master thesis supervisor e mail

6 Email Templates to Ask Someone to be on Your Thesis Committee

By: Author Hiuyan Lam

Posted on Last updated: October 20, 2023

Categories Professional Etiquette

Writing a thesis is one of the most challenging parts of being an undergraduate or graduate student. You need to know how to ask someone to be on your thesis committee, especially if you are looking for a mentor to guide you through the writing process.

If you are currently starting the dissertation process, these unique email templates will help show you how to ask someone to be on your thesis committee.

How to ask someone to be on your thesis committee: When asking senior students

  These email templates will help you figure out how to ask a senior student to be on your thesis committee.   Senior students are perfect for helping you through the writing process. You can ask a student with whom you get along and share similar ideas.  

When asking professors to be on your thesis committee

  Your professor would be an invaluable addition to your thesis committee, especially since they could provide you with unique insight and constructive criticism.   Here is how to ask someone to be on your thesis committee if the person is your professor.  

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How to ask someone to be on your thesis committee: When asking professionals in your field

  Professionals can offer diverse and useful expertise if they choose to join your thesis committee. Here is how to ask someone to be on your thesis committee if you’re asking professionals in your field.  

  These are unique email templates that you can use when trying to figure out how to ask someone to be on your thesis committee.   Whether it is your professor, a senior student in your faculty, or a professional in your field, these templates will help you get that positive response that you are seeking.   If you are currently working on your thesis and wondering how to ask someone to be on your thesis committee, these templates will surely help you get some ideas.  

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E-Mail To Dissertation Supervisor – How To Approach It

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Writing an e-mail to your dissertation supervisor can feel daunting. The process is often marked with anxiety, especially when one is uncertain about the nuances of professional communication or the specific expectations of their supervisor. Efficient communication with your academic advisor is a vital factor in your process towards completing a dissertation . This guide provides practical tips on how to draft an e-mail to your dissertation supervisor.

Inhaltsverzeichnis

• 1 E-mail to Dissertation Supervisor – In a Nutshell
• 2 Definition: E-mail to dissertation supervisor
• 3 E-mail to dissertation supervisor: Style and tone
• 4 E-mail to dissertation supervisor: Tips
• 5 E-mail to dissertation supervisor: No reply

E-mail to Dissertation Supervisor – In a Nutshell

• The first e-mail to dissertation supervisor should have a clear subject title, a formal salutation, and error-free language.
• Keep your e-mail to dissertation supervisor short, relevant and with a clear call to action.
• If you do not receive a response to your e-mail in, say, a week, you can send a polite follow-up email.

Definition: E-mail to dissertation supervisor

There are several instances where you would need to send an e-mail to dissertation supervisor, as highlighted in the list below:

• Arranging an appointment for an initial appointment of a follow-up meeting.
• Asking questions about a problem you encounter and getting clarification.
• Confirming agreements for matters you discussed.

It is a good idea to make a summary of what you and your supervisor agree on regarding issues such as deadlines and steps forward. Request your supervisor to verify your notes to ensure you agree and are completely clear on the way forward.

E-mail to dissertation supervisor: Style and tone

Write your e-mail to dissertation supervisor formally and use your school email address to come across as professional (in place of your account). The guide below gives tips on writing the e-mail to dissertation supervisor, the style to use and what to avoid.

Addressing your supervisor

It is best to address your supervisor formally in your first email. Since you do not know how they would prefer to be addressed, it is better to err on the side of caution. An initial informal e-mail to dissertation supervisor may send the wrong message and cast doubt your attitude and professionalism.

If your supervisor responds to your email with their first name in the closing, e.g., (‘Sincerely Gabriel’), it may be okay to address them by their first name in the following email. However, we recommend waiting until you have exchanged a few more emails where they have closed informally to be extra safe.

The table below gives examples of closings and salutations you can use in your e-mail to dissertation supervisor on formal and informal occasions.

Email signature

Using an email signature is at your discretion, although it is not necessary. However, you can model it as below if you do choose to use it or if your program requires it:

• First name and surname
• Study program
• Institution of study
• Telephone number
• Email address

The e-mail to dissertation supervisor must be well-written with good grammar and correct English (or any appropriate language). We strongly recommend that you proofread your e-mail to dissertation supervisor carefully for any mistakes before sending it or ask another person to read it to get a fresh set of eyes on it.

A concise e-mail to dissertation supervisor will display your professionalism and seriousness about your project.

E-mail to dissertation supervisor: Tips

Below are some valuable tips for writing an e-mail to dissertation supervisor.

Concise subject line :

The purpose of a subject line is to summarize the email and get the reader interested. Use a short, clear summary to reinforce your call to action.

Connections :

Make sure you mention any connection you may have with the supervisor. Did you hear the professor speak at an event, or were you referred to them by a former student or their colleague?

Keep it relevant :

Dissertation supervisors are usually busy, so stick to what is pertinent to the dissertation. For instance, do not add personal anecdotes to your e-mail to dissertation supervisor unless they are essential to the application.

Do not ask long, complex questions in the e-mail to dissertation supervisor :

Save any complicated questions for when you can speak to your supervisor more personally. This will allow you to get detailed answers and follow up where you are dissatisfied with a response. You will also save your supervisor the time and effort needed to write replies to your questions.

Have a clear CTA (Call to Action):

Your e-mail to dissertation supervisor should be very clear and leave no doubt about what you want from them. Ask your questions as clearly as possible. You are more likely to get a faster response if your supervisor is clear on what you want.

Introduce yourself :

After requesting to work with them, introduce yourself briefly. Include your institution of study, research interests and why you are interested in working with them. We also recommend attaching your resume to the email.

Respond as quickly as you can:

Confirm any appointments your supervisor makes, provide any information they request, answer their questions and request clarification on what you don’t understand. Taking the initiative to contact your supervisor shows that you are serious and driven. Contact your supervisor to arrange an appointment instead of waiting for them to set it.

E-mail to dissertation supervisor: No reply

Supervisors will usually always respond to your emails; however, the reply rate may vary. Do not take it personally if they do not respond to your email immediately. Researchers also teach research and travel, and may even supervise other students.

If you don’t receive a reply in about a week, you can follow up politely. However, be careful not to look too impatient by not allowing your supervisor sufficient time to reply.

If your supervisor still does not respond after your follow-up e-mail, you can contact your program or the department secretary, who can contact you with your supervisor.

How should you approach a dissertation supervisor?

Your first e-mail to dissertation supervisor should clearly state who you are and what you would like from them. It is beneficial also to mention how you heard of them, whether by attending their lectures, by recommendation, or another way.

When can I address my dissertation supervisor informally?

In your first e-mail to dissertation supervisor, address them formally by their title to avoid giving the impression of unprofessionalism. If your supervisor responds with an informal closing severally, you may assume that it is alright to address them as so.

Can I contact other potential supervisors?

Yes, you can. However, when sending an e-mail to dissertation supervisor, you should make it clear from the beginning that you are also contacting other potential supervisors.

This transparency will help you avoid any misunderstandings in the future.

What should I do if I don't get a reply to my e-mail to dissertation supervisor?

The response speed will vary among supervisors, as most are often busy with other commitments. Wait for about a week, then send a polite follow-up e-mail to dissertation supervisor.

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November 16, 2022

How to write an to thesis supervisor email with an email template

How to reply to an to thesis supervisor email with an email template, how to write email to thesis supervisor using our email template.

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• How to Email a Potential Supervisor
• Applying to a PhD

It’s well known that contacting a potential PhD supervisor before applying to their position can greatly increase your chances of success. Unfortunately, it also works the opposite way.

The good news is that leaving a great impression is much simpler than you would think; it simply comes down to how you structure your first email.

To learn how to email a potential supervisor the correct way, follow our guidelines below.

Guidelines for Your First Email

1. do your research.

Before contacting a supervisor, you need to have researched them. Hopefully, you would have already have done this before deciding that they would be suitable for your project. However, if you haven’t, read up and learn about their research.

This is important to confirm that your project is relevant to the supervisor and that they have suitable expertise to support you.

As well as information about their research and recent publications, you can find their email address on their University’s academic profile page. Their email address should also be available in the PhD listing you originally saw the position.

2. Use a Clear Subject Line

Use a short subject line which clearly shows your intention. Supervisors receive countless emails a day from students, other professors, external collaborators and research bodies. Therefore, an unclear subject line will probably go unnoticed in their busy inbox.

Good examples of subject lines include:

• Enquiry for NERC-funded PhD in Climate Change
• Prospective Applicant – EPSRC – Material Science PhD

If the University provides a reference number in the PhD listing you found the position, ensure you include it at the end of your subject line.

3. Address Them

Always start your email with “Dear” followed by the supervisor’s surname.

Make sure you use the supervisor’s correct title. Starting an email to a professor with “Dear Dr” rather than “Dear Professor” won’t only annoy them but will imply you have poor attention to detail. Therefore, using the wrong title will immediately set a poor impression and sometimes may even be enough for the supervisor to stop reading your email.

4. Introduce Yourself and State Your Intentions

First, introduce yourself by providing the following information:

• Your academic qualifications
• Your level of experience

Second, indicate that you are interested in undertaking a doctoral research project. If you’re emailing regarding a specific project, then provide its title.

If the University isn’t offering projects with pre-defined titles, then instead indicate which specific areas of the research field you are interested in. When expressing your research interests, also discuss why you are interested in having them as your supervisor. In your explanation, include relevant examples of their recent work and relate it back to your research topic. This will show the supervisor that you have thought about the direction of your research and have undertaken detailed research around the topic. It will also show that you’re familiar with their work. This won’t only help build rapport but will also show the supervisor that you believe he will be a good match for you.

After discussing your interests, confirm that you meet the eligibility requirements and move on to discuss your funding situation. If you intend to apply for funding or a scholarship on acceptance into your programme, mention this and list the names of the funding bodies and scholarships you will be applying to.

5. Conclude

Conclude your email by reinforcing your enthusiasm for the position and summarising why you think you’d make a great research student.

In addition to this, you could also suggest a meeting as a way for the two of you to discuss the contents of your email. This isn’t required but does sometimes make it easier for the supervisor if they have a lot to discuss.

6. Thank Them

Thank the supervisor for their time and end your email with “Kind regards” followed by your first and last name in full.

Email Etiquette

Attach Supporting Information

Your goal should be to make the exchange as simple as possible for the supervisor. Therefore, attach any supporting information such as your CV if you expect they may ask for it or find it useful. This will save them having to email you back asking for further information should they need it.

Keep It Brief

As mentioned above, supervisors won’t have time to keep going back and forth, therefore, avoid vague statements or being too broad about your interests.

Whilst it’s OK to email several potential supervisors offering similar positions, ensure you tailor each one so it’s relevant to the specific supervisor you’re emailing. If your email is too generic, they’ll likely think you repurposed it from one of your earlier emails to another supervisor and so choose to ignore it.

Lastly, before you hit send, read over your email and confirm it’s free from any grammatical mistakes. As a postgraduate student applying to a PhD position, your email needs to be error-free.

Be Patient With Follow-Ups

Supervisors are extremely busy people. They have classes to teach, research students to supervise and several independent projects to lead. Therefore, don’t be too disheartened if you don’t hear back from them right away.

If you don’t receive a reply after a week, send them a polite follow up. If they still don’t get in contact after another week, they’ve likely either stopped accepting applicants are too overwhelmed to process their inbox. In these cases, it’s best to start looking for alternative supervisors.

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The Educationalist

Thesis Supervision 101

The educationalist. by alexandra mihai.

Welcome to a new issue of “The Educationalist”! You probably noticed quite a long gap since the last issue- as some of you may know, in the past two weeks I moved to the US to start my Fulbright Schuman Scholarship at Yale University. I am very excited to be working at the Poorvu Center for Teaching and Learning and I’m looking forward to sharing with you what I learn and what inspires me here in the next six months. In the meantime, this week I want to address a topic that I myself had to plunge into this year: thesis supervision . Luckily, I benefitted a lot from the valuable advice of my colleague, Therese Grohnert and that is why I asked her to share her tips and resources here, which she kindly accepted. We hope you find them useful and we look forward to your comments, experiences and ideas. Happy reading and have a nice week!

If you are currently involved in a taught Master’s programme, then you are most likely a Master thesis supervisor, guiding students in completing an extended research project from planning to finished thesis or dissertation. When you think back to how you got started in this role, did you receive formal support for developing your dissertation skills, did you have access to best practices and advice outside of your own network? In fact, many thesis supervisors receive little to no guidance when getting started , having to rely on their own experiences as a student, or their colleagues’ experiences. This can create quite some uncertainty, when thesis supervision is a wonderful opportunity to work closely with students individually or in small groups, to get students excited about research, and to build their research and project management skills.

In my role as a faculty developer, I often get asked for advice on getting started as a beginning supervisor, on maintaining students’ motivation throughout the process, and on using your limited supervision time effectively. So, I went to work and collected best practices and advice for my colleagues. Let’s walk through the supervision process step by step, from preparing your first supervision to assessing a master’s thesis.

Step 0: Preparing

Before you are assigned your first thesis students, you can already take steps to set yourself and your student up for success:

Check the expectations of the programme regarding the timeline, the final thesis, and what you as a supervisor are expected to do, check the code of practice or contact your thesis coordinator for this information;

Set up ground rules : make explicit how you want to work together with your student, think of how and when you want to be contacted, when and how often you will provide the student with feedback, when you expect the student to speak up and ask for help, etc. More experienced colleagues can share what is common in the programme;

If you are new at your current institution, find out what the support network is like for students , including academic advising, workshops, library support etc. so you can direct the student when needed, and can share the load.

Depending on your programme, you may already formulate tentative topics and you might consider whether you will supervise students individually or in small groups; this will depend on the size of the programme and the autonomy given to students when it comes to choosing a topic.

Step 1: The First Meeting

Once you have the first meeting scheduled with your thesis student, use the following agenda points to prepare with motivation, safety, and effectiveness of the process in mind:

Make time to get to know each other , connect over common interests, background, or goals to build trust and a comfortable atmosphere; encourage the student to speak up when needed and to let you know how they are doing;

Ask your student about their learning goals (not their grade goals!): which skill would they like to learn through the thesis, what are their plans after graduation, and how can the thesis trajectory help them prepare?

Ask the student to share why they are interested in their topic , what they hope to find out and who would benefit from the insights of their thesis before helping them formulate two or three concrete steps to get started.

In this first meeting, be sure to discuss your ground rules and to ask the student how they like to collaborate so you can make specific agreements and manage expectations on all sides.

Step 2: Managing the Process

Throughout the supervision process, it is important that the student takes responsibility for their own their process, and that you support the student in managing the thesis process. My colleagues have shared the following tips for fostering student independence and project management skills :

Ask your student to send in a document or questions in time, to prepare an agenda, and to start each meeting with a short recap of their current project status;

Check in to reflect on the student’s skill development towards their learning goals, as well as any struggles that the student cannot overcome by themselves yet;

At the end of each meeting, ask your student to formulate specific next steps for their work an a clear guidance for when to contact you again for the next meeting (forgetful students can also be encouraged to send you an email with these steps in writing).

In case you are supervising many students, you can create a tracker with key milestones and room for notes for a quick overview, and you can pair up students with a similar topic, method or challenge so they can support each other and you can provide support for these students as a group.

Step 3: Providing Feedback

When and how you provide feedback to your student will depend on the programme guidelines as well as on what your fellow supervisors are offering to their students. In some programmes, students will receive feedback at least once on each chapter of their thesis, while in others, supervisors will focus on a complete draft only. In either case, there are some ways in which you can use your time and energy in an efficient and effective way:

Ask students to submit feedback questions along with their work: which sections did students struggle with, where are they unsure of their work, which element are they not yet happy with and why? This will allow you to focus on these issues first, adding 2-3 additional points when needed to challenge but not overwhelm the student and connect to their current level of learning;

Consider the level of feedback needed : when sections are messy and ineffective, avoid editing your student’s work, but offer to create an outline together before the student reorganises their own work; if paragraphs are not well-organised, edit one paragraph together and ask the student to apply your feedback to the remainder of the section;

Don’t forget to let the student know what they are already doing well and where to apply these good points in future sections – make these comments as specific as you can.

Finally, whether we are experienced supervisors or not, every student is different and may benefit from different ways of providing feedback. Ask you student what works for them and plan together how you will give and how they will process feedback . This is an essential learning skill they will benefit from regardless of their plans after graduation.

Step 4: Assessment

Let’s assume everything has gone well and your student is getting ready to submit their thesis. At some universities, students complete a defense (or viva) in which they discuss their thesis with the supervisor and maybe an independent reader. This part can be daunting for a beginning supervisor, but here are some tips to get started:

Check whether there are any rubrics or assessment criteria available for your programme, who is required to assess a thesis, where to send the final grade, and what happens if the student fails;

If possible, ask experienced colleagues to share a good, an average, and an insufficient thesis with you, along with their assessment and feedback for the student; these documents can help you benchmark your own grading;

Think how you will communicate your grade and feedback to the student , in writing or during a defense; keep the student’s learning goals in mind and make explicit how the student can continue their learning journey based on what they have achieved throughout the thesis trajectory.

If you are unsure, ask a colleague to provide a second opinion and their best practices for the defense/viva and/or providing written feedback. As with any skill, becoming a good thesis supervisor takes experience, reflection, and feedback . I am curious to hear your experiences and best practices, and am happy to discuss our faculty development activities on thesis supervision with anyone interested – looking forward to connecting with you!

Further resources

“Understanding the up, back, and forward-component in master's thesis supervision with adaptivity” , by Renske A.M. de Kleijn, Larike H. Bronkhorst, Paulien C. Meijer, Albert Pilot & Mieke Brekelmans- a qualitative study for framing and fostering goals in the supervision process;

The UM Library Thesis Bookshelf - helpful resources for supervisors and students on academic writing and literature reviews;

Tips and resources for supervising remotely - University of Edinburg’s best practices for remote supervision;

Master thesis supervision: resources on preparing, managing and assessing theses - resources from our own SBE Learning Academy, including videos for supervisors and resources that can be shared with students;

The LDO Troubleshooting Guide to Academic Writing - an interactive tool we use in our programme that helps students process feedback on the thesis or to deal with various writing struggles;

A Practical Guide to Projects and Dissertations - an online course developed by the Centre for Distance Education, University of London, that has both resources dedicated to students and an Instructor Tool Kit.

Dr. Therese Grohnert is an educational developer, educator, and assistant professor at Maastricht University’s School of Business and Economics in The Netherlands. She supports staff in effectively supervising master theses, managing group dynamics in a PBL context and designing courses with constructive alignment and student motivation in mind. She is also studying how professionals learn and develop in the workplace for better judgments and decision-making. Find her on Twitter: @grohnerttherese .

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First meeting with your dissertation supervisor: What to expect

The first meeting with your dissertation supervisor can be a little intimidating, as you do not know what to expect. While every situation is unique, first meetings with a dissertation supervisor often centre around getting to know each other, establishing expectations, and creating work routines.

Why a good relationship with a dissertation supervisor matters

Getting to know each other during the first meeting, getting to know the work environment during the first meeting, establishing a meeting and communication schedule, discussing your research idea with your dissertation supervisor, discussing expectations with your dissertation supervisor.

Writing a dissertation is an exciting but also intimidating part of being a bachelor’s, master’s or PhD student. A dissertation is often the culmination of several years of higher education, and the last step before graduating.

What is important to know is that the relationship that you establish with your supervisor can be a crucial factor in completing a successful dissertation.

A better relationship often results in better and timely completion of a dissertation. This finding is backed up by science. This study , for instance, points out that student-supervisor relationships strongly influence the quality, success or failure of completing a PhD (on time).

Good communication with a dissertation supervisor is key to advancing your research, discussing roadblocks, and incorporating feedback and advice.

Commonly experienced challenges in student-supervisor relationships, on the other hand, are “different expectations, needs and ways of thinking and working” (Gill and Burnard, 2008, p. 668).

Therefore, getting acquainted with each other to set a foundation for the upcoming collaboration is often what first meetings with dissertation supervisors are (and should be) about.

Many first meetings with a dissertation supervisor include a considerable amount of ‘small talk’. Thus, you can expect to engage in a casual conversation to get acquainted.

This conversation tends to look different based on whether you already know your dissertation supervisor, or whether you have never met them before. It could also be that you had a talk with your dissertation supervisor during a formal interview stage, but never talked informally.

Common questions to expect are:

• How are you doing?
• Did you find adequate housing, and did the (international) move go well?
• Did you bring a partner, spouse or family to a new country or city?
• What do you like to do in your free time?
• Where and what did you study before?
• How did you experience your degree programme so far?
• What courses did you enjoy?
• How did you come up with your dissertation topic?
• What are your ambitions for this thesis?
• What are your expectations and goals for both the thesis process?
• What do you want to do after graduating?

You may also like: Getting the most out of thesis supervision meetings

PhD students who start their dissertation are often introduced to their lab, research group or department during the first meeting.

It is not uncommon for the dissertation supervisor to walk around with the new student and introduce him or her to colleagues and supporting staff.

Getting to know your (new) work environment is less common for students who write a dissertation to complete their master’s degrees. Though in some cases, they conduct their master thesis research as part of a lab or existing research project, and will be introduced there as well.

There may also be a discussion about accessing an institutional email address or online work environment as a dissertation student. And any questions that are important to answer to kick off the dissertation process.

During the first meeting, it is very useful for both the student and the dissertation supervisor to discuss their collaboration for the coming months.

This particularly includes agreements on meetings and the frequency of communication. Even if your dissertation supervisor does not raise these issues during the first meeting, it can be helpful to raise them yourself.

Establishing a meeting schedule, or at least discussing how often you are planning to meet, how regularly, and within what time intervals, can reduce a lot of stress and uncertainty.

It can also be very valuable to talk about the frequency of communication. Does your dissertation supervisor appreciate a weekly summary of your progress? Or are you only supposed to reach out when you hit a roadblock?

Furthermore, what are the best ways to communicate? For instance, does your supervisor prefers emails? If so, check out some sample emails to a thesis supervisor ! Or does your supervisor prefer you to collect all your questions until the next supervision meeting, putting them on the meeting agenda?

While you can expect a lot of Smalltalk, planning, and organisational issues to dominate the first meeting with your dissertation supervisor, it is common to also chat about your research idea.

But don’t worry! Supervisors tend to be aware that you are just at the beginning of the dissertation process. Usually, they don’t expect you to provide a fully-fledged research proposal or a formal presentation.

However, be prepared to share your initial thoughts and ideas. Additionally, be prepared to explain why you are interested in the topic and how you roughly anticipate conducting your research and writing your dissertation.

Based on this information, the dissertation supervisor can already point you in the right direction, suggest relevant literature, or connect you with other students or colleagues who work on similar issues.

It is normal to feel slightly lost during the first weeks of working on your dissertation.

However, to keep this feeling to a minimum, it can be extremely helpful to create concrete steps and plans with your dissertation supervisor for the first weeks.

Expectations differ from supervisor to supervisor. Some may just expect you to simply get used to your work environment, read a lot and explore theories that are relevant to your dissertation. Others may want to see the first results in terms of a literature review or research proposal.

Thus, make sure to discuss expectations for the upcoming weeks during the first meeting with your dissertation supervisor. It will prevent you from overthinking what you should do.

Elsewhere, I have written a guide for first-year PhD students with some directions and advice . As a PhD student, you can use this guide as an inspiration and starting point to discuss your own supervisor’s expectations.

If you are writing a master thesis, your timeframe will be much shorter. Thus, it is even more important to define deadlines and milestones with your dissertation supervisor as soon as possible. The first meeting lends itself to making this plan.

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How to Write an Email to a Potential Supervisor (With examples)

• December 15, 2021
• GRADUATE ADMISSIONS

Writing to a potential supervisor can exponentially increase your chances of securing a position as a graduate student. However, you will be walking in a thin line between setting up a great first impression or a pretty bad one.

The good news is that leaving a great impression is much simpler than you would think; it simply comes down to how you structure your first email.

When I was applying for my graduate program, I sent 130 emails to different professors in different universities in both USA and Canada. For those 130 emails I sent, I got 53 replies, with nearly 40% conversion rate. From those 53 replies, 22 professors were interested in offering me a position in their lab and encouraged me to apply formally through the university’s graduate office.

In this blog post, you will find some helpful information that I figured out during my application process about writing an email to a potential supervisor. 

How appropriate would it be to write an email to a potential supervisor?

Reach out and write an email to a potential supervisor before applying is definitely one of those topics where you want to find out about the norms in your discipline. 

Reaching out to potential advisors ahead of time is fine, helpful but not necessarily required for most people. 

In some fields, it might be strange or unexpected or something that people don’t usually do, and in some other fields, it might almost feel like a requirement.

This might be different in different fields because, in some disciplines, advisor fit is much more important than others.  

Suppose you are in a discipline like humanities where you’re not working very closely with an advisor. In that case, it might be that students are accepted into the department generally, and that advisor fit doesn’t really matter.

In that case, you should still talk about specific faculty in your statement of purpose because that is a good reason why you’re applying to that program. 

It shows that you’ve done your research.

But you probably don’t need to do fact-finding on the capacity of individual faculty members before you submit your application.

But if you are in one of those disciplines where advisor fit can be essential for admission, writing an email to a potential supervisor is very important.

Overall, reaching out to potential advisors isn’t something you have to do, but it’s really more of a fact-finding mission.

It can be beneficial for you to get some helpful information.

Find out if they have the resources to recruit you.

Sometimes there’s one perfect potential advisor for you in a department, and that person cannot take on new advisees for some reason.

Maybe the funding capacity limit is already reached when you email the professor.

If that’s the case, they often are upfront about that and might even suggest other people that you should consider talking to or writing about in your application materials.

If you get one of these responses from a professor who says,” I’m unlikely to take on new PhD advisees”, that does not mean that you should not apply for that program.

Also, do not forget to follow up because sometimes the funding capacity can change at the last moment.

This is one of the advantages of writing an email to a potential supervisor because they might let you know if something like that happens.

But it’s good for you to know that you should look into other options as well. Even if you are highly interested in that particular program, putting all your eggs in one basket is not a good idea.

The other important thing that you could find out from reaching out to a prospective advisor is their current research direction.

For example, if you look at someone’s recent publications, think about when the professor did that research.

If a paper is published recently, this paper went through peer review. 

Roughly add the revision time and paper writing time.

They might have done that research two years ago.

Are they still doing that kind of research?

You can, of course, find out a fair amount of research work and their timelines by going to a faculty member’s website or by looking at current grant funding.

Especially, grand funding tells you what that person will be doing for the next few years.

People’s trajectories can change a lot. 

Have I ever made a mistake like this? I have. Big time! See the below email I received when I was writing to a professor!

So, you want to make sure you have an idea of what they’re doing now because you could mention them in your statement of purpose letter .

When should you reach out to a potential supervisor?

Typically graduate applications are due late fall / early winter.

You should check and make sure that you have a sense of this timeline.

It wouldn’t necessarily hurt to reach out earlier. 

But, I would recommend reaching out one to two months before the deadline because that’s when supervisors know if they can offer new graduate student positions.

Sometimes funding decisions come in over the summer, so they might undoubtedly know whether they’re taking on new graduate students when the deadlines are closer.

Another reason not to email professors early is, some professors aren’t working as much over the summer.

Also, they might be heads down and writing a book or doing research and not responding to emails quite as readily as they might during the academic year.

A template for writing an email to a potential supervisor

Here’s an example email that I used when applying for graduate programs. This is the email I wrote to the professor I’m currently working with.

Make sure to adjust this email to be compatible with your field of study.

This will give you a sense of the information you might want to mention in your email.

Title: Inquiry from a prospective graduate student Dear Professor [name], I am a (Your major) graduand from the (Your university). I’m interested in a graduate study opportunity under your supervision in your research group. I am considering applying to your department’s graduate program, one reason being that I am very interested in the work you are doing on Hydrophobic surfaces. Given that your research takes both experimental and theoretical approaches for surface analysis and development, it further encourages me to apply since it is a perfect confluence of my research interests. I particularly enjoyed your paper “(Paper that you’re interested in)” and possibly see myself doing that kind of work. My own research interests relate to surface and interface science, computational materials science, thin films and coatings, and electrochemistry. I graduated with a (Your overall GPA) and a (CGPA) in the last two years of undergraduate study and am currently working as a researcher for eight months at [institute], a world-leading manufacturer of weight measurement technologies. At [institute]’s research lab, I am implementing studies on the micro throwing power of watt’s type baths by electrochemical simulations (COMSOL Multiphysics), ideally targeting to enhance Ni20Cr thin films’ surface wettability. I have just submitted an article on my current research findings, which was accepted by Materials Today: Proceedings. I have attached our recent publication and other relevant documents with more details. I am wondering if you will be considering taking on new PhD advisees for September intake or if you have suggestions for other faculty I should reach out to. I would be happy to answer any questions or have an online interview if more information would be helpful. ( Your signature )

You will find more tips of writing the perfect email to a potential supervisor here .

First and foremost, do not forget to do your homework before writing an email to a potential supervisor.

Do not send the same email to every professor that you choose.

Although it seems like a lot of work, do your research first and write a specific email for each supervisor. You can always use similar phrases here and there but never use the same template because a professor who receives many such emails can easily understand what you are doing.

And, that is not a good first impression.

If you want to have a robust application, you need to research what faculty are doing.

Also, note that my email word count is nearly 250. Not including many things in your email is also essential when writing an email to a potential supervisor.

Professors are always busy. They do not have to spend more than 1 or 2 minutes on an email. So you must know to impress the professor within that time frame, or your email will go straight to the junk folder.

Note that I also mentioned a paper that I was interested in. This is optional. But if you decide to mention a paper, make sure that you understand the basic concepts of that paper. Because, if this email leads to a quick interview, they might ask some questions from the paper. If that happens, you don’t want to embarrass yourself.

But just mentioning the general research area is more than enough for the first email because it shows that you’ve done your homework.

Also, it’s very important to mention that your research interests and the supervisor’s current area of research are similar.

It doesn’t have to be exactly the same.

But it should be in the same domain. In this example, my prospective supervisor (When I was writing this email) was working on a combination of physical chemistry and computational modelling. The interests I mentioned align with what he was interested in. But they are not precisely the same.

Maintain an effective email management system

At the time I was writing to potential supervisors, I was working full-time in a research lab. My work schedule was 10 hours a day. So, it took me a while to begin writing to potential supervisors.

In fact, it was too late to start writing, and I was told by friends to wait until next year to apply. They have already contacted supervisors and secured graduate positions at this point.

This is when I snapped out of my procrastination bubble and began thinking about how to secure a graduate position. Moreover, I had very specific research interests, so getting into a graduate program has already been challenging in the first place.

Before contacting professors, I also reviewed their profiles at hundreds of universities to find relevant labs.

Therefore, I needed a robust and efficient system for emailing potential supervisors. After a few tweaks, I created an effective yet simple system for managing graduate applications.

I use the notion app to build my graduate application management system.

It only took me two weeks to find professors whose research interests were similar to mine. And I have secured a graduate position in a lab conducting the exact research I was interested in.

You can grab the template by clicking the link below.

Do not directly ask for a meeting

Something else that you might have noticed that the email was ended with :

” I would be happy to answer any questions or have an online interview if more information would be helpful.”

There are lots of different ways that you could do mention this.

However, you may want to leave the option open without directly demanding a meeting.

Because if that prospective professor is not taking new advisees for the term, it would not be a great use of either of your time to have a meeting.

If the professor wants to talk more to you, they might be the one to suggest a meeting.

Or wait until you get a reply from them to decide to ask for a meeting, depending on their response.

They also might offer in their reply to answer questions, in which case you can ask questions in an email, or you can say,

“I do have some questions. Would you prefer email, or would it be easier for you to talk on the phone or video conference call?”

Why would you not get a reply?

But, sometimes, you might not get a reply at all.

It’s very important not to take it personally if they do not respond to your email.

My email conversion rate was 40%, which means that I haven’t heard anything 60% of the time.

Believe it or not, professors receive more than 100 emails per day when the deadlines are closer. So, there is a bigger chance that the professor hasn’t even seen your email.

Maybe your research background does not properly align with what they are looking for from a graduate student to join their lab. Here’s a reply I received from a professor mentioning this issue.

There are other reasons to why you haven’t heard when you write an email to a potential supervisor.

• The applicant has no clear idea about their research interests.
• There are no vacancies in their labs to accommodate new students.
• Your email is poorly drafted, and you have not specifically addressed that particular professor.
• You copy many professors in a single email.
• There’s no subject on the email.

Types of responses you might get

If you don’t hear back from a professor, do not assume that that means you shouldn’t apply to that program, or you shouldn’t mention them in your statement of purpose.

You can’t assume that a non-response means that they have no interest in your application.

It’s possible that when you reach out to someone, they might be excited to talk to you.

Many of the kinds of conversations you might have in a pre-application discussion with a faculty member might be pretty similar to the type of conversation you would have after you’ve applied.

So, it’s helpful to have a meeting/interview with a professor this way.

Also, if a professor suggested looking for other faculty members, you should email them. 

Because those suggested professors might work in a research area that you might be interested in. It might also be a signal for people who have funding or actively recruiting new students.

So, research them and consider reaching out to them if they mention someone specific.

You might also get a very vague reply such as :

“Thank you for reaching out. I look forward to seeing your application.”

You do not have to take that as a bad sign; it just means that they’re looking forward to seeing your application.

They chose to reply to you even though they have the freedom to ignore your email. That means something. Do not lose hope.

Make sure to mention the faculty members who replied to you so that they will recognize your application in the application evaluation process.

Final words

Writing an email to a potential supervisor is an essential step in your graduate application process.

Having a clear idea about who you are writing to and why you are writing to that person is important to get a reply.

If you have gone through the same process and found some important aspects about writing an email to a potential supervisor, let us know in the comment section.

As always, be proactive, be kind and try to help one another!

Images courtesy : Mail vector created by stories – www.freepik.com , Business photo created by creativeart – www.freepik.com , phdcomics , Image by Freepik

Aruna Kumarasiri

Founder at Proactive Grad, Materials Engineer, Researcher, and turned author. In 2019, he started his professional carrier as a materials engineer with the continuation of his research studies. His exposure to both academic and industrial worlds has provided many opportunities for him to give back to young professionals.

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Very useful article. Thank you so much for sharing your experiences. I want to know about followup emails. How long we have to wait ?

I’m glad this article was helpful to you, Poornima!

Professors sometimes do not respond to emails for the following reasons: (1) They are genuinely busy. (2) They do not have funding to support your education and (3) Their inboxes are flooded with emails every day, and responding to them all can be a challenge.

Although the time to write a follow-up email depends on your own circumstances, give them a reasonable amount of time to respond. It is a good idea to wait at least one week before sending a follow-up email.

You can read our other blog posts to learn more about writing follow-up emails .

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Eight tips to effectively supervise students during their Master's thesis

Jul 30, 2021 PhD

I am a fan of knowledge transfer between peers, teaching what I know to others and learning back from them. At University I frequently helped my fellow course mates with the material, so I was very interested in formally mentoring students when I started my PhD. Luckily my supervisor, who is really talented at this, agreed to let me help him with supervising some Master’s theses. In this article, also published as a Nature Career Column , I present eight lessons that I learned by watching him at work and trying on my own.

I supervised three Master’s students in the past year. One of them was quite good and independent, did not need a lot of guidance and could take care of most things on his own, while the other two required a fair amount of help from us, one of them even coming close to not graduating successfully. Dealing with the difficult situations is when I learned the most important lessons, but regardless of the ability of the students a common thread soon appeared.

But first, here’s a brief digression on how that happened. While I was writing a draft for this blog, I noticed an interesting article on Nature’s newsletter. While I was reading it, I felt its style was quite similar to what I usually aim for in this blog: use headlines to highlight the important points, and elaborate on those with a few paragraphs. I then noticed the author of that column was a PhD student, and I thought: “how comes she has an article there? Why can she do that? Can I do that?”. I quickly found how to do it , finished the draft and sent it to them, and, after eight rounds of review in the course of two months, the article was finally up! The editor was very responsive and we could iterate quickly on the manuscript, and the quality of the writing is so much better than what I had originally sent in. On the other hand, I sometimes felt the message was being warped a bit too much. After the editing process was finished I had to agree to an Embargo Period of six months during which Nature had the exclusive right of publishing the final version on their website. As those six months are now over, I am finally allowed to publish the final version here, too. Enjoy!

This is a post-peer-review, pre-copyedit version of an article published in Nature Career Column . The final authenticated version is available online at: https://doi.org/10.1038/d41586-021-02028-1 .

The lessons I learnt supervising master’s students for the first time

PhD student Emilio Dorigatti supported three junior colleagues during their degrees.

I started my PhD wanting to improve not only my scientific abilities, but also ‘soft skills’ such as communication, mentoring and project management. To this end, I joined as many social academic activities as I could find, including journal clubs, seminars, teaching assistance, hackathons, presentations and collaborations.

I am a bioinformatics PhD student at the Munich School for Data Science in Germany, jointly supervised by Bernd Bischl at the Ludwig Maximilian University Munich and Benjamin Schubert at the Helmholtz Centre Munich, the German Research Center for Environmental Health. When I went to them asking to gain some experience in communication and mentoring soft skills, they suggested that I co-supervise three of Benjamin’s master’s students.

At first, I felt out of my depth, so I simply sat in on their meetings and listened. After a few months, I began offering technical advice on programming. I then started proposing new analyses and contributions. Eventually I became comfortable enough to propose a new master’s project based on part of my PhD research; Benjamin and I are now interviewing candidates.

I gained a great deal from this experience and I am grateful to both of my supervisors for supporting me, as well as to the students for staying motivated, determined and friendly throughout. Here are some of the things I learnt about how to ensure smooth collaboration and a happy outcome for all of us.

Draft a project plan

With Benjamin and Bernd, I put together a project plan for each of the master’s students. Drafting a two-page plan that ended up resembling an extended abstract for a conference forced us to consider each project in detail and helped to ensure that it was feasible for a student to carry out in their last semester of study.

If you’re a PhD student supervising others, sit down with your own supervisor and agree on your respective responsibilities as part of the project plan. At first, you might want your supervisor to follow you closely to help keep the project on the right path, but as you gain more experience and trust, you might request more autonomy and independence.

Use the project plan to advertise the position and find a suitable student: share it online on the group’s website or on Twitter, as well as on the job board at your department. Advertise it to your students if you are teaching a related topic, and sit back and wait for applicants.

We structured the plans to include a general introduction to the research subject as well as a few key publications. We described the gap in the literature that the project aimed to close, with the proposed methodology and a breakdown of four or five tasks to be achieved during the project. My supervisors and I also agreed on and included specific qualifications that candidates should have, and formalities such as contact information, starting dates and whether a publication was expected at the end.

Benjamin and I decided to propose publishable projects, sometimes as part of a larger paper. We always list the student as one of the authors.

Meet your student regularly

I found that I met with most students for less than an hour per week, but some might require more attention. Most of the time, Benjamin joined the meeting, too. We started with the students summarizing what they had done the previous week and any issues they had encountered. We then had a discussion and brainstorming session, and agreed on possible next steps. I learnt that I do not need to solve all the student’s problems (it is their thesis, after all). Instead, Benjamin and I tried to focus on suggesting a couple of things they could try out. At the end of the meeting, we made sure it was clear what was expected for the next week.

We used the first few weeks to get the students up to speed with the topic, encouraging them to read publications listed in the plan, and a few others, to familiarize themselves with the specific methods that they would be working with. We also addressed administrative matters such as making sure that the students had accounts to access computational resources: networks, e-mail, Wi-Fi, private GitHub repositories and so on.

Encourage regular writing

Good writing takes time, especially for students who are not used to it, or who are writing in a foreign language. It is important to encourage them to write regularly, and to keep detailed notes of what should be included in the manuscript, to avoid missing key details later on. We tried to remind our students frequently how the manuscript should be structured, what chapters should be included, how long each should be, what writing style was expected, what template to use, and other specifics. We used our meetings to provide continuous feedback on the manuscript.

The first two to four weeks of the project are a good time to start writing the first chapters, including an introduction to the topic and the background knowledge. We suggested allocating the last three or four weeks to writing the remaining chapters — results and conclusions — ensuring that the manuscript forms a coherent whole, and preparing and rehearsing the presentation for the oral examination.

Probe for correct understanding

In our weekly meetings, or at other times when I was teaching, I quickly realized that asking ‘did you understand?’ or ‘is that OK?’ every five minutes is not enough. It can even be counterproductive, scaring away less-assertive students.

I learnt to relax a little and take a different approach: when I explained something, I encouraged the students to explain it back in their own words, providing detailed breakdowns of a certain task, anticipating possible problems, and so on.

Ultimately, this came down to probing for understanding of the science, rather than delivering a lecture or grilling an interviewee. Sometimes this approach helps when a student thinks they fully understand something but actually don’t. For example, one of our students was less experienced in programming than others, so for more difficult tasks, we broke the problem down and wrote a sketch of the computer code that they would fill in on their own during the week.

Adapt supervision to the student

Each student requires a different type of supervision, and we tried to adapt our styles to accommodate that. That could mean using Trello project-management boards or a shared Google Doc to record tasks; defining tasks in detail and walking through them carefully; or taking extra time to explain and to fill knowledge gaps. I tried to be supportive by reminding students that they could always send an e-mail if they were stuck on a problem for too long. One of the students found it very helpful to text brief updates outside of scheduled meetings, as a way to hold themselves accountable.

Sometimes, if we felt a student needed to be challenged, we proposed new tasks that were not in the original plan or encouraged them to follow their interest, be it diving into the literature or coming up with further experiments and research questions.

One student conducted a literature review and summarized the pros and cons of the state-of-the-art technology for a follow-up idea we had. That saved some time when we picked up the project after the student left; they learnt lots of interesting things; and the discussion section of the manuscript was much more interesting as a result.

When things go badly, make another plan

Not all projects can be successful, despite your (and your student’s) best efforts. So, as part of each project, my supervisors and I prepared a plan B (and C), working out which tasks were essential and which were just a nice addition. This included a simpler research question that required less work than the original. The initial plan for one of our projects was to compare a newly proposed method with the usual way of doing things, but the new method turned out to be much more difficult than anticipated, so we decided not to do the comparison, and just showed how the new method performed.

Halfway through the project is a good time to evaluate how likely it is that the thesis will be handed in on time and as originally planned. The top priority is to help the student graduate. That might entail either forgoing some of the tasks planned at the beginning, or obtaining an extension of a few months if possible.

Have a final feedback round

After the oral examinations, Benjamin and I met to decide the students’ final grades on the basis of the university’s rubric. We then met the students one last time to tell them our decision, going through each item in the rubric and explaining the motivation for the score we had given. We tried to recall relevant events from the past months to make each student feel the grading was fair.

We also remembered to ask the student for feedback on our supervision and to suggest things they thought we could do better.

Lastly, I encouraged those students to apply for open positions in our lab, and offered to write recommendation letters for them.

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How to email a potential supervisor

Tips and templates for how to ask an academic to supervise your research project.

Compose your email carefully

• Use your ANU email address; by policy, ANU staff can only communicate with ANU students through your ANU email address.
• Use an informative, brief subject line.
• Use formal language (no emoticons, abbreviations, etc.)
• Address a potential supervisor as Dr (appropriate for anyone with a PhD) or Prof.
• Be direct. Introduce yourself and your reason for emailing.
• State if you are interested in a course project, an honours project, or a masters project.
• If you are interested in a specific project or topic mentioned on the website, explain why.
• If relevant, mention a paper you read and why it was interesting to you or a question you have.
• Ask to schedule a meeting and suggest several times that suit you.
• Acknowledge that the potential supervisor may be busy and provide them the opportunity to suggest alternate times.
• Sign using your legal name, as well as any name a staff member may know you by.
• Attach a CV and your Statement of Results (from ISIS). 

After you email

• Don’t take it personally if the potential supervisor doesn’t respond immediately! Researchers travel, teach, do research, supervise students, serve on university committees and are very busy.
• If you don’t hear back in a week or so, you can send a brief, polite follow-up email.
• You should respond promptly if the researcher emails you, thank the supervisor for the response, and respond to any questions.
• If the potential supervisor asks to be addressed by a first name or signs an email with a first name, you can address future emails using the potential supervisor’s first name.

Email templates

DO NOT SEND THIS EMAIL

From: [email protected] Subject: Research

I want to do research! J Im a grt student and want to learn more. What do you do research on?

TX, Student Name

DO SEND THIS EMAIL

From: [email protected] Subject: Potential research project

Dear Professor Surname , I am a year in degree at ANU and I am writing to ask about opportunities for Honours research projects in Semester 1 of next year. I did a research project on topic with names in course . Expression of interest in the topic . I am especially interested in your previous work on describe a paper or talk .

I would appreciate the opportunity to meet with you time period , but please let me know if a different time would be more suitable. I have attached my CV and statement of results to this e-mail, but if there is additional information that I have not included that you would like, I would be happy to provide it to you. Thank you for your consideration.

Sincerely, Ambitious Student

Modified from UC Santa Cruz How to Email a Research Professor .

Dear Professor X , My name is Name , and I am very interested in becoming involved in research in Subject Area . I am a X year student, and I have taken Courses and Additional Experiences . I have attached my CV and statement of results. My goal is to Goal .

I have reviewed your staff profile and am interested in the work that you have done. I was intrigued by your journal article, "Article Title." It Additional Information about Topic . I would like to get involved in research in this area because it will help me to better prepare for Goals .

Would it be possible to meet with you to further discuss Topic and my possible involvement in research? I am available Days and Times , but please let me know if a different time would be more suitable. I look forward to hearing from you.

Sincerely, Name

Modified from UC Irvine Undergraduate Research Opportunities Program .

How to Email a Professor for the Supervision in MS/PhD

by Scholarships Corner | Jun 9, 2020

Are you planning to study abroad and looking forward to writing an email to the professor but uncertain about the criteria? In this article, you will learn “How to Email a Professor for MS or PhD supervision” and you must know proper email is the basis for research supervision, scholarships/ research scholarships , and fundings. 

Proper email is the key here. You must know that through the proper email you can fully fund scholarships ( Masters Scholarships or PhD Scholarships ) for your studies. Many people ignore all these points that’s why they don’t get any response from the professors. Carefully read the whole article and learn more about how to write an email to a professor, or how to write an email to a professor for a research assistantship, how to write an email to a professor for graduate school admission, how to write an email to a professor for research, how to write an email to professor for masters or how to write an email to professor for PhD. 

Your email should be outstanding, gives a nice impression, and assists you to be a well-qualified applicant. The applicant should be acknowledged regarding email patterns, keywords, and structure.

Your email should be out loud that shows why you are interested in the selected field, how you can be a perfect person for this position. Repetition of the words should be avoided, the matter should be clear, correct, and concise.

Whenever you are approaching a professor, try to give a read to his research material and mention it in your email. Keep a check on the correct use of punctuation and grammar in the email.

How to Email a Professor for the Supervision in MS/PhD?

How to address the professor.

Ignoring an email by a professor is quite normal as they have busy schedules, so be attentive while writing the subject line. In order to make sure that your email will not be ignored, try to include an information-based, strong, and attractive subject line. By the correct use of words in the subject line professor will be able to catch an idea of what your email is about. You can write like that, “Request for MS Supervision Spring 2020 or Spring 2021” or “Request for PhD Supervision” 

Always begin or address the person by using professional greetings for instance with Dear Prof._____, Dear Dr.____, and avoid addressing with Mr.____, Ms.____ or Mrs.____

Introduction:

The 1st paragraph should give a concise summary of your self including your native country and your name. It must tell you about your achievements, experience, and qualifications relevant to the open position. By addressing the professor’s research area, you can also show that you also want to work on one of his research projects in his lab. Moreover, you can give a clue that you are eager to get any possible PhD/MS opportunities or scholarships in his custom research or lab group.

Body Paragraph:

In this paragraph, with the consideration of the professor’s research area, mention your work experience, skills, and previous research work. The applicant can get a brief overview of the professor’s research publications, previous, and current projects by visiting the lab’s official website. In order to be a good competitor, you must list all of your achievements and expertise to provide a clear vision about your passion in the professor’s research area. Avoid any jargon or slang words, and any kind of complexity.

Last Paragraph:

The last paragraph is supposed to be the last one. In this paragraph, you have to show your enthusiasm, passion, and motivation to work in the professor’s research group. Furthermore, you can state what inspires you to be a part of this research group or a specific domain.

Closing Statement:

With a polite, requesting, and respectful manner close this paragraph and write a short statement regarding the CV or any other document attached and ask if any document is required. For example, Kindly find the attached document, and would love to provide you with further documents if needed.  If the process will be manageable, I would look forward to being a part of your research ( project name) in the coming fall.

Proof Reading:

Make sure that you review your email before forwarding it to the professor, it will help you to convey your message in the nicest way.

Sample Email for requesting to the Professor for Supervision in MS/PhD

Subject: Request for MS or PhD Supervision or Request for MS or PhD Research Assistantship 

Dear Professor______,

My name is (write your name) and I have completed (your degree title) from (Full university name) with (your CGPA, don’t mention CGPA if it’s low). Mention I got medals, certificates, and achievements if any.

(Write about Projects, internships, research, or thesis) During my undergraduate or Masters’s studies, I have been engaged in a research project or have written any thesis ( relevant to my expertise), include that. Moreover, I have done internships, research publications, current or previous work experience, or online courses.

I have visited your research articles and found my field of interest in your research area. I am very enthusiastic to conduct and pursue your research along with him. (Do mention the name of the Research Lab Name or website, Also mention the research topic or fields in which you are interested) 

I have attached my CV /other required documents and I would be glad to hearing from you soon.

I am very thankful and looking forward to your positive response.

Best Regards,

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