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How to write a speech that your audience remembers

Whether in a work meeting or at an investor panel, you might give a speech at some point. And no matter how excited you are about the opportunity, the experience can be nerve-wracking . 

But feeling butterflies doesn’t mean you can’t give a great speech. With the proper preparation and a clear outline, apprehensive public speakers and natural wordsmiths alike can write and present a compelling message. Here’s how to write a good speech you’ll be proud to deliver.

What is good speech writing?

Good speech writing is the art of crafting words and ideas into a compelling, coherent, and memorable message that resonates with the audience. Here are some key elements of great speech writing:

• It begins with clearly understanding the speech's purpose and the audience it seeks to engage. 
• A well-written speech clearly conveys its central message, ensuring that the audience understands and retains the key points. 
• It is structured thoughtfully, with a captivating opening, a well-organized body, and a conclusion that reinforces the main message. 
• Good speech writing embraces the power of engaging content, weaving in stories, examples, and relatable anecdotes to connect with the audience on both intellectual and emotional levels. 

Ultimately, it is the combination of these elements, along with the authenticity and delivery of the speaker , that transforms words on a page into a powerful and impactful spoken narrative.

What makes a good speech?

A great speech includes several key qualities, but three fundamental elements make a speech truly effective:

Clarity and purpose

Remembering the audience, cohesive structure.

While other important factors make a speech a home run, these three elements are essential for writing an effective speech.

The main elements of a good speech

The main elements of a speech typically include:

• Introduction: The introduction sets the stage for your speech and grabs the audience's attention. It should include a hook or attention-grabbing opening, introduce the topic, and provide an overview of what will be covered.
• Opening/captivating statement: This is a strong statement that immediately engages the audience and creates curiosity about the speech topics.
• Thesis statement/central idea: The thesis statement or central idea is a concise statement that summarizes the main point or argument of your speech. It serves as a roadmap for the audience to understand what your speech is about.
• Body: The body of the speech is where you elaborate on your main points or arguments. Each point is typically supported by evidence, examples, statistics, or anecdotes. The body should be organized logically and coherently, with smooth transitions between the main points.
• Supporting evidence: This includes facts, data, research findings, expert opinions, or personal stories that support and strengthen your main points. Well-chosen and credible evidence enhances the persuasive power of your speech.
• Transitions: Transitions are phrases or statements that connect different parts of your speech, guiding the audience from one idea to the next. Effective transitions signal the shifts in topics or ideas and help maintain a smooth flow throughout the speech.
• Counterarguments and rebuttals (if applicable): If your speech involves addressing opposing viewpoints or counterarguments, you should acknowledge and address them. Presenting counterarguments makes your speech more persuasive and demonstrates critical thinking.
• Conclusion: The conclusion is the final part of your speech and should bring your message to a satisfying close. Summarize your main points, restate your thesis statement, and leave the audience with a memorable closing thought or call to action.
• Closing statement: This is the final statement that leaves a lasting impression and reinforces the main message of your speech. It can be a call to action, a thought-provoking question, a powerful quote, or a memorable anecdote.
• Delivery and presentation: How you deliver your speech is also an essential element to consider. Pay attention to your tone, body language, eye contact , voice modulation, and timing. Practice and rehearse your speech, and try using the 7-38-55 rule to ensure confident and effective delivery.

While the order and emphasis of these elements may vary depending on the type of speech and audience, these elements provide a framework for organizing and delivering a successful speech.

How to structure a good speech

You know what message you want to transmit, who you’re delivering it to, and even how you want to say it. But you need to know how to start, develop, and close a speech before writing it. 

Think of a speech like an essay. It should have an introduction, conclusion, and body sections in between. This places ideas in a logical order that the audience can better understand and follow them. Learning how to make a speech with an outline gives your storytelling the scaffolding it needs to get its point across.

Here’s a general speech structure to guide your writing process:

• Explanation 1
• Explanation 2
• Explanation 3

How to write a compelling speech opener

Some research shows that engaged audiences pay attention for only 15 to 20 minutes at a time. Other estimates are even lower, citing that people stop listening intently in fewer than 10 minutes . If you make a good first impression at the beginning of your speech, you have a better chance of interesting your audience through the middle when attention spans fade. 

Implementing the INTRO model can help grab and keep your audience’s attention as soon as you start speaking. This acronym stands for interest, need, timing, roadmap, and objectives, and it represents the key points you should hit in an opening. 

Here’s what to include for each of these points: 

• Interest : Introduce yourself or your topic concisely and speak with confidence . Write a compelling opening statement using relevant data or an anecdote that the audience can relate to.
• Needs : The audience is listening to you because they have something to learn. If you’re pitching a new app idea to a panel of investors, those potential partners want to discover more about your product and what they can earn from it. Read the room and gently remind them of the purpose of your speech. 
• Timing : When appropriate, let your audience know how long you’ll speak. This lets listeners set expectations and keep tabs on their own attention span. If a weary audience member knows you’ll talk for 40 minutes, they can better manage their energy as that time goes on. 
• Routemap : Give a brief overview of the three main points you’ll cover in your speech. If an audience member’s attention starts to drop off and they miss a few sentences, they can more easily get their bearings if they know the general outline of the presentation.
• Objectives : Tell the audience what you hope to achieve, encouraging them to listen to the end for the payout. 

Writing the middle of a speech

The body of your speech is the most information-dense section. Facts, visual aids, PowerPoints — all this information meets an audience with a waning attention span. Sticking to the speech structure gives your message focus and keeps you from going off track, making everything you say as useful as possible.

Limit the middle of your speech to three points, and support them with no more than three explanations. Following this model organizes your thoughts and prevents you from offering more information than the audience can retain. 

Using this section of the speech to make your presentation interactive can add interest and engage your audience. Try including a video or demonstration to break the monotony. A quick poll or survey also keeps the audience on their toes. 

Wrapping the speech up

To you, restating your points at the end can feel repetitive and dull. You’ve practiced countless times and heard it all before. But repetition aids memory and learning , helping your audience retain what you’ve told them. Use your speech’s conclusion to summarize the main points with a few short sentences.

Try to end on a memorable note, like posing a motivational quote or a thoughtful question the audience can contemplate once they leave. In proposal or pitch-style speeches, consider landing on a call to action (CTA) that invites your audience to take the next step.

How to write a good speech

If public speaking gives you the jitters, you’re not alone. Roughly 80% of the population feels nervous before giving a speech, and another 10% percent experiences intense anxiety and sometimes even panic. 

The fear of failure can cause procrastination and can cause you to put off your speechwriting process until the last minute. Finding the right words takes time and preparation, and if you’re already feeling nervous, starting from a blank page might seem even harder.

But putting in the effort despite your stress is worth it. Presenting a speech you worked hard on fosters authenticity and connects you to the subject matter, which can help your audience understand your points better. Human connection is all about honesty and vulnerability, and if you want to connect to the people you’re speaking to, they should see that in you.

1. Identify your objectives and target audience

Before diving into the writing process, find healthy coping strategies to help you stop worrying . Then you can define your speech’s purpose, think about your target audience, and start identifying your objectives. Here are some questions to ask yourself and ground your thinking : 

• What purpose do I want my speech to achieve? 
• What would it mean to me if I achieved the speech’s purpose?
• What audience am I writing for? 
• What do I know about my audience? 
• What values do I want to transmit? 
• If the audience remembers one take-home message, what should it be? 
• What do I want my audience to feel, think, or do after I finish speaking? 
• What parts of my message could be confusing and require further explanation?

2. Know your audience

Understanding your audience is crucial for tailoring your speech effectively. Consider the demographics of your audience, their interests, and their expectations. For instance, if you're addressing a group of healthcare professionals, you'll want to use medical terminology and data that resonate with them. Conversely, if your audience is a group of young students, you'd adjust your content to be more relatable to their experiences and interests. 

3. Choose a clear message

Your message should be the central idea that you want your audience to take away from your speech. Let's say you're giving a speech on climate change. Your clear message might be something like, "Individual actions can make a significant impact on mitigating climate change." Throughout your speech, all your points and examples should support this central message, reinforcing it for your audience.

4. Structure your speech

Organizing your speech properly keeps your audience engaged and helps them follow your ideas. The introduction should grab your audience's attention and introduce the topic. For example, if you're discussing space exploration, you could start with a fascinating fact about a recent space mission. In the body, you'd present your main points logically, such as the history of space exploration, its scientific significance, and future prospects. Finally, in the conclusion, you'd summarize your key points and reiterate the importance of space exploration in advancing human knowledge.

5. Use engaging content for clarity

Engaging content includes stories, anecdotes, statistics, and examples that illustrate your main points. For instance, if you're giving a speech about the importance of reading, you might share a personal story about how a particular book changed your perspective. You could also include statistics on the benefits of reading, such as improved cognitive abilities and empathy.

6. Maintain clarity and simplicity

It's essential to communicate your ideas clearly. Avoid using overly technical jargon or complex language that might confuse your audience. For example, if you're discussing a medical breakthrough with a non-medical audience, explain complex terms in simple, understandable language.

7. Practice and rehearse

Practice is key to delivering a great speech. Rehearse multiple times to refine your delivery, timing, and tone. Consider using a mirror or recording yourself to observe your body language and gestures. For instance, if you're giving a motivational speech, practice your gestures and expressions to convey enthusiasm and confidence.

8. Consider nonverbal communication

Your body language, tone of voice, and gestures should align with your message . If you're delivering a speech on leadership, maintain strong eye contact to convey authority and connection with your audience. A steady pace and varied tone can also enhance your speech's impact.

9. Engage your audience

Engaging your audience keeps them interested and attentive. Encourage interaction by asking thought-provoking questions or sharing relatable anecdotes. If you're giving a speech on teamwork, ask the audience to recall a time when teamwork led to a successful outcome, fostering engagement and connection.

10. Prepare for Q&A

Anticipate potential questions or objections your audience might have and prepare concise, well-informed responses. If you're delivering a speech on a controversial topic, such as healthcare reform, be ready to address common concerns, like the impact on healthcare costs or access to services, during the Q&A session.

By following these steps and incorporating examples that align with your specific speech topic and purpose, you can craft and deliver a compelling and impactful speech that resonates with your audience.

Tools for writing a great speech

There are several helpful tools available for speechwriting, both technological and communication-related. Here are a few examples:

• Word processing software: Tools like Microsoft Word, Google Docs, or other word processors provide a user-friendly environment for writing and editing speeches. They offer features like spell-checking, grammar correction, formatting options, and easy revision tracking.
• Presentation software: Software such as Microsoft PowerPoint or Google Slides is useful when creating visual aids to accompany your speech. These tools allow you to create engaging slideshows with text, images, charts, and videos to enhance your presentation.
• Speechwriting Templates: Online platforms or software offer pre-designed templates specifically for speechwriting. These templates provide guidance on structuring your speech and may include prompts for different sections like introductions, main points, and conclusions.
• Rhetorical devices and figures of speech: Rhetorical tools such as metaphors, similes, alliteration, and parallelism can add impact and persuasion to your speech. Resources like books, websites, or academic papers detailing various rhetorical devices can help you incorporate them effectively.
• Speechwriting apps: Mobile apps designed specifically for speechwriting can be helpful in organizing your thoughts, creating outlines, and composing a speech. These apps often provide features like voice recording, note-taking, and virtual prompts to keep you on track.
• Grammar and style checkers: Online tools or plugins like Grammarly or Hemingway Editor help improve the clarity and readability of your speech by checking for grammar, spelling, and style errors. They provide suggestions for sentence structure, word choice, and overall tone.
• Thesaurus and dictionary: Online or offline resources such as thesauruses and dictionaries help expand your vocabulary and find alternative words or phrases to express your ideas more effectively. They can also clarify meanings or provide context for unfamiliar terms.
• Online speechwriting communities: Joining online forums or communities focused on speechwriting can be beneficial for getting feedback, sharing ideas, and learning from experienced speechwriters. It's an opportunity to connect with like-minded individuals and improve your public speaking skills through collaboration.

Remember, while these tools can assist in the speechwriting process, it's essential to use them thoughtfully and adapt them to your specific needs and style. The most important aspect of speechwriting remains the creativity, authenticity, and connection with your audience that you bring to your speech.

5 tips for writing a speech

Behind every great speech is an excellent idea and a speaker who refined it. But a successful speech is about more than the initial words on the page, and there are a few more things you can do to help it land.

Here are five more tips for writing and practicing your speech:

1. Structure first, write second

If you start the writing process before organizing your thoughts, you may have to re-order, cut, and scrap the sentences you worked hard on. Save yourself some time by using a speech structure, like the one above, to order your talking points first. This can also help you identify unclear points or moments that disrupt your flow.

2. Do your homework

Data strengthens your argument with a scientific edge. Research your topic with an eye for attention-grabbing statistics, or look for findings you can use to support each point. If you’re pitching a product or service, pull information from company metrics that demonstrate past or potential successes. 

Audience members will likely have questions, so learn all talking points inside and out. If you tell investors that your product will provide 12% returns, for example, come prepared with projections that support that statement.

3. Sound like yourself

Memorable speakers have distinct voices. Think of Martin Luther King Jr’s urgent, inspiring timbre or Oprah’s empathetic, personal tone . Establish your voice — one that aligns with your personality and values — and stick with it. If you’re a motivational speaker, keep your tone upbeat to inspire your audience . If you’re the CEO of a startup, try sounding assured but approachable. 

4. Practice

As you practice a speech, you become more confident , gain a better handle on the material, and learn the outline so well that unexpected questions are less likely to trip you up. Practice in front of a colleague or friend for honest feedback about what you could change, and speak in front of the mirror to tweak your nonverbal communication and body language .

5. Remember to breathe

When you’re stressed, you breathe more rapidly . It can be challenging to talk normally when you can’t regulate your breath. Before your presentation, try some mindful breathing exercises so that when the day comes, you already have strategies that will calm you down and remain present . This can also help you control your voice and avoid speaking too quickly.

How to ghostwrite a great speech for someone else

Ghostwriting a speech requires a unique set of skills, as you're essentially writing a piece that will be delivered by someone else. Here are some tips on how to effectively ghostwrite a speech:

• Understand the speaker's voice and style : Begin by thoroughly understanding the speaker's personality, speaking style, and preferences. This includes their tone, humor, and any personal anecdotes they may want to include.
• Interview the speaker : Have a detailed conversation with the speaker to gather information about their speech's purpose, target audience, key messages, and any specific points they want to emphasize. Ask for personal stories or examples they may want to include.
• Research thoroughly : Research the topic to ensure you have a strong foundation of knowledge. This helps you craft a well-informed and credible speech.
• Create an outline : Develop a clear outline that includes the introduction, main points, supporting evidence, and a conclusion. Share this outline with the speaker for their input and approval.
• Write in the speaker's voice : While crafting the speech, maintain the speaker's voice and style. Use language and phrasing that feel natural to them. If they have a particular way of expressing ideas, incorporate that into the speech.
• Craft a captivating opening : Begin the speech with a compelling opening that grabs the audience's attention. This could be a relevant quote, an interesting fact, a personal anecdote, or a thought-provoking question.
• Organize content logically : Ensure the speech flows logically, with each point building on the previous one. Use transitions to guide the audience from one idea to the next smoothly.
• Incorporate engaging stories and examples : Include anecdotes, stories, and real-life examples that illustrate key points and make the speech relatable and memorable.
• Edit and revise : Edit the speech carefully for clarity, grammar, and coherence. Ensure the speech is the right length and aligns with the speaker's time constraints.
• Seek feedback : Share drafts of the speech with the speaker for their feedback and revisions. They may have specific changes or additions they'd like to make.
• Practice delivery : If possible, work with the speaker on their delivery. Practice the speech together, allowing the speaker to become familiar with the content and your writing style.
• Maintain confidentiality : As a ghostwriter, it's essential to respect the confidentiality and anonymity of the work. Do not disclose that you wrote the speech unless you have the speaker's permission to do so.
• Be flexible : Be open to making changes and revisions as per the speaker's preferences. Your goal is to make them look good and effectively convey their message.
• Meet deadlines : Stick to agreed-upon deadlines for drafts and revisions. Punctuality and reliability are essential in ghostwriting.
• Provide support : Support the speaker during their preparation and rehearsal process. This can include helping with cue cards, speech notes, or any other materials they need.

Remember that successful ghostwriting is about capturing the essence of the speaker while delivering a well-structured and engaging speech. Collaboration, communication, and adaptability are key to achieving this.

Give your best speech yet

Learn how to make a speech that’ll hold an audience’s attention by structuring your thoughts and practicing frequently. Put the effort into writing and preparing your content, and aim to improve your breathing, eye contact , and body language as you practice. The more you work on your speech, the more confident you’ll become.

The energy you invest in writing an effective speech will help your audience remember and connect to every concept. Remember: some life-changing philosophies have come from good speeches, so give your words a chance to resonate with others. You might even change their thinking.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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How to Write a Speech about Someone

December 27, 2023

Conducting interviews with the person and their colleagues

Conducting interviews with the person and their colleagues is an essential step when writing a speech about someone. These interviews provide valuable firsthand insights and personal anecdotes that can bring the speech to life. Start by scheduling a one-on-one interview with the person you are writing about, allowing them to share their thoughts, experiences, and achievements. Additionally, reach out to their colleagues, friends, and family members who can offer a different perspective and additional information. Prepare thoughtful and open-ended questions to encourage detailed responses. Take thorough notes during the interviews and pay attention to key moments, emotions, and noteworthy stories. These interviews will not only provide you with valuable content for the speech but will also help you capture the essence and personality of the person you are writing about.

Researching online and offline sources

Researching online and offline sources is crucial when writing a speech about someone. It allows you to gather a comprehensive understanding of the person’s background, accomplishments, and impact. Begin by exploring reputable online sources such as news articles, biographies, interviews, and profiles. These sources can provide a wealth of information, including professional achievements, personal milestones, and notable events. Additionally, delve into offline sources such as books, magazines, journals, and archives that may offer unique insights and lesser-known details. Pay attention to relevant speeches or presentations the person has given in the past, as this can provide valuable inspiration and guidance for your own speech. By conducting thorough research, you can ensure that your speech is well-informed, accurate, and compelling, showcasing the person’s achievements and capturing their essence effectively.

Outlining the speech and organizing the information

Outlining the speech and organizing the information is a critical step when writing a speech about someone. It helps ensure that your speech is coherent, well-structured, and easy to follow for your audience. Here are some steps to help you outline and organize the information effectively:

• Identify the main themes and key points: Start by identifying the overarching themes and main points you want to convey in your speech. These could be the person’s achievements, personal qualities, or significant milestones.
• Create a logical flow: Arrange the main points in a logical order that makes sense to your audience. Consider using a chronological order, a problem-solution approach, or a thematic structure to organize your speech.
• Use sub-points or supporting details: Break down each main point into sub-points or supporting details that provide more depth and context. These can include specific examples, stories, statistics, or quotes that support your main points.
• Prioritize information: Determine the most important information you want to include in your speech and ensure it receives the appropriate focus. Trim down any excess or less relevant details to keep your speech concise and impactful.
• Consider transitions: Plan smooth transitions between different sections of your speech to maintain a cohesive flow. Transitions help your audience follow along easily and understand the logical progression of your ideas.
• Review and revise: Once you have outlined your speech, review and revise it for clarity, coherence, and effectiveness. Ensure that each point aligns with your overall purpose and message.

By following these steps, you can create a well-organized speech that effectively communicates your message and honors the person you are speaking about.

Identifying the Theme and Purpose of the Speech

When writing a speech about someone, it is essential to establish a clear theme and purpose to ensure a coherent and impactful delivery. The theme of the speech should revolve around the key attributes, accomplishments, or impact of the person you are speaking about. It might focus on their leadership qualities, innovative contributions, or personal journey.

The purpose of the speech could vary depending on the context. It could aim to celebrate their achievements, inspire and motivate the audience, or pay tribute to their legacy. Understanding the theme and purpose helps structure the speech, allowing you to gather relevant anecdotes, quotes, or examples that support your message.

To identify the theme and purpose, consider the overall message you want to convey and the desired impact on the audience. Research the person extensively to gather sufficient material, and then structure your speech around a central theme that aligns with the purpose. Remember, clarity in theme and purpose creates a memorable and meaningful speech about someone.

Using Rhetorical Devices to Enhance the Message

In order to write a compelling speech about someone, incorporating rhetorical devices can elevate the impact of your message. Rhetorical devices are techniques and language patterns that engage and persuade the audience, making your speech more memorable and persuasive.

One commonly used device is the use of repetition, where key words or phrases are repeated for emphasis and to reinforce the message. This helps to create a rhythmic flow and enhance the overall impact.

Another powerful device is the use of metaphors and analogies, as they provide vivid imagery and facilitate a deeper understanding of the person you are speaking about. They can help paint a picture in the minds of the audience, making your speech more relatable and engaging.

Furthermore, employing rhetorical questions can evoke curiosity and prompt the audience to reflect on the subject, while alliteration and parallelism add a poetic touch and enhance the overall delivery.

By integrating these and other rhetorical devices strategically throughout your speech, you can captivate the audience, amplify your message, and bring your speech about someone to life.

Choosing the Right Language and Tone

When writing a speech about someone, selecting the right language and tone is crucial in effectively conveying your message and connecting with the audience. The language used should be clear, concise, and appropriate for the occasion and the audience’s level of understanding.

Consider the tone you want to set – whether it is formal, informal, celebratory, or reflective – and tailor your language accordingly. Utilize words and phrases that resonate with the subject’s personality, achievements, or values, ensuring they are accurately represented.

Additionally, be mindful of the emotional impact you want to create. By using descriptive and evocative language, you can engage the audience’s senses and create a deeper connection to the person you are speaking about.

It’s also important to strike a balance between facts and emotions. While presenting relevant information, infuse the speech with anecdotes, stories, and personal experiences that highlight the human side of the individual, fostering empathy and relatability.

Ultimately, choosing the right language and tone plays a crucial role in crafting a speech that not only informs but also inspires, capturing the essence of the person you are speaking about and leaving a lasting impression on the audience.

Creating a Compelling Opening and Closing

The opening and closing of a speech are critical moments that have the power to capture the audience’s attention and leave a lasting impression. To make these moments compelling and impactful, consider the following strategies:

• Start with a bold statement or a thought-provoking question that immediately grabs the audience’s attention.
• Use an engaging anecdote or story that relates to the person you are speaking about. This can create an emotional connection and draw the audience into the speech.
• Incorporate a powerful quote or a relevant statistic that highlights the significance or impact of the individual.
• Invoke the audience’s curiosity by presenting a surprising or intriguing fact related to the person.
• Include a personal reflection or experience that showcases your own connection to the individual. This can help establish credibility and demonstrate the personal significance of the speech.

In the closing, aim to leave a lasting impression by:

• Summarizing the key points of the speech in a concise and compelling manner.
• Reiterating the significance and impact of the person’s achievements or influence.
• Ending with a strong call to action, inspiring the audience to act or reflect upon the person’s legacy.
• Utilizing a memorable metaphor or analogy that reinforces the central theme or message of the speech.
• Expressing gratitude or offering a heartfelt tribute to the person, leaving the audience with a sense of admiration and appreciation.

By utilizing these strategies, you can create a captivating opening and closing that effectively frame the speech and resonate with the audience.

Tips for Making a Lasting Impression

When crafting a speech about someone, it’s crucial to ensure that your words leave a lasting impression on the audience. Here are some tips to help you achieve that:

• Research extensively: Take the time to thoroughly research and gather as much information as possible about the person you are speaking about. This will enable you to create a comprehensive and impactful speech.
• Establish a connection: Find a personal connection between yourself and the individual, whether it’s through shared experiences, values, or goals. This will make your speech more relatable and genuine.
• Tell memorable stories: Incorporate anecdotes and stories that illustrate the person’s character, achievements, or impact. Narrative elements create emotional engagement and enhance the audience’s understanding of the subject.
• Use vivid language: Employ strong and descriptive language that paints a vivid picture in the minds of the listeners. This will make your speech more engaging and memorable.
• Engage the senses: Appeal to the audience’s senses by using sensory language, such as sight, sound, taste, touch, and smell. This will create a more immersive experience and make your speech stand out.
• Utilize visual aids: Include compelling visual aids, such as images or videos, to supplement your speech. Visuals have a powerful impact and can enhance the audience’s understanding and emotional connection.
• Practice delivery: Rehearse your speech to ensure smooth and confident delivery. Practice your pacing, body language, and intonation to effectively convey your message and captivate the audience.

By following these tips, you can write a speech that leaves a lasting impression, resonates with your audience, and does justice to the person you are speaking about.

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What this handout is about

This handout will help you create an effective speech by establishing the purpose of your speech and making it easily understandable. It will also help you to analyze your audience and keep the audience interested.

What’s different about a speech?

Writing for public speaking isn’t so different from other types of writing. You want to engage your audience’s attention, convey your ideas in a logical manner and use reliable evidence to support your point. But the conditions for public speaking favor some writing qualities over others. When you write a speech, your audience is made up of listeners. They have only one chance to comprehend the information as you read it, so your speech must be well-organized and easily understood. In addition, the content of the speech and your delivery must fit the audience.

What’s your purpose?

People have gathered to hear you speak on a specific issue, and they expect to get something out of it immediately. And you, the speaker, hope to have an immediate effect on your audience. The purpose of your speech is to get the response you want. Most speeches invite audiences to react in one of three ways: feeling, thinking, or acting. For example, eulogies encourage emotional response from the audience; college lectures stimulate listeners to think about a topic from a different perspective; protest speeches in the Pit recommend actions the audience can take.

As you establish your purpose, ask yourself these questions:

• What do you want the audience to learn or do?
• If you are making an argument, why do you want them to agree with you?
• If they already agree with you, why are you giving the speech?
• How can your audience benefit from what you have to say?

Audience analysis

If your purpose is to get a certain response from your audience, you must consider who they are (or who you’re pretending they are). If you can identify ways to connect with your listeners, you can make your speech interesting and useful.

As you think of ways to appeal to your audience, ask yourself:

• What do they have in common? Age? Interests? Ethnicity? Gender?
• Do they know as much about your topic as you, or will you be introducing them to new ideas?
• Why are these people listening to you? What are they looking for?
• What level of detail will be effective for them?
• What tone will be most effective in conveying your message?
• What might offend or alienate them?

For more help, see our handout on audience .

Creating an effective introduction

Get their attention, otherwise known as “the hook”.

Think about how you can relate to these listeners and get them to relate to you or your topic. Appealing to your audience on a personal level captures their attention and concern, increasing the chances of a successful speech. Speakers often begin with anecdotes to hook their audience’s attention. Other methods include presenting shocking statistics, asking direct questions of the audience, or enlisting audience participation.

Establish context and/or motive

Explain why your topic is important. Consider your purpose and how you came to speak to this audience. You may also want to connect the material to related or larger issues as well, especially those that may be important to your audience.

Get to the point

Tell your listeners your thesis right away and explain how you will support it. Don’t spend as much time developing your introductory paragraph and leading up to the thesis statement as you would in a research paper for a course. Moving from the intro into the body of the speech quickly will help keep your audience interested. You may be tempted to create suspense by keeping the audience guessing about your thesis until the end, then springing the implications of your discussion on them. But if you do so, they will most likely become bored or confused.

For more help, see our handout on introductions .

Making your speech easy to understand

Repeat crucial points and buzzwords.

Especially in longer speeches, it’s a good idea to keep reminding your audience of the main points you’ve made. For example, you could link an earlier main point or key term as you transition into or wrap up a new point. You could also address the relationship between earlier points and new points through discussion within a body paragraph. Using buzzwords or key terms throughout your paper is also a good idea. If your thesis says you’re going to expose unethical behavior of medical insurance companies, make sure the use of “ethics” recurs instead of switching to “immoral” or simply “wrong.” Repetition of key terms makes it easier for your audience to take in and connect information.

Incorporate previews and summaries into the speech

For example:

“I’m here today to talk to you about three issues that threaten our educational system: First, … Second, … Third,”

“I’ve talked to you today about such and such.”

These kinds of verbal cues permit the people in the audience to put together the pieces of your speech without thinking too hard, so they can spend more time paying attention to its content.

Use especially strong transitions

This will help your listeners see how new information relates to what they’ve heard so far. If you set up a counterargument in one paragraph so you can demolish it in the next, begin the demolition by saying something like,

“But this argument makes no sense when you consider that . . . .”

If you’re providing additional information to support your main point, you could say,

“Another fact that supports my main point is . . . .”

Helping your audience listen

Rely on shorter, simpler sentence structures.

Don’t get too complicated when you’re asking an audience to remember everything you say. Avoid using too many subordinate clauses, and place subjects and verbs close together.

Too complicated:

The product, which was invented in 1908 by Orville Z. McGillicuddy in Des Moines, Iowa, and which was on store shelves approximately one year later, still sells well.

Easier to understand:

Orville Z. McGillicuddy invented the product in 1908 and introduced it into stores shortly afterward. Almost a century later, the product still sells well.

Limit pronoun use

Listeners may have a hard time remembering or figuring out what “it,” “they,” or “this” refers to. Be specific by using a key noun instead of unclear pronouns.

Pronoun problem:

The U.S. government has failed to protect us from the scourge of so-called reality television, which exploits sex, violence, and petty conflict, and calls it human nature. This cannot continue.

Why the last sentence is unclear: “This” what? The government’s failure? Reality TV? Human nature?

More specific:

The U.S. government has failed to protect us from the scourge of so-called reality television, which exploits sex, violence, and petty conflict, and calls it human nature. This failure cannot continue.

Keeping audience interest

Incorporate the rhetorical strategies of ethos, pathos, and logos.

When arguing a point, using ethos, pathos, and logos can help convince your audience to believe you and make your argument stronger. Ethos refers to an appeal to your audience by establishing your authenticity and trustworthiness as a speaker. If you employ pathos, you appeal to your audience’s emotions. Using logos includes the support of hard facts, statistics, and logical argumentation. The most effective speeches usually present a combination these rhetorical strategies.

Use statistics and quotations sparingly

Include only the most striking factual material to support your perspective, things that would likely stick in the listeners’ minds long after you’ve finished speaking. Otherwise, you run the risk of overwhelming your listeners with too much information.

Watch your tone

Be careful not to talk over the heads of your audience. On the other hand, don’t be condescending either. And as for grabbing their attention, yelling, cursing, using inappropriate humor, or brandishing a potentially offensive prop (say, autopsy photos) will only make the audience tune you out.

Creating an effective conclusion

Restate your main points, but don’t repeat them.

“I asked earlier why we should care about the rain forest. Now I hope it’s clear that . . .” “Remember how Mrs. Smith couldn’t afford her prescriptions? Under our plan, . . .”

Call to action

Speeches often close with an appeal to the audience to take action based on their new knowledge or understanding. If you do this, be sure the action you recommend is specific and realistic. For example, although your audience may not be able to affect foreign policy directly, they can vote or work for candidates whose foreign policy views they support. Relating the purpose of your speech to their lives not only creates a connection with your audience, but also reiterates the importance of your topic to them in particular or “the bigger picture.”

Practicing for effective presentation

Once you’ve completed a draft, read your speech to a friend or in front of a mirror. When you’ve finished reading, ask the following questions:

• Which pieces of information are clearest?
• Where did I connect with the audience?
• Where might listeners lose the thread of my argument or description?
• Where might listeners become bored?
• Where did I have trouble speaking clearly and/or emphatically?
• Did I stay within my time limit?

Other resources

• Toastmasters International is a nonprofit group that provides communication and leadership training.
• Allyn & Bacon Publishing’s Essence of Public Speaking Series is an extensive treatment of speech writing and delivery, including books on using humor, motivating your audience, word choice and presentation.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Boone, Louis E., David L. Kurtz, and Judy R. Block. 1997. Contemporary Business Communication . Upper Saddle River, NJ: Prentice Hall.

Ehrlich, Henry. 1994. Writing Effective Speeches . New York: Marlowe.

Lamb, Sandra E. 1998. How to Write It: A Complete Guide to Everything You’ll Ever Write . Berkeley: Ten Speed Press.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Speech And Debate

Speech Writing

Last updated on: Feb 9, 2023

How to Write a Speech - Outline With Example

By: Cordon J.

Reviewed By: Rylee W.

Published on: Sep 8, 2020

Giving a speech for a class, event or work can be nerve-wracking. However, writing an effective speech can boost your confidence level.

A speech is an effective medium to communicate your message and speech writing is a skill that has its advantages even if you are a student or a professional.

With careful planning and paying attention to small details, you can write a speech that will inform, persuade, entertain or motivate the people you are writing for.

If this is your first speech. Take all the time you need.

Like other skills, you can learn speech writing too.

Give yourself enough time to write and practice it several times for the best possible results.

On this Page

You have a message that you want people to hear or you are preparing a speech for a particular situation such as a commemorative speech.

No matter what the case, it is important to ensure that the speech is well structured or else you will fail to deliver your effective message. And you don’t want that, do you?

You can also explore our complete guide to  write a commemorative speech . Make sure to give the article a thorough read.

How to Create a Speech Outline?

Want to write a speech your audience will remember? A speech outline is a thing you should start with.

‘How to write a speech outline?’

A speech outline is very important in helping you sound more authoritative and in control. As you write your speech outline you will have to focus on how you will introduce yourself, your topic, and the points that you will be going to cover.

A speech outline will save a lot of your time and will help you organize your thoughts. It will make sure the speech is following a proper structure and format.

Before you start writing your own speech you need to know:

• WHO you are writing the speech for
• WHAT the speech will be going to cover
• HOW long it needs to be e.g if it is a 5-minute speech (then how many words in a 5-minute speech)

These speech tips will help you get on the right track from the start. Here is an example of how you can craft a speech outline.

Preparation

• Choose your topic and the main points that your speech will cover. Know your audience and get to know what they are looking for. Pay attention to their needs
• Define the purpose of the speech and properly organize it

Introduction

• A strong statement to grab the reader’s attention
• Refine the thesis statement
• State something that establishes credibility
• Provide your main idea and include some supporting statements.
• Examples and further details (if needed)
• Summarize the main points of the speech
• Closing statement
• Call to action

Paper Due? Why Suffer? That's our Job!

How to Write an Effective Speech?

‘How to write a graduation speech?’

‘How to write a speech for school?’

‘How to write a speech about yourself?’

Get your answers in the below sections.

Just like essays, the speech also follows three sections: Introduction, the main body, and conclusion.

However, unlike essays, a speech must be written to be heard as opposed to just being read. It is important to write a speech in a way that can grab the reader’s attention and helps in painting a mental image.

It is the opening statement of a speech. It is important to know how to start a speech that can grab the attention of the audience.

‘How to write a speech introduction?’

It should include a hook-grabber statement about your topic. It should end with a strong transition from a big idea of the introduction to the main body of the essay. Some great ways to begin your speech are, to begin with, a rhetorical question, a quote, or another strong statement.

Make sure the introduction is not more than one paragraph. This will ensure you do not spend much time on the background before getting to the main idea of the topic.

The introduction is a great chance to make sure your opening is memorable as this is the point when your audience will make up their mind about you.

The Main body

The majority of the speech should be spent presenting your thesis statement and supporting ideas in an organized way.

Avoid rambling as it will immediately lose your audience’s attention. No need to share everything, instead pick some points and stick to them throughout your speech.

Organize your points in a logical manner so they support and build on each other. Add as many points as needed to support the overall message of your speech.

State each point clearly and provide all the required information, facts, statistics, and evidence, to clarify each of your points.

It is a good idea to include your personal experiences to make your speech more interesting and memorable.

Another important thing to be kept in mind is the use of transition. The purpose of adding transition words is to improve the overall flow of the information and help the reader to understand the speech structure. Words like next, then, after, before, at that moment, etc. are the most commonly used transition words to make the whole writing less choppy and more interesting.

The conclusion should restate and summarize all the main points of the speech. Because the audience will most likely remember what they have heard last. Beautifully wrap up the whole speech and give something for the audience to think about.

For an extra element, close your speech by restating the introduction statement so it feels like a complete package.

A good approach to conclude your speech is to introduce a call to action. Encourage your audience to participate in the solution to the problem that you are discussing. Give your audience some direction on how they can participate.

Practice and more practice is key to a great speech so it is important that you read your speech and listen to yourself. When writing, take care of the required length also.

Speech Topics - Engaging Topics to Choose From

You feel relief when your teacher says you are free to choose your speech topic. Feel free to write about anything you want. The problem is students still feel stuck in choosing an effective speech topic. If you are one of them, here is a list of the best speech ideas to help you get through the process.

• What role do cats play in human’s lives
• How to improve communication disorders
• World’s fastest-growing country
• Today’s world pollution rate
• How to improve interpersonal skills
• Are paper books better than e-books
• Should the death penalty be abolished
• Should prisoners be allowed to vote
• Should voting be made compulsory
• Is it better to live together before marriage

These are some of the interesting topics that you can consider. However, if you are still not sure about the topic of your speech, you can explore our article on  informative speech topics  and pick any of your choices.

Tough Essay Due? Hire Tough Writers!

Speech Example

Stressing over on how to write a good speech? Speech examples are sure to be your best friend for effective speech writing and its effortless delivery.

Here is a sample speech example to help you get through your own speech writing process. Explore this example and get the answer on how to give a good speech.

Get Professional Help for Your Speech

If you are good at public speaking but lack writing skills or you do not have enough time to follow the mentioned points and write a speech, don't worry.

You can always contact us at 5StarEssays.com.

We have a highly qualified and amazing team of expert writers who can help you if you want to buy speeches online with high-quality content.

Contact our " write my essay " service with your requirements. Our essay writer will provide you with quality material that your audience will remember for a long time.

Frequently Asked Questions

What is the best introduction for a speech.

The best way to open a speech’s introduction is, to begin with, a story. Tell an inspiring story to your audience and connect it with your personal narrative.

What is the first step of speech writing?

The first step of writing a speech is to choose a topic. Choosing a good topic is important to have an engaging and great speech.

What are the five steps in speech writing?

Here are the five steps involved in writing a speech.

• Choose a topic.
• Investigate your audience.
• Built an outline.
• Rehearse the speech.
• Revise and finalize.

What are the types of speech delivery?

Here are the types of speech delivery.

• Extemporaneous

What are the two P’s required for good speech delivery?

The two P’s required for proper speech delivery are Preparation and Practice.

Cordon. is a published author and writing specialist. He has worked in the publishing industry for many years, providing writing services and digital content. His own writing career began with a focus on literature and linguistics, which he continues to pursue. Cordon is an engaging and professional individual, always looking to help others achieve their goals.

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• Informative Speech Topics - Interesting Ideas By Experts

• Commemorative Speech: Guide to Craft an Engaging Speech

• Persuasive Speech Topics - 150+ Topics for Students

• 50+ Demonstration Speech Ideas for Your Next Great Speech

• Impromptu Speech Topics - 150+ Interesting Ideas

• Debate Topics (2024) - Top 200+ Compelling Topics

• 100+ Motivational Speech Topics for an Inspirational Speech

• Extemporaneous Speech - How to Write One Successfully?

• Graduation Speech - Write Your Best Graduation Speech

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How to Write a Speech for Someone Else

Last Updated: July 14, 2020 References

This article was co-authored by Lynn Kirkham . Lynn Kirkham is a Professional Public Speaker and Founder of Yes You Can Speak, a San Francisco Bay Area-based public speaking educational business empowering thousands of professionals to take command of whatever stage they've been given - from job interviews, boardroom talks to TEDx and large conference platforms. Lynn was chosen as the official TEDx Berkeley speaker coach for the last four years and has worked with executives at Google, Facebook, Intuit, Genentech, Intel, VMware, and others. This article has been viewed 84,339 times.

Writing a speech for someone else can be a stimulating task to take on. It can also be challenging to write a speech for another person with a different voice than your own. As a ghostwriter, you write secretly, with little-to-no acknowledgment of your work. Whether you ghostwrite for a professional career or choose to help a friend with a wedding toast, learning how to write a speech for someone else can be a satisfying experience. To write a speech for someone else, learn about ghostwriting, prepare to write the speech, and finally, write the speech.

Getting Ready to Write

• Note words and phrases that are repeated as they speak.

• Make sure the speaker is aware of how much work they are responsible for.

• Big ideas and main points provide the basic structure of the speech. Understand exactly what the speaker wants to communicate so you can make these points clear.

Writing the Speech

• For example, if it is a commencement speech, ask the speaker about their experience in school and getting out into the “real” world for the first time.
• Make sure the stories connect well with the subject and main point of the speech.

• Get the audience's attention quickly. This can be done by stating a surprising fact or starting out with a humorous or interesting story.
• Keep the speech organized. Use transitions and guiding words like "first," "second," and "finally."
• Use rhetorical devices, like examples, alliteration, imagery, and questions. Balance facts with examples.
• Reflect the person's speaking style. Never fall into your voice during the writing process. Mimic their language, phrasing, and emphasis.

• Limit the amount of information you include. The audience will only remember so much information.

Understanding the Challenges of Ghostwriting

• You can learn more about ghostwriting by looking up books on ghostwriting in your local library, researching articles about ghostwriting online, and by looking for famous examples of ghostwriting.
• A few examples of famously ghostwritten speeches are John F. Kennedy's inauguration speech, Reagan's “Boys of Pointe du Hoc” speech, and drafts of Martin Luther King Jr.'s famous speech “I Have a Dream.”

• Knowing where you stand on the ethics of speech writing will make it easier to accept or decline requests for your writing services. [12] X Research source
• Ghostwriting in the academic arena is often viewed as plagiarism. Others feel that it is okay under certain circumstances, like when politicians, business leaders, or celebrities must present multiple speeches a day, on top of their other responsibilities.

• Writing a speech for someone you find difficult to get along with is most likely not a good idea. You can write a speech for a person that has different ideas than you, as long as you find it possible to keep your ideas to yourself.

• The ghostwriter must learn to adopt a range of voices outside of their own.

Sample Speeches

Expert Q&A

• Take notes when you are observing the way the person speaks and acts. Thanks Helpful 0 Not Helpful 0
• Work with the other person throughout the writing process. It will be easier to rewrite sections that need to be changed rather than the entire, completed speech being rejected. Thanks Helpful 0 Not Helpful 0
• Make sure not to plagiarize from parts of other speeches. Thanks Helpful 1 Not Helpful 0
• Feelings can get hurt and disagreements can arise during the writing process. Neither party should take the challenging of ideas or decisions personally. Remember, you are writing a speech for someone else to take credit for. Thanks Helpful 1 Not Helpful 0

You Might Also Like

• ↑ http://andrewcrofts.com/what-is-ghostwriting/
• ↑ Lynn Kirkham. Public Speaking Coach. Expert Interview. 20 November 2019.
• ↑ https://priceonomics.com/the-ghostwriting-business/
• ↑ http://www.forbes.com/sites/jeffschmitt/2013/07/16/10-keys-to-writing-a-speech/#726922c869ca
• ↑ http://www.forbes.com/sites/cherylsnappconner/2014/03/13/is-ghostwriting-ethical/#d3a60c633a0d

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How To Write A Good Speech About Another Person

Table of contents

• 1 Tips On Writing A Persuasive Speech About Famous Person
• 2 How To Write A Speech About Someone You Know?
• 3 What Will Make Your Speech About A Person Excellent?

Students are often asked to write a speech about other people. You can be assigned to talk about your friend, relative, teacher, or famous person. To do it well, you should concentrate on what you can tell about this person to others and what you can write about him or her. It is necessary to understand how to write a speech about someone if you have such a task and should do it quickly. It is not very difficult, but it requires some research on the subject of your essay and analysis of information.

Be careful with what you write on paper. If those whom you describe are close to you and you surely met them personally, try not to expose their secrets or any information they don’t want to be shared with others. You should also do in-depth research to create a good study of a famous writer, actress, etc. If you already have specific facts, it doesn’t mean that they are true. That’s why all information should be checked.

Tips On Writing A Persuasive Speech About Famous Person

Here are a few tips for those who are creating such a presentation. These tips could be useful if you have to develop a short or funny speech about someone you don't know or if you don’t understand how to work with such a type of assignment.

Start when you feel like it. This is a simple tip, but a huge one. How to start a speech about someone? Just start as you are talking to something. All speeches are designed to be spoken. They are not something you will read while in your bed! As you are moving forward, add the main points and just continue. You can always edit and make the content better afterwards.

Use short words and very short sentences. In order to write an informative speech, your writing process will have to change. You need to make sure the main points are there you need to write as you talk. This means short words and also short sentences. The main point here is to make the whole paper sound easier and more appealing when you read it out loud. Now, write a speech and try using this tip. Then, complete another with long words and longer sentences. Read out loud, both. You will see the difference, and you can imagine the effect on the audience's attention. Yes, you still need to write a speech outline.

Even if you are a friend of the person you describe, if he or she inspires you, it would be recommended to do some additional research on his or her biography, find more facts, and use them. Many facts about interviewed famous people are not true, that is why you need to analyze them wisely.

Check everything you read, and be sure you use only verified information. Get facts from credible media and make references to them in your paper. If it is needed, it is recommended to use many forms of media, and you will get information from different sides.

Define the goals of your graduation or other speech. You may want just to talk about a person, concentrate on their childhood, highlight their most notable achievements, or show how clever or friendly this person is.

When you work on a speech for someone, you should always try to relate and make a personal story told. In most cases, when you work on a speech for someone, this is not an option. But if it is, make sure to include it.

Always make a catchy introduction to your speech. Try to grab the attention of your audience in the first few seconds. An informative speech will sound much better instantly. It is one of the main points we all need to know about.

Don’t be prejudiced. If you admire the subject of your paper and want to speak from the heart, you shouldn’t repeat too many good words or invent good facts. If you dislike them, you should explain what the reasons for disliking the person are.

Writing a speech about another person can be a daunting task, especially if you don't know them very well. However, with careful research and creativity, you can craft an informative and inspiring speech that will bring your subject to life. To get started, write your personal essay in a relevant way by including new information about the person you are talking about. Research their life, accomplishments, and experiences to provide context for your audience and create a meaningful connection between the subject of your speech and the listeners.

How To Write A Speech About Someone You Know?

Writing about people you already know is both a simple and difficult task, simply because you are familiar with these people and can tell many stories. It is also difficult because you should pick only a few stories that describe them correctly. Here you can find a few tips on writing a speech about someone you admire, about your friends, relatives, classmates, and other people you know and want to tell your readers about them.

• Concentrate on the objectives of your essay. You can describe people from different sides, and you should define any points of view before working on the paper. People can be described as good relatives, kind and reliable friends, or professionals in their jobs.
• Provide all information that isn’t available to your readers. If you connect with people well, you may not notice that others don’t know your subject as well or even didn’t know about the subject before your speech.
• Even if you work on a speech for someone, you will need to try and include a personal anecdote. This does make a lot of difference and can help you. Now you can write a speech that sounds much better and more interesting.
• Don’t expose any information about the subject of your speech that shouldn’t be shared. In the story of every person, there are many private moments, and you should think wisely about what moments should be described.
• He is the hero. When you try to introduce someone in this form, readers will want to know all about him. As such, you can try to make him a hero of the story. If you’re writing about a close friend, he or she will be grateful in the end.

If all these things don’t help, you can order speech writing services from an academic essay writing service . They work well with such tasks and write them fast. Writers of these services are experienced in working on different types of papers.

What Will Make Your Speech About A Person Excellent?

If you wonder how to write a good speech, you should read it several times before you show it to others. This is mandatory for all types of writing, and there are no other means you can use to get the same effect. Also, be especially focused on small elements of the life of that person and definitely include appealing and interesting ones that your audience wants to know. But you are probably going to write this in the form of an essay for a professor, and he already knows those things. As such, you need to add possible things about the person and make an accent that they are controversial, but the audience still needs to know about them.

If you have to tell your speech to a big audience, you should try it in an empty room or with friends before. You can also use multimedia devices to screen your speech and watch it later and find mistakes.

Notice that there are different methods of writing a speech about famous people. That is why you should check your requirements before starting your writing and define your goals, then, you can start creating your draft.

When writing a speech of this kind, always try to put yourself in your audience's shoes. What do they want to hear? Why they are even reading this? What do they want to know specifically? if you answer these questions in a proper manner, you will have excellent content and your reader or readers will be impressed.  You can even use a speech writing service because it can help you with any type of task and hire the best quick writers experienced in this field.

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Introduction speech for a guest speaker 

How to write a good introduction speech step by step

By:  Susan Dugdale  

If you've been asked to give the introduction speech for a guest speaker you're in the right place.

Everything you need to prepare it is here. Follow the steps and you'll have an introductory speech you'll be proud to deliver.

What you'll find on this page:

• an overview of the purpose of an introduction speech for a guest speaker
• the content you're expected to cover
• an organizational pattern or template to follow  
• an example introduction speech
• 6 important tips to use to ensure your speech is a success

The function of an introduction speech

Let's start with the purpose of the speech. When you understand what the speech is supposed to achieve you'll find it much easier to write.

The job of an introduction speech is to:

• introduce your guest speaker,
• give them a warm welcome, 
• and create ready-and-motivated-to-listen anticipation in the audience.

Essentially you are the warm-up act. Your task is to focus and unite the audience members, to get them ready for what is to come.

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To prepare your introduction speech you'll need:

• the guest speaker's name and, if they have one, their title. For example; Judge, Sir, The Right Honorable... Do make sure you can say their name properly and easily! If you're in doubt get the correct pronunciation from your guest speaker and practice. Also ask if they have personal pronoun preferences. Eg: they/them, she/her, he/him... 
• the guest speaker's biography or the credentials of the speaker Sometimes you'll be given what the guest speaker wants said about themselves. If that isn't provided select events, achievements and qualifications to support establishing him/her as an authority within the context of the occasion. And do check that your guest is happy with what you are preparing to say about them.
• attention getters or a surprise to delight the audience, something that is not commonly known, and something revealing the personality or humanity of the person. 

How to organize your material

• Build excitement or interest by adding one piece of information after another.
• Make the speaker's name and their speech title, the climax and end of your speech.

To show you how it's done I've put together an...  

Introduction speech example

Let's put the speech in context to help you make sense of it.

The setting for this fictitious introduction speech is a conference for an organization called " Women in Leadership" . The audience are primarily women drawn together through an interest in leadership roles. 

At the end of the speech, the speaker will lead the clapping as Rose Stephenson, the keynote speaker being introduced, takes center stage.

Now here's the introduction speech text.

Now here's the introduction speech text

" She's been a stalwart member of "Women in Leadership" for the last ten years. Over that time she's served in every office: secretary, treasurer, chairperson, chief fundraiser, education officer... to name just a few, and in some roles several times over.

Her passionate dedication to promoting public speaking as an important component of empowerment is inspiring. We estimate that she has personally mentored at least 100 new speakers and has set an extraordinary "yes, you can" example for many more. We see her as capable, confident and fluent: never at a loss for words. But what you probably don't know is that this women once stuttered, stammered and blushed.

Yes, she was often temporarily paralyzed, struck dumb by the mere thought of standing in front of an audience to speak.

How she got from awkward tongue tied silence to becoming an eloquent front line spokesperson is the story she will share with us tonight.

Ladies, without further ado, it's with great pleasure, I give you... Rose Stephenson on "Speaking To Lead!"

Say the speech out loud! Use it as a template!

Try saying it out loud to get the flow of it.

If you like it, use it as a model for the introduction speech you need to write.

6 tips to make your introduction speech successful

1. consider tone and language use.

Is what you've prepared appropriate for the occasion, audience and your guest speaker? Have you avoided using a string of clichés?

2. Check the length of your speech

Pertinent and pithy: a short speech is what you want. One to two minutes should be enough.

Test it out loud with a timer and trim if necessary.

My example speech is 171 words long. That will take approximately 1 minute 30 seconds to say depending on the speaker's rate of speech.

For more on: the number of words per minute in a speech . (This page has estimations for the number of words per minute spoken at a slow, medium and fast rate for speeches from 1 - 10 minutes long.)

3. Resist exaggerating or "puffing up" the speaker's achievements

First impressions count. You don't want to talk about your guest in a way that may embarrass and cause the audience to question their right to be there.

4. Always check your facts 

Beware the horror of getting your facts muddled and, if you wish to mention something that may be sensitive, ask permission before you announce it in front of an audience.

5. Remember you are not the main speaker, or the star of the show

You've done a good job when you cover just enough to make the coming speech eagerly anticipated. 

Please do not stray into telling the audience what the guest speaker's speech will cover in detail. That's terribly unfair on the speaker!

6. Rehearse your speech

Practice out loud until you are confidently fluent and able to convey the pleasure or enthusiasm the audience needs to get them in the right frame of mind.

For more: how to rehearse a speech well

For more: how to use your voice expressively

Other related pages you may find useful:

• How to give a self-introduction speech  (with an example of a brief speech to introduce yourself to fellow workshop participants)
• How to write a welcome speech (with an example of a short welcome speech to open an event)

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Module 9: Informative Speaking

Informative speeches about events and people, learning objectives.

• Identify characteristics of informative speeches about events.
• Identify characteristics of informative speeches about people (biographical).
• Identify characteristics of informative speeches about oneself (autobiographical).

Speeches about Events

Merriam Webster defines an event as “something that happens.” You might give a speech about an event that happens only once or rarely, such as a lunar eclipse, or an event that occurs on a regular schedule, such as the World Cup or an annual professional convention. Many event speeches tell the story of a historical event.

One of the most important considerations in speaking about events is the need to tailor the information to your audience and demonstrate why it might be meaningful for them.

In speaking about events—especially historical events—it can be all too easy to slip into a “just the facts” recounting of what happened. “Frederick I was king, then he died and Frederick William I was king; then he died and Frederick II was king; then he died and Frederick William II was king.” Clearly, this recounting doesn’t help us to understand why we should care about Prussian history.

To watch: Mary beard, What can ancient Rome Teach us about the Migrant Crisis?

In this short video, best-selling British Classicist Mary Beard talks about a number of events in ancient Rome. To make it directly meaningful to the modern audience, she compares Roman conceptions of the rights and obligations of citizenship to those of present-day Europe, especially in light of the thousands of displaced migrants entering Europe at the time by way of the Mediterranean Sea or through Southeast Europe.

You can view the transcript for “What can ancient Rome teach us about the migrant crisis? Mary Beard – Newsnight” here (opens in new window) .

Speaking about events: Press conferences

Press conferences offer many examples of informative speaking about events. Officials hold public health briefings to convey important steps listeners can take to keep themselves safe. Companies hold press conferences to talk about important changes or upcoming events. When mistakes or misdeeds come come to light, public figures or spokespeople might meet with the press to offer an explanation or an apology. After games, sports stars are asked to break down the events of the game, and offer some insight about their thinking and strategy. In each of these cases, the speaker tries to offer the appropriate level of detail and depth for the particular audience. In the following post-game interview with Stephen Curry, for instance, the audience is assumed to have seen the game immediately before, and to know a lot about the teams and the sport. (Curry’s interview also serves as an object lesson in dealing with distractions while speaking publicly!)

You can view the transcript for “Steph Curry’s Daughter Riley Steals the Show” here (opens in new window) .

Speeches about People (Biographical)

People, living or dead, can be excellent topics for an informative speech. You can speak about people who are well known to your audience, such as an athlete or celebrity, or someone not well known to your audience, such as a member of your family or an influential mentor of yours like a teacher or coach.

More often than not, a speech about a person is setting them up as an  exemplar ,  which is a way of describing a person or thing that provides an excellent—or at least highly informative—model or example of something. The exemplar doesn’t always have to be a good role model, but does have to demonstrate qualities that can be generalized. You can probably imagine people who illustrate what it is to be a moral person, a great athlete, an empathetic listener, a clever businessperson, or a corrupt politician. When you speak about a person, you’re often telling your audience what this person’s life or actions tell us about how to be a certain kind of human being in the world.

To Watch: Bill Gates, “The best teacher I never had”

In this short video, Microsoft founder and philanthropist Bill Gates talks about the physicist Richard Feynman. As the title suggests, Gates portrays Feynman as an exemplary great teacher.

You can view the transcript for “The best teacher I never had” here (opens in new window) .

Speeches about Oneself (Autobiographical)

A speech where you talk about an experience you had is an informative speech about yourself. For this type of speech, you have to remember that the speech is not just about who you are; it is about something you learned from an experience, how you changed from some event, or some growth experience. In some ways, this is the hardest part of the autobiographical speech: trying to build a speech that is about yourself but  for  the audience. Always ask yourself, how can your audience benefit from your experience? How can your story give the listeners a new line of sight into their own experiences?

To Watch: Jedida Isler, “The untapped genius that could change Science for the better”

In this speech, Jedida Isler talks about her experience of becoming an astrophysicist. However, she does much more than just tell her own story: Isler uses her experience to talk more generally about the concept of “intersectionality” and the remarkable events that happen at the intersection between two things.

You can view the transcript for “The Untapped Genius That Could Change Science for the Better | Jedidah Isler | TED Talks” here (opens in new window) .

What to watch for:

As much as this is an autobiographical speech, it is also a speech about concepts, in particular the extremely complex idea of intersectionality , which describes how aspects of a person’s identity intersect or combine to create different kinds of knowledge and experience, as well as creating complex situations of discrimination and privilege. In the speech, Isler talks about getting a PhD in physics as a Black woman, which required contending with intersecting systems of racism and sexism (at the time of this speech, only 18 other Black women had earned a PhD in a physics-related discipline). Yet, she reminds us, intersectionality is not just about making success doubly challenging. As a metaphor for the incredible productive forces generated at intersections, she talks about astrophysics and the birth of stars: “I’ve lived the entirety of my life in the in-between, in the liminal space between dreams and reality, race and gender, poverty and plenty, science and society. I am both black and a woman. Like the birth of stars in the heavens, this robust combination of knowing results in a shining example of the explosive fusion of identities.”

• What can ancient Rome teach us about the migrant crisis? Mary Beard - Newsnight. Provided by : BBC Newsnight. Located at : https://youtu.be/0IzTpzpayy4 . License : Other . License Terms : Standard YouTube License
• Steph Curry's Daughter Riley Steals the Show. Provided by : NBA. Located at : https://youtu.be/evjJJoEONgo . License : Other . License Terms : Standard YouTube License
• The best teacher I never had. Authored by : Bill Gates. Located at : https://youtu.be/WOoJh6oYAXE . License : Other . License Terms : Standard YouTube License
• The Untapped Genius That Could Change Science for the Better | Jedidah Isler | TED Talks. Provided by : TED. Located at : https://youtu.be/3NdSVi38RM8 . License : Other . License Terms : Standard YouTube License
• Informative Speeches about Events and People. Authored by : Mike Randolph with Lumen Learning. License : CC BY: Attribution
• Informative Speeches about Events and People. Authored by : Sandra K. Winn with Lumen Learning. License : CC BY: Attribution

How to Write and Structure a Persuasive Speech

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The purpose of a persuasive speech is to convince your audience to agree with an idea or opinion that you present. First, you'll need to choose a side on a controversial topic, then you will write a speech to explain your position, and convince the audience to agree with you.

You can produce an effective persuasive speech if you structure your argument as a solution to a problem. Your first job as a speaker is to convince your audience that a particular problem is important to them, and then you must convince them that you have the solution to make things better.

Note: You don't have to address a real problem. Any need can work as the problem. For example, you could consider the lack of a pet, the need to wash one's hands, or the need to pick a particular sport to play as the "problem."

As an example, let's imagine that you have chosen "Getting Up Early" as your persuasion topic. Your goal will be to persuade classmates to get themselves out of bed an hour earlier every morning. In this instance, the problem could be summed up as "morning chaos."

A standard speech format has an introduction with a great hook statement, three main points, and a summary. Your persuasive speech will be a tailored version of this format.

Before you write the text of your speech, you should sketch an outline that includes your hook statement and three main points.

Writing the Text

The introduction of your speech must be compelling because your audience will make up their minds within a few minutes whether or not they are interested in your topic.

Before you write the full body you should come up with a greeting. Your greeting can be as simple as "Good morning everyone. My name is Frank."

After your greeting, you will offer a hook to capture attention. A hook sentence for the "morning chaos" speech could be a question:

• How many times have you been late for school?
• Does your day begin with shouts and arguments?
• Have you ever missed the bus?

Or your hook could be a statistic or surprising statement:

• More than 50 percent of high school students skip breakfast because they just don't have time to eat.
• Tardy kids drop out of school more often than punctual kids.

Once you have the attention of your audience, follow through to define the topic/problem and introduce your solution. Here's an example of what you might have so far:

Good afternoon, class. Some of you know me, but some of you may not. My name is Frank Godfrey, and I have a question for you. Does your day begin with shouts and arguments? Do you go to school in a bad mood because you've been yelled at, or because you argued with your parent? The chaos you experience in the morning can bring you down and affect your performance at school.

Add the solution:

You can improve your mood and your school performance by adding more time to your morning schedule. You can accomplish this by setting your alarm clock to go off one hour earlier.

Your next task will be to write the body, which will contain the three main points you've come up with to argue your position. Each point will be followed by supporting evidence or anecdotes, and each body paragraph will need to end with a transition statement that leads to the next segment. Here is a sample of three main statements:

• Bad moods caused by morning chaos will affect your workday performance.
• If you skip breakfast to buy time, you're making a harmful health decision.
• (Ending on a cheerful note) You'll enjoy a boost to your self-esteem when you reduce the morning chaos.

After you write three body paragraphs with strong transition statements that make your speech flow, you are ready to work on your summary.

Your summary will re-emphasize your argument and restate your points in slightly different language. This can be a little tricky. You don't want to sound repetitive but will need to repeat what you have said. Find a way to reword the same main points.

Finally, you must make sure to write a clear final sentence or passage to keep yourself from stammering at the end or fading off in an awkward moment. A few examples of graceful exits:

• We all like to sleep. It's hard to get up some mornings, but rest assured that the reward is well worth the effort.
• If you follow these guidelines and make the effort to get up a little bit earlier every day, you'll reap rewards in your home life and on your report card.

Tips for Writing Your Speech

• Don't be confrontational in your argument. You don't need to put down the other side; just convince your audience that your position is correct by using positive assertions.
• Use simple statistics. Don't overwhelm your audience with confusing numbers.
• Don't complicate your speech by going outside the standard "three points" format. While it might seem simplistic, it is a tried and true method for presenting to an audience who is listening as opposed to reading.
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Persuasive Speech Outline, with Examples

March 17, 2021 - Gini Beqiri

A persuasive speech is a speech that is given with the intention of convincing the audience to believe or do something. This could be virtually anything – voting, organ donation, recycling, and so on.

A successful persuasive speech effectively convinces the audience to your point of view, providing you come across as trustworthy and knowledgeable about the topic you’re discussing.

So, how do you start convincing a group of strangers to share your opinion? And how do you connect with them enough to earn their trust?

Topics for your persuasive speech

We’ve made a list of persuasive speech topics you could use next time you’re asked to give one. The topics are thought-provoking and things which many people have an opinion on.

When using any of our persuasive speech ideas, make sure you have a solid knowledge about the topic you’re speaking about – and make sure you discuss counter arguments too.

Here are a few ideas to get you started:

• All school children should wear a uniform
• Facebook is making people more socially anxious
• It should be illegal to drive over the age of 80
• Lying isn’t always wrong
• The case for organ donation

Read our full list of  75 persuasive speech topics and ideas .

Preparation: Consider your audience

As with any speech, preparation is crucial. Before you put pen to paper, think about what you want to achieve with your speech. This will help organise your thoughts as you realistically can only cover 2-4 main points before your  audience get bored .

It’s also useful to think about who your audience are at this point. If they are unlikely to know much about your topic then you’ll need to factor in context of your topic when planning the structure and length of your speech. You should also consider their:

• Cultural or religious backgrounds
• Shared concerns, attitudes and problems
• Shared interests, beliefs and hopes
• Baseline attitude – are they hostile, neutral, or open to change?

The factors above will all determine the approach you take to writing your speech. For example, if your topic is about childhood obesity, you could begin with a story about your own children or a shared concern every parent has. This would suit an audience who are more likely to be parents than young professionals who have only just left college.

Remember the 3 main approaches to persuade others

There are three main approaches used to persuade others:

The ethos approach appeals to the audience’s ethics and morals, such as what is the ‘right thing’ to do for humanity, saving the environment, etc.

Pathos persuasion is when you appeal to the audience’s emotions, such as when you  tell a story  that makes them the main character in a difficult situation.

The logos approach to giving a persuasive speech is when you appeal to the audience’s logic – ie. your speech is essentially more driven by facts and logic. The benefit of this technique is that your point of view becomes virtually indisputable because you make the audience feel that only your view is the logical one.

• Ethos, Pathos, Logos: 3 Pillars of Public Speaking and Persuasion

Ideas for your persuasive speech outline

1. structure of your persuasive speech.

The opening and closing of speech are the most important. Consider these carefully when thinking about your persuasive speech outline. A  strong opening  ensures you have the audience’s attention from the start and gives them a positive first impression of you.

You’ll want to  start with a strong opening  such as an attention grabbing statement, statistic of fact. These are usually dramatic or shocking, such as:

Sadly, in the next 18 minutes when I do our chat, four Americans that are alive will be dead from the food that they eat – Jamie Oliver

Another good way of starting a persuasive speech is to include your audience in the picture you’re trying to paint. By making them part of the story, you’re embedding an emotional connection between them and your speech.

You could do this in a more toned-down way by talking about something you know that your audience has in common with you. It’s also helpful at this point to include your credentials in a persuasive speech to gain your audience’s trust.

Obama would spend hours with his team working on the opening and closing statements of his speech.

2. Stating your argument

You should  pick between 2 and 4 themes  to discuss during your speech so that you have enough time to explain your viewpoint and convince your audience to the same way of thinking.

It’s important that each of your points transitions seamlessly into the next one so that your speech has a logical flow. Work on your  connecting sentences  between each of your themes so that your speech is easy to listen to.

Your argument should be backed up by objective research and not purely your subjective opinion. Use examples, analogies, and stories so that the audience can relate more easily to your topic, and therefore are more likely to be persuaded to your point of view.

3. Addressing counter-arguments

Any balanced theory or thought  addresses and disputes counter-arguments  made against it. By addressing these, you’ll strengthen your persuasive speech by refuting your audience’s objections and you’ll show that you are knowledgeable to other thoughts on the topic.

When describing an opposing point of view, don’t explain it in a bias way – explain it in the same way someone who holds that view would describe it. That way, you won’t irritate members of your audience who disagree with you and you’ll show that you’ve reached your point of view through reasoned judgement. Simply identify any counter-argument and pose explanations against them.

• Complete Guide to Debating

4. Closing your speech

Your closing line of your speech is your last chance to convince your audience about what you’re saying. It’s also most likely to be the sentence they remember most about your entire speech so make sure it’s a good one!

The most effective persuasive speeches end  with a  call to action . For example, if you’ve been speaking about organ donation, your call to action might be asking the audience to register as donors.

Practice answering AI questions on your speech and get  feedback on your performance .

If audience members ask you questions, make sure you listen carefully and respectfully to the full question. Don’t interject in the middle of a question or become defensive.

You should show that you have carefully considered their viewpoint and refute it in an objective way (if you have opposing opinions). Ensure you remain patient, friendly and polite at all times.

Example 1: Persuasive speech outline

This example is from the Kentucky Community and Technical College.

Specific purpose

To persuade my audience to start walking in order to improve their health.

Central idea

Regular walking can improve both your mental and physical health.

Introduction

Let’s be honest, we lead an easy life: automatic dishwashers, riding lawnmowers, T.V. remote controls, automatic garage door openers, power screwdrivers, bread machines, electric pencil sharpeners, etc., etc. etc. We live in a time-saving, energy-saving, convenient society. It’s a wonderful life. Or is it?

Continue reading

Example 2: Persuasive speech

Tips for delivering your persuasive speech

• Practice, practice, and practice some more . Record yourself speaking and listen for any nervous habits you have such as a nervous laugh, excessive use of filler words, or speaking too quickly.
• Show confident body language . Stand with your legs hip width apart with your shoulders centrally aligned. Ground your feet to the floor and place your hands beside your body so that hand gestures come freely. Your audience won’t be convinced about your argument if you don’t sound confident in it. Find out more about  confident body language here .
• Don’t memorise your speech word-for-word  or read off a script. If you memorise your persuasive speech, you’ll sound less authentic and panic if you lose your place. Similarly, if you read off a script you won’t sound genuine and you won’t be able to connect with the audience by  making eye contact . In turn, you’ll come across as less trustworthy and knowledgeable. You could simply remember your key points instead, or learn your opening and closing sentences.
• Remember to use facial expressions when storytelling  – they make you more relatable. By sharing a personal story you’ll more likely be speaking your truth which will help you build a connection with the audience too. Facial expressions help bring your story to life and transport the audience into your situation.
• Keep your speech as concise as possible . When practicing the delivery, see if you can edit it to have the same meaning but in a more succinct way. This will keep the audience engaged.

The best persuasive speech ideas are those that spark a level of controversy. However, a public speech is not the time to express an opinion that is considered outside the norm. If in doubt, play it safe and stick to topics that divide opinions about 50-50.

Bear in mind who your audience are and plan your persuasive speech outline accordingly, with researched evidence to support your argument. It’s important to consider counter-arguments to show that you are knowledgeable about the topic as a whole and not bias towards your own line of thought.

How to Write a Speech About Someone I Admire

Tips on Writing a Welcome Address at a High School Graduation

It is an honor to be asked or to be able to write a speech about someone that you admire. When the task is to write a speech, it can feel like a daunting endeavor, particularly when the subject is someone you look up to or who had a large impact on your life. Whether it is for an award ceremony or a school assignment, family reunion or wedding anniversary, cobbling together a compelling speech about someone you admire can be a moving moment as well as an enjoyable experience.

Getting Started on Speech Writing

Before you reach for all the words, begin with just a few. Create an outline that will touch on your key points. Consider the person and jot down what comes to mind when you concentrate on the individual as well as how he or she has made an impact on you and others. If it is a family member, reach into the past and showcase some of his or her early experiences.

Once you have a relatively rough outline of what you hope to touch on, write your introduction. The introduction sets the tone and grabs your audience. Some ways to craft an attention-grabbing introduction is to start with a question, a well-known joke or anecdote. Make sure it is something that the entire audience can understand.

Person I Admire Speech Body Basics

When writing a speech about someone you admire, turn your attention not only to the person, but accomplishments, inflections of speech or other personal traits. There are two objectives when giving a speech, to make a good impression and leave the audience with a clear and informative understanding of your subject. Consider your audience before sitting down to write your speech. The missive should reflect the occasion, either light and jovial or stern and touching. Focus your audience’s attention on the main facts quickly by giving a preview in the opening descriptive paragraph. Establish goodwill from the beginning and grab the crowd’s attention with a pithy turn of phrase or poignant piece of literature.

Reach Out for Inspiration

Look at an example of a speech about someone who was admired for speech writing tips. Comedian and actress Maya Rudolph gave a gripping commencement speech in 2015 that focused on people that she admired. These included her family as well as people she admired in the industry, including Oprah Winfrey and Beyonce. If you need moments of inspiration while you are writing your speech about someone you admire, turn to those who have gone before you. Studying compelling speeches can help you understand how to convey emotion and impact through your carefully chosen words. If you are writing about family members, ask those who have given speeches in the past for encouragement.

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Kimberley McGee is an award-winning journalist with 20+ years of experience writing about education, jobs, business trends and more for The New York Times, Las Vegas Review-Journal, Today’s Parent and other publications. She graduated with a B.A. in Journalism from UNLV. Her full bio and clips can be seen at www.vegaswriter.com.

Speech Writing

Introduction Speech

Introduction Speech - A Step-by-Step Guide & Examples

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Introduction speeches are all around us. Whenever we meet a new group of people in formal settings, we have to introduce ourselves. That’s what an introduction speech is all about.

When you're facing a formal audience, your ability to deliver a compelling introductory speech can make a lot of difference. With the correct approach, you can build credibility and connections.

In this blog, we'll take you through the steps to craft an impactful introduction speech. You’ll also get examples and valuable tips to ensure you leave a lasting impression.

So, let's dive in!

• 1. What is an Introduction Speech? 
• 2. How to Write an Introduction Speech?
• 3. Introduction Speech Outline
• 4. 7 Ways to Open an Introduction Speech
• 5. Introduction Speech Example
• 6. Introduction Speech Ideas
• 7. Tips for Delivering the Best Introduction Speech

What is an Introduction Speech? 

An introduction speech, or introductory address, is a brief presentation at the beginning of an event or public speaking engagement. Its primary purpose is to establish a connection with the audience and to introduce yourself or the main speaker.

This type of speech is commonly used in a variety of situations, including:

• Public Speaking: When you step onto a stage to address a large crowd, you start with an introduction to establish your presence and engage the audience.
• Networking Events: When meeting new people in professional or social settings, an effective introduction speech can help you make a memorable first impression.
• Formal Gatherings: From weddings to conferences, introductions set the tone for the event and create a warm and welcoming atmosphere.

In other words, an introduction speech is simply a way to introduce yourself to a crowd of people. 

How to Write an Introduction Speech?

Before you can just go and deliver your speech, you need to prepare for it. Writing a speech helps you organize your ideas and prepare your speech effectively. 

Here is how to introduce yourself in a speech.

• Know Your Audience

Understanding your audience is crucial. Consider their interests, backgrounds, and expectations to tailor your introduction accordingly.

For instance, the audience members could be your colleagues, new classmates, or various guests depending on the occasion. Understanding your audience will help you decide what they are expecting from you as a speaker.

• Start with a Hook

Begin with a captivating opening line that grabs your audience's attention. This could be a surprising fact, a relevant quote, or a thought-provoking question about yourself or the occasion.

• Introduce Yourself

Introduce yourself to the audience. State your name, occupation, or other details relevant to the occasion. You should mention the reason for your speech clearly. It will build your credibility and give the readers reasons to stay with you and read your speech.

• Keep It Concise

So how long is an introduction speech?

Introduction speeches should be brief and to the point. Aim for around 1-2 minutes in most cases. Avoid overloading the introduction with excessive details.

• Highlight Key Points

Mention the most important information that establishes the speaker's credibility or your own qualifications. Write down any relevant achievements, expertise, or credentials to include in your speech. Encourage the audience to connect with you using relatable anecdotes or common interests.

• Rehearse and Edit

Practice your introduction speech to ensure it flows smoothly and stays within the time frame. Edit out any unnecessary information, ensuring it's concise and impactful.

• Tailor for the Occasion

Adjust the tone and content of your introduction speech to match the formality and purpose of the event. What works for a business conference may not be suitable for a casual gathering.

Introduction Speech Outline

To assist you in creating a structured and effective introduction speech, here's a simple outline that you can follow:

Here is an example outline for a self-introduction speech.

Outline for Self-Introduction Speech

7 Ways to Open an Introduction Speech

You can start your introduction speech as most people do:

“Hello everyone, my name is _____. I will talk about _____. Thank you so much for having me. So first of all _______”

However, this is the fastest way to make your audience lose interest. Instead, you should start by captivating your audience’s interest. Here are 7 ways to do that:

• Quote  

Start with a thought-provoking quote that relates to your topic or the occasion. E.g. "Mahatma Gandhi once said, 'You must be the change you want to see in the world."

• Anecdote or Story

Begin with a brief, relevant anecdote or story that draws the audience in. It could be a story about yourself or any catchy anecdote to begin the flow of your speech.

Pose a rhetorical question to engage the audience's curiosity and involvement. For example, "Have you ever wondered what it would be like to travel back in time, to experience a moment in history?”

• Statistic or Fact

Share a surprising statistic or interesting fact that underscores the significance of your speech. E.g. “Did you know that as of today, over 60% of the world's population has access to the internet?”

• “What If” Scenario

Paint a vivid "What if" scenario that relates to your topic, sparking the audience's imagination and curiosity. For example, "What if I told you that a single decision today could change the course of your life forever?"

• Ignite Imagination  

Encourage the audience to envision a scenario related to your topic. For instance, "Imagine a world where clean energy powers everything around us, reducing our carbon footprint to almost zero."

Start your introduction speech with a moment of silence, allowing the audience to focus and anticipate your message. This can be especially powerful in creating a sense of suspense and intrigue.

Introduction Speech Example

To help you understand how to put these ideas into practice, here are the introduction speech examples for different scenarios.

Introduction Speech Writing Sample

Short Introduction Speech Sample

Self Introduction Speech for College Students

Introduction Speech about Yourself

Student Presentation Introduction Speech Script

Teacher Introduction Speech

New Employee Self Introduction Speech

Introduction Speech for Chief Guest

Moreover, here is a video example of a self introduction. Watch it to understand how you should deliver your speech:

Want to read examples for other kinds of speeches? Find the best speeches at our blog about speech examples !

Introduction Speech Ideas

So now that you’ve understood what an introduction speech is, you may want to write one of your own. So what should you talk about?

The following are some ideas to start an introduction speech for a presentation, meeting, or social gathering in an engaging way. 

• Personal Story: Share a brief personal story or an experience that has shaped you, introducing yourself on a deeper level.
• Professional Background: Introduce yourself by highlighting your professional background, including your career achievements and expertise.
• Hobby or Passion: Discuss a hobby or passion that you're enthusiastic about, offering insights into your interests and what drives you.
• Volunteer Work: Introduce yourself by discussing your involvement in volunteer work or community service, demonstrating your commitment to making a difference.
• Travel Adventures: Share anecdotes from your travel adventures, giving the audience a glimpse into your love for exploring new places and cultures.
• Books or Literature: Provide an introduction related to a favorite book, author, or literary work, revealing your literary interests.
• Achievements and Milestones: Highlight significant achievements and milestones in your life or career to introduce yourself with an impressive track record.
• Cultural Heritage: Explore your cultural heritage and its influence on your identity, fostering a sense of cultural understanding.
• Social or Environmental Cause: Discuss your dedication to a particular social or environmental cause, inviting the audience to join you in your mission.
• Future Aspirations: Share your future goals and aspirations, offering a glimpse into what you hope to achieve in your personal or professional life.

You can deliver engaging speeches on all kinds of topics. Here is a list of entertaining speech topics to get inspiration.

Tips for Delivering the Best Introduction Speech

Here are some tips for you to write a perfect introduction speech in no time. 

Now that you know how to write an effective introduction speech, let's focus on the delivery. The way you present your introduction is just as important as the content itself. 

Here are some valuable tips to ensure you deliver a better introduction speech:

• Maintain Eye Contact 

Make eye contact with the audience to establish a connection. This shows confidence and engages your listeners.

• Use Appropriate Body Language 

Your body language should convey confidence and warmth. Stand or sit up straight, use open gestures, and avoid fidgeting.

• Mind Your Pace

Speak at a moderate pace, avoiding rapid speech. A well-paced speech is easier to follow and more engaging.

• Avoid Filler Words

Minimize the use of filler words such as "um," "uh," and "like." They can be distracting and detract from your message.

• Be Enthusiastic

Convey enthusiasm about the topic or the speaker. Your energy can be contagious and inspire the audience's interest.

• Practice, Practice, Practice

Rehearse your speech multiple times. Practice in front of a mirror, record yourself, or seek feedback from others.

• Be Mindful of Time

Stay within the allocated time for your introduction. Going too long can make your speech too boring for the audience.

• Engage the Audience

Encourage the audience's participation. You could do that by asking rhetorical questions, involving them in a brief activity, or sharing relatable anecdotes.

Mistakes to Avoid in an Introduction Speech

While crafting and delivering an introduction speech, it's important to be aware of common pitfalls that can diminish its effectiveness. Avoiding these mistakes will help you create a more engaging and memorable introduction. 

Here are some key mistakes to steer clear of:

• Rambling On

One of the most common mistakes is making the introduction too long. Keep it concise and to the point. The purpose is to set the stage, not steal the spotlight.

• Lack of Preparation

Failing to prepare adequately can lead to stumbling, awkward pauses, or losing your train of thought. Rehearse your introduction to build confidence.

• Using Jargon or Complex Language

Avoid using technical jargon or complex language that may confuse the audience. Your introduction should be easily understood by everyone.

• Being Too Generic

A generic or uninspiring introduction can set a lackluster tone. Ensure your introduction is tailored to the event and speaker, making it more engaging.

• Using Inappropriate Humor

Be cautious with humor, as it can easily backfire. Avoid inappropriate or potentially offensive jokes that could alienate the audience.

• Not Tailoring to the Occasion

An introduction should be tailored to the specific event's formality and purpose. A one-size-fits-all approach may not work in all situations.

To Conclude,

An introduction speech is more than just a formality. It's an opportunity to engage, inspire, and connect with your audience in a meaningful way. 

With the help of this blog, you're well-equipped to shine in various contexts. So, step onto that stage, speak confidently, and captivate your audience from the very first word.

Moreover, you’re not alone in your journey to becoming a confident introducer. If you ever need assistance in preparing your speech, let the experts help you out.

MyPerfectWords.com offers a custom essay service with experienced professionals who can craft tailored introductions, ensuring your speech makes a lasting impact.

Don't hesitate; hire our professional speech writing service to deliver top-quality speeches at your deadline!

Write Essay Within 60 Seconds!

Dr. Barbara is a highly experienced writer and author who holds a Ph.D. degree in public health from an Ivy League school. She has worked in the medical field for many years, conducting extensive research on various health topics. Her writing has been featured in several top-tier publications.

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How to Write a Meaningful Appreciation Speech

Updated 09/9/2022

Published 06/15/2020

Kate Wight, BA in English

Contributing writer

Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .

There are many ways to show someone that you appreciate them. You can buy them a gift. You can write them a thank-you note. And in some cases, you can give a speech in their honor. There are plenty of occasions when you may find yourself in a position to give an appreciation speech.

Jump ahead to these sections: 

• Steps for Writing an Appreciation Speech

Sample Appreciation Speeches

If you’re graduating from high school or college, you might give a speech thanking friends and family members for their support.

If you own a business, you might tell your employees “ thank you for your support ” as part of a speech. Speeches can also be a great way to say “ I appreciate you ” to the people in your life who support you.

Here, we break down the steps that go into crafting an excellent appreciation speech. We also include excerpts of speeches from an assortment of occasions and audiences to draw inspiration from. 

Step 1: Know Your Audience — And Your Place

Your speech will depend on a variety of factors. But the most important ones to consider are the setting and the crowd. If your speech is a casual toast between friends over a bottle of wine, it will be a lot more casual.

You can rely on personal anecdotes and the language you use will be more personal. If you’re giving a formal speech in front of colleagues though, your tone will be very different. Your speech will be a lot more structured and concise. 

Step 2: Create an Outline

Whether your appreciation speech is long or short, it’s always a good idea to craft an outline ahead of time. This will help you make sure you don’t forget to mention anything you want to cover. Overall, most speeches will break down like the following:

• Introduction: In an introduction, you will let the audience know who you are and give a preface of what you plan to say. For instance, if you’re recognizing a specific person in an appreciation speech, give a quick rundown of why they’re worthy of appreciation.
• Body: Here, you’ll flesh out the points you made in your introduction. You can give more specific examples of things the subject of your speech has done, and you’ll expand on why those actions deserve gratitude. 
• Conclusion: In this final section, you can reiterate the points you made earlier in the speech. 

Step 3: Grab People’s Attention with Gratitude

Start with a strong opening line. In a more formal speech, a quote about gratitude can be an excellent way to set the tone. In a more casual speech, you can avoid a quote. However, you should still stick with the theme of gratitude.   

Step 4: Be Personal and Specific

In casual and formal speeches alike, you should feel free to be specific. If you’re giving a speech in honor of one person, you can list all of the things they do that deserve appreciation. If you’re thanking other people for their support, you can list the ways they helped you.

Personal anecdotes are a lot more engaging for listeners. They will also help you feel more connected to your material. The more connected you feel, the more confident you’ll be in speaking. These personal anecdotes can be funny, poignant, or a blend of the two. Again, this will largely be dictated by your audience and the setting of your speech.    

Step 5: Practice Makes Perfect

For a casual speech like an appreciation toast, you can probably get away with speaking off the cuff. But any kind of pre-planned appreciation speech definitely benefits from repeated practice.

The more comfortable you are with the speech, the easier it will be for you to deliver it. If you don’t know your speech inside and out, there’s a good chance that you can be tripped up by certain words or turns of phrase. 

Step 6: Time Yourself

When you’re practicing your speech, you should also be timing yourself. This means you should have a stopwatch going while you read your speech aloud. Speeches can be deceptive.

A few pages don’t seem like they should take that long to read. If you only read them over in your head, that can reinforce the notion that your speech isn’t that long. But it takes a lot longer to read something aloud than it does reading it to yourself.

If you don’t practice it out loud ahead of time, you may panic in the middle of your actual delivery. If you fear your speech is taking too long, you might start to read faster and faster, which could make the speech incomprehensible. Practicing it out loud can help you hit your ideal time target without having to rush.   

Step 7: Keep Your Notes Handy

Even if you’ve practiced your speech until it’s practically etched into your brain, you always want to keep notes or an outline with you. No matter how much you practice, you may find yourself freezing up in the moment. If you don’t have notes handy, you might flounder. On the other hand though, you also shouldn’t keep your whole speech with you.

If you do, you might find yourself relying on it like a security blanket. You may end up just reading the whole speech straight from the paper without engaging with your audience at all. Both ends of the spectrum are too extreme, so it’s best to find a happy medium. Some people just keep their outline with them.

Other people write out the first sentence of each paragraph to jog their memory and help them orient themselves. As you practice, you’ll find the method that works best for you.

Step 8: Do a Test Run in Front of an Audience

Practicing for a speech on your own is important. But once you feel more comfortable with the speech, you should practice in front of someone. Ideally, you’ll rehearse it in front of people several times until you can keep your nervous responses in check.

This means delivering the speech without your heart racing and your speech speeding up to match.   

Step 9: Weed Out Any Trouble Spots

Every time you practice your speech, you should be refining it until you can’t improve it any further. One of the big things you should be looking out for is your usage of filler words or speech disfluencies.

Speech disfluencies encompass those little noises like “um”, “er”, and “uh” that we tend to use when we aren’t confident. These can make people tune out because your discomfort makes them feel awkward in turn.

As you practice, pay attention to places where you’re inserting those disfluencies. Keep practicing them until you become comfortable enough to leave them out. Or, rewrite those sections so they come to you more naturally.  

Step 10: End On a Good Note

Above all else, remember that this speech is intended to be a positive thing. An appreciation speech should make someone’s day .

Remember to end the speech by reaffirming specifically why you are showing appreciation.    

Now that we’ve gone into what makes a good appreciation speech, let’s see some examples. These are just excerpts from longer speeches, but they may help demonstrate the sort of content you might be looking for. 

Example of appreciation speech for graduation

“As I look around at all my classmates, I realize how much I appreciate you all. Many of us have relied on each other to make it through school and to our graduation day. We supported each other during tough times. We used each other’s examples to fuel us towards getting better grades. When someone was in danger of not graduating, we pulled together to get everyone to the finish line. We all owe a lot to our families for their support. But we should also be sure to appreciate ourselves.” 

Example of appreciation speech for friends

“I’d like to take a moment to raise a glass in appreciation for Bethany. Everyone here has one thing in common — Bethany’s friendship. She has always had an uncanny knack for finding people in need of a community and bringing us together. From there, we’ve been able to find the other things that connect us. But if it weren’t for Bethany, most of us would have missed out on enriching, life-changing friendships. Bethany — here’s to you!”

Example of appreciation speech for employees or a boss

“As the year draws to an end, I’m proud to announce that it’s the company’s strongest year yet. We have grown by leaps and bounds and still managed to maintain profitability. Our client satisfaction scores have never been higher. And each and every one of you has played a role in our success.

"I want to thank our sales division for going above and beyond in meeting our clients’ needs. I want to thank our marketing department for creating materials that are very transparent about our mission. I want to thank the managers for leading their divisions by example. I could stand up here and tell you a half dozen things I appreciate about every person in this room, but I’m sure you’re all ready to hit the buffet line. So I’ll conclude by saying that I appreciate all of your contributions, and am so proud to be on a team with each and every one of you.”

Example of appreciation speech for mom, dad, grandma, or grandpa

“Hello everyone! I’d like to thank all of you for coming here today in celebration of Grandma Joy and Grandpa Bill’s 50th wedding anniversary. As most of you know, I’ve never had a relationship last more than a year. Fifty years is an absolutely mind-boggling level of commitment to someone like me. 

"There are so many reasons to love and appreciate Joy and Bill. There’s all the basic grandparent stuff. Joy taught me how to make amazing cookies and Bill taught me how to change a tire. But they also took me in when my home life was less than ideal. And when they realized some of my friends also had difficult lives at home, they opened up their den as a safe space. On any given day, you could find at least two or three misfit teenagers sleeping on their fold-out couch. 

"Grandma and Grandpa, I’ll never be able to let you know how much I appreciate you. I know you probably don’t think you even did anything special. But you have made so many lives worth living thanks to your compassion and generosity. Thank you for always being there for others, just like you’ve been there for each other for five decades.”

Show People You Appreciate Them Through Meaningful Speeches

There are many ways to show gratitude . An appreciation speech is just one of them. Whether you’re giving a short toast or a lengthy speech, you can communicate your gratitude for someone.

These steps and examples should help you craft an excellent speech. Ultimately though, just remember to be sincere and personal. That’s the real key to successfully showing appreciation. 

Categories:

• Condolences & What To Say

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Politics latest: Key voter on Humza Yousaf's future will make proposals to 'help him out of a tight corner'

Ash Regan, who is the Alba Party's sole MSP and potentially the deciding vote in a no-confidence motion in Mr Yousaf, is expected to meet with the first minister.

Sunday 28 April 2024 11:15, UK

• Sunak refuses to rule out July general election
• Watch in full: Trevor Phillips interviews the prime minister
• Key voter on Yousaf's future will make proposals to 'help him out of a tight corner'
• Connor Gillies:  First minister must reset relations with very people he's burned bridges with
• Salmond asked Alastair Campbell to negotiate on behalf of Scotland if it gained independence
• Explained: How did we get here - and what happens next?
• Tap here to follow Electoral Dysfunction
• Sam Coates explains why the local elections matter
• Live reporting by Brad Young

By Trevor Phillips, presenter

I've known Rishi Sunak slightly for almost a decade, having first met him after he penned a thoughtful, comprehensive, well-received report on Britain's minority communities, which I'd say is still the best of its kind.

Sitting down to interview him in a state-of-the-art defence facility this week, I could still see the same energetic, likeable problem solver that I met back then, even if he's now surrounded by the prime ministerial cavalcade of aides, security and media.

That Peloton and fasting regime are clearly doing their job. He's keen to show his detailed grasp of the situation, whether that's welfare reform, defence or migration. It's easy to see why he shone in Silicon Valley and thrived in the Treasury.

However, in the political world he chose, there's a downside to being highly intelligent, disciplined, and super-focused on delivery, as they might say in California.

He betrays frustration with what he - not wholly unjustifiably - sees as a media obsession with polls and presentation.

Unfortunately, as Enoch Powell once pointed out, a politician who complains about journalists is like a sailor who doesn't much fancy being at sea.

He rightly points out that it's his job to make hard choices - for example, funding the defence budget even if it's at the expense of schools and hospitals.

But a political leader should also know that what follows is an even harder job: to cajole the electorate into supporting that choice - and the voters aren't always governed by the logic of the computer.

Read on here...

Lorna Slater, co-leader of the Scottish Greens, has said her party will not be changing its mind about supporting the upcoming motion of no confidence in First Minister Humza Yousaf.

Ms Slater said they would vote in favour of the motion on BBC Scotland's Sunday Show,

"I cannot imagine anything at this point that could change that position.

"This was a spectacular breach of trust."

She was asked if policy offers from Mr Yousaf ahead of the vote could persuade them to abstain.

“[The Bute House Agreement] was based on mutual trust and respect. I do have trust and respect for many of my SNP colleagues," she said.

"But Humza Yousaf himself has broken that and he needs to face the consequences."

Policing minister Chris Philp said he was posing a "rhetorical question" after he appeared to ask whether Rwanda and the Democratic Republic of the Congo were different countries.

The MP for Croydon South said he was struggling to hear when he was asked about the government's new law on deporting some asylum seekers to Rwanda by a Question Time audience member.

He told the BBC's Laura Kuenssberg: "I was struggling a little bit to hear the question.

"When I put that point to him I was asking that as a clearly rhetorical question rather than a substantive question, as I think any fair-minded listener would conclude."

What did he say on Question Time?

The audience member, from Congo, pointed out there has been a long history of violent conflict with neighbouring country Rwanda.

He asked Mr Philp: "Had my family members come from Goma [a city on the country's border] on a crossing right now, would they then be sent back to the country they are supposedly warring – Rwanda? Does that make any sense to you?"

Mr Philp replied: "No, I think there's an exclusion on people from Rwanda being sent to Rwanda."

After the audience member objected that his parents were not from Rwanda, the Conservative MP appeared to ask: "Well, I mean, Rwanda is a different country to Congo, isn't it?

"It's a different country?" he said, followed by laughter from some audience members.

Rishi Sunak was quizzed over the local and general elections, the Rwanda Scheme and defence spending today on Sunday Morning With Trevor Phillips.

If you missed it, here's your chance to catch up on all the key moments - or watch the interview in full.

• The prime minister tried to manage expectations for Thursday, saying: "Local elections are always difficult for incumbent parties";
• Asylum seekers travelling across the land border to Ireland was a sign the Rwanda scheme was working as a deterrent, he said;
• Despite being asked several times, Mr Sunak refused to rule out a July general election;
• He declined to comment on polling and, when asked if he would have any regrets should the Conservative Party lose, Mr Sunak said: "You're again focused on all this personality stuff."

A little earlier this morning, Rishi Sunak told Sky News that the movement of migrants from Northern Ireland into the Republic of Ireland showed his Rwanda scheme was working as a deterrent.

But the Irish government is to consider legislative proposals next week on returning asylum seekers back to the UK who have travelled across the land border.

Justice minister Helen McEntee will also meet Home Secretary James Cleverly next week, after saying the number of migrants crossing the border was now "higher than 80%".

"I'll have emergency legislation at cabinet this week to make sure that we can effectively return people to the UK," she told RTE.

Ms McEntee added Brexit was responsible for the UK seeing an increase in people seeking asylum.

A spokesman for Irish premier Simon Harris said he is "very clear about the importance of protecting the integrity" of Ireland's migration system.

"Ireland has a rules-based system that must always be applied firmly and fairly.

"In that context, the Taoiseach has asked the minister for justice to bring proposals to Cabinet next week to amend existing law regarding the designation of safe 'third countries' and allowing the return of inadmissible international protection applicants to the UK."

Alex Salmond asked Alastair Campbell to negotiate on behalf of Scotland with the UK government in the event it voted for independence in 2014, Mr Campbell tells Sky News.

The proposal was made when the pair were in Scotland ahead of the referendum, making tributes to Tony Benn, the former Number 10 communications director says.

"If Scotland had become independent, then that would have been a massive, massive thing for the country, so I would have been very happy to do that.

"I would want people who weren't necessarily pro-indpendence to be part of that team."

As Humza Yousaf fights to maintain leadership of Scotland, the Alba Party's Alex Salmond joins Sunday Morning With Trevor Phillips.

Meanwhile, Ash Regan, the Alba Party's sole MP and potentially the deciding vote in a no-confidence motion in Mr Yousaf, is expected to meet with the first minister.

Ms Regan will "make a set of reasonable proposals to help him out of a very tight corner", says Mr Salmond.

"Scotland is lucky that somebody like Ash Regan is in that position."

Independence forces should be "cooperating together to try and get independence back as a priority in Scottish society".

Asked if an agreement can be reached with the SNP, Mr Salmond says Mr Yousaf is "in a very difficult position" but he will be in a "listening mode".

"He wouldn't have sacked the Greens from his administration unless he wanted a significant change in direction," says Mr Salmond.

"One possible outcome of this political crisis is there might be a Scottish election."

Earlier this week, Labour pledged to nationalise the railway system.

Shadow health secretary Wes Streeting says the plan is a "reflection of the failure of privatised rail and the absence of competition".

If you bring the franchises back into public ownership as they come up, the profits can be reinvested into better services and fairs, argues Mr Streeting.

"There is already enormous public ownership of our railways, but they are owned by French, German, Dutch and Italian taxpayers, and our profits go into their countries."

"It's time that we had public ownership of our railways so we can reinvest."

Trevor Phillips continues to put questions to shadow health secretary Wes Streeting.

He is about Keir Starmer's pledge to maintain the triple lock, with Phillips raising statistics showing median wealth for those in their early 60s was nearly nine times higher than those in their early 30s.

"I don't buy into that intergenerational conflict argument. We need to give pensioners the reassurance to know that as they have planned for retirement... that Labour will protect the triple lock."

Wes Streeting is asked about the possibility of a July election, which the prime minister has refused to rule out.

The shadow health secretary says: "He should get on with it. We are not just ready, we are, as with the rest of the country, fed up of waiting."

People are "crying out for an opportunity to deliver their verdict on this government and vote for change", he says.

"That's why the prime minister bottled an election earlier this year, that's why he's bottled it now, and that's why he will have to be taken out of Downing Street by his fingernails."

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