how to write a research paper in microsoft word 2007

How-To Geek

How to use researcher in microsoft word for essays and papers.

With Researcher in Microsoft Word, you can reduce the time you spend researching your school essay or research paper. Close your web browser and use Word’s built-in tool.

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What can you do with researcher, open researcher in microsoft word, review relevant topics and top sources, add topic items to your document.

Microsoft wants to make your research easier. With the Word Researcher tool, you can close your web browser and get sources for school essays, research papers, and similar documents in a few clicks.

The Researcher feature, powered by Bing, gives you a handy search box to find people, events, places, and concepts. The results of your search provide you with relevant topics and top sources including books, journals, websites, and images.

When you select the source you want, you can see an overview, history, location, images, and other important details. And the best part is, you never leave your Microsoft Word document.

In addition to viewing the details for your topic, you can start an outline for your paper as well as adding and citing text. Click the main subject or one of the information sections and add it directly to your document.

Here, we'll show you how to reduce the time you spend researching and speed up the creation of your paper with the Researcher tool in Microsoft Word.

At the time of writing,  Researcher is available with Word for Microsoft 365, Word for Microsoft 365 for Mac, and Word 2016. It is available to Microsoft 365 subscribers for Windows desktop clients.

To use the Researcher tool, open the "References" tab of your Word document. Click "Researcher" from the "Research" section of the ribbon.

When the pane opens on the right, type a term into the Search box and you're on your way!

You'll receive results for your search with Relevant Topics at the top and Top Sources beneath.

Relevant Topics

Some topics may only give you a couple of Relevant Topics. Click "More Topics" below that section to see additional sources.

If you click one of the Relevant Topics, you'll see a nice overview of the subject. At the end of the "Overview" section, click "Read More" for full details.

Depending on your topic, you'll then see several block sections packed with details. This structure comes in handy for starting your outline with them, which we'll describe below.

If the subject and Relevant Topic have images, you can click "See All Images" for a neat grid of photos and illustrations. Click one to open your browser and view the image online. Plus, you can add these to your document, which we'll also show you below.

Top Sources

For even more options, the "Top Sources" area offers books, journals, and websites. Select any one of those for its details.

If you choose a Relevant Topic at the top first, you can then filter your Top Sources by subtopic. Click the drop-down box for "All Topics" and pick one.

While most of the material is contained within Word, you may come across a source here and there that you must open in your browser. Click the link to open the source site in your default web browser.

Along with viewing information on your topic, you can add headings, text, and images directly to your document using Researcher.

Add Headings

On the top right of each source's section, you'll see a plus sign. Click the "+" icon to add that section as a collapsible heading for your document outline. Remember, this only adds the heading, not the text, within the section.

If you want to add a snippet of text to your document, you can do this as well. Select the text from the source by dragging your cursor through it. When you release, you'll see a small box appear with options for "Add and Cite" and "Add."

When you choose "Add and Cite," the text will pop into your document with the source cited at the end of the snippet. The citation is formatted automatically, so you can add it to a bibliography easily.

When you choose "Add," the text will still appear in your document, but without the citation.

If your topic offers images, and you click "See All Images," you have the option to add one or more of those, too. This is super convenient because you don't have to hunt them down yourself.

Click the "+" icon in the corner of the image to add it to your paper.

It will appear in your document with the source cited beneath it.

Be sure to respect copyrights when using the available images for your purpose. If you're unsure whether you can use an image, click "Learn More" above the image grid. This takes you to the Microsoft legal webpage explaining copyright and offering FAQs. You can also check our article on images with a Creative Commons License for those sources from Creative Commons.

College essays and research papers are enough work in themselves. By using Researcher in Microsoft Word, you can ease the burden of the research for your document and get a jumpstart on its contents.

Formatting a Research Paper in Word: Home

• Resources for Visually Impaired

This page will help you set up a Microsoft Word document to write an MLA or APA research paper. It includes keystroke commands where possible.

Keyboard shortcuts from Microsoft

Header for MLA Style

Insert header.

(ALT + N, H spacebar)

• To create the header, click on the Insert tab on the toolbar.

Page number

(Alt+N, N, U) , T (selects top of page from menu options), Enter , Right align (Ctrl+R), Type Last name and a space

• Click page number in the Header & Footer box. Choose Top of Page in the drop down  menu, and select Plain Number 3. 
• While your cursor is still on the page number, type your last name and a space. 

Format Font to Times New Roman, size 12

Alt+A to select all font, Ctrl+D to open font dialog box, type Times, tab twice to get to size box, type 12, then Enter to close box and header.

• Highlight all text if needed, then on the Home tab, in the Font section, select Times New Roman, size 12.

To Close Header

(Alt+J, H, C) 

• Click on Close Header & Footer or double-click on the body of the document

To Edit Header

(Alt+N, H, Alt+E)

• Open header & footer box or double click in header space

Header for APA Style

Running head.

In all caps, enter your running head, which is a short version of your title.

Page Set up

Format font to times new roman, size 12, double space lines.

Alt+K, arrow down to 2.0, enter

• On Home Tab, in the Paragraph section, choose 2.0 or Double for line spacing.

Paragraph Spacing

Alt+P, S, A, type the number zero, enter

• On Home Tab, in the Paragraph section, enter 0 (zero) for space before and after paragraphs.

Set Margins to 1 inch

Alt+P opens Page Layout, Alt+M online Margins, use arrows to select Normal Template. Enter.

• Under Layout Tab, open Margins and select Normal.

To Save this Format as the Default

Your information and title of paper, left align text (this should be the default).

• Under Home tab, in the Paragraph box, click Left Align icon

Your Information:

• Your first and last name <Enter>
• Your Instructor's name <Enter>
• Class name and course number <Enter>
• Date in format day, month, year <Enter>

Title of Paper

Center Align Text using Ctrl+C 

Type the title of your paper, capitalizing the first letter of the of the first word and then the first letter of every word except conjunctions, prepositions, and articles. <Enter>

Note: You will need to left align text (Ctrl+L) before beginning body of the paper.

Body of Text

Make sure you have already completed the Page Set up.

If your preceding line was center justified, left align the text with Ctrl+L or using the Left Align icon on the toolbar.

Indent first line of paragraphs

You can  tab  to indent the first line of the paragraphs OR

Alt+O, P to open paragraph dialogue box, Alt+S to chose Special indentation. From dropdown, select First Line. Enter.

• On Home Tab, in the Paragraph section, under Indentation, in Special, use dropdown to select First Line. 

Indenting block quotations

• (Alt+P, I, L) type .5 to indent by 1/2 inch. <enter>  Or, with text highlighted, click the Increase indent button in the Paragraph settings section of the Home or Layout tab.
• Type your block quotation.
• To cancel indenting the block quotation, change the indent back to 0 using (Alt+P, I, L), 0. <enter> OR click the decrease indent to return back to the left margin.

Works Cited or References List

Start a new page.

• On the Insert tab, in the Pages section, slick on the Page Break icon

Center the title of the section

Ctrl+E, type "Works Cited" for MLA or "References" for APA, <enter> (return to Left alignment with Ctrl+L)

• On the Home Tab, in the Paragraph section, click the Center Align icon
• Type Works Cited for MLA or References for APA
• Return to Left Alignment using the Left Align icon

Format page for hanging indent

Alt+H, P, G opens paragraph dialog box, Tab to Special Indent, Arrow down to Hanging indent, <enter>

• On Home Tab, in the Paragraph section, under Indentation, in Special, use dropdown to select Hanging Indent <OK>

Alphabetize your Works Cited

This feature enables you to quickly alphabetize your works cited section. However, be aware that it does not ignore citations starting with A, An, or The, as you should according to MLA and APA style. Therefore, if any of your citations start with these words, you will need to manually move them into place.

• Select the text you want to sort.
• On the Home tab, in the Paragraph section, click the Alphabetize icon.

Preformatted Word Documents

• MLA Document Formatted This Word document is formatted in MLA style. Download this document then replace the text with your own text.
• APA Document Formatted Word document in APA format, including a cover page, was adapted from a document from Evergreen Valley College. Download this paper and replace the text with your own.

• Next: Resources for Visually Impaired >>
• Last Updated: Jul 14, 2023 9:56 AM
• URL: https://research.library.gsu.edu/format

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Formatting a Research Paper in Word

Formatting a research paper in Microsoft Word can be daunting, and many students struggle with the task. However, this process doesn’t have to be complicated; if done properly, it can actually enhance the quality of one’s paper. In this article we’ll discuss how to correctly format a research paper in Word so that both its content and form are effective and appropriate for submission or publication. We will cover topics such as font choice & size, line spacing & margins, page numbering & headers/footers along with specific instructions for setting up the document layout for MLA style formatting or APA style formatting. By following these steps readers should find they have an easier time creating well formatted documents that adhere to proper writing conventions.

I. Introduction to Research Paper Formatting

Ii. setting up margins and page size in word, iii. creating the header/running head, iv. establishing line spacing, alignment and indentation settings, v. inserting citations & references properly into the text, vi. utilizing tables of contents or outlines for organization, vii. strategies for obtaining desired results with ms word.

Research paper formatting is an important step in the academic writing process. As a student, you must be aware of how to structure your paper correctly so that it reads well and conveys its intended message. Formatting includes things such as font size, page margins, line spacing and more.

• Font: Most research papers are written using a 12-point Times New Roman font
• Margins: Page margins should be set at 1 inch on all four sides of the document.

Weaving together strong arguments with careful attention to detail is essential for any successful research paper. The proper use of format elements helps ensure that each component works together harmoniously within your overall composition—leading to better clarity in communicating ideas across disciplines. With these techniques under your belt, even the most daunting task of completing a research paper will become easier!

One of the most important steps in formatting a research paper is setting up margins and page size. Word offers several tools to help users properly align and format their document for easy readability, especially when using a specific paper format such as APA or MLA.

Margin settings are crucial for adhering to academic standards – all text should be within 1 inch margins on every side, top and bottom included. To achieve this look in Microsoft Word, simply go to “Page Layout” , click on “Margins” , then select “Normal”. This will set all sides of your page at one-inch distance from the edge of your paper.

• Paper Size:

Most word processors allow you to choose from multiple options when selecting what type of paper size you’d like use – either standard (letter) or legal sizes. Academic papers must have the default 8 ½ x 11” dimensions; therefore it’s best practice to select “Letter” instead “Legal” during this stage. In Microsoft Word 2010 under “ Page Layout > Paper Size > Letter. ” Once both margin settings and page size have been adjusted appropriately, it’s time to start working towards perfecting other facets necessary for producing an exemplary research project!

Formatting the Header

When it comes to research paper writing, one of the most important elements is getting your header right. A well-crafted running head can make a huge difference in how readers perceive and understand your work. The header should appear on every page of your document and must include the title as well as any other required information such as course name or number, author name, date etc. Generally speaking, when formatting a running head for an APA style research paper you will want to use standard capitalization rules and keep it short – no more than 50 characters including spaces.

• Choose a font size that stands out from the body text.
• Make sure all words are in upper case letters (except prepositions).

In addition to adhering to these guidelines for overall format consistency there are also some specific requirements with regards placement of each element within the header/running head:

Placing Elements Within Your Running Head

As a researcher, the importance of correctly setting line spacing, alignment and indentation for your paper cannot be overstated. Your document will appear more organized to readers if these elements are carefully crafted.

Using HTML formatting in Microsoft Word can help you quickly adjust your settings with minimal effort. Start by selecting all content in the document using Ctrl+A . Then open the Page Layout tab on the ribbon menu at the top of Word’s window. Here you’ll find options for adjusting indents and margins as well as justifying text right or left-aligned under Paragraph Settings.

• Set Line Spacing: Select “Multiple” from dropdown list located beneath Spacing.
• Set Alignment: Choose either Left, Right or Centre option from Justification group within Paragraph section.

Alternatively, use keyboard shortcuts to set both line spacing and alignments.

For example; press [Ctrl]+[2] , which sets double-spaced lines while pressing [Ctrl]+[E] (for centred) or any of [L], [R] (left/right justified respectively). Finally you may need to apply different indentations such as First Line Indent ( “0 cm” )and Hanging Indent ( “0 cm – 2cm) . By doing so consistently throughout your research paper format ,you’ll ensure uniformity that’s visually pleasing!

Correctly Citing Resources Creating well-structured and referenced research papers is a skill that takes time to master. Achieving this standard of academic writing involves correctly citing all the resources you use in your work, while also adhering to one of the accepted formatting styles for research papers such as MLA or APA. Knowing when and how to properly cite other people’s ideas can help make sure you don’t commit plagiarism.

Maximizing Structural Coherence

Organization is essential for any research paper, and one of the best ways to ensure structure is by utilizing a table of contents or an outline. When constructing either document, it can be helpful to consider how topics connect with each other so that readers understand the main idea more clearly. By organizing ideas into distinct sections and subsections, a researcher can better communicate their findings in an organized way.

• Creating a table of contents will create hierarchy between different levels of information within your paper; this allows readers to easily navigate through various parts and find relevant information quickly.
• An outline also creates order but often does not include page numbers which makes navigation slightly less intuitive than with tables.
• Whichever tool you choose, take advantage of its ability to help arrange content logically while following traditional conventions such as introduction-body-conclusion format common in most academic writing.

Using these tools strategically will enable writers craft more efficient documents that keep readers engaged from start to finish. With well placed headings marking off important points in logical progression across subtopics related to the overall topic at hand – all references cited properly using accepted formatting methods – researchers have what they need for greater readability on both sides.

As a Microsoft Word user, you have many options for achieving the desired results in your projects. These strategies can help ensure that each document looks professional and is easy to understand.

• Choose an appropriate format:

When formatting any document it’s important to choose a standard layout like APA or MLA research paper formats. This will make the content look neat and organized which helps readers quickly find what they’re looking for. Additionally, sticking with one consistent style throughout all documents allows them to be easily combined into larger pieces of work without having to reformat everything.

• Utilize page layout tools:

Page setup options such as margins, columns and orientation give you control over how the text appears on the page; giving more impactful visuals than simply using font size changes alone. When used correctly these settings also make reading easier by breaking up large chunks of information into smaller sections – great for long reports or articles! Also consider utilizing page breaks between sections which prevents clutter caused by widows/orphans (single lines at either top or bottom) when printing multiple pages of your document.

It is clear that formatting a research paper in Word requires attention to detail and the proper utilization of key features within the program. By taking advantage of built-in capabilities, such as page layout, header/footer options, and citation styles, students can easily create sophisticated documents with minimal effort. Furthermore, these templates serve to streamline the process for future papers while simultaneously allowing users to customize their documents according to personal preferences or instructor guidelines. With this newfound knowledge at hand it should be no surprise why using Word remains one of the most popular methods among academic authors today!

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Write great papers with microsoft word.

You may already use Microsoft Word to write papers, but you can also use for many other tasks, such as collecting research, co-writing with other students, recording notes on-the-fly, and even building a better bibliography!

Explore new ways to use Microsoft Word below.

Getting started

Let’s get started by opening Microsoft Word and choosing a template to create a new document. You can either:

Select Blank document to create a document from scratch.

Select a structured template.

Select Take a tour for Word tips.

Next, let’s look at creating and formatting copy. You can do so by clicking onto the page and beginning to type your content. The status bar at the bottom of the document shows your current page number and how many words you've typed, in case you’re trying to stay maintain a specific word count.

To format text and change how it looks, select the text and select an option on the Home tab: Bold, Italic, Bullets, Numbering , etc.

To add pictures, shapes, or other media, simply navigate to the Insert tab, then select any of the options to add media to your document.

Word automatically saves your content as you work, so you don’t have to stress about losing your progress if you forget to press  Save .

Here are some of the advanced tools you can try out while using Microsoft Word.

Type with your voice

Have you ever wanted to speak, not write, your ideas? Believe it or not, there’s a button for that! All you have to do is navigate to the Home tab, select the Dictate button, and start talking to “type” with your voice. You’ll know Dictate is listening when the red recording icon appears.

Tips for using Dictate

Speak clearly and conversationally.

Add punctuation by pausing or saying the name of the punctuation mark.

If you make a mistake, all you have to do is go back and re-type your text.

Finding and citing sources

Get a head start on collecting sources and ideas for a big paper by searching key words in  Researcher in the References tab of your document.

Researcher uses Bing to search the web and deliver high-quality research sources to the side of your page. Search for people, places, or ideas and then sort by journal articles and websites. Add a source to your page by selecting the plus sign.

As you write, Researcher saves a record of your searches. Just select My Research to see the complete list.

Keep track of all your sources by using Word's built-in bibliography maker. Simply navigate to the References tab.

First, choose the style you want your citations to be in. In this example, we’ve selected APA style.

Select Insert Citation and Add New Source .

In the next window, choose what kind of work you’re citing—an article, book, etc.—and fill in the required details. Then select  OK to cite your source.

Keep writing. At the ends of sentences that need sources, select Insert Citation to keep adding new sources, or pick one you already entered from the list.

As you write, Word will keep track of all the citations you’ve entered. When you’re finished, select Bibliography and choose a format style. Your bibliography will appear at the end of your paper, just like that.

Make things look nice

Make your report or project look extra professional in the Design tab! Browse different themes, colors, fonts, and borders to create work you're proud of!

Illustrate a concept with a chart or a model by navigating to the  Insert tab and choosing  SmartArt . In this example, we chose Cycle and filled in text from the writing process to make a simple graphic. Choose other graphic types to represent hierarchies, flow charts, and more.

To insert a 3D model, select  Insert > 3D Models to choose from a library of illustrated dioramas from different course subjects and 3D shapes.

Invite someone to write with you

If you’re working on a group project, you can work on a document at the same time without emailing the file back and forth. Select Share at the top of your page and create a link you can send to other students.

Now, everybody can open the same file and work together.

Keep learning

Check out more Microsoft Word training and support

Microsoft paper and report templates

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• Research paper
• Research Paper Format | APA, MLA, & Chicago Templates

Research Paper Format | APA, MLA, & Chicago Templates

Published on November 19, 2022 by Jack Caulfield . Revised on January 20, 2023.

The formatting of a research paper is different depending on which style guide you’re following. In addition to citations , APA, MLA, and Chicago provide format guidelines for things like font choices, page layout, format of headings and the format of the reference page.

Scribbr offers free Microsoft Word templates for the most common formats. Simply download and get started on your paper.

APA |  MLA | Chicago author-date | Chicago notes & bibliography

• Generate an automatic table of contents
• Generate a list of tables and figures
• Ensure consistent paragraph formatting
• Insert page numbering

Instantly correct all language mistakes in your text

Upload your document to correct all your mistakes in minutes

Table of contents

Formatting an apa paper, formatting an mla paper, formatting a chicago paper, frequently asked questions about research paper formatting.

The main guidelines for formatting a paper in APA Style are as follows:

• Use a standard font like 12 pt Times New Roman or 11 pt Arial.
• Set 1 inch page margins.
• Apply double line spacing.
• If submitting for publication, insert a APA running head on every page.
• Indent every new paragraph ½ inch.

Watch the video below for a quick guide to setting up the format in Google Docs.

The image below shows how to format an APA Style title page for a student paper.

Running head

If you are submitting a paper for publication, APA requires you to include a running head on each page. The image below shows you how this should be formatted.

For student papers, no running head is required unless you have been instructed to include one.

APA provides guidelines for formatting up to five levels of heading within your paper. Level 1 headings are the most general, level 5 the most specific.

Reference page

APA Style citation requires (author-date) APA in-text citations throughout the text and an APA Style reference page at the end. The image below shows how the reference page should be formatted.

Note that the format of reference entries is different depending on the source type. You can easily create your citations and reference list using the free APA Citation Generator.

Generate APA citations for free

Scribbr Citation Checker New

The AI-powered Citation Checker helps you avoid common mistakes such as:

• Missing commas and periods
• Incorrect usage of “et al.”
• Ampersands (&) in narrative citations
• Missing reference entries

The main guidelines for writing an MLA style paper are as follows:

• Use an easily readable font like 12 pt Times New Roman.
• Use title case capitalization for headings .

Check out the video below to see how to set up the format in Google Docs.

On the first page of an MLA paper, a heading appears above your title, featuring some key information:

• Your full name
• Your instructor’s or supervisor’s name
• The course name or number
• The due date of the assignment

Page header

A header appears at the top of each page in your paper, including your surname and the page number.

Works Cited page

MLA in-text citations appear wherever you refer to a source in your text. The MLA Works Cited page appears at the end of your text, listing all the sources used. It is formatted as shown below.

You can easily create your MLA citations and save your Works Cited list with the free MLA Citation Generator.

Generate MLA citations for free

The main guidelines for writing a paper in Chicago style (also known as Turabian style) are:

• Use a standard font like 12 pt Times New Roman.
• Use 1 inch margins or larger.
• Place page numbers in the top right or bottom center.

Chicago doesn’t require a title page , but if you want to include one, Turabian (based on Chicago) presents some guidelines. Lay out the title page as shown below.

Bibliography or reference list

Chicago offers two citation styles : author-date citations plus a reference list, or footnote citations plus a bibliography. Choose one style or the other and use it consistently.

The reference list or bibliography appears at the end of the paper. Both styles present this page similarly in terms of formatting, as shown below.

To format a paper in APA Style , follow these guidelines:

• Use a standard font like 12 pt Times New Roman or 11 pt Arial
• Set 1 inch page margins
• Apply double line spacing
• Include a title page
• If submitting for publication, insert a running head on every page
• Indent every new paragraph ½ inch
• Apply APA heading styles
• Cite your sources with APA in-text citations
• List all sources cited on a reference page at the end

The main guidelines for formatting a paper in MLA style are as follows:

• Use an easily readable font like 12 pt Times New Roman
• Include a four-line MLA heading on the first page
• Center the paper’s title
• Use title case capitalization for headings
• Cite your sources with MLA in-text citations
• List all sources cited on a Works Cited page at the end

The main guidelines for formatting a paper in Chicago style are to:

• Use a standard font like 12 pt Times New Roman
• Use 1 inch margins or larger
• Place page numbers in the top right or bottom center
• Cite your sources with author-date citations or Chicago footnotes
• Include a bibliography or reference list

To automatically generate accurate Chicago references, you can use Scribbr’s free Chicago reference generator .

Cite this Scribbr article

If you want to cite this source, you can copy and paste the citation or click the “Cite this Scribbr article” button to automatically add the citation to our free Citation Generator.

Caulfield, J. (2023, January 20). Research Paper Format | APA, MLA, & Chicago Templates. Scribbr. Retrieved April 15, 2024, from https://www.scribbr.com/research-paper/research-paper-format/

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Jack Caulfield

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How to Use Researcher in Microsoft Word to Research for Papers

Research is an integral part of academic writing. Whether you are working on an essay, research paper, dissertation, or any other scholarly project, finding and citing high-quality sources is essential. However, the process of searching the internet, evaluating sources, taking notes, and creating citations can be extremely tedious and time-consuming.

Fortunately, Microsoft Word now has a built-in research assistant tool called “Researcher” that streamlines this process significantly. In this step-by-step guide, we will show you how to harness the power of Researcher to simplify your academic research and writing.

Step 1: Open Researcher in Microsoft Word

The first step is to open the Researcher tool within Microsoft Word. Here is what you need to do:

• Open the Microsoft Word document you are working on. This can be a new blank document or an existing draft.
• Click on the “References” tab at the top of the Word interface.
• Within the “References” tab, locate the “Researcher” button in the “Research” section of the ribbon.
• Click on the “Researcher” button. This will open up the Researcher pane on the right side of your Word document.

Opening researcher in word

You are now ready to start using Researcher for your academic paper research.

Step 2: Enter Search Keywords

In the search bar at the top of the Researcher pane, type in the keyword or phrase you want to research. Then hit enter or click the search icon.

For example, if you are writing a research paper on renewable energy, you may search for “benefits of renewable energy” or “solar power adoption rates.”

Researcher will automatically pull up a list of relevant search results from trustworthy sources like academic journals, newspapers, books, and websites.

Searching in researcher

Review the search results and identify sources that provide useful information, statistics, examples, or quotes to support the points in your academic paper.

Step 3: Add Useful Content from Sources

One of the most useful features of Researcher is that you can easily add relevant content from sources directly into your Word document. Here is how:

• Click on the plus icon next to any search result to expand it.
• Highlight the text you want to add from that source.
• Select either “Add and cite” or just “Add.”
• The selected text will automatically be inserted into your document.

If you choose “Add and cite”, a corresponding citation will also be added according to the citation style you have selected in Word.

You can also add entire search results as headings in your paper using the same method. This is useful for building the basic structure and outline.

Adding content in researcher

Repeat this process to insert any helpful information, statistics, quotes or examples into your academic paper.

Step 4: Insert Images

Along with text, Researcher also allows you to seamlessly insert relevant images into your document to illustrate key points. Follow these instructions:

• Click on “See all images” at the bottom of the Researcher pane.
• Browse through all the available images and select one you want to add by clicking the plus icon.
• The image will automatically be added into your Word document with the proper attribution.

Make sure the images you insert are copyright-free and relevant to your academic paper.

Step 5: Create Bibliographies

As you add content using Researcher, you may have noticed that Word automatically generates citations under each inserted excerpt. However, you still need to compile all these citations into one final bibliography or reference list.

Here is a simple way to do it:

• Click on “Bibliography” in the Citations & Bibliography group under the References tab.
• Select “Insert Bibliography.”
• Choose the citation style you need (MLA, APA, Chicago, etc).
• Word will automatically create and insert a bibliography based on all the previously generated citations.

As you add more sources later, you can easily update the bibliography by clicking “Update Citations and Bibliography” under Bibliography.

The Researcher tool eliminates the need to juggle between multiple browsers and Word documents to search the internet and cite sources. With just a few clicks, you can now streamline the entire process without ever leaving your Word file.

By following the steps outlined in this guide, you can simplify your academic research drastically and focus your efforts on writing a stellar paper. So next time you need to work on an essay, give the ingenious built-in Researcher a try!

Let us know in the comments if you have any other tips or tricks for using Researcher effectively.

About The Author

Vegadocs Staff

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How to Format Academic Papers in Microsoft Word 2022

This reference guide explains how to format your academic documents in Microsoft Word 2022, giving you the fundamental rules for formatting your academic papers as described in most guidelines, such as MLA and APA styles. The rules discussed in this guide apply to most of the academic papers you will submit as college assignments or articles for journals.

This reference guide provides some tips to format academic papers in Microsoft Word. To give you an opportunity to practice proofreading, we have left a few spelling, punctuation, or grammatical errors in the text. See if you can spot them! If you spot the errors correctly, you will be entitled to a 10% discount.

Document Margins of Microsoft Word

Indentation of microsoft word documents, how to set font settings for academic papers in microsoft word, how to change the default font of your academic paper, how to format page numbers for academic papers, document spacing of academic papers in microsoft word, how to format paragraph spacing for academic papers, how to create a new page or insert a page break in microsoft word.

This reference guide will explain how to format your academic documents in Microsoft Word 2022, giving you the fundamental rules for formatting your academic papers as described in most guidelines, such as MLA and APA styles. The rules discussed in this guide apply to most of the academic papers you will submit as college assignments or articles for journals; however, keep in mind that some of your professors may want you to follow specific standards that may differ from the rules here. Adopting standard formatting for your academic papers indicates that you comprehend the rules of your college and therefore helps to improve your own credibility.

These rules and instructions can be applied to all versions of Microsoft Word for Mac and Windows. The tools, however, cannot be found at the same place on the toolbar at the top of your document.

Microsoft Word documents generally come with the default setting for margins. Check your default setting if it is to have different left and right margin. If so, change the default setting. Suppose that the paper you need to submit for review or grading should have 3.0 cm margins all around.

Here are the instructions you should follow:

Go to the Format menu at the top, scroll down to Document , change the margins, click on the Default button, and accept the change to the Normal template.

Make sure you leave the gutter set to 0 cm; otherwise, your document formatting will be messed up. 

Then, make your selection.

Suppose that you want t he first line of each paragraph to be automatically indented. Here are the instructions to follow:

To change the indentation format for an academic paper in Microsoft Word, choose Select All from the Edit   menu, or press the combinations of ⌘ A .

Then go to the Format menu, select Paragraph from the drop-down menu (or press the key combinations of ⌥⌘M ).

Indents and Spacing menu will be selected automatically.  Under this menu, go to the Special drop-down menu and select First line . This setting automatically indents the first line of the new paragraph of your academic paper so that you do not have to set it manually each time.

Guidelines may adopt different font settings for academic papers. For instance, a variety of fonts are permitted in APA Style papers. Font options in APA Style include sans serif fonts, such as 11-point Calibri, 11-point Arial, or 10-point Lucida Sans Unicode, serif fonts, such as 12-point Times New Roman, 11-point Georgia, or normal (10-point) Computer Modern (the default font for LaTeX).

To change it, go to the Format menu, select Style under the drop-down menu.  

Make sure Normal is selected from the list of styles, and click Modify . Choose your preferred font and size from the Formatting menu.

Click OK to make the change to your default settings. You may name it as you wish.

Changing the default font in any template means that the newly set font will be used in every new document that is based on that template. For instance, the default font for new blank documents is based on the Normal   template. First, open the template or a document based on the template whose default settings you wish to change. Go to the  Format  menu at the top of the screen, click the  Font tab (or press the key combinations of ⌥⌘D ) .

Make any changes that you want, and then click  Default .

You will have two options here: You can set the default font to the selected option for This document only or A ll documents based on the Normal template . Then click OK .

All documents should have automatically inserted page numbers shown in the upper right corner on all pages except the first page. Do not insert these page numbers manually. Use the  Header/Footer tool of Microsoft Word instead. 

Go to the View menu and choose Header and Footer.

A header box will appear at the top and a footer box at the bottom. Click in the header box; you can type your last name or the title of your document, and make it align to the right or left as you wish.

Then, select Page Numbers from the Insert menu. 

If you want to show the number on the first page of your document, check the box next to Show number on first page . Set your Position and Alignment as you wish.

For advanced options, click Format , and set other settings, such as your number format, chat numbers, page numbering, etc.

When you are finished with the settings, click on the Close tab under the Header view. Each page of your document should now display a page number in the upper right corner that updates automatically when you make changes to your document. It will appear as grayed-out text unless you activate the Header and Footer   tool to make changes.

If you want to change the setting so that page numbers do not display on the first page of your document, click on Document under the Format drop-down menu and click on the Layout menu.

Under this menu, check the box next to Different First Page , and click OK . If required, remove the header that appears on the first page, and insert a header on the second page. This will automatically appear on all subsequent pages.

Choose Select All from the Edit menu. Select Paragraph under the Format drop-down menu. Choose your desired spacing from the Line spacing menu under the Spacing section. Alternatively, you can use keyboard shortcuts.

Select the Style from the Format drop-down menu. Make sure that Normal is selected from the list of styles, and click Modify . In the lower-left corner, select the Paragraph under the Format drop-down menu.

In the Paragraph settings menu that pops up, change the settings for After to 0 pt under the Spacing menu.

If you wish to create a new page, instead of using numerous returns before starting your bibliography, go to the Insert menu at the top of the screen. Select Page Break under the Break drop-down menu. Alternatively, you can press ⌘+Enter to insert a page break.

If you need help with formatting your academic papers, contact us!

Best Edit & Proof expert editors aim to provide your manuscripts with proper scholarly and academic tone and style. They will significantly improve the chances of having your research manuscript accepted for publishing. They provide subject-area proofreading and editing services in several fields categorized under various disciplines. With our extensive knowledge and expertise, we will help you find the right tone and style for your manuscript.

If you need our subject-area editors to format your manuscripts, giving you the fundamental rules for formatting your manuscripts as described in your guidelines, such as APA, MLA, or Chicago/Turabian styles, then contact us. At Best Edit & Proof, our proofreaders and editors edit  every type of academic paper . We have a user-friendly website and a simplified ordering process. 

If you would like our subject-area editors and language experts to work on your project for the improvement of its academic tone and style, then please visit the  order page.  It is easy! It takes only a few minutes to submit your paper and complete the process. Click  here   to see how it works.

We have flat-rate pricing based on our type of service (editing or proofreading), word count, and turnaround time. Enter your word count or copy and paste your document into our  pricing calculator   to get an instant quote.

If you need support for academic editing and proofreading,  contact us . You can also  e-mail  us or use the 24/7 live chat module to get direct support. Our doctorally qualified editors will polish and fine-tune your projects.

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Microsoft just made it way easier to write a research paper with Word

By Tom Warren , a senior editor covering Microsoft, PC gaming, console, and tech. He founded WinRumors, a site dedicated to Microsoft news, before joining The Verge in 2012.

Source Microsoft Office blog

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If you've used the last few versions of Word, you'll know it's really hard to pinpoint exactly what's changed. Word might feel feature complete right now, but Microsoft isn't giving up on adding new and interesting features. This month, Microsoft is adding a new Researcher feature to Word. As the name implies, it's designed to make research paper writing a lot easier.

Researcher uses Microsoft's Bing Knowledge Graph to query content from the internet and then pull it straight into Word. Microsoft has a curated list of trusted sources and reference materials which the company plans to expand upon over time. If you add source material, it will even automatically create the citation in your bibliography as part of your research paper. If you're a student using Office 365 then Researcher is available immediately, and Microsoft is planning to bring the feature to mobile variants of Office in the future.

Word's new editor is your very own proofing service

Alongside Researcher, Microsoft is also introducing a new Word Editor feature. While Word has had grammar and spellcheck features for years, this new Editor feature is more of an advanced proofing service. Microsoft is using its machine learning skills to process content, and the Editor will suggest improving your writing by flagging words that are used too frequently. It's more of a style guide initially, but Word will start teaching you words or phrases later this year to improve your writing style. Spelling edits will still be underlined with a red squiggle, and grammar with a blue double underline, but writing style suggestions will get their own gold dotted line.

Elsewhere, Excel might not be getting any new features this month but Outlook and PowerPoint haven't been left behind. Outlook is getting the Focused Inbox feature typically found on the mobile version of the app. It works the same way, allowing you to move email into the other section and ensure all your important messages remain in the focused version of your inbox. Mentions using the "@" symbol are also arriving today, letting you flag people in emails. Microsoft is planning to bring mentions to Outlook for iOS, Android, and Windows 10 Mobile in the future, but they're available for the desktop PC and Mac versions of Outlook today.

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How to write a great research paper

Writing papers and giving talks are key skills for any researcher, but they aren’t easy. In this pair of presentations, I’ll describe simple guidelines that I follow for writing papers and giving talks, which I think may be useful to you too. I don’t have all the answers – far from it – and I hope that the presentation will evolve into a discussion in which you share your own insights, rather than a lecture.

Speaker Details

Simon Peyton Jones, MA, MBCS, CEng, graduated from Trinity College Cambridge in 1980. After two years in industry, he spent seven years as a lecturer at University College London, and nine years as a professor at Glasgow University, before moving to Microsoft Research (Cambridge) in 1998. His main research interest is in functional programming languages, their implementation, and their application. He has led a succession of research projects focused around the design and implementation of production-quality functional-language systems for both uniprocessors and parallel machines. He was a key contributor to the design of the now-standard functional language Haskell, and is the lead designer of the widely-used Glasgow Haskell Compiler (GHC). He has written two textbooks about the implementation of functional languages. More generally, he is interested in language design, rich type systems, software component architectures, compiler technology, code generation, runtime systems, virtual machines, and garbage collection. He is particularly motivated by direct use of principled theory to practical language design and implementation – that’s one reason he loves functional programming so much. His home page is at http://research.microsoft.com/~simonpj

Jeff Running

Simon Peyton Jones

(Former) Senior Principal Researcher

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Use an APA or MLA template to start a paper online

It's quick and easy to get started on a paper like this while you're online.

Choose an APA template or MLA template , or other college-related template and open it in Word for the web to make it yours.

As you work on the paper, you'll probably want to rename it and edit the header with a running head of your own. When you cite sources, you'll want to add footnotes , and then compile your list of references (bibliography). Be sure also to include a table of contents that can update automatically. That way, you won't have to re-type page numbers every time you make changes that affect page breaks.

Work with others on your paper

If you're working with others, or even if you just want some feedback, you can easily share a link to the paper. People with the link can leave comments for you in the document.

When more than one person is editing in Word for the web, everyone will see each other's updates in the document. For more about how this works, see Work together on a document in Word for the web .

Turn in a hard-copy version

When you're finished, print out your paper to turn it in. You can do this with the paper still open in Word for the web. No need to save it first (that's already done for you).

To print, press Ctrl+P, and wait for the Print dialog.

Note:  If you don't see a Print dialog box, click the link for opening a PDF version of your paper. From there, use the PDF program's Print command.

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Paraphrasing for Better Research Papers: A Step-by-Step Guide

Research papers rely on other people’s writing as a foundation to create new ideas, but you can’t just use someone else’s words. That’s why paraphrasing is an essential writing technique for academic writing .

Paraphrasing rewrites another person’s ideas, evidence, or opinions in your own words. With proper attribution, paraphrasing helps you expand on another’s work and back up your own ideas with information from other sources while retaining your own writing style and tone.

Work smarter with Grammarly The AI writing partner for anyone with work to do Get Grammarly

In this guide to paraphrasing, we explain how to strengthen your research papers through the art and craft of paraphrasing. We discuss the rules of ethical paraphrasing and share paraphrasing tips to help you get started. We even provide a few paraphrasing examples to illustrate how to do it yourself.

Why should you paraphrase in a research paper?

There are a few reasons research writers rely on paraphrasing in their papers:

• It shows comprehension. Paraphrasing requires you to understand ideas well enough to write them in your own words, so it not only helps you pass on information but also can help you learn and retain it.
• Paraphrasing other research or another writer’s work allows you to make valuable connections between ideas. Crediting your sources ethically and according to standards shows professional collaboration and respect.
• Paraphrasing can transform dense academic language into clearer or more modern text. Research writers employ it to make important information more understandable to a wider audience.
• Paraphrasing can increase the readability of your paper and make impactful direct quotes stand out.

When should paraphrasing be used in a research paper?

Paraphrasing is best used in concert with other research writing techniques, such as direct quotes and summaries. Here are instances when paraphrasing is appropriate for your research paper:

• Opt for paraphrasing when you can explain the same concept in plainer language or with less jargon.
• Paraphrasing works best when you need to share background information. Save direct quotes for striking statements and opinions. Rely on your own words to set the stage or provide context.
• Similarly, methodology from published studies generally doesn’t require direct quotes. Consider rewriting this contextual information in your own words.
• Paraphrasing also works well when you’re reporting key results from other research. You might restate the results by paraphrasing the main findings and then use a direct quote to share opinions about the value gleaned from the research.

Paraphrasing vs. quoting and summarizing

Unlike summarizing, paraphrasing uses roughly the same amount of detail as the original work but adjusts the language to demonstrate comprehension or make the text more understandable. Summarizing, in contrast, shortens the information to only the most important points.

While paraphrasing uses your own phrasing, quoting transcribes someone else’s words exactly, placing them in quotation marks so the reader knows someone else said them.

Direct quotes work best when you’re dealing with striking statements or opinions or when you want the tone of the original work to shine. Opt for paraphrasing when you can convey the same information in plain language. Sometimes, placing a direct quote in a sentence would lead to an error in subject-verb agreement or pronoun agreement, so paraphrasing works better in that case. Paraphrasing can also help modernize outdated wording, such as gendered language.

Generally, your writing will have the most readability and engagement if you strike a balance between paraphrasing and direct quotes.

Common paraphrasing mistakes

Writers risk committing plagiarism or losing clarity when they commit the following common paraphrasing mistakes:

• Substituting synonyms but not otherwise changing the phrasing
• Altering the original meaning
• Failing to add citations within the text and in the bibliography

Tips for paraphrasing successfully in your research paper

Try to rewrite from memory.

It can be difficult to reword a passage when you’re staring at it. Sometimes it can help to jot down notes about a passage and then try to rewrite the same sentiment from scratch. This forces your brain to think creatively because you can’t just copy the passage verbatim.

Focus on meaning, not just vocabulary

Paraphrasing is more than just swapping out words for their synonyms; you need to completely rewrite a sentence in your own style. Pay close attention to what the original author is trying to say as a whole, rather than focusing on the individual words. You may find yourself changing phrases or clauses. You may even come up with a way to restate the whole idea in a clearer or more concise way.

Change or update the language

Use synonyms to replace the essential words of an original passage with other words that mean the same thing, such as using “scientist” for “researcher,” or “seniors” for “the elderly.” You can also pay special attention to modernizing and broadening the language, such as for more gender inclusivity. This is a common approach to paraphrasing, although it’s not sufficient on its own.

Edit the sentence structure

Editing the sentence structure by rearranging the order of certain phrases and clauses or combining or breaking apart sentences is another strategy for paraphrasing. But if you do this, be careful not to overuse the passive voice.

Sometimes, you can rephrase a sentence by changing the parts of speech, such as converting a gerund into an operative verb or turning an adjective into an adverb . This strategy depends on the wording of the original passage, so you may not always have the opportunity.

Often, using only one of these techniques is not enough to differentiate your paraphrase from the source material. Try combining a few of these techniques on the same passage to set it apart.

Use transition phrasing

Some introductory and transitional phrases let your reader know you’re about to paraphrase an existing work. This tactic has the added benefit of helping you rewrite key findings by recasting the sentence structure with a new subject. Here are a few examples:

• Research shows that . . .
• A recent study found that . . .
• According to [author]’s analysis . . .
• Thanks to [source], we now know that . . .

Avoid patchwriting

If you don’t change enough of the original, it leaves “patches” of the source text that are easily identifiable to anyone who’s read it. This is known as patchwriting , and it’s a big problem with paraphrasing. Double-check to see if your paraphrase is unique enough with our free plagiarism checker .

Use ethical paraphrasing tools

Use Grammarly’s free paraphrasing tool to quickly paraphrase text with the help of generative AI. Paste the text into Grammarly to get options for how to paraphrase it instantly, then use our citations generator to get the proper attribution.

Learn about other aspects of research paper writing by browsing Grammarly’s research paper guides and resources .

Paraphrasing examples

Paraphrasing a research paper to avoid plagiarism.

Plagiarism refers to claiming another person’s ideas or words as your own. Paraphrasing alone is not enough to avoid plagiarism—if the words are different but the ideas are the same, you have to do more. That’s why citing paraphrases is not just morally right, it’s also a mandatory part of how to write a research paper , regardless of the research paper topic .

In academic writing, paraphrases typically use parenthetical citations , a type of in-text citation that places the author’s last name in parentheses, along with the year of publication or page number. Parenthetical citations are placed at the end of a passage, before the ending punctuation.

Additionally, you need to include a full citation for any source you use in the bibliography section at the end of the research paper. A full citation includes all the necessary details the reader needs to track down the source, such as the full title, the publication year, and the name of the publisher.

The information to include in both parenthetical and full citations depends on which formatting style you’re using: APA , MLA , or Chicago . Refer to our guides to learn more about how to properly cite your paraphrasing in whatever style you prefer.

If you’re still having trouble citing paraphrases, you can use our free citation generator to save time.

How to paraphrase for a research paper FAQs

When should you use paraphrasing in research writing.

If you want to use someone else’s ideas in your research paper, you can either paraphrase or quote them. Paraphrasing works best when the original wording has room for improvement or doesn’t fit in with the rest of your paper. Quoting is best when the original wording is already perfect.

What techniques can you use for paraphrasing practice?

The most common paraphrasing technique is using synonyms to replace some of the original words. That only gets you so far, though; also consider rearranging the sentence structure, adding/removing parts of the original, or changing some of the parts of speech (like turning a verb into a noun).

Do research paper paraphrasing rules change for different citation styles?

The rules for paraphrasing are always the same—but the rules for citations change a lot between styles. Review the citation guidelines for the formatting style you’re using, whether APA, MLA, or Chicago.

Can I paraphrase sources with no named author, like websites?

Yes, you can paraphrase websites, but ensure they are reputable. And you still need to cite the source according to the citation guidelines.

What’s the best way to integrate paraphrased information smoothly in my paper’s flow?

Transitional phrases can help you introduce paraphrased information. Try using language such as:

Use paraphrasing alongside other writing devices, such as direct quotes or summaries, to help your paper flow naturally.

Is it acceptable to paraphrase content from my own previous papers?

Yes, you can paraphrase your other content, unless your academic institution has a policy against it. You should still cite the original source material, even though it is your own work.