flows logically from introduction to conclusion. Avoid rambling or irrelevant details that detract from the letter’s effectiveness.

We trust this guide has been helpful for you, providing valuable insights and LORs sample to guide your writing. Be sure to explore our additional resources for further assistance and stay informed.

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Frequently Asked Questions

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As a content writer, Akanksha loves creating engaging stories. With a degree in business administration and experience in human resources, she brings a fresh perspective to her work. Akanksha's passion for travel and words led her here, and she's always learning and growing in this field. She's dedicated to crafting words and refining her skills with each project she undertakes.

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